CITY OF FAYETTE SPECIAL COUNCIL MEETING AGENDA

Thursday, February 10, 2022, at 5:15 p.m.

Fayette Community Library in Community Room (104 W. State Street, use the back door)

1. ROLL CALL

2. APPROVAL OF AGENDA AS PRESENTED

3. NEW BUSINESS

     A. Discussion and consideration in purchasing Big Rock Country Club golf course in Fayette County, Iowa

     B. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     C. Resolution #2022-11 approve and submit an offer to buy the Big Rock Country Club golf course in Fayette County, Iowa.

4. ADJOURN

 

CITY OF FAYETTE FINANCE COMMITTEE MEETING AGENDA

Thursday, February 10, 2022, at 5:30 p.m. or immediately following the Special Council Meeting

Fayette Community Library in the Community Room (104 W. State Street, use the back door)

Discuss FY 2022-2023 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

AGENDA

REGULAR COUNCIL MEETING

Monday, February 7, 2022, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL

3. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 1/17/22

     B. Approval of Special Council Meeting Minutes 1/26/22

     C. Approval of Claims List 1/15/22 - 2/4/22

     D. Correspondence

4. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

5. APPROVAL OF AGENDA AS PRESENTED

6. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

7. OLD BUSINESS

     A. Public Hearing on the Proposed Property Tax Levy for Fiscal Year July 1, 2022 – June 30, 2023

     B. Resolution 2022-09 – Adopting the Proposed Property Tax Levy for FY 2023.

     C. Public Hearing on the Sale of the City’s Interest in Golf Course Property in Fayette County, Iowa

     D. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     E. Resolution 2022-10 – Directing the Sale of the City’s Interest in Golf Course Property in Fayette County, Iowa

     F. Discussion and consideration on contracting with Fayette Lumber Company to assist with preparing the vacant lot for the Homes for Iowa home

8. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Recreation Board Meeting Minutes from 8/5/21

     B. Fayette Recreation Board Meeting Minutes from 9/7/21

     C. Fayette Recreation Board Meeting Minutes from 9/19/21

     D. Fayette Personnel Meeting Minutes from 1/26/22

     E. Fayette Finance Committee Meeting Minutes from 2/2/22

9. NEW BUSINESS

     A. Discussion and consideration in hiring Cameron Heart as a part time/reserve police officer at the rate of $15.50 per hour and paying for his reserve certification

     B. Discussion and consideration in hiring Jeremiah Owens as a part time/reserve police officer at the rate of $20 per hour

     C. Discussion and consideration on waiving the building permit application fees for Eagle Point Solar to install ground and roof mounted solar arrays on city properties located at 801 Big Rock Road, 11 S. Main Street, 149 S. Main Street, 104 W. State Street, 110 Lovers Lane, 602 E. Madison Street and 616 Wadena Road

10. ADJOURN

CITY OF FAYETTE FINANCE COMMITTEE MEETING AGENDA

Wednesday, February 2, 2022, at 5:30 p.m.

Fayette Community Library (104 W. State St.) in the Community Room (use back door)

Discuss FY 2022-2023 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

CITY OF FAYETTE SPECIAL COUNCIL MEETING AGENDA

Wednesday, January 26, 2022, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. APPROVAL OF AGENDA AS PRESENTED

3. NEW BUSINESS

     A. Closed Session pursuant to Iowa Code Section 21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation

     B. Resolution #2022-08 directing setting of a public hearing on Monday, February 7, 2022, at 6PM at the Fayette Community Library for the sale of the city’s property in Fayette County

4. ADJOURN

 

CITY OF FAYETTE COUNCIL PERSONNEL MEETING AGENDA

Wednesday, January 26, 2022, 6:30 p.m. or immediately following the

Special Council Meeting scheduled for 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

  1. Discussion and recommendation for Employee salary increases and Employee benefits
  2. Discussion and recommendation for Early Retirement Package

 REGULAR COUNCIL MEETING AGENDA

Monday, January 17, 2022, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 1/3/22

     B. Approval of Claims List 12/31/21 - 1/14/22

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          a. Reappoint Benjamin Davis as the Fayette Police Chief

          b. Reappoint Susan Scott to the Upper Explorerland Regional Housing Authority Board for 3 years

          c. Appoint Bradley Minger to the Fayette County Community Foundation Board for 3 years

          d. Reappoint Joshua Crosbie to the Fayette Tree Board for 3 years

          e. Approve council committee appointments, E911 Board Representatives, and the Fayette County Emergency Management Representatives

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Ordinance #514 Third and Final Reading Electric Transmission Franchise with ITC Midwest LLC

     B. Discussion and consideration on contracting with Peters Construction Corp. to assist with preparing the vacant lot for the Homes for Iowa home

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Tree Board meeting minutes from 9/15/21

     B. Fayette Tree Board discussion notes from 11/30/21

     C. Fayette Community Library Director’s Report from 1/12/22

8. NEW BUSINESS

     A. Discussion and consideration in removing Andrew Wenthe from all the city of Fayette bank accounts and safe deposit box and adding Kurt Wood to all the city of Fayette bank accounts and safe deposit box

     B. Discussion and consideration in adding authorized signatures to the cities CD’s

     C. Resolution #2022-01 Reappointing and approving compensation schedule for the City Attorney

     D. Resolution #2022-02 Adopting the new home and new commercial construction incentive program from January 1, 2022, through December 31, 2022

     E. Resolution #2022-03 Adopting a commercial business marketing incentive from January 1, 2022, through December 31, 2022

     F. Resolution #2022-04 Amendment #1 to the Linda Shannon Housing Rehabilitation Project

     G. Resolution #2022-05 Change Order #1 to the Linda Shannon Housing Rehabilitation Project

     H. Resolution #2022-06 Change Order #2 to the Linda Shannon Housing Rehabilitation Project

     I. Resolution #2022-07 Final Acceptance and Authorizing Final Payment on the Linda Shannon Housing Rehabilitation Project

     J. Discussion and consideration in purchasing some cleaning supplies and banners for vacant downtown businesses

     K. Discussion and consideration in directing the City Administrator/Clerk to publish the proposed property tax levy and setting a Public Hearing for Monday, February 7, 2022, at 6PM on the Fiscal Year 2023 proposed property tax levy

     L. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     M. Discussion, consideration in directing the City Administrator/Clerk to publish and set a public hearing on the city to purchase or sell property.

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, January 3, 2022, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/20/21

     B. Approval of Claims List 12/18/21 - 12/30/21

     C. Correspondence

     D. Receiving of June, July, August, September, October, and November 2021 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Ordinance #514 Second Reading Electric Transmission Franchise with ITC Midwest LLC

     B. Discussion and consideration on Homes for Iowa home project

     C. Discussion and consideration in having all the fees for online and ACH payments to the city be paid by the customers

     D. Discussion and consideration in making some decisions for the renewal of the contract with American Tower Cell

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Discussion and approval of Contract Change Order Number 6 for the Water Street Improvements project 20-897

     B. Discussion and approval of Partial Pay Estimate Number 7 to Heartland Asphalt, Inc. for the Water Street Improvements project

     C. Discussion and consideration in changing the day and time of city council meetings

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, December 20, 2021, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/6/21

     B. Approval of Claims List 12/4/21 - 12/17/21

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Public Hearing on the proposed adoption of an ordinance granting to ITC Midwest LLC, a wholly owned subsidiary of ITC Holdings Corp., a 25-year non-exclusive electric transmission franchise

     B. Ordinance #514 First Reading Electric Transmission Franchise with ITC Midwest LLC

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Recreation Board Meeting Minutes from 5/10/21

     B. Fayette Recreation Board Meeting Minutes from 6/24/21

     C. Fayette Recreation Board Meeting Minutes from 7/8/21

     D. Fayette Community Library Board of Trustees Meeting Minutes from 11/10/21

     E. Fayette Personnel Committee Meeting Minutes from 11/22/21

     F. Fayette Fire Department Meeting Minutes from 12/7/21

     G. 2021 Fayette County Economic Development and Tourism Annual Report

8. NEW BUSINESS

     A. Discussion and consideration in contacting Tower Genius for contract renewal with American Tower Cell

     B. Discussion and approval of Contract Change Order Number 6 for the Water Street Improvements project 20-897

     C. Discussion and approval of Partial Pay Estimate Number 7 to Heartland Asphalt, Inc. for the Water Street Improvements project

     D. Discussion and consideration in awarding Simmering-Cory & Iowa Codification the grant administration and technical services for the CDBG Housing Rehabilitation grant program

     E. Resolution #2021-37 Agreement for Grant Administration for CDBG Housing Rehabilitation grant program with Simmering-Cory

     F. Resolution #2021-38 Agreement for Technical Services for CDBG Housing Rehabilitation grant program with Simmering-Cory

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, December 6, 2021, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 11/15/21

     B. Approval of Claims List 11/13/21 - 12/3/21

     C. Correspondence

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion and consideration in directing the City Administrator/Clerk to publish and set a Public Hearing for December 20, 2021, at 6PM in the Fayette Community Library on the proposed adoption of an ordinance granting to ITC Midwest LLC, a wholly owned subsidiary of ITC Holdings Corp., a 25-year non-exclusive electric transmission franchise

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Discussion and consideration in hiring Mark Jencks as a full time City Maintenance Worker at an hourly wage of $20.005

     B. Discussion and consideration in moving Jacob Palmer from an hourly wage of $20.42 to $21.10

     C. Discussion and consideration in moving Adam Hildebrand from an hourly wage of $26.08 to $26.76

     D. Discussion and approval of Partial Pay Estimate Number 2 to Dave’s Home Improvement for CDBG Rehabilitation project at 605 S. Main Street in the amount of $9,018

     E. Resolution 2021-34 to Terminate Contract/Agreement with Upper Explorerland

     F. Discussion and consideration in directing the City Administrator/Clerk to publish the Notice for Grant Administration and for Technical Services for Housing Projects

     G. Resolution 2021-35 Updating the City of Fayette Depositories from Resolution 2016-10

     H. Resolution 2021-36 Amending the Investment Policy for the City of Fayette

     I. Discussion and consideration in starting to take the next steps for the Homes for Iowa home

9. ADJOURN 

CITY OF FAYETTE AGENDA

COUNCIL PERSONNEL MEETING

Monday, November 22, 2021, 5:30 p.m.  

Fayette Community Library in Community Room (104 W. State Street, backdoor)

  1. Discussion and recommendation for Public Works Department Applicant(s)
  2. Discussion and recommendation for Employee salary increases and Employee benefits
  3. Discussion and recommendation for Early Retirement Package

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