REGULAR COUNCIL MEETING

September 7, 2021

     The City Council of the City of Fayette, Iowa, met Tuesday, September 7, 2021, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Post, Tucker and Wulfekuhle. Absent - Potratz and Tenney.

     Moved Wulfekuhle, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 8/16/21, the claims list of 8/14/21 - 9/3/21, the receiving of the Outstanding Obligations Disclosure Statement for Fiscal Year 2021 and approval of the Special Class C Liquor License for Boarders Inn & Suites/Fayette Hospitality LLC. Roll call, all ayes, motion carried.

     Moved Post, seconded Tucker, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wenthe informed the council on 8/21/21 City Administrator/Clerk McGrane and himself joined a small group to discuss infrastructure needs for cities and counties with Senator Joni Ernst in Fayette. Senator Ernst was shown the W. Water Street project. On 8/26/21, Wenthe and McGrane spent the day with a representative from Eagle Point Solar visiting city buildings to gather information for the installation of solar panels. Eagle Point Solar will present to the council on a future date. Wenthe and McGrane provided 2020 census results and information. The city of Fayette's new population is 1,256, down 82 people from the 2010 census of 1,338. Wenthe encouraged everyone to enjoy Watermelon Days this weekend as well as the Freedom Rock Dedication.

     Upon Mayor Wenthe’s and the Fayette Fire Department’s request, moved Wulfekuhle, seconded Post, to appoint John Rohde to the Fayette Fire Department. All ayes, motion carried.

     City Administrator/Clerk McGrane advised the council Upper Explorerland has been understaffed and the East Central Intergovernmental Association is helping them out with our CDBG Rehab grant. A bid opening for two of the homes will take place on 9/8/21 at city hall. IMWCA requested documents for their annual audit with the incorrect dates, so McGrane has to regather the information for them to complete the audit.

     Fayette Police Chief Ben Davis informed the council a few updates including a peer support training at UIU is coming up.

     Moved Tucker, seconded Wulfekuhle, to discuss and approve the Fayette Community Library Board of Trustees meeting minutes from 8/11/21. All ayes, motion carried.

     Moved Post, seconded Wulfekuhle, to discuss and consider taking action on a nuisance tree. Wenthe advised he has communicated with Dave and Connie Collins, who were present, in reference to a cottonwood tree located on private property at 101 Station Rd. The tree has a large part hanging over the property line onto Collins' property at 310 Old HWY 150 North. Collins had a forester look at the tree and it was determined the trunk is 80-85% rotten. Collins are concerned if the tree falls, it will damage his building. The Fayette city code list cottonwood trees as a nuisance. Collins and Chief Davis have communicated with the property owner about the concern but the property owner does not wish to take the tree down. Collins offered to cover the costs to remove the tree. Wenthe contacted the city attorney and it is a nuisance violation according to the city code, but there are many cottonwood trees throughout the city and it would cost a great deal to remove all of them. The council agreed to have McGrane contact the city attorney for more details and clarifications on the Fayette City Code before the next city council meeting. No formal action was taken.

     Moved Wulfekuhle, seconded Post, to discuss and consider revising the storm water drainage system utility rate for irrigation systems. McGrane had a resident request the council discuss removing the $1 per month storm water drainage system utility fee from irrigation systems bills. Moved Post to remove the storm water drainage utility fee from the monthly bills, but the motion died because of a lack of a second.

     Moved Tucker, seconded Wulfekuhle, to discuss and consider purchasing a police K9. Chief Davis advised the city has an opportunity to purchase a puppy for $600 that may be trained as a future police K9. Davis provided his research and cost estimates for care, vaccinations, training and other expenses. Davis plans on utilizing grants and fundraisers to help cover some of the costs. Officer Nicole Ball would be the K9 handler because she has experience with training animals. Officer Ball advised Chief Davis that if the dog doesn't work out for the city between now and when it is sent to training, Officer Ball would purchase the dog from the city for $600. Davis recommended purchasing the puppy now and re-evaluate in about 6 months to determine if the dog is capable and if the city wants to continue the certification process. Moved Wulfekuhle, seconded Post, to approve the purchase and initial costs of a police K9. All ayes, motion carried.

     Moved Post, seconded Wulfekuhle, to discuss partial pay estimate number 3 to Dave's Home Improvement for CDBG Rehabilitation project at 500 W. Clark Street in the amount of $3,086. Moved Tucker, seconded Wulfekuhle, to approve partial pay estimate number 3 to Dave's Home Improvement for CDBG Rehabilitation project at 500 W. Clark Street in the amount of $3,086. All ayes, motion carried.

     Moved Wulfekuhle, seconded Post, to discuss partial pay estimate number 5 to Heartland Asphalt, Inc. for the Water Street improvements project in the amount of $155,565.65. Moved Tucker, seconded Wulfekuhle, to approve partial pay estimate number 5 to Heartland Asphalt, Inc. for the Water Street improvements project in the amount of $155,565.65. All ayes, motion carried.

     Moved Wulfekuhle, seconded Tucker, to discuss and approve the contract change order number 4 for the Water Street improvements project 20-897. Jon Biederman, the Engineer, advised this includes extra costs for storm sewer, water main and sanitary sewer repairs. Biederman estimates a future change order will include deductions around $7,000-$8,000 for subdrain tile that is no longer needed. Moved Post, seconded Wulfekuhle, to approve the contract change order number 4 for the Water Street improvements project 20-897 in the amount of $6,715.50. All ayes, motion carried.

     Moved Tucker, seconded Wulfekuhle, to discuss, consider and take action on an update with the W. Water Street improvements project. Biederman was present to explain how the liquidated damages work for the W. Water Street project. Biederman explained the city must be able to prove actual damages/expenses that occurred because of the contractor not meeting the original completion date. At this time, Biederman does not think the city has any damages/expenses the city can prove to start penalizing the contractor. Biederman recommends the council discusses it again at the next meeting when we receive another update on the project that is estimated to be completed around September 17. No formal action was taken.

     There being no further business, moved Wulfekuhle, unanimous, to adjourn at 7:10 pm.

REGULAR COUNCIL MEETING

August 16, 2021

     The City Council of the City of Fayette, Iowa, met Monday, August 16, 2021, at 6:00 pm via conference call/online meeting using www.freeconferencecall.com due to COVID-19, per Iowa Code 21.8, pursuant to law and rules of said council, Mayor Wenthe presiding. The public was also able to access the meeting with basic directions posted on the council agenda and on the city of Fayette’s website, www.fayetteiowa.com.

     Roll call: Present - Council members Post, Potratz, Tenney, Tucker (6:01) and Wulfekuhle.

     Moved Potratz, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 8/2/21, the claims list of 7/31/21 - 8/13/21 and the June 2021 Financial Reports. McGrane took a few minutes explaining the June 2021 Financial Reports. Roll call, all ayes, motion carried.

     Moved Post, seconded Wulfekuhle, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wenthe informed the council we are currently short handed with city staff in most of our departments due to illness, vacations, training, etc.

     City Administrator/Clerk McGrane advised the council he was able to order 7 free laptops for the City of Fayette through the BuyIT state funding program.

     Fayette Police Chief Ben Davis shared with the council that Officer Ball started the police academy today and Officer Hake starts on 8/30.

     Moved Wulfekuhle, seconded Tucker, to discuss an update on the W. Water Street project. Heartland Asphalt, Inc. provided a letter to the city council earlier today requesting a time extension on the project. A few of the project delays they listed included encountering solid lime rock, receiving suitable material to replace the lime rock, additional repairs to existing utilities and relocating a gas main and phone utility pole. Heartland is planning on helping with some of the subcontracted work to help speed the completion of the project. Their best guess on a completion date is around 9/17/21 (original completion date was 8/20/21). McGrane advised Jon Biederman with Fehr Graham Engineering will be attending the next city council meeting. At that time the council may ask any additional questions and make any decisions. No formal action was taken.

     Moved Tenney, seconded Tucker, to discuss and approve the Fayette Community Library Board of Trustees meeting minutes from 7/14/21. All ayes, motion carried.

     Moved Post, seconded Wulfekuhle, to discuss and consider closing off S. Main St. from Water Street to Clark St. and State St. from Mechanic St. to Washington St. from Friday, 9/10/21 to Sunday, 9/12/21 for Watermelon Days and granting permission for live music outside until 11PM on Friday, 9/10/21 and Saturday, 9/11/21. Moved Wulfekuhle, seconded Tucker, to approve closing off S. Main St. from Water St. to Clark St. and State St. from Mechanic St. to Washington St. from Friday, 9/10/21 to Sunday, 9/12/21 for Watermelon Days and granting permission for live music outside until 11PM on Friday, 9/10/21 and Saturday, 9/11/21. All ayes, motion carried.

     There being no further business, moved Potratz, unanimous, to adjourn at 6:29 pm.

REGULAR COUNCIL MEETING

August 2, 2021

     The City Council of the City of Fayette, Iowa, met Monday, August 2, 2021, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Post, Potratz, Tenney and Tucker. Absent - Wulfekuhle.

     Moved Potratz, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 7/19/21, the claims list of 7/17/21 - 7/30/21 and the approval to renew the Class E Liquor License with the Class B Native Wine permit, Class C Beer Permit and Sunday Sales for The Pumper. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Tucker, to approve the agenda as presented. All ayes, motion carried.

     Upon Mayor Wenthe’s request, moved Tucker, seconded Tenney, to appoint Melissa Arman to the Fayette Ambulance Service. All ayes, motion carried.

     City Administrator/Clerk McGrane advised the council he has finished up fiscal year 2021 finances and transfers and has been working on the next process of the Employee Health Savings Account.

     Fayette Police Chief Davis informed the council that Nicole and Olivia will be attending the academy this fall. Davis has found funding through grants and donations to cover the costs of purchasing a new drone and training. He is still working on the details.

     Moved Tenney, seconded Post, to discuss Resolution 2021-22. Moved Potratz, seconded Post, to adopt Resolution 2021-22 authorizing the Mayor and City Administrator to deliver to the Fayette County Commissioner of elections a request to submit the question of changing the Fayette city council member terms from a two (2) year term to a four (4) year term and shall be staggered terms and placed on the November, 2, 2021, ballot. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Potratz, to discuss and approve the contract change order number 3 for the Water Street improvements project 20-897. Moved Potratz, seconded Tucker, to approve the contract change order number 3 for the Water Street improvements project 20-897 in the amount of $877.50. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss partial pay estimate number 4 to Heartland Asphalt, Inc. for the Water Street improvements project in the amount of $61,765.08. Moved Tenney, seconded Post, to approve partial pay estimate number 4 to Heartland Asphalt, Inc. for the Water Street improvements project 20-897 in the amount of $61,765.08. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss and consider approving the Fayette Community Library to use savings and/or CDs for purchase of IT upgrades. Library Director Annette Butikofer was present to advise the council of the research and assessments that were completed. The technology upgrades, hardware, software, support and cybersecurity would cost approximately $960.36 per month for the next 12 months. After 9 months, a reevaluation will be completed. Butikofer advised she is recommending the library use funds from the library's savings and/or CD investment to cover the costs for the 12 month agreement. Moved Tucker, seconded Post, to approve the library using funds from their savings and/or CD investments to use toward IT services for the Fayette Community Library, pending approval from the Fayette Community Library Board of Trustees. All ayes, motion carried.

     Moved Tenney, seconded Potratz, to discuss and approve Partial Pay Estimate Number 2 to Dave's Home Improvement for CDBG Rehabilitation project at 500 W. Clark Street in the amount of $15,838. Moved Potratz, seconded Tucker, to approve Partial Pay Estimate Number 2 to Dave's Home Improvement for CDBG Rehabilitation project at 500 W. Clark Street in the amount of $15,838. All ayes, motion carried.

     Moved Tenney, seconded Potratz, to discuss and consider purchasing up to $9,500 in technology equipment with state funding. McGrane advised the state is offering cities and counties up to $9,500 in new laptops, tablets and accessories to better equip them to be able to work remotely. McGrane advised the department supervisors indicated they would each need at least one laptop for their departments and we may have extra funding to purchase a laptop/tablet for the elected officials to borrow for meetings. Moved Tucker, seconded Tenney, to move to purchase up to $9,500 in technology equipment through the BuyIT at OCIO using state funding. All ayes, motion carried.

     Moved Tenney, seconded Post, to discuss Resolution 2021-23. Moved Potratz, seconded Post, to adopt Resolution 2021-23 affirming the successful completion of the development agreement filed on March 5, 2001. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Potratz, to discuss Resolution 2021-24. McGrane briefly explained some of the transfers. Moved Tucker, seconded Potratz, to adopt Resolution 2021-24 transferring funds for fiscal year 2021. Roll call, all ayes, motion carried.

     Moved Post, seconded Tenney, to discuss Resolution 2021-25. This agreement was provided by Northeast Iowa Community Action Corporation and reviewed by the city attorney. Moved Potratz, seconded Post, to adopt Resolution 2021-25 approving a 28E Agreement between Northeast Iowa Community Action Corporation and the City of Fayette. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Potratz, to discuss Resolution 2021-26. This updated agreement was provided by the Fayette County Sheriff's Office since the prior agreement ended on June 30, 2021. Moved Tucker, seconded Potratz, to adopt Resolution 2021-26 approving a 28E Agreement for dispatching services with the Fayette County Sheriff's Office and the City of Fayette. Roll call, all ayes, motion carried.

     There being no further business, moved Potratz, unanimous, to adjourn at 6:39 pm.

REGULAR COUNCIL MEETING

July 19, 2021

     The City Council of the City of Fayette, Iowa, met Monday, July 19, 2021, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Post, Tucker and Wulfekuhle. Absent - Potratz and Tenney.

     Moved Wulfekuhle, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 7/6/21 and the claims list of 7/3/21 - 7/16/21. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Wulfekuhle, to approve the agenda as presented. All ayes, motion carried.

     Upon Mayor Wenthe’s request, moved Tucker, seconded Wulfekuhle, to appoint Brenda Hildebrand to the Fayette Tree Board to finish the term ending 12/31/2023. All ayes, motion carried.

     City Administrator/Clerk McGrane advised the council Roy & Jean Karlson will donate $500 for the five metal military emblems that will be placed around the Fayette County Freedom Rock. McGrane has been working with the USDA Rural Development to close out the Revolving Loan Fund (RLF) grant. The city will be paying back the $28,221.05 that we used to start the RLF. On 7/8 McGrane attended the Iowa League of Cities online meeting on how to apply for the American Rescue Plan Act (ARPA) finances. McGrane completed all the documents and online application. McGrane attended part 1 of the online Fayette County Focus Group Economic Resiliency meeting on 7/7 to discuss the economic impacts from the COVID-19 pandemic.

     Fayette Police Chief Ben Davis informed the council a Governor Traffic Safety Bureau traffic STEP wave will be happening in August. Davis is researching drones for the department as well as grants help fund the purchase of a drone. There have been two river rescues this summer, including one last weekend.

     Moved Wulfekuhle, seconded Tucker, to discuss and consider appointing a Parks Board, combining the Parks Board with the Recreation Board, or removing the Parks Board from the City Code. Susan Scott with the Fayette Recreation Board was present to have the city council clarify duties/expectations if the boards combined. Scott also inquired if more members would be appointed and how the budget would work. Assistant Public Works Director Adam Hildebrand recommended having a Public Works employee be a member of the Parks and Recreation Board if that was the direction the council takes. Wenthe recommended the Recreation Board look over the Parks City Code and draft some responsibilities and duties they feel would work for them. No formal action was taken.

     Moved Post, seconded Wulfekuhle, to discuss and consider awarding a CPA firm to perform the city's required annual examination for the year ending June 30, 2021, and June 30, 2022. McGrane provided the council with the two bids received: Hogan & Hansen, PC (Waterloo) $5,250 for both years and Rachelle K. Thompson, CPA, PLLC (Hampton) $3,700 for FY2021 and $3,800 for FY2022. Moved Tucker, seconded Post, to award Rachelle K. Thompson, CPA, PLLC to perform the City's annual examination for the years ending June 30, 2021, and June 30, 2022. All ayes, motion carried.

     Moved Post, seconded Wulfekuhle, to discuss and approve the Fayette Recreation Board meeting minutes from 3/8/2021, 3/22/2021, 4/5/2021 and 4/19/2021. All ayes, motion carried.

     Moved Tucker, seconded Post, to discuss and approve the Fayette Tree Board meeting minutes from 7/14/2021. All ayes, motion carried.

     Moved Post, seconded Wulfekuhle, to discuss and approve the Fayette County Economic Development and Tourism quarterly report for April through June of 2021. All ayes, motion carried.

     Moved Wulfekuhle, seconded Tucker, to discuss and consider allowing Jeff Scott to pay for the repaving of the city alley between E. Madison Street and E. Jay Street. McGrane advised Scott had received a quote for approximately $9,000 from Heartland Asphalt and would be willing to reimburse the city for the costs of repaving the alley. Moved Tucker, seconded Wulfekuhle, to allow Jeff Scott to reimburse the city for repaving the city alley between E. Madison Street and E. Jay Street for approximately $9,000. All ayes, motion carried.

     Moved Wulfekuhle, seconded Post, to discuss and consider developing an ordinance to provide guidance on a course of action when a tree planted by the city is found to be damaging a sewer line. Pat Whelan was present with concerns about a tree that is adjacent to his property in the city right of way that has roots growing into his private sewer line and he would like the tree removed. Whelan advised he has used chemicals that were recommended by the Public Works Director and that seems to be helping at this time but he is worried future damage. Assistant Public Works Director Adam Hildebrand advised that tree roots usually do not cause damage to sewer lines. The tree roots grow where holes or cracks are in a sewer line. It could be costly if the city removed all the trees throughout the city that grow into damaged sewer lines or cause sidewalk damage. Moved Post, seconded Wulfekuhle, to identify the type of tree Pat Whelan is concerned about and get more information about the tree to better determine if the tree should be removed. All ayes, motion carried.

     Moved Wulfekuhle, seconded Post, to discuss and consider acknowledging and approving a petition and proposal to request submitting the question of changing the Fayette city council member terms from a two year term to a four year term and shall be staggered terms and placed on the November 2, 2021, ballot. Moved Wulfekuhle, seconded Post, to acknowledge and approve the petition and proposal to authorize the Mayor and City Administrator to deliver to the Fayette County Commissioner of elections a request to submit the question of changing the Fayette city council member terms from a two (2) year term to a four (4) year term and shall be staggered terms and placed on the November, 2, 2021, ballot. All ayes, motion carried.

     Moved Post, seconded Wulfekuhle, to discuss and adopt Resolution 2021-21 authorizing the Mayor and City Administrator to deliver to the Fayette County Commissioner of elections a request to submit the question of changing the Fayette city council member terms from a two (2) year term to a four (4) year term and shall be staggered terms and placed on the November, 2, 2021, ballot. Roll call, all ayes, motion carried.

     Moved Wulfekuhle, seconded Post, to discuss and consider making the Fayette Community Library's Community Room the permanent home to council meetings. McGrane recommended making the Community Room the permanent place for city council meetings since the room is bigger and has worked out well for meetings. Moved Wulfekuhle, seconded Post, to move forward with the necessary process to make the Community Room at the Fayette Community Library the permanent location for city council meetings. All ayes, motion carried.

     There being no further business, moved Wulfekuhle, unanimous, to adjourn at 6:52 pm.

REGULAR COUNCIL MEETING

July 6, 2021

     The City Council of the City of Fayette, Iowa, met Tuesday, July 6, 2021, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Post, Potratz (via telephone), Tenney, Tucker and Wulfekuhle.

     Moved Post, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 6/21/21, the claims list of 6/19/21 - 7/2/21 and the May 2021 Financial Reports. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to approve the agenda as presented. All ayes, motion carried.

    Mayor Wenthe informed the council of the activities that will be held during the Concert and Cones event this Saturday at Cardinal Park from 5-9PM.

     Upon Mayor Wenthe’s request, moved Wulfekuhle, seconded Post, to appoint Shaun Arman to the Fayette Fire Department. All ayes, motion carried.

     City Administrator/Clerk McGrane advised the council 3 blocks of S. Main Street received new asphalt on 6/30/2021. McGrane met with Lyle Miller to discuss the city's insurance renewal. There were some significant increases mostly due to inflation of property values, an approximate 13% rate increase and discounts no longer being provided. Miller advised he was informed all insurance renewal premiums are going up. McGrane updated the council on the American Rescue Plan Act and that we will soon be able to request our allocation of funds. McGrane advised city hall has continued to be busy with utility move-outs and closing out Fiscal Year 2021.

     Moved Tenney, seconded Tucker, to discuss the process of changing the city council member terms from 2 years to 4 years. McGrane provided part of Iowa Code Chapter 376 and 362 regarding city election terms and petition of eligible electors. McGrane advised a petition must be started by a citizen requesting this change and must have a minimum of 27 signatures from eligible voters. Once we receive the petition, the city council may accept the petition and pass a Resolution asking the county auditor to place it on the ballot for the next election. No formal action was taken.

     Moved Tenney, seconded Post, to discuss Resolution 2021-18. Moved Post, seconded Tucker, to adopt Resolution 2021-18 authorizing the approval of changes to the vehicle policy in the Fayette Police Operating Guidelines and Procedure Manual. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss Resolution 2021-19. Moved Tucker, seconded Post, to adopt Resolution 2021-19 authorizing the Mayor and City Administrator to deliver to the Fayette County Commissioner of Elections a request to submit the question of an extension of the local option sales and service tax to the qualified electors of the City of Fayette, Iowa, on November 2, 2021. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss Resolution 2021-20. McGrane included information that the City of Adel had when they recently passed the hotel and motel tax. Wulfekuhle shared the reasons she was not in favor of the tax including that Fayette doesn't have enough tourism to bring many people to our area to stay at our hotel. Tenney thought that all cities had this tax until she was elected on city council and doesn't feel like it would turn much business away from our hotel. Potratz advised if people go anywhere else in Fayette County to stay at a hotel or motel they will have to pay for the tax which benefits their communities. Moved Potratz, seconded Tenney, to adopt Resolution 2021-20 authorizing the Mayor and City Administrator to deliver to the Fayette County Commissioner of Elections a request to submit the question of a hotel and motel tax to the qualified electors of the City of Fayette, Iowa, on November 2, 2021 at the 7% tax rate. Roll call, ayes - Post, Potratz, Tenney and Tucker; nays - Wulfekuhle; motion carried.

     Moved Tenney, seconded Post, to discuss and approve the contract change order number 2 for the Water Street improvements project 20-897. Jon Biederman from Fehr Graham was present to provide an update and explanation. He advised this change order is the remainder of the added costs due to the extra rock they ran into when digging for the new sanitary sewer line. The pay estimate is for the month of June. The sanitary sewer amount includes the private lines that will be paid back to the city by the citizens when the city bills them. The cost of the private lines came in below the estimates. They are currently working on the storm sewer and are hoping to finish it this week. Next week they will hopefully be working on the new water line which is the full length of the street. Moved Post, seconded Tenney, to approve the contract change order number 2 for the Water Street improvements project 20-897 in the amount of $2,640. All ayes, motion carried.

     Moved Tenney, seconded Post, to discuss partial pay estimate number 3 to Heartland Asphalt, Inc. for the Water Street improvements project in the amount of $54,561.82. Moved Tucker, seconded Post, to approve partial pay estimate number 3 to Heartland Asphalt, Inc. for the Water Street improvements project 20-897 in the amount of $54,561.82. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss and consider accepting a written RFP to engage a CPA firm to perform the City's required annual examination for the year ending June 30, 2021, June 30, 2022, or June 30, 2023. McGrane provided a procedures engagement RFP for the council to look over and gave them the choice if they wanted to lock in a CPA firm for one, two or three years. Moved Tucker, seconded Post, to approve and accept the written RFP as presented for the year ending June 30, 2021 and 2022 (2 years). All ayes, motion carried.

     Moved Tenney, seconded Post, to discuss and consider purchasing a concrete pad for the Freedom Rock kiosk and military branch emblems for around the Freedom Rock. Mallory Hanson, the Fayette County Economic Development and Tourism Director, provided a letter with cost estimates for a 5'x5' concrete pad from Croell, Inc. in the amount of $126 and 5 stainless steel military branch emblems from Echo Valley MetalWorks in the amount of $500. Moved Post, seconded Wulfekuhle, to approve purchasing a concrete pad and military branch emblems for around the Freedom Rock out of the park fund. All ayes, motion carried.

     There being no further business, moved Wulfekuhle, unanimous, to adjourn at 6:47 pm.

REGULAR COUNCIL MEETING

June 21, 2021

     The City Council of the City of Fayette, Iowa, met Monday, June 21, 2021, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Post (via telephone), Potratz, Tenney, Tucker and Wulfekuhle.

     Moved Potratz, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 6/7/21 and the claims list of 5/29/21 - 6/18/21. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Potratz, to approve the agenda as presented. All ayes, motion carried.

     Upon Mayor Wenthe’s request, moved Potratz, seconded Tenney, to appoint Joshua Crosbie to the Fayette Tree Board to finish the term of Tereasa Lenius expiring 12/31/2021 and Brenda Hildebrand can be a back-up if another vacancy opens. All ayes, motion carried.

     Upon Mayor Wenthe’s request and the recommendation of the Fayette Ambulance Service, moved Tucker, seconded Wulfekuhle, to appoint Traegen Kramer to the Fayette Ambulance Service. All ayes, motion carried.

     City Administrator/Clerk McGrane showed the light box for professional photography that was donated to the city by the Iowa State Extension Office and Small Business Association. McGrane has communicated with the library to house the light box for anyone to check it out. McGrane also showed the Freedom Rock Interpretive Sign that was completed. We will plan on installing it later this summer when the W. Water Street project is about finished. Kelly & Miller Insurance is our new local agent for IMWCA Worker's Compensation. We currently did not have a local agent and IMWCA recommended we find one. McGrane virtually attended the Clerks Association meeting on 6/17 where he discovered the current W. Water Street improvements project would probably not qualify for the American Rescue Plan funds because of Davis-Bacon wages. McGrane attended a virtual meeting with the Fayette Library staff and Access Systems on 6/17 to assist them with their information technology. Fayette city hall and the library will be closed on Monday, 7/5 for the holiday. The next council meeting will be Tuesday, 7/6.

     Police Chief Davis advised he is still moving forward with abatement issues with the Glen Smith property. Another Governor's Traffic Safety Bureau STEP grant project will be conducted over 4th of July. Davis has received 3 new radars that were paid for by the STEP grant and should be installed next fiscal year.

     Moved Tenney, seconded Tucker, to discuss and approve the Fayette Community Library Board of Trustees meeting minutes from 6/9/21. All ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss and approve the Fayette Tree Board meeting minutes from 6/16/21. All ayes, motion carried.

     Moved Tenney, seconded Potratz, to discuss and approve the contract change order number 1 for the Water Street improvements project 20-897. Jon Biederman from Fehr Graham was present to provide an update and explanation. He advised the sanitary sewer is all in, operational and services are hooked up. They are currently working on the storm sewer. One connection to the water main is completed at the intersection of S. Main Street. This change order is because they ran into a lot of rock when digging for the new sanitary sewer line and did not want the rock back in the trench because it's hard to compact. The rock was removed and replaced with another material. There will most likely be a little more cost because of the rock for the new water main. The subdrain tile that is part of this project will not be needed for the full length of the road because of all the rock. This will help offset some of the costs. The city contracted with Chosen Valley for trench compacting testing and everything is passing. The pay estimate number 2 is for work done in May which is mostly the sanitary sewer work. The project is a little behind schedule but hopefully will pick up. Moved Potratz, seconded Post, to approve the contract change order number 1 for the Water Street improvements project 20-897 in the amount of $15,939. All ayes, motion carried.

     Moved Tenney, seconded Potratz, to discuss and approve partial pay estimate number 2 to Heartland Asphalt, Inc. for the Water Street improvements project in the amount of $56,499.83.

     Moved Tenney, seconded Wulfekuhle, to discuss and consider adopting policies for shelters in the city parks. Concerns were discussed about campers parking close to the shelters at Klock's Island, especially with the middle shelter near the playground where visitors do not have an area to sit while children play at the playground. Public Works Director Jerry Hildebrand was present to discuss the issue. It was decided to make sure there is a picnic table in the playground area for visitors. It was also discussed about fixing the City Code Parks Board chapter by either eliminating it, combining it with the Recreation Board or appointing people to the Parks Board. McGrane will reach out to the Recreation Board and gather more information for a future meeting. No formal action was taken.

     Moved Tenney, seconded Wulfekuhle, to discuss and consider approving police officers taking home police vehicles. Chief Davis informed the council that Officer Barker lives 6 miles and Officer Ball lives 1 mile outside of Fayette. Davis was requesting permission for officers who are on call to take home a police vehicle. This way they have a safe and quicker response time to respond to call outs. The council requested Davis to work on a policy and present it at the next council meeting. Moved Potratz, seconded Tenney, to let on call officers that live within a 10 mile radius from the city of Fayette, contingent on a policy being approved at the next meeting, take home a police vehicle. All ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss and consider changing insurance on 606 W. Water Street. McGrane explained our insurance provider recommended we change from full coverage to liability coverage for 606 W. Water Street. Moved Potratz, seconded Wulfekuhle, to only have liability insurance for 606 W. Water Street. All ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss and consider keeping grant money for the Revolving Loan Fund. McGrane explained that the Rural Business Development Grant (RBDG) funds awarded to the city of Fayette for a Revolving Loan Fund (RLF) program expired on 6/12/21. A letter was sent requesting another extension; however, it was denied. The city may either continue the program and use the $27,930 of grant funds received for the RLF, return the grant funds and continue the RLF program with the cities funds or discontinue the RLF program all together. It was recommended to return the grant funds and continue the RLF program with the cities funds because there would be less paperwork involved and the city could adjust the rules to the program as needed. Moved Tucker, seconded Wulfekuhle, to return the grant funds for the RLF and to continue the RLF program utilizing the city's own funds. All ayes, motion carried.

     Moved Potratz, seconded Tucker, to go into closed session per Iowa Code 21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to open regular session. Roll call, all ayes, motions carried.

     Moved Potratz, seconded Wulfekuhle, to approve the tentative settlement agreement between Myron Crawford and the City of Fayette and Continental Western Insurance Group. All ayes, motion carried.

     There being no further business, moved Potratz, unanimous, to adjourn at 7:18 pm.

REGULAR COUNCIL MEETING

June 7, 2021

     The City Council of the City of Fayette, Iowa, met Monday, June 7, 2021, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Post, Potratz (via telephone at 6:02), Tenney (via telephone), Tucker and Wulfekuhle.

     Moved Tucker, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 5/17/21, the claims list of 5/16/21 - 5/28/21, correspondence and approval to renew the Class C Liquor License with catering privilege & Sunday sales for Upper Iowa University/Aramark. Roll call, all ayes, motion carried.

     Moved Post, seconded Potratz, to approve the agenda as presented. All ayes, motion carried.

     Upon Mayor Wenthe’s request and the recommendation of the Fayette Ambulance Service, moved Wulfekuhle, seconded Tenney, to appoint Joel Koehn to the Fayette Ambulance Service. All ayes, motion carried.

     Upon Mayor Wenthe’s request, moved Potratz, seconded Post, to reappoint Susan Scott to the Fayette Recreation Board for a 3-year term. All ayes, motion carried.

     City Administrator/Clerk McGrane was not at the meeting but provided a written report that included information about the Iowa Legislation passing a bill to phase out the backfill. Fayette will be an 8-year phase out. Legislation also implemented a tax credit for persons over 70 and who earn less than 250% of the federal poverty level which will result in fewer tax dollars for cities. McGrane advised he met with a representative with Rural Development/US Department of Agriculture (RD/USDA) and Upper Explorerland to discuss the Revolving Loan Fund Grant (RLF) that will expire on 6/12/21. It was recommended by the RD/USDA that McGrane submit a written request to ask for another one-year extension of the grant, so he did. Brian Stepp will take the Stepp Watermelon sculpture that was donated to the city from the previous Fayette Tourism board with a $10 donation.

     Police Chief Davis informed the council that the Fayette police department will be conducting a special enforcement June 9-12, 2021. Fayette will be joining Iowa's statewide Traffic Fatality Reduction Task Force in an effort to reduce deaths on Iowa roadways. Davis updated the council on a nuisance abatement issue. City of Fayette was awarded the Governor Traffic Safety Bureau grant of $8,000.00 for traffic related equipment.

     Moved Wulfekuhle, seconded Post, to discuss Ordinance 513, third and final reading. Moved Post, seconded Tenney, to approve the third and final reading of Ordinance 513, amending Chapter 63, Speed Regulations, to the Fayette City Code by changing section 1.7, Failure to Timely Pay or Appeal. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Wulfekuhle, to discuss and approve the Fayette Ambulance Service meeting minutes from 10/7/2020, 12/2/2020, 2/3/2021, 3/3/2021 and 4/7/2021. All ayes, motion carried.

     Moved Potratz, seconded Wulfekuhle, to discuss and approve the Fayette Board of Adjustment meeting minutes from 5/24/2021. All ayes, motion carried.

     Moved Wulfekuhle, seconded Post, to discuss and approve Partial Pay Estimate Number 1 to Dave's Home Improvement for CDBG Rehabilitation project at 500 W. Clark Street in the amount of $7,650. Moved Tucker, seconded Wulfekuhle, to approve Partial Pay Estimate Number 1 to Dave's Home Improvement for CDBG Rehabilitation project at 500 W. Clark Street in the amount of $7,650.

     There being no further business, moved Wulfekuhle, unanimous, to adjourn at 6:20 pm.

REGULAR COUNCIL MEETING

May 17, 2021

     The City Council of the City of Fayette, Iowa, met Monday, May 17, 2021, at 6:00 pm in the Community Room at the Fayette Community Library and via conference call/online using www.freeconferencecall.com due to COVID-19, per Iowa Code 21.8, pursuant to law and rules of said council, Mayor Wenthe presiding. The public was able to attend the meeting in person or via conference call/online with basic directions posted on the council agenda and on the city of Fayette’s website, www.fayetteiowa.com.

     Roll call: Present - Council members Post, Potratz, Tenney, Tucker and Wulfekuhle.

     Moved Potratz, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 5/3/21, the claims list of 5/1/21 - 5/15/21, correspondence and the April 2021 financial reports. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of April 30, 2021: Total April Receipts: $237,039.70 (General $77,340.51; Streets $36,431.46; Employee Benefits $36,469.46; Local Option Sales Tax $7,988.25; TIF $15,195.60; Revolving Loan $231.44; Bolger $4,950.15; Library Fund $7.89; Water $22,410.93; Water T&A $300; Sewer $30,778.30; Water/Sewer Capital $4,382.87; Storm Water $552.84). Total April Disbursements: $119,769.60 (General $51,862.75; 9 S. Main $101.78; Streets $8,299.18; Employee Benefits $8,470.93; TIF LMI $1,500; CDBG $1,824.38; Revolving Loan $53.59; Bolger $126.69; Water Street Project $10,620.34; Water $14,360.83; Water T&A $98.42; Sewer $22,450.71). Transfers in: FY17 Water Impr Project $25,000; Sewer Fund $9,575.50; Transfers out: Water $25,000; Sewer $9,575.50. Treasurer’s Balance: $4,859,669.97.

     Moved Tenney, seconded Wulfekuhle, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wenthe advised we had the first supervisor meeting on 5/10/21. McGrane and Wenthe met with Eagle Point Solar to continue to gather information to present to the city council about installing solar panels. The Discrimination, Harassment and Retaliation training was held on 5/12/21. A recording was made of the training to show other employees and volunteers who were unable to attend.

     Upon Mayor Wenthe’s request, moved Tenney, seconded Potratz, to reappoint John Winke to the Fayette Community Library Board to finish out the term of James Tenney. All ayes, motion carried.

     Upon Mayor Wenthe’s request and the recommendation of the Fayette Ambulance Service, moved Wulfekuhle, seconded Tucker, to appoint ZiYuam Li Clil and Barry Koehn to the Fayette Ambulance Service. All ayes, motion carried.

     City Administrator/Clerk McGrane included nomination paperwork for the up-coming election. McGrane placed the forms and information about the election on the city's website. McGrane advised the contractors ran into a lot of rock when digging for the new sanitary sewer line on W. Water Street. There will be additional costs as they will need to purchase more fill. McGrane assisted the Community Garden with purchasing a new recycled plastic community bulletin board for the Community Garden. Alexis, the city's marketing intern, completed his internship. He was able to design a handful of graphics/pictures for social media, designed a flyer to market 9 S. Main Street office space, designed a flyer for city incentives for new businesses and as well as other things. McGrane will soon start the process of converting to our new online payment company. City hall and the library will be closed on Monday, May 31 for Memorial Day.

     Police Chief Davis informed the council that Officer Josh Barker graduates from the Iowa Law Enforcement Academy on Friday, May 21. The new body cameras are operational now and Davis donated the old body cameras to another police department. The department started the summer ordinance sweeps around town and have placed door hangers for residents not home.

     Moved Tenney, seconded Tucker, to discuss and consider moving the watermelon sculpture or selling the sculpture to Brian Stepp for $100. McGrane had advised last year Brain Stepp inquired about purchasing the sculpture from the city however the council decided to keep it and move it to the Fayette Community Garden. After evaluating the sculpture more closely, it is made of fiber glass and has aged quite a bit. McGrane advised there is concern that if it's moved it could easily be broken if anyone would sit on it or messes with it too much. Moved Potratz, seconded Wulfekuhle, to donate the Stepp watermelon sculpture to Brian Stepp for $10. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss discuss Ordinance 513, second reading. Moved Potratz, seconded Post, to approve the second reading of Ordinance 513, amending Chapter 63, Speed Regulations, to the Fayette City Code by changing section 1.7, Failure to Timely Pay or Appeal. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss and consider requesting that the imposition of a local sales and service tax be put on the November 2, 2021 ballot. McGrane had done a little research to provide some options of what the local option sales tax (L.O.S.T.) could be used for and recommended the council choose 100% to be used for any lawful purpose, for community betterment or for property tax relief. This would give the future councils more flexibility on how to spend the money as future projects and expenses arise. The council also recommended McGrane draft a Resolution for placing the hotel/motel tax and staggered city council terms on the November 2, 2021 ballot for the citizens to vote on. McGrane will research and draft the ordinances and present them at a future council meeting.

     Moved Post, seconded Tenney, to discuss and consider can donations. McGrane provided a list of options and schedule on where the Fayette can donations could go, including April-Main Street Matters, May-Community Garden, June-Watermelon Days, July-Fire Department, August-Ambulance and September-Police. Council members also suggested a month for holiday decorations, the food shelf, the library and recreation. McGrane will reach out to Jim Opperman with the suggestions.

     Moved Potratz, seconded Post, to discuss and approve the Fayette Community Library Board of Trustees meeting minutes from 4/14/21 and 5/12/21, the Fayette Tree Board meeting minutes from 5/12/21 and the Fayette County Economic Development and Tourism letter from May of 2021. All ayes, motion carried.

     Moved Post, seconded Tenney, to discuss and consider accepting the rental agreement between the City of Fayette and The Visual Element to lease 9 S. Main Street. Amanda Pasket was present to briefly explain her business. Pasket is hoping to move in as soon as possible. Moved Tucker, seconded Wulfekuhle, to approve accepting the rental agreement between the city of Fayette and The Visual Element to lease 9 S. Main Street. All ayes, motion carried.

     Moved Post, seconded Potratz, to go into closed session per Iowa Code 21.5(1)(c). Roll call, all ayes, motion carried.

     Moved Post, seconded Wulfekuhle, to open regular session. Roll call, all ayes, motions carried. No action was taken.

     There being no further business, moved Potratz, unanimous, to adjourn at 7:07 pm.

REGULAR COUNCIL MEETING

May 3, 2021

     The City Council of the City of Fayette, Iowa, met Monday, May 3, 2021, at 6:00 pm in the Community Room at the Fayette Community Library and via conference call/online using www.freeconferencecall.com due to COVID-19, per Iowa Code 21.8, pursuant to law and rules of said council, Mayor Wenthe presiding. The public was able to attend the meeting in person or via conference call/online with basic directions posted on the council agenda and on the city of Fayette’s website, www.fayetteiowa.com.

     Roll call: Present - Council members Post, Potratz (via telephone), Tenney and Tucker. Absent - Wulfekuhle.

     Moved Tenney, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 4/19/21, the claims list of 4/17/21 - 4/30/21 and the March 2021 financial reports. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of March 31, 2021: Total March Receipts: $133,453.14 (General $24,925.26; Streets $6,261.26; Employee Benefits $2,373.66; Local Option Sales Tax $15,976.46; TIF $14,549.72; Revolving Loan $231.93; Bolger $4,848.10; Library Fund $181; Water $23,702.26; Water T&A $600; Sewer $34,478.96; Water/Sewer Capital $4,695.53; Storm Water $629). Total March Disbursements: $102,598.93 (General $28,313.25; 9 S. Main $535.80; Streets $9,292.11; Employee Benefits $9,500.28; CDBG $591.17; Revolving Loan $64.15; Bolger $104.07; Water Street Project $28,702.55; Water $9,229.27; Water T&A $51.58; Sewer $16,214.70). Transfers in: CDBG Downtown Project $30,468.04; FY17 Water Impr Project $79,495.86; FY17 Sewer Lining Project $43,841.80; Sewer Fund $9,575.50; Transfers out: Water $94,729.88; Sewer $68,651.32. Treasurer’s Balance: $4,742,226.28.

     Moved Tucker, seconded Post, to approve the agenda as presented. All ayes, motion carried.

     Upon Mayor Wenthe’s request, moved Tenney, seconded Tucker, to reappoint Sue Runyon to the Fayette Board of Adjustment for a five year term and Mark Danker to the Fayette Planning and Zoning Commission for a five year term. All ayes, motion carried.

     Mayor Wenthe advised the discrimination, harassment and retaliation training is scheduled for all employees and volunteers to attend in May. The training will be recorded for those unable to attend so they may watch it at a later date. Wenthe will start meeting monthly with the city supervisors to help open communication channels between departments. The first supervisor meeting is scheduled for May 10.

     City Administrator/Clerk McGrane informed the council about the American Rescue Plan that President Biden signed to help cities and their communities recover from the fiscal impacts of the COVID-19 pandemic. Fayette is estimated to receive $200,000 and McGrane explained the council will need to start discussing on how to spend it because it can only be used for specific things. The W. Water Street improvements project has officially started, and part of the road closed on 4/29. McGrane attended the Iowa Municipal Finance Office Association conference on 4/22 and 4/23. Fayette spring clean-up is scheduled for 5/12.

     Police Chief Davis advised the motorcycle that was seized about two years ago is now officially the cities due to a forfeiture and the department will soon sell it. The dept. should know soon if we are granted the Governor Traffic Safety Bureaus grant. There is one more week of warnings for the speed cameras before citations will be issued.

     Moved Tenney, seconded Post, to discuss and receive a donation from Jim Opperman from the can drive. Opperman was present and advised he made a verbal agreement with Nancy Wulfekuhle to have a can redemption drop off site on her property along the alley at 201 S. Main Street. Opperman and some of his helpers would manage the site to make sure it doesn't get out of hand and keep it clean. Most of the money would be donated to the city and other community organizations, such as for the Police, Fire, EMS, Watermelon Days, Community Garden and Main Street Flowers. He presented the first check to the city for $205.13 to be used for the Main Street Flowers. The council discussed drafting a monthly schedule designated to certain organizations for receiving the donations. Moved Tenney, seconded Tucker, to accept the contribution and to continue to use the proceeds to benefit Fayette organizations and fundraisers. All ayes, motion carried.

     Moved Tenney, seconded Post, to discuss and consider donating $500 to the Community Garden and allow a community board to be installed. Andrea Scott was present and explained the garden would like to place a community board at the garden to help communicate with volunteers and anyone interested in the produce. Scott found some boards that costs around $650. The council discussed moving one of the boards from the recreational trails over but it was unsure what kind of shape they are in. Moved Post, seconded Tenney, to approve donating up to $500 out of the Bolger Fund to the Community Garden for the purchase of a community board and to look into moving a community board from the trail to the Garden at 4 S. Main Street, if that works better and to consult with Andrea Scott to make the final decision. All ayes, motion carried.

     Moved Tenney, seconded Post, to discuss Ordinance 513, first reading. Moved Tucker, seconded Post, to approve the first reading of Ordinance 512, amending Chapter 63, Speed Regulations, to the Fayette City Code by changing section 1.7, Failure to Timely Pay or Appeal. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss and consider hiring Austin Hall as a part-time/reserve police officer at an hourly wage of $15. Davis explained that Hall would take the Reserve modules and would work for the city part-time. The modules cost just under $1,000 and the total cost would be about $300 for uniforms. Hall would work this summer and help with coverage next fall when Officers Ball and Hake are away at the police academy. Moved Post, seconded Potratz, to approve hiring Austin Hall as a part-time, reserve police officer at an hourly wage of $15. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss and consider purchasing new body cameras for the police department for approximately $2,800. Davis explained that he has some body cameras that need repairs, and they are four years old and outdated. It is an upgrade from the older ones. Moved Tucker, seconded Post, to approve purchasing new body cameras from Pro-Vision for $2,676 out of the police budget. All ayes, motion carried.

     Moved Tenney, seconded Post, to discuss partial pay estimate number 1 to Heartland Asphalt, Inc. for the Water Street Improvements project. Moved Tenney, seconded Post, to approve partial pay estimate 1 to Heartland Asphalt, Inc. for the Water Street Improvements project in the amount of $1,140. All ayes, motion carried.

     Moved Tenney, seconded Post, to discuss and consider requesting that the imposition of a local sales and service tax be put on the November 2, 2021 ballot. McGrane explained this is a request from the Fayette County Auditor to try and pass the local option sales and service tax this fall, giving us an extra year if it doesn't pass. Moved Tucker, seconded Tenney, to request that the imposition of a local sales and service tax be put on the November 2, 2021 ballot. All ayes, motion carried.

     There being no further business, moved Potratz, unanimous, to adjourn at 6:52 pm.

REGULAR COUNCIL MEETING

April 19, 2021

     The City Council of the City of Fayette, Iowa, met Monday, April 19, 2021, at 6:00 pm in the Community Room at the Fayette Community Library and via conference call/online using www.freeconferencecall.com due to COVID-19, per Iowa Code 21.8, pursuant to law and rules of said council, Mayor Wenthe presiding. The public was able to attend the meeting in person or via conference call/online with basic directions posted on the council agenda and on the city of Fayette’s website, www.fayetteiowa.com.

     Roll call: Present - Council members Post, Potratz (via telephone), Tenney, Tucker and Wulfekuhle.

     Moved Wulfekuhle, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 4/5/21 and the claims list of 4/3/21 - 4/16/21. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Wulfekuhle, to amend the agenda so item 6B states Ordinance 512 is the third and final reading and not the second reading and to approve the amended agenda. All ayes, motion carried.

     Mayor Wenthe advised Patty Reisinger, a representative from the Bird Friendly Iowa Steering Committee, was at the meeting to present the award, signs and flag to the City of Fayette for becoming a Bird Friendly Iowa community. Fayette is the sixth city in Iowa to receive this award. Jake Dale, an Upper Iowa University (UIU) student, and Paul Skrade, an UIU professor, worked on this as a project for Dale's Master's program. Fayette officially became a Bird Friendly Iowa community in 2020, but due to COVID-19 restrictions, this presentation was postponed. Wenthe thanked Dale, Skrade and Reisinger for all their help to make Fayette a Bird Friendly Iowa community.

     City Administrator/Clerk McGrane informed the council that the Public Works Dept. (PW) took down the old "Fayette Tourism Sign" at the 606 W. Water Street property. McGrane is still busy working on the multiple projects and accounting software changes due the new employee health insurance plan and the bank change. McGrane attended the Recreation Board meeting on 4/5 to answer questions. PW Director Jerry Hildebrand and McGrane attended the Water St. Project Preconstruction/Contractor meeting on 4/6. Police Chief Ben Davis and McGrane met with the events coordinators at Maple Crest Campus on 4/7 about their upcoming events. Amy Tucker and McGrane assisted the UIU volunteers with cleaning Cardinal Park sports complex on 4/14. Deputy Clerk Nancy Creery and McGrane attended a short online training for JUS, the city's utility billing software, on 4/16. McGrane advised it is starting to get busy with building permits, fences and zoning questions. McGrane updated the cities website to make it more user-friendly for people to get the permit applications and information from the city code. McGrane has been working with the Marketing Intern and will soon have a nice flyer to help promote Fayette's business incentives.

     Police Chief Davis provided an updated on the new speed cameras. Davis explained the city is still in a time period where only warnings are being issued. Anyone with questions may contact Davis. Davis received compliments about the traffic starting to slow down on HWY 150. Fayette PD assisted with State Trooper Jim Smith's funeral.

     Moved Tenney, seconded Wulfekuhle, to Resolution 2021-15. Moved Wulfekuhle, seconded Potratz, to adopt and approve Resolution 2021-15, the Radius Global Solutions LLC contract for services. Roll call, all ayes, motion carried.

     Moved Post, seconded Tenney, to discuss and adopt Ordinance 512, third and final reading. Moved Tenney, seconded Wulfekuhle, to approve the third and final reading of Ordinance 512, amending Chapter 160, Flood  Plain Regulations, to the Fayette City Code by amending provisions pertaining to Floodplain Management. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss and approve the Fayette County Economic Development and Tourism Quarterly Report from January through March of 2021. All ayes, motion carried.

     Moved Post, seconded Wulfekuhle, to discuss and approve the Fayette Community Library Board of Trustees meeting minutes from 3/10/21. All ayes, motion carried.

     Moved Tucker, seconded Potratz, to discuss and consider donating $1500 to the Fayette County Ag Society for the 2021 Fayette County Fair. Moved Wulfekuhle, seconded Post, to approve donating $1500 to the Fayette County Ag Society for the carnival at the 2021 Fayette County Fair. All ayes, motion carried.

     There being no further business, moved Wulfekuhle, unanimous, to adjourn at 6:18 pm.

REGULAR COUNCIL MEETING

April 5, 2021

     The City Council of the City of Fayette, Iowa, met Monday, April 5, 2021, at 6:00 pm in the Community Room at the Fayette Community Library and via conference call/online using www.freeconferencecall.com due to COVID-19, per Iowa Code 21.8, pursuant to law and rules of said council, Mayor Wenthe presiding. The public was able to attend the meeting in person or via conference call/online with basic directions posted on the council agenda and on the city of Fayette’s website, www.fayetteiowa.com.

     Roll call: Present - Council members Potratz (via telephone), Tenney, Tucker and Wulfekuhle. Absent - Post.

     Moved Tenney, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 3/15/21, the claims list of 3/13/21 - 4/2/21 and the February 2021 Financial Reports. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of February 28, 2021: Total February Receipts: $645,227.71 (General $52,159.79; Streets $12,157.46; Employee Benefits $613.30; CDBG $35,069; Revolving Loan $231.09; Bolger $106.61; Library Fund $1.05; Water Street Project $496,490; Water $17,568.04; Sewer $26,414.97; Water/Sewer Capital $3,861.40; Storm Water $555). Total February Disbursements: $111,691.81 (General $29,484.48; 9 S. Main $918.53; Streets $9,530.79; Employee Benefits $11,376.33; CDBG $1,057.33; Revolving Loan $181.93; Bolger $32.38; Water Street Project $31,976.89; Water $13,603.62; Sewer $13,529.53). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,710,983.64.

     Moved Tenney, seconded Tucker, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wenthe read and signed a proclamation recognizing the month of April as Sexual Assault Awareness month. Wenthe also advised on Thursday Scott Pharmacy, Fayette County Public Health and Upper Iowa University (UIU) will be hosting a COVID-19 vaccination clinic from 9AM to 6:30PM and administering the Johnson and Johnson vaccine. Anyone interested in receiving the vaccination should contact Scott Pharmacy.

     City Administrator/Clerk McGrane advised he has been very busy working on multiple projects and business items, including the Water Street Improvements Project, the CDBG Housing Rehab Grant, Homes for Iowa application, the remodeling of 9 S. Main Street, continuing to work on the employee health insurance plan change, to name a few. The flooring at 9 S. Main Street was completed on 4/2. The Homes for Iowa application was completed and submitted on 3/31/21. The FY22 Budget was completed, submitted and approved by the Fayette County Auditor. The Deputy Clerk and McGrane have been working with Northeast Security Bank getting all the city accounts, payroll and online banking setup since they switched from First State Bank. McGrane had the annual Access System IT/Security meeting and overall the city is very protected. McGrane attended a training on 3/30.

     Police Chief Davis informed the council that Officer Ball will be returning to work this week. The Cedar Rapids Gazette will be working with Davis on a story about the firearm cameras the Fayette Police Department recently received. A nuisance abatement issue was brought up for the police to follow up on. Davis advised the new traffic enforcement signs were delivered to the local Department of Transportation (DOT). Once the DOT installs the signs, the cameras will be ready to be up and running.

     Moved Tenney, seconded Wulfekuhle, to discuss and adopt Ordinance 512, second reading. Moved Wulfekuhle, seconded Tenney, to approve the second reading of Ordinance 512, amending Chapter 160, Flood Plain Regulations, to the Fayette City Code by amending provisions pertaining to Floodplain Management. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss Resolution 2021-9. Moved Tucker, seconded Tenney, to adopt and approve Resolution 2021-9, adding a Light Duty for Non-Work-Related/Temporary Disabilities section in the Personnel Policy. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss Resolution 2021-16. Moved Tenney, seconded Wulfekuhle, to adopt and approve Resolution 2021-16, updating the Health Insurance section in the Personnel Policy. Roll call, all ayes, motion carried.

     Moved Wulfekuhle, seconded Tucker, to discuss and approve the Fayette Community Library Board of Trustees meeting minutes from 2/10/21. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss allowing UIU to have outdoor music until 11PM on April 30, 2021. Jake Bass with UIU provided information about the outdoor music event for students and the public to attend at Grace Meyer Square on campus. Two music groups will perform and food trucks will be available. Moved Wulfekuhle, seconded Tucker, to approve allowing UIU to have outdoor music until 11PM on 4/30/2021. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss closing the 100 block of E. State Street during the dates and times of the Fayette Show & Shine Car Shows. Steve Landry, a Fayette Recreation (Rec) Board member, was present and advised the Rec Board would like to provide entertainment for adults and children during the Car Shows. The Rec Board is looking at hiring some musicians to play music during this time, also. For the safety of adults and children, they would like to close off the 100-blk of E. State St. for easy pedestrian crossing. Landry advised they will not utilize any space in front of the garage doors of the Fire Station in case the fire trucks need to get out. Moved Wulfekuhle, seconded Tenney, to approve closing the 100-blk of E. State St. from 5:30PM to 9PM on the 3rd Thursday of the month starting in May until Sept. of 2021 during the Fayette Show and Shine Car Shows. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss purchasing new garbage receptacles from Kay Park Recreation. Public Works Director Jerry Hildebrand was present and advised the two garbage receptacles at Cardinal Park need replaced. Hildebrand advised these are nonbudgeted items. Moved Tucker, seconded Wulfekuhle, to purchase two new garbage receptacles from Kay Park Recreation and using money from the Parks Department in the amount of $928. All ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss moving forward with hiring a part-time employee for the Public Works Department to help with summer work. Moved Potratz, seconded Tucker, to move forward with hiring a part-time employee for the Public Works Department. All ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss Resolution 2021-17. Moved Tucker, seconded Wulfekuhle, to adopt and approve Resolution 2021-17, approving transferring of funds. Roll call, all ayes, motion carried.

     There being no further business, moved Potratz, unanimous, to adjourn at 6:47 pm.

REGULAR COUNCIL MEETING

March 15, 2021

     The City Council of the City of Fayette, Iowa, met Monday, March 15, 2021, at 6:00 pm in the Community Room at the Fayette Community Library and via conference call/online using www.freeconferencecall.com due to COVID-19, per Iowa Code 21.8, pursuant to law and rules of said council, Mayor Wenthe presiding. The public was able to attend the meeting via conference call/online with basic directions posted on the council agenda and on the city of Fayette’s website, www.fayetteiowa.com.

     Roll call: Present - Council members Potratz (via telephone), Tenney, Tucker and Wulfekuhle. Absent - Post.

     Moved Wulfekuhle, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 3/1/21 and the claims list of 2/27/21 - 3/12/21. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wenthe advised the council around 800 COVID-19 vaccinations were administered at the clinic at Upper Iowa University (UIU) last Thursday. Anyone who was not able to make it to the Fayette Fire Department's Spaghetti Supper, they may still mail in donations.

     City Administrator/Clerk McGrane informed the council that Alexis Jian Liew from UIU will be the new marketing intern for the City of Fayette. He starts on 3/15/21 and will work until the beginning of May. Alexis will be assisting with the website, social media and other marketing projects. Crawford Creations, another new business, opened on 3/12. The business is located in the old Fayette Hardware Store. McGrane attended the Personnel Committee meeting on 3/1 and the Fayette County Economic Development & Tourism Executive meeting on 3/4. He has been in contact with local state representatives in reference to some bills that are being considered that could hurt revenues for Iowa cities. McGrane has also spent quite a bit of time working on the Water Street reconstruction project and the necessary changes for the new employee health insurance plan.

     Police Chief Davis told the council that Officer Josh Barker has started the academy. Officer Nicole Ball is planning to return to work the beginning of April. Davis has been working on some grants, including one for AED/Defibrillators.

     This being the time and place published for a public hearing on the proposed Fiscal Year 2022 Estimated Budget, Mayor Wenthe opened the hearing and asked for comments. There being no comments, Mayor Wenthe closed the hearing.

     Moved Potratz, seconded Tucker, to adopt Resolution 2021-13, approving the FY2022 Budget and Certification of Taxes. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss applying for a Homes for Iowa house. Rachelle Howe with Upper Explorerland Regional Planning Commission (UERPC) was present via telephone to talk about the program and answer questions. Howe advised they are prison built homes valued between $150,000-$200,000. The city of Oelwein has had one delivered and is expecting another one later this year. The buyer of the new home would need to fall into the low to moderate income (LMI) level. Howe explained UERPC is currently working on a new homebuyer program that may help people at 80% LMI to receive assistance for a downpayment. The council agreed to continue to move forward with the project, as previously approved. No action was taken.

     Moved Wulfekuhle, seconded Tenney, to discuss Resolution 2021-9. McGrane updated the council on his communication with the city attorney and received some guidance on redrafting the Resolution. McGrane will present the updated Resolution at the next council meeting. No action was taken.

     Moved Potratz, seconded Wulfekuhle, to discuss and approve the Fayette Recreation Board meeting minutes from 2/8/21. All ayes, motion carried.

     Moved Wulfekuhle, seconded Tenney, to discuss and approve the Fayette Personnel Committee meeting minutes from 3/1/21. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss and consider moving forward with a grant for the story-time tour walk. Library Director Annette Butikofer was present and described the program and grant. Butikofer will be working with other Library Directors within Fayette county, however, the City of Fayette would be the administer of the grant. Moved Tucker, seconded Tenney, to grant Annette Butikofer permission to apply for a grant and have the City Administrator/Clerk assist with managing the finances of the grant and to provide a location along the recreation trail or city park for the Storywalk. All ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss and consider accepting the quote for $5,406.56 from Hydro Klean for repairing the manhole at King and Water streets. McGrane explained this is part of the W. Water Street Improvements project. Moved Wulfekuhle, seconded Tucker, to accept the quote from Hydro Klean in the amount of $5,406.56 to repair/replace the manhole at King and Water Street. All ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss Resolution 2021-14. McGrane explained since the last council meeting, Advantage Computer is now only working with one online payment vendor, PACE. McGrane researched both companies, PSN & PACE, however, Advantage Computer advised PSN continued to raise prices on their customers and they decided not to recommend them anymore. McGrane did advise that PACE was the least expensive of the two vendors. Moved Tenney, seconded Tucker, to adopt and approve Resolution 2021-14, approving Pace Agreements and Applications. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss Resolution 2021-15. Moved Tucker, seconded Wulfekuhle, to table until the city attorney finishes reviewing the contract from Radius Global Solutions LLC. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss Ordinance 512, first reading. Moved Tenney, seconded Wulfekuhle, to approve the first reading of Ordinance 512, amending Chapter 160, Flood Plain Regulations, to the Fayette City Code by amending provisions pertaining to Floodplain Management. Roll call, all ayes, motion carried.

     There being no further business, moved Wulfekuhle, unanimous, to adjourn at 7:39 pm.

REGULAR COUNCIL MEETING

March 1, 2021

     The City Council of the City of Fayette, Iowa, met Monday, March 1, 2021, at 6:00 pm in the Community Room at the Fayette Community Library and via conference call/online using www.freeconferencecall.com due to COVID-19, per Iowa Code 21.8, pursuant to law and rules of said council, Mayor Wenthe presiding. The public was able to attend the meeting via conference call/online with basic directions posted on the council agenda and on the city of Fayette’s website, www.fayetteiowa.com.

     Roll call: Present - Council members Post, Tenney, Tucker and Wulfekuhle. Absent - Potratz.

     Moved Tucker, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 2/16/21, the claims list of 2/13/21 - 2/26/21 and the January 2021 financial reports. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of January 31, 2021: Total January Receipts: $121,742.53 (General $33,862.42; Streets $15,940.46; Employee Benefits $8,137.39; Local Option Sales Tax $9,494.53; TIF $210.47; CDBG $5,145; Revolving Loan $231.25; Bolger $1,101.58; Library Fund $0.21; Water $17,257.61; Water T&A $900; Sewer $25,269.73; Water/Sewer Capital $3,610.88; Storm Water $581). Total January Disbursements: $94,847.14 (General $46,356.32; 9 S. Main $349.74; Streets $6,866.02; Employee Benefits $3,980.40; TIF LMI $2,000; CDBG $79.69; Revolving Loan $31.11; Bolger $68.29; Water St $12,452.25; Water $10,266.34; Water T&A $600; Sewer $11,796.98). Transfers in: Sewer Fund $9,575.50; TIF LMI $49,535; Transfers out: Sewer $9,575.50; TIF $49,535. Treasurer’s Balance: $4,178,275.63.

     Moved Wulfekuhle, seconded Post, to approve the agenda as presented. All ayes, motion carried.

     City Administrator/Clerk McGrane informed the council that the NE Iowa Business Network is working with Upper Explorerland Regional Planning Commission (UERPC) to host two Housing Summits. If anyone is interested in attending, let McGrane know and he can get them registered. McGrane is continuing to research online payment vendors to switch over due to our current vendor no longer working with the utility billing software. McGrane attended the Homes for Iowa open house in Oelwein on 2/25. McGrane has spent quite a bit of time researching and setting up the new employee health insurance plan changes. Police Chief Davis and McGrane have been working together to keep the speed camera process moving forward. McGrane has also been working with Mallory Hanson on applying for an Alliant Energy grant to assist with the Freedom Rock interactive sign and other additions.

     Police Chief Davis advised the council he filed a recommendation letter to have Officer Ball attend the Iowa Law Enforcement Academy in the fall of 2021. Officers are required to complete the academy within one year of employment but due to Ball's pregnancy, Davis filed the extension request giving Ball more time. Officer Barker will start the academy this month. Davis advised he found a company that offers video and lights for weapons. He had budgeted to purchase lights for the officers weapons in FY22's budget; however, he may have a better deal with the video and lights. He will continue to research the product.

     This being the time and place published for a public hearing on the Water Street Improvements Project #20-897, Mayor Wenthe opened the hearing and asked for comments. There being no other comments, Mayor Wenthe closed the hearing.

     Council member Potratz arrived at the meeting (via telephone) at approximately 6:10 pm.

     Moved Tenney, seconded Wulfekuhle, to discuss and consider closing off the 100 block of S. Main Street for the Fayette Show and Shine Car Shows. Concern about parking for some businesses in the block was discussed. It was decided that communication should go out to the businesses with concerns and Lloyd Carnicle to try and find a good solution. Moved Tenney, seconded Post, to approve closing the 100 block of S. Main Street from 5:30PM to 9PM on the 3rd Thursday of the month starting in May until September 2021 for the Fayette Show and Shine Car Shows. All ayes, motion carried.

     Moved Tenney, seconded Wulfekhle, to discuss applying for a Homes for Iowa house. McGrane provided information including the city of Oelwein's current costs for their Homes for Iowa home and the applications/required paperwork to reserve a home. McGrane advised the city is estimated to receive between $100,000 and $160,500 of Tax Increment Financing (TIF) funds that must be spent on low to moderate income (LMI) projects. This would qualify for those funds. McGrane contacted the city's TIF attorney and received approval that the city could use funds from another fund and "pay-back" that fund each year from the TIF LMI funds we receive each year. There were concerns about the location of where the home would be placed and costs. It was discussed that the city could move forward to get on the waiting list for a home and worst case scenario is we back out and lose our $1500 deposit. Moved Tucker, seconded Tenney, to approve having the City Administrator work with Upper Explorerland to complete and submit an application for a Homes for Iowa home. All ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss Resolution 2021-10. Moved Post, seconded Wulfekuhle, to adopt Resolution 2021-10, approving Advantage Administrators Business Associate Contract and HIPPA privacy policy. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss Resolution 2021-11. Moved Tucker, seconded Wulfekuhle, to adopt Resolution 2021-11, approving the transferring of funds for Fiscal Year 2020-2021. Roll call, all ayes, motion carried.

     Moved Post, seconded Wulfekuhle, to discuss Resolution 2021-12. Jon Biederman with Fehr Graham was present to go through the bids and answer questions. On February 26, 2021, five bids were opened and read for construction of the W. Water Street improvements project. The opinion of probable cost and bid totals were as follows: Heartland Asphalt, Inc. $738,039.45 (Base Bid), $11,385.85 (Alternate 1), $11,476.90 (Alternate 2); Baker Enterprise, Inc. $811,151.75 (Base Bid), $17,731 (Alternate 1), $18,919 (Alternate 2); JB Holland Construction $855,970.90 (Base Bid), $15,231 (Alternate 1), $15,054 (Alternate 2); Tschiggfrie Excavating, Co. $1,045,692.10 (Base Bid), $16,378.40 (Alternate 1), $16,665.60 (Alternate 2); Pirc-Tobin Construction, Inc. $1,043,151.25 (Base Bid), $25,310.50 (Alternate 1), $28,977 (Alternate 2). Fehr Graham Engineering recommended the City award the base bid construction contract for the project to Heartland Asphalt, Inc. per their proposal. Moved Tucker, seconded Post, to adopt Resolution 2021-12 awarding of contract for the 2021 W. Water Street improvements project to Heartland Asphalt, Inc. of Mason City, Iowa, in the amount of $738,039.45 base bid and $11,385.85 alternate 1. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Post, to discuss Ordinance 512. McGrane advised Ken Bouma with the Iowa Department of Natural Resources reached out to the city to advise of changes that must be implemented to the Flood Plain Management section of the City Code by May 18, 2021. Bouma reviewed Fayette's current code and made the suggested updates. The consensus of the council was to review the changes and discuss them at the next city council meeting. No action was taken.

     There being no further business, moved Post, unanimous, to adjourn at 6:57 pm.

REGULAR COUNCIL MEETING

February 16, 2021

     The City Council of the City of Fayette, Iowa, met Tuesday, February 16, 2021, at 6:00 pm in the Community Room at the Fayette Community Library and via conference call/online using www.freeconferencecall.com due to COVID-19, per Iowa Code 21.8, pursuant to law and rules of said council, Mayor Wenthe presiding. The public was able to attend the meeting via conference call/online with basic directions posted on the council agenda and on the city of Fayette’s website, www.fayetteiowa.com.

     Roll call: Present - Council members Potratz (via telephone), Tenney, Tucker and Wulfekuhle. Absent - Post.

     Moved Wulfekuhle, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 2/1/21 and the claims list of 1/30/21 - 2/12/21. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wenthe updated the council on the Fayette CDBG HSG Owner-Occupied Program. Two homes are completed, one home is currently being worked on, a contractor was recently awarded the project to another home and an application is being processed for the last home.

     City Administrator/Clerk McGrane updated the council on the 9 S. Main Street remodeling project. Magnuson is completed with taking down the wallpaper and painting. McGrane advised the city's utility billing software company (Jayhawk Utility Billing) will soon no longer be working with the online payment software company (Convenient Payments). They have provided McGrane with companies they currently work with and McGrane has started researching the companies. McGrane attended the Finance meetings on 2/3 & 2/10, the CDBG Housing Rehab bid opening on 2/8 and the Recreation Board meeting on 2/8. McGrane also completed all the necessary paperwork for the $500,000 GO Note for the Water Street reconstruction project and we are expecting to receive the money on 2/17. McGrane noted he has also spent quite a bit of time working on the paperwork and changes necessary to switch the employee's health insurance coverage over to the new plan. McGrane plans on attending the Homes for Iowa open house in Oelwein on 2/25 and the bid opening for the Water Street reconstruction project on 2/26.

     Police Chief Davis advised another COVID-19 vaccination event was held on 2/12 and the next one is scheduled for 2/26. The speed cameras are up and we are waiting for permission from the Iowa Department of Transportation (IDOT) to get the notification signs up. Once we receive permission, the signs will go up and we will start the warning process.

     Moved Tucker, seconded Wulfekuhle, to discuss and receive an update on the Water Street Reconstruction project. Jon Biederman with Fehr Graham was present to update the council. Biederman went through a few of the important project details including: replacing more curb that is in poor condition; adding fiber to the asphalt which is supposed to add 50% to the life of the road; explained the storm sewer pipe being replaced with a larger diameter to help with future expansion of the storm drainage system; explained the trail expansions at Cardinal Park as alternatives, meaning the city doesn't have to accept this part of the project if they do not want to; explained the traffic control during the project; explained the expansion of the sanitary sewer lines; and explained the replacement of the water lines to a 6 inch. Biederman also provided a final opinion of probable cost of $915,731. This is higher than the first estimate mostly because of replacing more curbs and upgrading the storm water drainage system. Bids will be opened a week from Friday.

     Moved Wulfekuhle, seconded Tucker, to discuss and approve the Fayette Community Library Board of Trustees meeting minutes from 1/13/21. All ayes, motion carried.

     Moved Tenney, seconded Potratz, to discuss and approve the Fayette Finance Committee meeting minutes from 2/3/21. All ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss and approve the Fayette Housing Committee Hannigan bid opening from 2/8/21. All ayes, motion carried.

     Moved Wulfekuhle, seconded Tenney, to discuss and approve the Fayette Public Safety meeting minutes from 2/8/21. Discussion included an update on the firemen physicals and the goal was to have them completed by 3/1/21. All ayes, motion carried.

     Moved Potratz, seconded Tucker, to discuss and approve the Fayette Finance Committee meeting minutes from 2/10/21. All ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss Resolution 2021-9. McGrane advised he drafted a Resolution in case the council wanted to get something approved immediately and that the draft could be changed. After discussion, it was recommended to be referred to the Personnel committee for further research and to run the subject by our city attorney for additional ideas. Moved Wulfekuhle, seconded Tenney, to refer to the Personnel Committee adding a maternity leave and parental leave to the Personnel Policy. All ayes, motion carried.

     Moved Tucker, seconded Wulfekuhle, to discuss and consider adopting the final proposed FY 2022 budget estimate. McGrane provided the FY2022 Budget, FY2022 Budget at a Glance report and Administrator's Budget Report to the council. Wenthe and McGrane highlighted a few of the budgeted items. Moved Wulfekuhle, seconded Tenney, to adopt the final proposed FY 2022 budget estimate. All ayes, motion carried.

     Moved Tucker, seconded Wulfekuhle, to consider directing the City Administrator/Clerk to publish the budget estimate and setting a public hearing for March 15, 2021, at 6PM in the Fayette Community Library on the FY 2022 budget estimate. All ayes, motion carried.

     There being no further business, moved Potratz, unanimous, to adjourn at 7:13 pm.

REGULAR COUNCIL MEETING

February 1, 2021

     The City Council of the City of Fayette, Iowa, met Monday, February 1, 2021, at 6:00 pm in the Community Room at the Fayette Community Library and via conference call/online using www.freeconferencecall.com due to COVID-19, per Iowa Code 21.8, pursuant to law and rules of said council, Mayor Wenthe presiding. The public was able to attend the meeting via conference call/online with basic directions posted on the council agenda and on the city of Fayette’s website, www.fayetteiowa.com.

     Roll call: Present - Council members Post (via telephone), Potratz, Tenney, Tucker and Wulfekuhle.

     Moved Potratz, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 1/19/21, the claims list of 1/16/21 - 1/29/21 and the December 2020 Financial Reports. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of December 31, 2020: Total December Receipts: $116,502.42 (General $29,720.06; Streets $16,866.72; Employee Benefits $1,382.36; Local Option Sales Tax $9,494.53; TIF $14.08; Revolving Loan $231.58; Bolger $636.11; Library Fund $41.35; Water $19,087.97; Water T&A $600; Sewer $28,821.61; FY17 Sewer Lining $5,000; Water/Sewer Capital $4,047.05; Storm Water $559). Total December Disbursements: $146,622.95 (General $61,113.44; 9 S. Main $96.10; Streets $11,422.34; Employee Benefits $10,555.49; CDBG $13,651.10; Revolving Loan $118.19; Bolger $725.68; Water St $4,689.47; Water $13,256.77; Water T&A $150; Sewer $16,298.61; Sewer Fund $14,545.76). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,150,625.80.

     Moved Tucker, seconded Wulfekuhle, to approve the agenda as presented. All ayes, motion carried.

     Upon Mayor Wenthe’s recommendation, moved Potratz, seconded Wulfekuhle, to appoint Jordan Franken to the Fayette Recreation Board for a 2 year term, expiring 2/1/23. All ayes, motion carried.

     City Administrator/Clerk McGrane updated the council on the remodeling progress at the 9 S. Main Street office space. McGrane had Dennis Vandersee remove two electric floor heaters that were no longer working. Diversity Coatings started leveling the floor on 1/28. Kane Magnuson started painting/removing wallpaper on 2/1. McGrane and Public Works Director Hildebrand attended an informational meeting for the construction/designing of the Freedom Rock kiosk on 1/25. Eric Willis, the cities Employee Benefits Consultant, attended an employee health insurance meeting on 1/26 to explain one of the new health insurance plan options and answer questions. On 1/28 was a public information meeting for those living on/near W. Water Street that will be impacted by the reconstruction project. McGrane finished the W2's and 1099's. McGrane reminded the council the next meeting will be on Tuesday, 2/16 because city offices will be closed on 2/15 for President's Day.

     Police Chief Davis advised the council the Fayette Police Department's (FPD) policies have been approved and we have received certification with the Department of Justice for 3 years to receive federal grants. The FPD assisted the Fayette County Public Health (FCPH) on 1/28 when they held its first COVID-19 vaccination clinic at Upper Iowa University (UIU) to complete Phase 1A. The next vaccination clinic at UIU is scheduled for 2/12 and is for Phase 1B. The FCPH will reach out to those eligible for the vaccination at the clinic. The FPD and UIU were approved to host an Active Shooter Response Training (A.L.I.C.E.) Instructor Course. The course will take place on 12/1/21 and 12/2/21. The Iowa Alcoholic Beverages Division Tobacco compliance checks were completed, and we had 100% compliance. Davis is working on his end-of-year report. Friday, Feb. 12th is the next scheduled vaccination distribution at the same location at UIU.

     This being the time and place published for a public hearing on the proposed property tax levy for fiscal year July 1, 2021 – June 30, 2022, Mayor Wenthe opened the hearing and asked for comments. There being no other comments, Mayor Wenthe closed the hearing.

     Moved Tucker, seconded Tenney, to discuss Resolution 2021-4. Moved Tenney, seconded Potratz, to approve and adopt Resolution 2021-4, adopting the proposed property tax levy for FY 2022. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Tucker, to approve the Fayette Finance Committee meeting minutes from 1/21/21. All ayes, motion carried.

     Moved Wulfekuhle, seconded Tenney, to discuss granting Nicole Ball an unpaid leave of absence. Ball presented a letter to the council requesting an unpaid leave of absence while she is on maternity leave and asked if the council would consider continuing to pay her single health insurance premium for her 30 days of unpaid leave. Ball was hired in July 2021 and has accrued 32 hours of sick time and 39.6 hours of vacation time and has not used any of the time since she started employment. Ball plans on using all of the time she has accrued but will need an unpaid leave of absence for the remainder of her 6-week maternity leave. City employee Adam Hildebrand advised in 2014 he went on personal medical leave for an injury and was not granted the opportunity or was told he could make a request to the council to have the city continue to pay for his health insurance premium. He advised other city employees were able to donate their sick/vacation time to him. It seemed to be the consensus of the council to research other cities maternity policies to be presented at a future meeting. Moved Tucker, seconded Post, to grant Nicole Ball family leave, an unpaid leave of absence and for the city to continue to pay for Ball's single health insurance premium until March 15th, or until she is released to return to work by her medical provider. Post, Tucker and Tenney - ayes; Potratz and Wulfekuhle - nays, motion carried.

     Post left the meeting at 18:43 due to a dropped telephone call.

     Moved Tenney, seconded Post, to discuss moving forward with a Wellmark Blue Cross Blue Shield (BCBS) Health Insurance plan for city employees. Eric Willis, the Employee Benefits Consultant for the city of Fayette, answered questions about the options provided to the council. Moved Potratz, seconded Wulfekuhle, to change the city employees insurance plan to the Wellmark myBlue HDHP Bronze (partially self-funded) plan and to have the city contribute a total of $1,000 to single and $2,000 to family city employee's health savings accounts with half the amount paid every six months. All ayes, motion carried.

     Moved Tenney, seconded Potratz, to discuss Resolution 2021-5. Eric Willis explained that payments for the new health insurance plan work best when cities have a separate bank account specifically for employee benefits. Moved Tucker, seconded Potratz, to approve and adopt Resolution 2021-5, opening a separate checking account for City of Fayette Employees Health Insurance. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss Resolution 2021-6. Moved Wulfekuhle, seconded Potratz, to approve and adopt Resolution 2021-6, appointing Paying Agent, Note Registrar, and Transfer Agent, approving the Paying Agent and Note Registrar and Transfer Agent Agreement and authorizing the execution of the Agreement in reference to the $500,000 General Obligation Capital Loan Notes, Series 2021. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Tucker, to discuss Resolution 2021-7. Moved Potratz, seconded Wulfekuhle, to approve and adopt Resolution 2021-7, approving and authorizing a form of Loan Agreement and authorizing and providing for the issuance, and levying a tax to pay the Notes; approval of the Tax Exemption Certificate in reference to the $500,000 General Obligation Capital Loan Notes, Series 2021. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss Resolution 2021-8. This resolution was recommended by our City Attorney due to recent situations where citizens in area communities are trying to cause problems and create reactions from city employees regarding public spaces. Moved Potratz, seconded Wulfekuhle, to approve and adopt Resolution 2021-8, approving public areas and restricted areas for all city buildings and facilities. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss starting the process in applying for a Homes for Iowa House. McGrane explained this program helps Iowa's housing shortage and trains offenders in skilled trades. Iowa Prison Industries builds the homes near Newton, Iowa. The cities total cost would be $75,000 and includes a new home and delivery. We would work with Upper Explorerland who would receive $2500 administrative fee which is taken out of the $75,000 cost to help find a low to moderate income (LMI) family to move into the home. McGrane feels this would be a great program to put a house at 207 Alexander Street which is owned by the city. The city would have additional costs in preparing the lot for the house, however, the city could use the Tax Increment Financing (TIF) LMI funds for this project. If we apply now, we may be able to get on the list for 2022. Moved Wulfekuhle, seconded Tucker, to authorize the City Administrator/Clerk to work with Upper Explorerland and submit an application and $1500 deposit to reserve a Homes for Iowa home. All ayes, motion carried.

     Moved Wulfekuhle, seconded Tucker, to discuss setting and letting and holding a public hearing for March 1, 2021 for the W. Water St. Reconstruction Project. Moved Wulfekuhle, seconded Tenney, to set and letting and holding a public hearing for March 1, 2021 for the W. water St. Reconstruction Project. All ayes, motion carried.

     There being no further business, moved Potratz, unanimous, to adjourn at 17:07 pm.

REGULAR COUNCIL MEETING

January 19, 2021

     The City Council of the City of Fayette, Iowa, met Tuesday, January 19, 2021, at 6:01 pm via conference call/online using www.freeconferencecall.com due to COVID-19, per Iowa Code 21.8, pursuant to law and rules of said council, Mayor Wenthe presiding. The public was able to attend the meeting via conference call/online with basic directions posted on the council agenda and on the city of Fayette’s website, www.fayetteiowa.com.

     Roll call: Present - Council members Post (via online), Tenney (via online), Tucker (via online) and Wulfekuhle (via telephone). Absent - Potratz.

     Moved Tucker, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 1/4/21 and the claims list of 1/1/21 - 1/15/21. Roll call, all ayes, motion carried.

     Moved Wulfekuhle, seconded Tenney, to approve the agenda as presented. All ayes, motion carried.

     Upon Mayor Wenthe’s recommendation, moved Tucker, seconded Post, to appoint Steve Landry to the Fayette Recreation Board for a 3 year term, expiring 1/19/24. All ayes, motion carried.

     City Administrator/Clerk McGrane informed the council that the Fayette County Economic Development & Tourism and the Fayette County Iowa State University Extension is funding and hosting a Fayette County Leading Communities program for 25 area leaders. The program will consist of 6 meetings and they are tentatively looking at holding the classes in September, October and November 2021. The council should let McGrane know of any residents they would want to nominate to attend the classes. McGrane advised he has been working with the owners of the Sugar Bowl in Decorah and they are opening up a new location in downtown Fayette. The Public Works Employees have taken out the old flooring at 9 S. Main Street. McGrane has attended multiple meetings over the last few weeks as we prepare the FY2022 budget. More budget related meetings are planned over the next few weeks.

     Moved Wulfekuhle, seconded Tucker, to discuss the City of Fayette Community Development Block Grant Owner-Occupied Housing Program. This being the time and place published for a public hearing on the status of funded activities for the City of Fayette Community Development Block Grant Owner-Occupied Housing Program, Mayor Wenthe opened the hearing and asked for comments. Lee Balik, the Community Housing Associate with Upper Explorerland Regional Planning Center, provided an update. A. General description of accomplishments to date: To date we have closed out one home (112 Mechanic St.) and 2 projects currently underway. She anticipates bidding out 1 remaining project this spring, with the last 2 projects to follow. B. Summary of expenditures to date: Total expended: $68,811; total rehab: $24,985; total Lead Hazard Reduction (LHR): $6,750; total relocation: $1,251; total admin: $20,216.00; total tech services: $11,874; total LHR admin: $3,735. C. General description of remaining work: Work left consists of initial inspections, historical clearances, contractor walk throughs/bid opening, pre-construction conferences and final inspections. D. General description of changes made to project budget: No changes were made to the budget, targets, schedules, scope, location or objectives. There being no other comments, Mayor Wenthe closed the hearing.

     Moved Tenney, seconded Wulfekuhle, to discuss the $500,000* (subject to adjustment per terms of offering) General Obligation Capital Loan Notes, Series 2021 receipt of bids. Maggie Burger, a Financial Advisor with Speer Financial, Inc., advised the council of the bids received. Four bids were received earlier today: Bankers' Bank, Madison, Wisconsin - True Interest Cost (TIC) of 1.3139%; UMB Bank, n.a., Kansas City, Missouri - TIC 1.3441%; United Bankers' Bank, Bloomington, Minnesota - TIC 1.4802%; D.A. Davidson & Co., Denver, Colorado - TIC 1.6961%. It is the opinion of Speer Financial, Inc. that the bid of Bankers' Bank, Madison, Wisconsin, is the best bid received, and Burger shared a 1.3139% is an exceptionally low interest rate. Speer Financial, Inc. recommends that the Notes be awarded to Bankers' Bank, Madison, Wisconsin at a price of $496,500, being at a TIC of 1.3139%. No formal action was taken.

     Moved Wulfekuhle, seconded Post, to approve and adopt Resolution 2021-3 directing sale of $500,000* (subject to adjustment per terms of offering) General Obligation Capital Loan Notes, Series 2021 to Bankers' Bank, Madison, Wisconsin to help fund the Water Street Improvements project. Roll call, all ayes, motion carried.

     Moved Wulfekuhle, seconded Tenney, to discuss the Fayette Personnel Committee meeting minutes. Moved Wulfekuhle, seconded Post, to approve the Fayette Personnel Committee meeting minutes from 1/13/2021. All ayes, motion carried.

     Moved Tucker, seconded Wulfekuhle, to discuss plowing, cleaning, maintaining recreational trails for the remainder of the winter. Wenthe said he has received multiple requests from citizens asking for the recreational trails to be cleaned off for walkers. Wenthe said Tim Frey advised he would volunteer to plow the trails of snow. McGrane contacted the cities insurance companies and area cities to inquire if they clean off trails in the winter. Every city is different, some clean them off and some do not. The insurance company did explain there are some liabilities and the trails would need to be sanded. McGrane advised he spoke with Public Works Director Jerry Hildebrand and the cities dump truck would be too big to sand the trails, so we would need to invest in equipment. Wulfekuhle suggested contacting Upper Iowa University about their equipment/brushers for sidewalks. Wenthe suggested Frey or another walker may volunteer to do the sanding. McGrane shared that Hildebrand heard that snowmobilers groom the trail from Klocks Island to the Open Air Market for snowmobiles. McGrane suggested the city start with the trails at Cardinal Park. Wenthe will reach out to Frey to see what level he wants to volunteer to clean the trails around Cardinal Park. Moved Wulfekuhle, seconded Tenney, to explore turning the Cardinal Park trails and area to a walking park area this winter. All ayes, motion carried.

     Moved Post, seconded Wulfekuhle, to discuss adding Non-Statutory Volunteer Coverage to our Iowa Municipalities Workers' Compensation Association (IMWCA) coverage. McGrane explained as he was researching cleaning off the recreational trails for the winter, he discovered a volunteer coverage the city can add to their workers' compensation plan at $100 per year. The volunteers would need to fill out an application prior to volunteering in order to be covered. Moved Tenney, seconded Post, to add Non-Statutory Volunteer Coverage to our IMWCA coverage. All ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss accepting a bid for painting 9 S. Main Street. McGrane reached out to two local painters to remove the wallpaper and glue/paste, fill in holes, prime and paint most of the interior rooms at 9 S. Main Street before the new floor is installed. The city will provide the wallpaper remover, primer and paint. The bids received: Kane Magnuson - $800 and Cheryl Peterson $1,120. McGrane also received pricing from the Fayette Lumber Yard on wallpaper remover, primer and paint. Moved Tenney, seconded Wulfekuhle, to hire Kane Magnuson at an estimate of $800 to prep and paint 9 S. Main Street and the city to purchase paint, primer and wallpaper remover from the Fayette Lumber Yard. All ayes, motion carried.

     Moved Wulfekuhle, seconded Post, to discuss directing the City Administrator/Clerk to publish the proposed property tax levy and setting a Public Hearing on the Fiscal Year 2022 proposed property tax levy. Moved Wulfekuhle, seconded Tucker, to direct the City Administrator/Clerk to publish the proposed property tax levy and set a Public Hearing for Monday, February 1, 2021, at 6PM on the Fiscal Year 2022 proposed property tax levy. All ayes, motion carried.

     There being no further business, moved Wulfekuhle, unanimous, to adjourn at 6:44 pm.

REGULAR COUNCIL MEETING

January 4, 2021

     The City Council of the City of Fayette, Iowa, met Monday, January 4, 2021, at 6:00 pm via conference call/online using www.freeconferencecall.com due to COVID-19, per Iowa Code 21.8, pursuant to law and rules of said council, Mayor Wenthe presiding. The public was able to attend the meeting via conference call/online with basic directions posted on the council agenda and on the city of Fayette’s website, www.fayetteiowa.com.

     Roll call: Present - Council members Post (via online), Tenney (via online), Tucker (via online) and Wulfekuhle (via telephone). Absent - Potratz.

     Moved Wulfekuhle, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 12/21/20 and the claims list of 12/19/20 - 12/31/20. Roll call, all ayes, motion carried.

     Mayor Wenthe advised he received an inquiry from a citizen about the city cleaning snow off the Recreation Trails in the winter making it easier for people to walk. Public Works Director Jerry Hildebrand said the snow was always left on it for other winter recreational activities. Hildebrand advised the city could start cleaning the snow off, however, we would have to put sand/salt down to prevent slipping and their would be some added costs for that. Wenthe requested council members to contact him if they would like this on a future city council agenda.

     Moved Tucker, seconded Wulfekuhle, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wenthe wanted to mention that he would like to start monthly city supervisor meetings.

     City Administrator/Clerk McGrane informed the council he conducted a walk-through at Donna Wenthe's home for the CDBG Rehab grand project. The project is almost completed. McGrane met with Denny Vandersee at 606 W. Water Street to check on the furnace because it had quit working. A fuse needed adjusted.

     Moved Wulfekuhle, seconded Tenney, to discuss the Water Street Improvements project. It was the consensus not to include in the project extending the sidewalk on Water Street from Volga Street to the convenient store on the north side of the road at this time. It was the consensus to include in the project 5 foot wide sidewalk ramps to allow the city to transition to 5 foot wide sidewalks instead of 4 foot wide. It was the consensus to move forward with keeping the sanitary sewer main in the project. At this time, the city would require property owners to hook-up to the new sanitary sewer main and will start researching financial options for the property owners. A public meeting will also be scheduled for all homeowners along Water Street that may be impacted by the project. No formal action was taken.

     Moved Tucker, seconded Wulfekuhle, to approve the Fayette County Economic Development & Tourism (FCEDT) 2020 Annual Report and the FCEDT Meeting Minutes from 12/16/20. All ayes, motion carried.

     Moved Wulfekuhle, seconded Tenney, to discuss Resolution 2021-1. Moved Wulfekuhle, seconded Post, to approve and adopt Resolution 2021-1 approving electronic bidding procedures and distribution of preliminary official statement for $500,000* (subject to adjustment per terms of offering) general obligation capital loan notes, series 2021. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Tenney, to discuss accepting the donation from East Central Iowa REC for the Fayette County Freedom Rock Interpretive Sign. Moved Wulfekuhle, seconded Tenney, to accept the donation from East Central Iowa REC for the Fayette County Freedom Rock Interpretive Sign. All ayes, motion carried.

     Moved Post, seconded Wulfekuhle, to discuss Resolution 2021-2. Moved Tucker, seconded Post, to approve and adopt Resolution 2021-2 authorizing a contract of services by and between the City of Fayette, Iowa, and Resource Conservation & Development for Northeast Iowa, Inc. for designing and fabricating an interpretive kiosk for the Freedom Rock for $1500. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Post, to discuss making a donation to freeconferencecall.com for utilizing their free services in 2020. The consensus felt the service is free and a donation isn't necessary at this time. No action was taken.

     There being no further business, moved Wulfekuhle, unanimous, to adjourn at 7:02 pm.

REGULAR COUNCIL MEETING

December 21, 2020

     The City Council of the City of Fayette, Iowa, met Monday, December 21, 2020, at 6:00 pm via conference call/online using www.freeconferencecall.com due to COVID-19, per Iowa Code 21.8, pursuant to law and rules of said council, Mayor Wenthe presiding. The public was able to attend the meeting via conference call/online with basic directions posted on the council agenda and on the city of Fayette’s website, www.fayetteiowa.com.

     Roll call: Present - Council members Post (via telephone), Tenney (via online), Tucker (via online) and Wulfekuhle (via online). Absent - Potratz.

     Moved Wulfekuhle, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 12/7/20, the claims list of 12/5/20 - 12/18/20, the October and November 2020 financial reports and correspondence. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of September 30, 2020: Total September Receipts: $159,563.69 (General $49,754.72; Streets $19,614.72; Employee Benefits $20,312.29; Local Option Sales Tax $9,330.63; TIF $956.56; Revolving Loan $231.40; Bolger $6,183.05; Library Fund $44.42; Water $22,398.86; Water T&A $900; Sewer $24,773.54; Water/Sewer Capital $4,421.50; Storm Water $642). Total September Disbursements: $87,390.08 (General $31,658.86; 9 S. Main $107.86; Streets $6,860.86; Employee Benefits $9,118.93; CDBG $7,029.45; Revolving Loan $120.29; Bolger $5,986.24; Water $10,794.75; Water T&A $300; Sewer $15,412.84). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,875,365.58.

     Treasurer’s Balance for Fund Accounts as of October 31, 2020: Total October Receipts: $306,765.53 (General $114,729.14; Streets $12,003.36; Employee Benefits $40,462.47; Local Option Sales Tax $9,330.65; TIF $29,580.56; CDBG $27,602; Revolving Loan $231.40; Bolger $591.56; Library Fund $1.43; Water $31,923.57; Water T&A $300; Sewer $34,250.03; Water/Sewer Capital $5,169.36; Storm Water $590). Total October Disbursements: $121,063.26 (General $56,510.54; 9 S. Main $85.40; Streets $11,858.65; Employee Benefits $9,898.51; CDBG $2,189.73; Revolving Loan $91.10; Water $18,170.37; Water T&A $1,125; Sewer $21,133.96). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,061,053.65.

     Treasurer’s Balance for Fund Accounts as of November 30, 2020: Total November Receipts: $214,746.40 (General $90,190.17; Streets $17,117.21; Employee Benefits $17,851.81; Local Option Sales Tax $23,595.86; TIF $839.89; Revolving Loan $231.57; Bolger $276.15; Library Fund $0.64; Water $26,226.72; Water T&A $600; Sewer $32,403.18; Water/Sewer Capital $4,817.20; Storm Water $596). Total November Disbursements: $95,613.87 (General $27,545.18; 9 S. Main $78.70; Streets $10,439.48; Employee Benefits $5,267.89; CDBG $24,780.08; Revolving Loan $67.93; Bolger $42.32; Water $12,893.89; Water T&A $900; Sewer $13,598.40). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,180,467.93.

     Moved Wulfekuhle, seconded Tucker, to approve the agenda as presented. All ayes, motion carried.

     Upon Mayor Wenthe’s recommendation, moved Post, seconded Tenney, to appoint Janette Garcia to the Fayette Tree Board for a 2 year term, expiring 12/31/22. All ayes, motion carried.

     Upon Mayor Wenthe’s recommendation, moved Wulfekuhle, seconded Tucker, to reappoint Wade Whitcher to the Fayette Recreation Board for a 3 year term, expiring 11/1/23. All ayes, motion carried.

     Mayor advised we do need at least one more person to serve on the Fayette Recreation Board. On 12/8 from Noon until 1PM there was an all employee safety training at the Fayette Community Library and safety training topics recommended by IMWCA (the city's workers compensation company) were completed. Wenthe is also working on starting to hold monthly department supervisor meetings.

     City Administrator/Clerk McGrane was not at the meeting but provided a written report that informed the council most of the garbage is out of the old tourism home (606 W. Water St.) and McGrane has started selling some items on social media. A Fayette citizen volunteered and helped McGrane take a truck load of papers/brochures from the old home up to the Fayette County Recycling Center. McGrane has continued to work with Fehr Graham, Speer Financial and the city's bond attorney's for the Water Street improvements project. Letters were sent out to property owners on Water Street about their private sewer lines. McGrane attended the virtual Fayette County Economic Development & Tourism full board meeting on 12/16. McGrane reminded the council that city offices will be closed on 12/25, 12/26, 12/28 and 1/1/2021 for the holidays.

     Police Chief Davis advised the council new police officer Olivia Hake started last week and is doing well.

     Moved Tucker, seconded Wulfekuhle, to approve the Fayette Community Library Board of Trustees meeting minutes from 12/9/20. All ayes, motion carried.

     Moved Tucker, seconded Wulfekuhle, to discuss hiring Northway Well and Pump Company to inspect Fayette Well #3. Public Works Director Hildebrand advised this is a budgeted item, however, we did not budget for the televising that was listed in the estimate. Hildebrand recommended not to televise the well at this time. Moved Wulfekuhle, seconded Tenney, to approve hiring Northway Well and Pump Company to inspect Fayette Well #3. All ayes, motion carried.       

     Moved Wulfekuhle, seconded Post, to discuss purchasing a booster pump from J&R Supply in the amount of $940. Hildebrand advised this is not a budgeted item, however, the pump has quit working and needs replaced. Moved Tucker, seconded Wulfekuhle, to approve purchasing a booster pump from J&R Supply for $940. All ayes, motion carried.

     Council member Potratz arrived at the meeting (via telephone) at approximately 6:13 pm.

     Moved Wulfekuhle, seconded Tenney, to discuss purchasing a replacement flygt mixer from Electric Pump in the amount of $5,235. Hildebrand advised the mixer is for the Sodium Bisulfate. A beaver chewed the power cable and water entered the motor. The price of the mixer increases 3.5% if we wait and order next calendar year. Moved Wulfekuhle, seconded Potratz, to approve purchasing a replacement flygt mixer from Electric Pump for $5,235. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss approving partial pay estimate number 3 to The Restyling Specialists for CDBG Rehabilitation project at 507 S. Main Street in the amount of $1,160. Moved Tucker, seconded Potratz, to approve the partial pay estimate number 3 to The Restyling Specialists for CDBG Rehabilitation project at 507 S. Main Street in the amount of $1,160. All ayes, motion carried.

     Moved Wulfekuhle, seconded Potratz, to discuss and consider choosing a flooring estimate and company for 9 S. Main Street. Estimates were provided by Furniture Showcase for luxury vinyl planks (between $6,569.11 - $6,746.37) and congoleum sheet vinyl (between $4,256.17 - $4,829.69) and by Diversity, Inc. (between $6,203.70 - $8,528.70) for epoxy flooring. Moved Potratz, seconded Post, to hire Diversity, Inc. to install epoxy flooring between $6,203.70 - $8,528.70 at 9 S. Main Street. All ayes, motion carried.

     There being no further business, moved Potratz, unanimous, to adjourn at 6:20 pm.

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