CITY OF FAYETTE AGENDA

COUNCIL PERSONNEL MEETING

Monday, November 22, 2021, 5:30 p.m.  

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. Discussion and recommendation for Public Works Department Applicant(s)
2. Discussion and recommendation for Employee salary increases and Employee benefits
3. Discussion and recommendation for Early Retirement Package

AGENDA

REGULAR COUNCIL MEETING

Monday, November 15, 2021, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 11/1/21

     B. Approval of Claims List 10/30/21 - 11/12/21

     C. Abstract of Votes for City Election on 11/2/21

     D. Approval of Annual Financial Report for Fiscal Year 2021

     E. Approval of Street Financial Report Fiscal Year 2021

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          a. Appoint Elizabeth Meyer to the Fayette Fire Department

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Public Hearing on allowing KDME, LLC to have access to and to install a solar electric generating system on designated premises owned by the City of Fayette and sell the electricity generated by the system to the City of Fayette

     B. Resolution 2021-32 Solar Power Purchase Agreement

     C. Discussion and consideration in W. Water Street Project liquidated damages

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Discussion and consideration on purchasing a 2022 F-150 4x4 Regular Cab at a maximum price of $36,280

     B. Discussion and consideration in continuing with a Wellmark Health Insurance plan for city employees

     C. Resolution 2021-31 gWorks Master Services Agreement, Terms of Service, Product Support Agreement and Privacy Policy

     D. Discussion and consideration on moving forward with hiring Upper Explorerland with City Code of Ordinance Updates

     E. Resolution 2021-33 Agreement for Codification Services with Local Government Professional Services, Inc. DBA Iowa Codification

     F. Approve and Adopt the Annual Urban Renewal Report FY2021

     G. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     H. Discussion and consideration in the City purchasing property in the city limits of Fayette

     I. Discussion and consideration in applying for a grant

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, November 1, 2021, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 10/18/21

     B. Approval of Claims List 10/16/21 - 10/29/21

     C. Receiving of July 2021 Financial Reports

     D. Receiving of August 2021 Financial Reports

     E. Approval to renew the Class C Beer Permit with a Class B Wine Permit and Sunday Sales for Dollar General Store #20268

     F. Approval to renew the Class C Liquor License and Sunday Sales for Down Town Lounge

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion and consideration in letting the Recreation Board use money from their savings to repair a baseball diamond at Cardinal Park

     B. Discussion and consideration in combining the Recreation Board with the Park Board

     C. Discussion and consideration in designating an area in town for a Dog Park

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Ambulance Service Meeting Minutes from 5/5/2021

     B. Fayette Ambulance Service Meeting Minutes from 6/2/2021

     C. Fayette Ambulance Service Meeting Minutes from 7/7/2021

     D. Fayette Ambulance Service Meeting Minutes from 8/4/2021

     E. Fayette Ambulance Service Meeting Minutes from 9/1/2021

     F. Fayette Community Library Board of Trustees Meeting Minutes from 9/8/21

     G. Fayette Community Library Board of Trustees Meeting Minutes and Directors Report from 10/13/21

8. NEW BUSINESS

     A. Discussion and consideration in adjusting Penny Montgomery’s water and/or sewer charges

     B. Discussion and consideration in directing the City Administrator/Clerk to publish and set a Public Hearing for November 15, 2021, or December 6, 2021, at 6PM in the Fayette Community Library on allowing KDME, LLC to have access to and to install a solar electric generating system on designated premises owned by the City of Fayette and sell the electricity generated by the system to the City of Fayette

     C. Discussion and consideration in directing the City Administrator/Clerk to publish and set a Public Hearing for December 6, 2021, at 6PM in the Fayette Community Library on the proposed adoption of an ordinance granting to ITC Midwest LLC, a wholly owned subsidiary of ITC Holdings Corp., a 25-year non-exclusive electric transmission franchise

     D. Discussion and consideration on moving forward with hiring Simmering-Cory/Iowa Codification for the city of Fayette’s codification project

     E. Discussion and approval of Contract Change Order Number 1 for the CDBG Rehabilitation project at 605 S. Main Street in the amount of $1,000

     F. Discussion and approval of Partial Pay Estimate Number 1 to Dave’s Home Improvement for CDBG Rehabilitation project at 605 S. Main Street in the amount of $10,039

     G. Discussion and approval of Contract Change Order Number 5 for the Water Street Improvements project 20-897 in the amount of $4,710.10

     H. Discussion and approval of Partial Pay Estimate Number 6 to Heartland Asphalt, Inc. for the Water Street Improvements project in the amount of $383,775.78

     I. Resolution 2021-30 – Approving the Jayhawk Annual Software (Utility Billing) Assurance/Support Hours Contract Terms and Contract

     J. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, October 18, 2021, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 10/4/21

     B. Approval of Claims List 10/2/21 - 10/15/21

     C. Approval to renew the Special Class C Liquor License with Outdoor Service and Sunday Sales for Shrubb’s Street Eatery LLC

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Discussion and consideration in moving forward installing Solar Panels with Eagle Point Solar

     B. Discussion and consideration in letting the Recreation Board use money from their savings to repair a baseball diamond at Cardinal Park

     C. Discussion and consideration in designating an area in town for a Dog Park

     D. Discussion and consideration in combining the Recreation Board with the Park Board

     E. Discussion and consideration in hiring a fourth full time Public Works employee

     F. Discussion and consideration in hiring Charles Cunningham as a full time Fayette Police Officer at an hourly wage of $21.85 and paying off his contract

     G. Discussion and consideration in moving Officer Nicole Ball from an hourly wage of $19.20 to $21.85 following her graduation from the police academy

     H. Discussion and consideration in moving Officer Olivia Hake from an hourly wage of $18.54 to $21.19 following her graduation from the police academy

     I. Discussion and consideration on moving forward with an electric transmission franchise for ITC Midwest

     J. Resolution 2021-28 Water Utility Vendor Agreement Low-Income Household Water Assistance Program

     K. Resolution 2021-29 Copy Systems Inc. Maintenance Agreement

     L. Discussion and consideration in extending agreement with Upper Iowa University Recreation Center to provide a discount for city of Fayette residents

     M. Discussion and consideration on promoting the 2021 election proposals that will be on the ballot to the residents

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, October 4, 2021, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 9/20/21

     B. Approval of Claims List 9/18/21 - 10/1/21

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion and consideration in Water Street Reconstruction Project

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Discussion and consideration in purchasing fire rings from NFV Spark

     B. Discussion and consideration in letting the Recreation Board use money from their savings to repair a baseball diamond at Cardinal Park

     C. Discussion and consideration in designating an area in town for a Dog Park

     D. Discussion and consideration in combining the Recreation Board with the Park Board

     E. Discussion and consideration in purchasing a power washer in the amount of $5,230 from Midwest Alkota

     F. Resolution 2021-27 Iowa Department of Transportation agreement for maintenance and repair of primary roads in municipalities

     G. Discussion and consideration in removing Cottonwood Trees from the City Code

     H. Discussion and consideration in American Tower Lease

     I. Discussion and consideration on reviewing city code

     J. Discussion and consideration in having city wide trick or treating on Sunday, October 31 from 5PM to 7PM

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, September 20, 2021, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 9/7/21

     B. Approval of Claims List 9/4/21 - 9/17/21

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion and consideration in removing a tree in the city right of way in the 600 block of S. Main Street

     B. Discussion and consideration in taking action on a nuisance tree in the 100 block of Station Road/300 block of Old HWY 150 North

     C. Discussion, consideration, and action on the W. Water Street project

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Discussion and consideration to allow chickens at 409 W. Water Street

     B. Discussion and consideration in purchasing fire rings from North Fayette Valley

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Tuesday, September 7, 2021, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 8/16/21

     B. Approval of Claims List 8/14/21 - 9/3/21

     C. Receiving of the Outstanding Obligations Disclosure Statement for Fiscal Year 2021

     D. Approval to approve the Special Class C Liquor License for Boarders Inn & Suites, Fayette Hospitality LLC

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          a. Appoint John Rohde to the Fayette Fire Department

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 8/11/21

8. NEW BUSINESS

     A. Discussion and consideration in taking action on a nuisance tree.

     B. Discussion and consideration in revising the Storm Water Drainage System Utility rate for irrigation systems

     C. Discussion and consideration in purchasing a Police K9

     D. Discussion and approval of Partial Pay Estimate Number 3 to Dave’s Home Improvement for CDBG Rehabilitation project at 500 W. Clark Street in the amount of $3,086

     E. Discussion and approval of Partial Pay Estimate Number 5 to Heartland Asphalt, Inc. for the Water Street Improvements project in the amount of $155,565.65

     F. Discussion and approval of Contract Change Order Number 4 for the Water Street Improvements project 20-897

     G. Discussion, consideration and action on an update with W. Water Street project

9. ADJOURN

CITY OF FAYETTE

REGULAR COUNCIL MEETING AGENDA

Monday, August 16, 2021, at 6:00 p.m.

Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

The public may access the meeting two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 8/2/21

     B. Approval of Claims List 7/31/21 - 8/13/21

     C. Receiving of June 2021 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion, consideration and action on an update with the W. Water Street project

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 7/14/21

8. NEW BUSINESS

     A. Discussion and consideration in closing off S. Main Street from Water Street to Clark Street and State Street from Mechanic Street to Washington Street from Friday, September 10^th to Sunday, September 12^th for Watermelon Days and granting permission for live music outside until 11PM on Friday, September 10^th, and Saturday, September 11^th.

9. ADJOURN

CITY OF FAYETTE

PUBLIC SAFETY COMMITTEE MEETING AGENDA

Monday, August 16, 2021, at 6:15 p.m. or immediately following the Regular Council Meeting

Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

The public may access the meeting two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. UPDATE ON FAYETTE POLICE DEPARTMENT

3. ADJOURN