AGENDA

REGULAR COUNCIL MEETING

Monday, September 20, 2021, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 9/7/21

     B. Approval of Claims List 9/4/21 - 9/17/21

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion and consideration in removing a tree in the city right of way in the 600 block of S. Main Street

     B. Discussion and consideration in taking action on a nuisance tree in the 100 block of Station Road/300 block of Old HWY 150 North

     C. Discussion, consideration, and action on the W. Water Street project

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Discussion and consideration to allow chickens at 409 W. Water Street

     B. Discussion and consideration in purchasing fire rings from North Fayette Valley

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Tuesday, September 7, 2021, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 8/16/21

     B. Approval of Claims List 8/14/21 - 9/3/21

     C. Receiving of the Outstanding Obligations Disclosure Statement for Fiscal Year 2021

     D. Approval to approve the Special Class C Liquor License for Boarders Inn & Suites, Fayette Hospitality LLC

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          a. Appoint John Rohde to the Fayette Fire Department

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 8/11/21

8. NEW BUSINESS

     A. Discussion and consideration in taking action on a nuisance tree.

     B. Discussion and consideration in revising the Storm Water Drainage System Utility rate for irrigation systems

     C. Discussion and consideration in purchasing a Police K9

     D. Discussion and approval of Partial Pay Estimate Number 3 to Dave’s Home Improvement for CDBG Rehabilitation project at 500 W. Clark Street in the amount of $3,086

     E. Discussion and approval of Partial Pay Estimate Number 5 to Heartland Asphalt, Inc. for the Water Street Improvements project in the amount of $155,565.65

     F. Discussion and approval of Contract Change Order Number 4 for the Water Street Improvements project 20-897

     G. Discussion, consideration and action on an update with W. Water Street project

9. ADJOURN

CITY OF FAYETTE

REGULAR COUNCIL MEETING AGENDA

Monday, August 16, 2021, at 6:00 p.m.

Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

The public may access the meeting two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 8/2/21

     B. Approval of Claims List 7/31/21 - 8/13/21

     C. Receiving of June 2021 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion, consideration and action on an update with the W. Water Street project

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 7/14/21

8. NEW BUSINESS

     A. Discussion and consideration in closing off S. Main Street from Water Street to Clark Street and State Street from Mechanic Street to Washington Street from Friday, September 10th to Sunday, September 12th for Watermelon Days and granting permission for live music outside until 11PM on Friday, September 10th, and Saturday, September 11th.

9. ADJOURN

 

 

CITY OF FAYETTE

PUBLIC SAFETY COMMITTEE MEETING AGENDA

Monday, August 16, 2021, at 6:15 p.m. or immediately following the Regular Council Meeting

Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

The public may access the meeting two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. UPDATE ON FAYETTE POLICE DEPARTMENT

3. ADJOURN

 

AGENDA

REGULAR COUNCIL MEETING

Monday, August 2, 2021, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 7/19/21

     B. Approval of Claims List 7/17/21 - 7/30/21

     C. Approval to renew the Class E Liquor License with the Class B Native Wine Permit, Class C Beer Permit and Sunday Sales for The Pumper

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Appoint Melissa Arman to the Fayette Ambulance Service

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Resolution 2021-22 Authorizing Mayor and City Administrator to deliver to the Fayette County Commissioner of Elections a request to submit the question of changing the Fayette City Council Member terms from a two (2) year term to a four (4) year term and the terms be staggered to the qualified electors of the city of Fayette, Iowa, on November 2, 2021, ballot

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Discussion and approval of Contract Change Order Number 3 for the Water Street Improvements project 20-897

     B. Discussion and approval of Partial Pay Estimate number 4 to Heartland Asphalt, Inc. for the Water Street Improvements project in the amount of $61,765.08

     C. Discussion and consideration in approving the Fayette Community Library to use savings and/or CDs for purchase of IT upgrades

     D. Discussion and approval of Partial Pay Estimate Number 2 to Dave’s Home Improvement for CDBG Rehabilitation project at 500 W. Clark Street in the amount of $15,838.

     E. Discussion and consideration in purchasing up to $9,500 in technology equipment with state funding

     F. Resolution 2021-23 Affirming the successful completion of the development agreement filed on March 5, 2001

     G. Resolution 2021-24 Transfer funds FY2021

     H. Resolution 2021-25 Approving a 28E Agreement between Northeast Iowa Community Action Corporation and the City of Fayette

     I. Resolution 2021-26 Approving a 28E Agreement for Dispatching Services with the Fayette County Sheriff’s Office and the City of Fayette

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, July 19, 2021, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 7/6/21

     B. Approval of Claims List 7/3/21 - 7/16/21

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Appoint Brenda Hildebrand to the Fayette Tree Board to finish the term ending 12/31/2023

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion and consideration in appointing a Parks Board, combining the Parks Board with the Recreation Board, or removing the Parks Board from the City Code

     B. Discussion and consideration to award a CPA firm to perform the City’s required annual examination for the year ending June 30, 2021, and June 30, 2022

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Recreation Board Meeting Minutes from 3/8/2021

     B. Fayette Recreation Board Meeting Minutes from 3/22/2021

     C. Fayette Recreation Board Meeting Minutes from 4/5/2021

     D. Fayette Recreation Board Meeting Minutes from 4/19/2021

     E. Fayette Tree Board Meeting Minutes from 7/14/2021

     F. Fayette County Economic Development and Tourism Quarterly Report Apr.–June 2021

8. NEW BUSINESS

     A. Discussion and consideration in allowing Jeff Scott to pay for the repaving of the city alley between E. Madison Street and E. Jay Street.

     B. Discussion and consideration in developing an ordinance to provide guidance on a course of action when a tree planted by the city is found to be damaging a sewer line.

     C. Discussion and consideration in acknowledging a petition and proposal to authorize the Mayor and City Administrator to deliver to the Fayette County Commissioner of Elections a request to submit the question of changing the Fayette city council member terms from a two (2) year term to a four (4) year term and shall be staggered terms and placed on the November 2, 2021, ballot

     D. Resolution 2021-21 Authorizing Mayor and City Administrator to deliver to the Fayette County Commissioner of Elections a request to submit the question of changing the Fayette City Council Member terms from a two (2) year term to a four (4) year term and the terms be staggered to the qualified electors of the city of Fayette, Iowa, on November 2, 2021, ballot

     E. Discussion and consideration in making the Library Community Room the permanent home to council meetings

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Tuesday, July 6, 2021, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 6/21/21

     B. Approval of Claims List 6/19/21 - 7/2/21

     C. Receiving of May 2021 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Appoint Shaun Arman to the Fayette Fire Department

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion on the process of changing the city council member terms from 2 years to 4 years

     B. Resolution 2021-18 Approval of changes to the vehicle policy in the Fayette Police Operating Guidelines and Procedure Manual

     C. Resolution 2021-19 Authorizing Mayor and City Administrator to deliver to the Fayette County Commissioner of Elections a request to submit the question of an extension of the local option sales and service tax to the qualified electors of the city of Fayette, Iowa, on November 2, 2021

     D. Resolution 2021-20 Authorizing Mayor and City Administrator to deliver to the Fayette County Commissioner of Elections a request to submit the question of a hotel and motel tax to the qualified electors of the city of Fayette, Iowa, on November 2, 2021

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Discussion and approval of Contract Change Order Number 2 for the Water Street Improvements project 20-897

     B. Discussion and approval of Partial Pay Estimate number 3 to Heartland Asphalt, Inc. for the Water Street Improvements project in the amount of $54,561.82

     C. Discussion and consideration to accept a written RFP to engage a CPA firm to perform the City’s required annual examination for the year ending June 30, 2021, June 30, 2022 or June 30, 2023.

     D. Discussion and consideration in purchasing a concrete pad for the Freedom Rock Kiosk and military branch emblems for around the Freedom Rock

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, June 21, 2021, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 6/7/21

     B. Approval of Claims List 5/29/21 - 6/18/21

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          a. Appoint Joshua Crosbie or Brenda Hildebrand to the Fayette Tree Board to complete the term expiring 12/31/2021

          b. Appoint Traegen Kramer to the Fayette Ambulance Service

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 6/9/21

     B. Fayette Tree Board Meeting Minutes from 6/16/21

8. NEW BUSINESS

     A. Discussion and approval of Contract Change Order Number 1 for the Water Street Improvements project 20-897

     B. Discussion and approval of Partial Pay Estimate number 2 to Heartland Asphalt, Inc. for the Water Street Improvements project in the amount of $56,499.83

     C. Discussion and consideration in adopting policies for shelters in the city parks

     D. Discussion and consideration in approving police officers taking home police vehicles

     E. Discussion and consideration in changing insurance on 606 W. Water Street

     F. Discussion and consideration in keeping grant money for Revolving Loan Fund

     G. Closed Session pursuant to Iowa Code Section 21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation.

     H. Discussion and consideration of tentative settlement agreement.

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, June 7, 2021 at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 5/17/21

     B. Approval of Claims List 5/16/21 - 5/28/21

     C. Correspondence

     D. Approval to renew the Class C Liquor License with Catering Privilege and Sunday Sales for Upper Iowa University/Aramark

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          a. Appoint Joel Koehn to the Fayette Ambulance Service

          b. Reappoint Susan Scott to the Fayette Recreation Board for a 3-year term, expiring 5/1/2024

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Ordinance 513 – Amending Chapter 63, Speed Regulations, to the Fayette City Code by changing section 1.7, Failure to Timely Pay or Appeal, third and final reading

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Ambulance Service Meeting Minutes from 10/7/2020

     B. Fayette Ambulance Service Meeting Minutes from 12/2/2020

     C. Fayette Ambulance Service Meeting Minutes from 2/3/2021

     D. Fayette Ambulance Service Meeting Minutes from 3/3/2021

     E. Fayette Ambulance Service Meeting Minutes from 4/7/2021

     F. Fayette Board of Adjustment Meeting Minutes from 5/24/2021

8. NEW BUSINESS

     A. Discussion and approval of Partial Pay Estimate Number 1 to Dave’s Home Improvement for CDBG Rehabilitation project at 500 W. Clark Street in the amount of $7,650.

9. ADJOURN

 

AGENDA

REGULAR COUNCIL MEETING

Monday, May 17, 2021

6:00 p.m.  Fayette Community Library in Community Room (104 W. State Street, backdoor) or by Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may attend in-person or access the meeting one of these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 5/3/21

     B. Approval of Claims List 5/1/21 - 5/15/21

     C. Correspondence

     D. Receiving of April 2021 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Appoint John Winke to the Fayette Community Library Board of Trustees to finish out the term of James Tenney

          2. Appoint ZiYuam Li Clil to the Fayette Ambulance Service

          3. Appoint Barry Koehn to the Fayette Ambulance Service

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion and consideration in moving the watermelon sculpture or selling the watermelon sculpture to Brian Stepp for $100

     B. Ordinance 513 – Amending Chapter 63, Speed Regulations, to the Fayette City Code by changing section 1.7, Failure to Timely Pay or Appeal, second reading

     C. Discussion and consideration in requesting that the imposition of a local sales and service tax be put on the November 2, 2021 ballot

     D. Discussion and consideration in can donations

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 4/14/21

     B. Fayette Community Library Board of Trustees Meeting Minutes from 5/12/21

     C. Fayette Tree Board Meeting Minutes from 5/12/21

     D. Fayette County Economic Development and Tourism Letter from 5/2021

8. NEW BUSINESS

     A. Discussion and consideration in accepting the rental agreement between the City of Fayette and The Visual Element to lease 9 S. Main Street

     B. Closed/Executive Session per Iowa Code 21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation.

9. ADJOURN

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