REGULAR COUNCIL MEETING AGENDA

Monday, December 4th, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

  1. CALL TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. ROLL CALL
  4. CONSIDERATION OF CONSENT AGENDA ITEMS
    1. Approval of Regular Meeting Minutes 11/20/23
    2. Approval of Special Meeting Minutes 11/29/23
    3. Approval of Claims List 11/18/23 - 12/01/23
    4. Accepting Annual Street Financial Report
  5. CITIZEN COMMENTS
  6. APPROVAL OF THE AGENDA
  7. RECEIVING REPORTS OF OFFICERS
    1. Mayor
    2. City Administrator
    3. Fayette Police Chief
    4. Public Works Director
    5. City Attorney
    6. Other Department Supervisors, Crew Chiefs or Board Chairs
  8. OLD OR UNFINISHED BUSINESS
    1. Resolution 2023-54 Resolution Agreement with the Hackley Homes & Communities, LLC, Development Agreement.
  1. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES
  2. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES
  3. NEW BUSINESS
    1. Discussion with Brian Vanous about zoning/planning of old Fayette elementary school
    2. Discussion and consideration to approve Oath of Office for Fire Chief and Ambulance Chief
    3. Discussion and consideration to approve city employee health insurance renewal.
    4. Discussion and consideration of Resolution 2023-55 Resolution Establishing City Employee Salaries and Wages
  4. ADJOURNMENT

CITY OF FAYETTE SPECIAL COUNCIL MEETING AGENDA

Wednesday, November 29, 2023, at 6:00 p.m.

Fayette City Hall (11 S. Main Street)

 

  1. ROLL CALL
  2. APPROVAL OF AGENDA AS PRESENTED
  3. NEW BUSINESS
    1. City approval of Downtown Lounge Inc. Liquor License
  4. ADJOURN

 

REGULAR COUNCIL MEETING AGENDA

Monday, November 20, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

  1. CALL TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. ROLL CALL
  4. CONSIDERATION OF CONSENT AGENDA ITEMS
  5. Approval of Regular Meeting Minutes 11/06/23
  6. Approval of Claims List 11/4/23 - 11/17/23
  7. Accepting Annual Financial Report
  8. CITIZEN COMMENTS
  9. APPROVAL OF THE AGENDA
  10. RECEIVING REPORTS OF OFFICERS
  11. Mayor
  12. City Administrator
  13. Fayette Police Chief
  14. Public Works Director
  15. City Attorney
  16. Other Department Supervisors, Crew Chiefs or Board Chairs
  17. OLD OR UNFINISHED BUSINESS
    1. Resolution 2023-53 Establishing Police Department Salaries and Wages
    2. Resolution 2023-54 Resolution Agreement with the Hackley Homes & Communities, LLC, Development Agreement.
    3. Discussion and consideration of funding amount to NE IA Community Action for FY 24.
  18. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES
  19. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES
    1. Accepting Meeting Minutes from October 18th and November 15th Fayette Safety Committee Meetings
  20. NEW BUSINESS
    1. Discussion and consideration for Fayette Police Department to donate inventory to Fayette Fire Department.
    2. Discussion and Consideration in Fayette Ambulance Service to hire Brandon Johnson as a volunteer.
    3. Discussion and consideration in allowing Public Works Director to rollover accrued vacation time.
  21. ADJOURNMENT

REGULAR COUNCIL MEETING AGENDA

Monday, November 6, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

  1. CALL TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. ROLL CALL
  4. CONSIDERATION OF CONSENT AGENDA ITEMS
  5. Approval of Regular Meeting Minutes 10/16/23
  6. Approval of Claims List 10/14/23 - 11/3/23
  7. Acceptance of resignation of Dylan Larson
  8. CITIZEN COMMENTS
  9. APPROVAL OF THE AGENDA
  10. RECEIVING REPORTS OF OFFICERS
  11. Mayor
    1. Letters from citizens
  12. City Administrator
  13. Fayette Police Chief
  14. Public Works Director
  15. City Attorney
  16. Other Department Supervisors, Crew Chiefs or Board Chairs
  17. OLD OR UNFINISHED BUSINESS
    1. Reconsideration request from Hackley Homes & Communities LLC to increase total Benchmark Grant amount.
    2. Public hearing authorizing a loan and disbursement agreement and the issuance of not to exceed $65,000 for a Police 2024 Chevrolet Silverado 1500.
    3. Discussion and consideration regarding Fayette Police Department annual wages and salaries.
  18. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES
    1. Acceptance of Personnel Committee Minutes 10/23/23
  19. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES
  20. NEW BUSINESS
    1. Discussion and consideration for Fayette Chamber to put up holiday decorations/lights on streetlamps on S Main Street.
    2. Discussion and consideration to coordinate with Fayette Chamber on upcoming goals.
    3. Resolution 2023-51 – Resolution authorizing a loan and disbursement agreement and the issuance of not to exceed $65,000 for a Police 2024 Chevrolet Silverado 1500.
    4. Discussion and consideration for approval for Fayette Police Department to use savings to outfit 2024 Chevrolet Silverado Truck in the amount not to exceed $35,000.
    5. Resolution 2023-52 – Resolution regarding change in residency requirements for the public works and police department.
    6. Discussion and consideration in hiring Hawkeye Farm Services to grind 35 stumps in the amount of $1750.00.
    7. Discussion and consideration to submit payment to Northeast Iowa Community Action for 2024 Funding for Services in the amount of $1,256.00.
    8. Discussion and consideration in approval of Change Order #3 for the North Main Street Improvements project in the amount of -$11,798.20.
    9. Discussion and approval of Partial Pay Estimate Number 4 to Wicks Construction, Inc. for N. Main Street Improvements in the amount of $21,120.24.
  21. ADJOURNMENT

REGULAR COUNCIL MEETING AGENDA

Monday, October 16, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

 

  1. CALL TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. ROLL CALL
  4. CONSIDERATION OF CONSENT AGENDA ITEMS
    1. Approval of Regular Meeting Minutes 10/2/23
    2. Approval of Claims List 9/30/23 - 10/13/23
  5. CITIZEN COMMENTS
  6. APPROVAL OF THE AGENDA
  7. RECEIVING REPORTS OF OFFICERS
    1. Mayor
    2. City Administrator
    3. Fayette Police Chief
    4. Public Works Director
    5. City Attorney
    6. Other Department Supervisors, Crew Chiefs or Board Chairs
  8. OLD OR UNFINISHED BUSINESS
    1. Reconsideration request from Hackley Homes & Communities LLC to increase total Benchmark Grant amount.
  9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES
    1. Accepting Personnel Committee Minutes 10/11/23
  10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES
  11. NEW BUSINESS
    1. Discussion and consideration in closing most of the 100 block of S. Main Street for UIU Fall festival with music, food vendors and more from 3PM until 7pm on October 21, 2023.
    2. Discussion and consideration to approve payment for the Downtown & Neighborhood Revitalization Program to Lois and Rick Shurtleff in the amount of $4750.00.
    3. Discussion and consideration for Blazek Corporation to do work at Fayette wastewater treatment facility in the amount of $15,150.
    4. Resolution 2023-48 – Resolution to approve the Health Insurance Handbook
    5. Resolution 2023-49 – Resolution to approve the Personnel Policy to include updates to Section 5.1 Health Insurance
    6. Resolution 2023-50 – Resolution fixing public hearing date for authorization of a loan and disbursement agreement and issuance of not to exceed $65,000 for a Police 2024 Chevrolet Silverado 1500 Truck and providing for publication of notice.
    7. Discussion and consideration regarding Fayette Police Department annual wages and salaries.
    8. Discussion and consideration in filling vacant council seat.
    9. Discussion and consideration in having city wide trick or treating on Tuesday, October 31 from 5PM to 7PM.
  12. ADJOURNMENT

REGULAR COUNCIL MEETING AGENDA

Monday, October 2, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

 

  1. CALL TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. ROLL CALL
  4. CONSIDERATION OF CONSENT AGENDA ITEMS
    1. Approval of Regular Meeting Minutes 9/18/23
    2. Approval of Claims List 9/16/23 - 9/29/23
    3. Receiving June 2023 Financial Reports
    4. Accepting resignation of council member Amy Tucker
  5. CITIZEN COMMENTS
  6. APPROVAL OF THE AGENDA
  7. RECEIVING REPORTS OF OFFICERS
    1. Mayor
    2. City Administrator
    3. Fayette Police Chief
    4. Public Works Director
    5. City Attorney
    6. Other Department Supervisors, Crew Chiefs or Board Chairs
  8. OLD OR UNFINISHED BUSINESS
  9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES
    1. Receiving Personnel Committee Meeting Minutes 9/25/23
  10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES
    1. Receiving Fayette County Economic Development and Tourism Director’s Quarterly Report July – September 2023
  11. NEW BUSINESS
    1. Discussion and consideration for improvements Freedom Rock area in Fayette
    2. Discussion and consideration for reconsideration request to increase total Benchmark Grant amount for agreement with Hackley Homes & Communities LLC
    3. Discussion and consideration in approval for the police department to use savings funds to purchase from Access Systems new workstations in the amount of $9,766.16.
    4. Discussion and consideration to move forward with the purchase of a new police vehicle with Specialty Vehicle Source in the amount of $55,618.
    5. Discussion and consideration to hire Heartland Asphalt, Inc. for work on S Main St from Jay St to 7th St at the amount of $47,690.90.
    6. Discussion and approval of Partial Pay Estimate Number 3 to Wicks Construction, Inc. for N. Main Street Improvements project in the amount of $387,575.09.
    7. Discussion and consideration in approval of Change Order #2 for the N. Main Street Improvements project in the amount of -$720.00.
  12. ADJOURNMENT

 AGENDA

REGULAR COUNCIL MEETING

Monday, September 18, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

 

  1. CALL TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. ROLL CALL
  4. CONSIDERATION OF CONSENT AGENDA ITEMS
    1. Approval of Regular Meeting Minutes 9/5/23            
    2. Approval of Claims List 9/2/23 - 9/15/23
    3. Accepting resignation for retirement of Randy Streeter
    4. Approval to renew the Class B Retail Alcohol License for Dolgencorp, LLC/Dollar General #20268
  5. CITIZEN COMMENTS
  6. APPROVAL OF THE AGENDA
  7. RECEIVING REPORTS OF OFFICERS
    1. Mayor
      1. Appoint Jason Niles as Fayette Fire Chief for the remainder of 2023
    2. City Administrator
    3. Fayette Police Chief
    4. Public Works Director
    5. City Attorney
    6. Other Department Supervisors, Crew Chiefs or Board Chairs
  8. OLD OR UNFINISHED BUSINESS
  9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES
  10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES
  11. NEW BUSINESS
    1. Discussion and consideration in purchasing new water meters
    2. Discussion and consideration in purchasing two Take-Up Bearing Assemblies in the amount of $17,034.32 through Envirodyne Systems, Inc.
    3. Resolution 2023-47 – Establishing Fayette Ambulance Services fees and wages
    4. Discussion and consideration to complete paving the trail from Fayette to Volga River Recreation Area
  12. ADJOURNMENT

AGENDA

REGULAR COUNCIL MEETING

Tuesday, September 5, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

 

  1. CALL TO ORDER
  2. PLEDGE OF ALLEGIANCE
  3. ROLL CALL
  4. CONSIDERATION OF CONSENT AGENDA ITEMS
    1. Approval of Regular Meeting Minutes 8/21/23
    2. Approval of Claims List 8/19/23-9/1/23
    3. Receiving of the Outstanding Obligations Disclosure Statement for Fiscal Year 2023
  5. CITIZEN COMMENTS
  6. APPROVAL OF THE AGENDA
  7. RECEIVING REPORTS OF OFFICERS
    1. Mayor
      • National Clean Energy Week, September 25-29, 2023, Proclamation
    2. City Administrator
    3. Fayette Police Chief
    4. Public Works Director
    5. City Attorney
    6. Other Department Supervisors, Crew Chiefs or Board Chairs
  8. OLD OR UNFINISHED BUSINESS
    1. Resolution 2023-42 – Approval of Transfers for Fiscal Year 2023
    2. Discussion and consideration to award a CPA firm to perform the City’s required annual examination for the year ending June 30, 2023
  9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES
  10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES
  11. NEW BUSINESS
    1. Discussion and consideration in accepting bids for clean-up at 101 King Street at property owners cost per Iowa District Court for Fayette County Case No. 01331FACICV056549
    2. Discussion and approval of Partial Pay Estimate Number 2 to Wicks Construction, Inc. for N. Main Street Improvements in the amount of $179,365.03.
    3. Discussion and consideration in approval of Change Order #1 for the North Main Street Improvements project in the amount of -$7,444.05
    4. Discussion and approval of payment to Seehase Concrete, Inc. for the Pickle Ball Court and Library in the amount of $66,890.56.
    5. Discussion and approval of payment to Granger Construction, Inc. for the demolition of 309 E. Water Street in the amount of $34,975.00
    6. Discussion and consideration in closing off S. Main Street from Water Street to Clark Street and State Street from Mechanic Street to Washington Street from Friday, September 8th to Sunday, September 10th for Watermelon Days and granting permission for live music outside until 12AM on Friday, September 8th, and Saturday, September 9th
    7. Discussion and consideration in moving Fayette City Hall to 9 S. Main Street
    8. Discussion and consideration in hiring Basepoint Building Automations in the amount of $11,000 to remodel a portion of 9 S. Main Street
  12. ADJOURNMENT

AGENDA

REGULAR COUNCIL MEETING

Monday, August 21, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 8/7/23

     B. Approval of Claims List 8/5/23 - 8/18/23

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

11. NEW BUSINESS

     A. Discussion and consideration in purchasing a drone for the Fayette Police Department Emergency Services in an amount not to exceed $7,500.

     B. Discussion and consideration in remodeling City Hall and 9 S. Main Street

12. ADJOURNMENT

There is no place like home. And there is no place like Fayette.

11 S. Main Street

563.425.4316

[email protected]

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