AGENDA

REGULAR COUNCIL MEETING

Monday, August 7, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 7/17/23

     B. Approval of Special Session Minutes 7/27/23

     C. Approval of Claims List 7/15/23 - 8/4/23

     D. Approval to renew the Class C Retail Alcohol License with Outdoor Service and Catering Privileges for Aramark Educational Services, LLC/Pete’s

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Resolution 2023-42 – Approval of Transfers for Fiscal Year 2023

     B. Discussion and consideration for accepting a written RFP to engage a firm to perform the City’s required annual examination or audit for the year ending June 30, 2023, or taking other action for the annual examination or audit.

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Ambulance meeting minutes from 8/2/23

11. NEW BUSINESS

     A. Resolution 2023-44 – Approving a 28E Agreement between the Fayette Ambulance Service, Incorporated and the City of Fayette for the transfer of funds

     B. Resolution 2023-45 – Approve hiring Markus Hawes as full-time City Administrator/Clerk at a salary of $60,500.

     C. Discussion and consideration in removing Kris McGrane from all the city of Fayette bank accounts and safe deposit box and adding Markus Hawes to all the city of Fayette bank accounts and safe deposit box

     D. Discussion and consideration in removing Kris McGrane and adding Markus Hawes to the cities CD’s

     E. Discussion and consideration in authorizing Markus Hawes to apply for credit on behalf of the City of Fayette and receive a company credit card.

     F. Resolution 2023-46 – Approving and adopting the City of Fayette’s Safety Manual

     G. Discussion and consideration of approval of Terracon proposal for comprehensive asbestos assessment of 200 Volga Street property buildings at a cost of $10,150.

     H. Discussion and approval of Partial Pay Estimate number 1 to WICKS Construction, Inc. for the Highway 150 North project in the amount of $76,477.74

     I. Discussion and approval of payment to Granger Construction Inc. for house demolition and tree removal for $12,700.00

     J. Discussion and consideration of approving a sidewalk program placement program incentive for the Fayette County Food Shelf and reimbursement of $265.00

     K. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     L. Action following Closed/Executive Session

12. ADJOURNMENT

AGENDA

SPECIAL CITY COUNCIL MEETING

Thursday, July 27, 2023 at 6:00 p.m.

Fayette Community Room; Fayette Community Library (104 W State Street, back door)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. APPROVAL OF THE AGENDA

5. NEW BUSINESS

     A. Closed/executive session per Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.

     B. Discussion and action following closed/executive session.

     C. Closed/executive session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property.

     D. Discussion and action following closed/executive session.

6. ADJOURNMENT 

AGENDA

REGULAR COUNCIL MEETING

Monday, July 17, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 7/3/23

     B. Approval of Claims List 7/1/23 - 7/14/23

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Appoint Louisa Tindall to the Fayette Community Library Board of Trustees

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Community Library Board of Trustees meeting minutes from 3/8/23

     B. Fayette Community Library Board of Trustees meeting minutes from 4/12/23

     C. Fayette Community Library Board of Trustees meeting minutes from 5/10/23

     D. Fayette County and Economic Development & Tourism Quarterly Report April-June 2023

11. NEW BUSINESS

     A. Resolution 2023-42 – Approval of Transfers for FY2023

     B. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     C. Resolution 2023-43 – Awarding of Contract for a Phase I Environmental Site Assessment at 200 Volga Street

     D. Discussion and action following closed/executive session

12. ADJOURNMENT

AGENDA

REGULAR COUNCIL MEETING

Monday, July 3, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 6/19/23

     B. Approval of Claims List 6/17/23 - 6/30/23

     C. Approval to renew the Iowa Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for The Pumper

     D. Approval to allow a beer garden for Down Town Lounge and proper Liquor Licenses contingent on all the necessary steps and procedures being completed with the Iowa Alcohol and Beverage Division.

     E. March 2023, April 2023, May 2023 Financial Reports

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Approval of appointing James Lowery to the Public Safety Committee as Chair, the Finance Committee, and the Economic Development Committee

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

      A. Resolution 2023-39 – Revising and updating the job description for the City Administrator/Clerk

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

11. NEW BUSINESS

      A. Discussion and consideration in approving insurance with Iowa Municipal Insurance

      B. Discussion and consideration in placing Fayette Watermelon Days sign at old Tourism Home and to house the dumpster near City Street Shop

      C. Resolution 2023-40 – Making award of contract for the demolition, cleanup and debris removal for 309 East Water Street, Fayette, Iowa

      D. Resolution 2023-41 – Revising and updating the job description for the Deputy Clerk

      E. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

      F. Discussion and action following closed/executive session

12. ADJOURNMENT

AGENDA

REGULAR COUNCIL MEETING

Monday, June 19, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 6/5/23

     B. Approval of Claims List 6/3/23 - 6/16/23

     C. Approval to renew the Iowa Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for Dollar General Store #20268

     D. Acceptance of the resignation of Kris McGrane, City Administrator/Clerk

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Appoint Jessica Hummel, Samantha Jones and Taylor Nydegger to the Fayette Ambulance Service

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Discussion and consideration in accepting the playground equipment at Klocks Island Park and making a donation to the American Legion

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Parks and Recreation Board meeting minutes from 5/25/23

     B. Fayette Parks and Recreation Board meeting minutes from 6/15/23

11. NEW BUSINESS

     A. Resolution 2023-35 – Authorizing the Mayor, City Administrator/Clerk and Deputy Clerk to sign all documents relating to the selling of 207 Alexander Street/Homes for Iowa home

     B. Resolution 2023-36 – Accepting the contract for legal services between the city of Fayette and Lynch Dallas, P.C., to provide services for reviewing the North Fayette Valley School District agreement to gift the Fayette Elementary School and Property to the City of Fayette

     C. Resolution 2023-37 – Making award of contract for the demolition, cleanup and debris removal for 507 West Clark Street, Fayette, Iowa

     D. Discussion and consideration in accepting bids for demolition of 309 East Water Street

     E. Discussion and consideration on moving forward in hiring a new City Administrator/Clerk

     F. Resolution 2023-38 – Establishing City Employee Salaries

     G. Discussion and consideration to accept a written RFP to engage a CPA firm to perform the City’s required annual examination or audit for the year ending June 30, 2023, June 30, 2024 or June 30, 2025.

     H. Resolution 2023-39 – Revising and updating the job description for the City Administrator/Clerk

     I. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     J. Action following closed/executive session

12. ADJOURNMENT

 

AGENDA

REGULAR COUNCIL MEETING

Monday, June 5, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 5/15/23

     B. Approval of Claims List 5/13/23 - 6/2/23

     C. January 2023 and February 2023 Financial Reports

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Appoint Fayette Fire Department Chief for 2023

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Discussion and consideration in appointing a replacement for Linda Tenney to fill the vacancy on the city council

     B. Resolution 2023-34 Approving the 2023-2024 Law Enforcement Services Agreement Between the City of Fayette and Upper Iowa University Revised

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Parks and Recreation Board meeting minutes from 4/10/23

11. NEW BUSINESS

     A. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     B. Action following closed/executive session

12. ADJOURNMENT

AGENDA

REGULAR COUNCIL MEETING

Monday, May 15, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 5/1/23

     B. Approval of Claims List 4/29/23 - 5/12/23

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Appoint Fayette Ambulance Service Chief for 2023

          2. Appoint Fayette Fire Department Chief for 2023

          3. Appoint James Hanson to the Fayette Fire Department

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Public Hearing on Proposed Contract Documents and Estimated Costs for Improvements for the Fayette-Volga River Multi-Use Trail Surfacing

     B. Resolution 2023-31 – Resolution Making Award of Contract for Fayette-Volga River Multi-Use Trail Surfacing Project

     C. Public Hearing to sell 207 Alexander Street, Fayette, Iowa (Homes for Iowa home)

     D. Resolution 2023-32 – Resolution Directing the Sale of the City’s Interest in 207 Alexander Street, Fayette, Fayette County, Iowa, (Homes for Iowa home)

     E. Discussion and consideration of painting the city water tower

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Ambulance Service meeting minutes from 4/5/23

     B. Fayette Safety meeting minutes from 4/26/23

     C. Fayette Fire Department meeting minutes from 5/2/23

11. NEW BUSINESS

     A. Discussion and consideration on the Miller Trust for the Fayette Ambulance Service (Rick Hofmeyer)

     B. Resolution 2023-33 – Resolution adopting the Job Description for the part-time Public Works Technician

     C. Discussion and consideration in hiring Gerald Hildebrand at $20.00 per hour as a part-time, seasonal, Public Works Technician employee

     D. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     E. Action following closed/executive session

12. ADJOURNMENT

AGENDA

REGULAR COUNCIL MEETING

Monday, May 1, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 4/17/23

     B. Approval of Claims List 4/15/23 - 4/28/23

     C. December 2022 Financial Reports

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Discussion and consideration in appointing someone to fill vacancy on the city council

     B. Discussion and consideration in accepting bids for demolition of 507 W. Clark Street

     C. Resolution 2023-14 – Resolution approving Cell Tower Agreement Contract

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

11. NEW BUSINESS

     A. Discussion and consideration in moving forward with utilizing FirstNet Solutions for police and public works company cell phones and hot spots

     B. Resolution 2023-30 – Resolution Approving the 2023-2024 Law Enforcement Services Agreement between the City of Fayette and Upper Iowa University

     C. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     D. Action following closed/executive session

     E. Resolution 2023-29 – Resolution Directing setting of a Public Hearing to sell Homes for Iowa home and property

12. ADJOURNMENT

AGENDA

REGULAR COUNCIL MEETING

Monday, April 17, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 4/3/23

     B. Approval of Claims List 4/1/23 - 4/14/23

     C. Approval to renew the Class C Retail Alcohol License with Catering Privilege for ARAMARK Educational Services, LLC/Upper Iowa University

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Public Hearing on the Proposed Fiscal Year 2024 Estimated Budget

     B. Resolution 2023-27 Approval of FY2024 Budget and Certification of Taxes

     C. Public Hearing on the authorization of a Loan and Disbursement Agreement and the issuance of not to exceed $55,000 for police equipment (body cameras and tasers)

     D. Resolution 2023-28 Instituting proceedings to take additional action for the issuance of not to exceed $55,000 for police equipment (body cameras and Tasers) General Obligation Loan and Disbursement Agreement and Contract Agreement

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette County Economic Development & Tourism Quarterly Report January-March 2023

     B. Fayette Community Library Board of Trustees meeting minutes from 2/8/23

11. NEW BUSINESS

     A. Discussion and consideration on closing the 200 block of S. Main Street for the All Cardinal Class Reunion/Community Event which will have live music, vendors, food and more from approximately 11AM until midnight on July 15, 2023, and allowing music outdoors until midnight

     B. Discussion and consideration to close off the 100 block of S. Main St. for Music, Motors & Market on Main on the 3rd Thursday of the month from May to September of 2023

     C. Discussion and consideration in moving forward with the K&W Coatings LLC quote for painting the water tower

     D. Discussion and consideration in spending the library savings funds on a copy machine

     E. Discussion and consideration in setting a Public Hearing for Monday, May 15, 2023, at 6PM on the proposed contract documents and estimated costs for completing the recreation trail from Fayette to Volga State Park

     F. Discussion and consideration to appoint someone to fill vacancy on the city council

     G. Resolution 2023-14 Cell Tower Agreement Contract

     H. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     I. Action following closed/executive session

     J. Resolution 2023-25 – Resolution approving Company Policy/Agency Disclosure and Acknowledgement, the Listing Agreement and the Seller Disclosure of Property Condition

12. ADJOURNMENT

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