AGENDA

REGULAR COUNCIL MEETING

Monday, April 5, 2021

6:00 p.m.  Fayette Community Library in Community Room (104 W. State Street, backdoor) or by Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may attend in-person or access the meeting one of these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 3/15/21

     B. Approval of Claims List 3/13/21 - 4/2/21

     C. Receiving of February 2021 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Sexual Assault Awareness Month Proclamation

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Ordinance 512 – Amending Chapter 160, Flood Plain Regulations, to the Fayette City Code by amending provisions pertaining to Floodplain Management, second reading

     B. Resolution 2021-9 Approval of adding a Light Duty for Non-Work-Related/Temporary Disabilities section in Personnel Policy

     C. Resolution 2021-16 Approval of updating Health Insurance section in Personnel Policy

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 2/10/21

8. NEW BUSINESS

     A. Discussion and consideration in allowing Upper Iowa University to have outdoor music until 11PM April 30th, 2021

     B. Discussion and consideration in closing the 100 block of E. State Street during the dates and times of the Fayette Show & Shine Car Shows

     C. Discussion and consideration in purchasing new garbage receptacles from Kay Park Recreation

     D. Discussion and consideration in moving forward with hiring a part-time employee for the Public Works Department

     E. Resolution 2021-17 Approval of Transferring of funds

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, March 15, 2021

6:00 p.m.  Fayette Community Library in Community Room (104 W. State Street, backdoor) or by Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may attend in-person or access the meeting one of these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 3/1/21

     B. Approval of Claims List 2/27/21 - 3/12/21

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Public Hearing on the Proposed Fiscal Year 2022 Estimated Budget

     B. Resolution 2021-13 Approval of FY2022 Budget and Certification of Taxes

     C. Discussion and consideration with applying for Homes for Iowa home (Rachelle Howe w/ Upper Explorerland)

     D. Resolution 2021-9 Approval of Pregnancy/Maternity Leave and updating Health Insurance section in Personnel Policy

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Recreation Board meeting minutes from 2/8/21

     B. Fayette Personnel Committee Meeting Minutes from 3/1/21

8. NEW BUSINESS

     A. Discussion and consideration in moving forward with a grant for the story-time tour walk (Annette Butikofer)

     B. Discussion and consideration in accepting the quote for $5,406.56 from Hydro Klean for repairing manhole at King and Water Streets

     C. Resolution 2021-14 Adopting and approving Pace Agreements and Applications

     D. Resolution 2021-15 Adopting and approving the Radius Global Solutions LLC Contract for Services

     E. Ordinance 512 – Amending Chapter 160, Flood Plain Regulations, to the Fayette City Code by amending provisions pertaining to Floodplain Management, first reading

9. ADJOURN

CITY OF FAYETTE AGENDA

COUNCIL PERSONNEL MEETING

Monday, March 1, 2021

6:30 p.m. or immediately following City Council Meeting 

Fayette Community Library in Community Room (104 W. State Street, backdoor)

or by Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Access the meeting one of these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

  1. Discussion and recommendation for mandatory employee training
  2. Discussion and recommendation for maternity and parental leave to the Personnel Policy
  3. Discussion and recommendation on updating the Health Insurance section in the Personnel Policy

AGENDA

REGULAR COUNCIL MEETING

Monday, March 1, 2021

6:00 p.m.  Fayette Community Library in Community Room (104 W. State Street, backdoor) or by Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may attend in-person or access the meeting one of these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 2/16/21

     B. Approval of Claims List 2/13/21 - 2/26/21

     C. Receiving of January 2021 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Public Hearing on the Water Street Improvements Project #20-897

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Discussion and consideration to close off the 100 block of S. Main Street for the Fayette Show & Shine Car Shows on the 3rd Thursday of the month.

     B. Discussion and consideration in applying for a Homes for Iowa house

     C. Resolution 2021-10 Adopting and approving Advantage Administrators Business Associate Contract and HIPPA Privacy Policy

     D. Resolution 2021-11 Approval of transferring funds for Fiscal Year 2020-2021

     E. Resolution 2021-12 Award of Contract for the 2021 W. Water Street Improvements Project

     F. Ordinance 512 – Amending Chapter 160, Flood Plain Regulations, to the Fayette City Code by amending provisions pertaining to Floodplain Management, first reading

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Tuesday, February 16, 2021

6:00 p.m.  Fayette Community Library in Community Room (104 W. State Street, backdoor) or by Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may attend in-person or access the meeting one of these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 2/1/21

     B. Approval of Claims List 1/30/21 - 2/12/21

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion, consideration and update on the Water Street Reconstruction Project

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 1/13/21

     B. Fayette Finance Committee Meeting Minutes from 2/3/21

     C. Fayette Housing Committee Hannigan Bid Opening from 2/8/21

     D. Fayette Public Safety Meeting Minutes from 2/8/21

     E. Fayette Finance Committee Meeting Minutes from 2/10/21

8. NEW BUSINESS

     A. Resolution 2021-9 – Amending Resolution #2019-21, City Personnel Policy, by Adding Section 4.8 Maternity Leave and Parental Leave to the Personnel Policy

     B. Discussion and consideration of adopting the final proposed FY 2022 Budget Estimate

     C. Discussion and consideration in directing the City Administrator/Clerk to publish the Budget Estimate and setting a Public Hearing for March 15, 2021, at 6PM in the Fayette Community Library on the FY 2022 Budget Estimate

9. ADJOURN

 CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Wednesday, February 10, 2021 at 6:30 p.m.

Fayette Community Library (104 W. State St.) in the Community Room (use back door)

Or Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please keep your phone/microphone muted during the meeting.

Discuss FY 2021-2022 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

CITY OF FAYETTE

PUBLIC SAFETY COMMITTEE MEETING AGENDA

Monday, February 8, 2021 at 6:00 p.m.

Fayette Community Library (104 W. State St.) in the Community Room (use back door)

  1. Fayette Fire Department Operations Management
  2. Fayette Fire Department Membership Update

CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Wednesday, February 3, 2021 at 6:00 p.m.

Fayette Community Library (104 W. State St.) in the Community Room (use back door)

Or Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please keep your phone/microphone muted during the meeting.

Discuss FY 2021-2022 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

AGENDA

REGULAR COUNCIL MEETING

Monday, February 1, 2021

6:00 p.m.  Fayette Community Library in Community Room (104 W. State Street, backdoor) or by Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may attend in-person or access the meeting one of these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Click here for step-by-step directions: https://fayetteiowa.com/images/How_to_use_freeconferencecallcom_for_online_meetings.pdf?fbclid=IwAR1eWQ2fLcCoLzrWRFe0Qj-od9IH99_P7-QMjAnvA91nEcopTvGAXl93bmk

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 1/19/21

     B. Approval of Claims List 1/16/21 - 1/29/21

     C. Receiving of December 2020 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Appoint Jordan Franken to the Fayette Recreation Board for a 2-year term, expiring 2/1/23

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Public Hearing on the Proposed Property Tax Levy for Fiscal Year July 1, 2021 – June 30, 2022

     B. Resolution 2021-4 – Adopting the Proposed Property Tax Levy for FY 2022.

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Finance Committee Meeting Minutes from 1/21/21

8. NEW BUSINESS

     A. Discussion and consideration in granting officer Nicole Ball an unpaid leave of absence.

     B. Discussion and consideration in moving forward with a Wellmark Blue Cross Blue Shield Health Insurance plan for city employees

     C. Resolution 2021-5 Opening a Separate Checking Account for City of Fayette Employees Health Insurance.

     D. Resolution 2021-6 – Appointing Paying Agent, Note Registrar, and Transfer Agent, Approving the Paying Agent and Note Registrar and Transfer Agent Agreement and Authorizing the Execution of the Agreement in reference to the $500,000 General Obligation Capital Loan Notes, Series 2021

     E. Resolution 2021-7 – Approving and authorizing a form of Loan Agreement and authorizing and providing for the issuance, and levying a tax to pay the Notes; Approval of the Tax Exemption Certificate in reference to the $500,000 General Obligation Capital Loan Notes, Series 2021

     F. Resolution 2021-8 – Approving public areas and restricted areas for all city buildings and facilities

     G. Discussion and consideration in starting the process in applying for a Homes for Iowa House

     H. Discussion and consideration in setting the letting and holding a public hearing for March 1, 2021 for the West Water Street Reconstruction Project

9. ADJOURN

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