AGENDA

REGULAR COUNCIL MEETING

Monday, December 17, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/3/18                                                              

     B. Approval of Claims List 12/4/18 - 12/17/18

     C. Correspondence                                                                                               

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report –

          a. Appoint Hillaree Childs to the Fayette Recreation Board for 3 years, until 12/31/2021

          b. Appoint Tereasa Lenius (3 years, until 12/31/2021), David Hanson (2 years, until 12/31/2020), William Thom (2 years, until 12/31/2020), and David Runyon (1 year, until 12/31/2019) to the Fayette Tree Board

          c. Appoint Delbert O’Dell to the CDBG Housing Committee

          d. Appoint Jason Rohde as Fayette Fire Chief for 2019

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Housing Committee Meeting Minutes from November 9, 2018

     B. Fayette Community Library Board of Trustees Meeting Minutes from November 14, 2018

7. NEW BUSINESS

     A. Discussion and approval of having Visu Sewer do additional CIPP lining to portions of Wadena Road and Union Street as part of the Sanitary Sewer Repair and CIPP Lining Project at an approximate cost of $25,000

     B. Discussion and conditional approval of Partial Pay Estimate Number 3 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1 upon receipt of all necessary Davis-Bacon wage documentation by Upper Explorerland Regional Planning Commission

     C. Resolution 2018-30 Engagement Agreement and Scope of Engagement with Ahlers and Cooney, P.C. in its capacity as Bond Counsel in connection with the issuance of Sewer Revenue Capital Loan Notes

     D. Resolution 2018-31 Fixing date for a meeting on the proposition to authorize a Loan and Disbursement Agreement and the issuance of Notes to evidence the obligations of the City thereunder not to exceed $130,000 Sewer Revenue Capital Loan Notes

     E. Resolution 2018-32 Adding Section XXXI. Immigration Policy and Procedure to the Fayette Police Departments Policy and Procedure Manual

     F. Discussion and consideration of accepting the Jones Boys LLC estimate of $6,930 for repairing the deck joint on the Main Street bridge

     G. Discussion and approval of authorizing Fayette Deputy Clerk Nancy Creery to sign checks from the City of Fayette and to have access to the City of Fayette’s Safe Box at First State Bank

     H. Discussion and consideration of having a pop can donation area in the City of Fayette

8. OLD BUSINESS

9. ADJOURN

NOTICE

A Quorum of the City Council may be attending a Christmas Party on December 18th, 2018 at 6PM at Shrubb’s Street Eatery in Fayette, Iowa.  No city business will be discussed, or action taken.

AGENDA

REGULAR COUNCIL MEETING

Monday, December 3, 2018

6:00 p.m.   Fayette City Hall

1) ROLL CALL

2) CONSIDERATION OF CONSENT AGENDA ITEMS

     A.Approval of Regular Meeting Minutes 11/19/18                                                                    

     B. Approval of Claims List 11/20/18 - 12/3/18

3) RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4) APPROVAL OF AGENDA AS PRESENTED

5) RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report –

          1) Re-appoint Jeff Bradley as City Treasurer for a 2-year term.

          2) Appoint Richard Patrick to the Fayette County Community Foundation Board, a 3-year term.

     B. City Administrator/Clerk's Report

          1) Discussion and consideration to get quotes from other companies for city insurance.

     C. Police Chief’s Report

6) WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Board of Adjustments Meeting Minutes from November 1, 2018

     B. Revolving Loan Review Committee Meeting Minutes from November 19, 2019 

7) NEW BUSINESS

     A. Discussion and approval of budgeted expense from J & R Supply, Inc. for $1770 Gas Chlorinator.

     B. Discussion and approval of contract for services between the City of Fayette and Upper Explorerland Regional Planning Commission for the Revolving Loan Fund.

     C. Discussion and approval of purchasing 103 King Street at $10,000 as an empty lot, after the house has been demolished.

8) OLD BUSINESS

      A. Discussion and approval of action in reference to the City of Fayette’s Ash Tree’s after Richard Kittelson presents his report.

      B. Ordinance 499 – Amending Chapters 40, 41, 44, 45, 46, 47, 55, 62 and 63 by adding Court Costs to Penalties, removing Municipal Infraction Penalties for some Traffic Violations and removing and adding some Traffic Subsections, third and final reading.

9) ADJOURN

 

 

AGENDA

REGULAR COUNCIL MEETING

Monday, November 19, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

   A. Approval of Regular Meeting Minutes 11/5/18                                                                      

   B. Approval of Claims List 11/6/18 - 11/19/18

   C. Approval of Annual Financial Report FY2018

   D. Renewal of Class C Liquor License with Outdoor Service, Sunday Sales and Class B Native Wine Permit for Down Town Lounge

   E. Renewal of Class C Liquor License for Beer/Wine for the Fayette Opera House

   F. Approval of Class C Liquor License for Beer/Wine with Outdoor Service and Sunday Sales for Shrubb’s Street Eatery LLC

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

   A. Mayor's Report

   B. City Administrator/Clerk's Report

   C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

   A. Recreation Board Meeting Minutes from November 5, 2018   

7. NEW BUSINESS

   A. Discussion and consideration of working with Paul Skrade and Jake Dale in making Fayette a Bird Friendly Iowa Community

   B. Discussion and approval of the Clean Water State Revolving Fund Intended Use Plain Application with total request of $130,000

   C. Discussion and approval of Contract Change Order Number 2 for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137

   D. Discussion and approval of Partial Pay Estimate Number 2 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1

   E. Discussion and approval of Partial Pay Estimate Number 1 to Visu Sewer for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2

   F. Discussion and consideration of classifying a solar panel as a “Structure” in the Zoning Regulations in the Fayette City Code

   G. Ordinance 500 – Amending Chapter 26 Section 02 of the City Tree Board by adding the majority of the members be citizens and residents of the City, first reading.

   H. Approve and Adopt the Annual Urban Renewal Report FY2018

8. OLD BUSINESS

   A. Ordinance 499 – Amending Chapters 40, 41, 44, 45, 46, 47, 55, 62 and 63 by adding Court Costs to Penalties, removing Municipal Infraction Penalties for some Traffic Violations and removing and adding some Traffic Subsections, second reading.

   B. Discussion and consideration of applying for the Fayette County Community Foundation grant

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, November 5, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

A. Approval of Regular Meeting Minutes 10/15/18                                                                    

B. Approval of Claims List 10/16/18 - 11/5/18

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report

B. City Administrator/Clerk's Report

C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

A. Recreation Board Meeting Minutes from October 1, 2018

B. Fayette Community Library Board of Trustees Meeting Minutes from October 10, 2018

7. NEW BUSINESS

A. Discussion and approval of repairing another Sewer Spot Repair on King Street to complete the Sewer Lining.

B. Ordinance 499 – Amending Chapters 40, 41, 44, 45, 46, 47, 55, 62 and 63 by adding Court Costs to Penalties, removing Municipal Infraction Penalties for some Traffic Violations and removing and adding some Traffic Subsections, first reading.

C. Discussion and approval of JUS Annual Software (Utility Billing) Assurance/Support Hours Contract Terms and Contract

D. Discussion and consideration of American Tower Lease Extension options

E. Discussion and approval of moving forward with the Iowa Income Offset Program and approving the Memorandum of Understanding between the Iowa Dept. of Administrative Services State Accounting Enterprise and the City of Fayette for participation in the Income Offset Program.

8. OLD BUSINESS

A. Discussion and consideration of changing the Tree Board Code and appointing members

B. Discussion and consideration of applying for the Fayette County Community Foundation grant

9.  ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, October 15, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 10/1/18                                                                      

     B. Approval of Claims List 10/2/18 - 10/15/18

     C. Receiving of August 2018 and September 2018 Financial Reports                     

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from September 19, 2018

7. NEW BUSINESS

     A. Discussion and consideration of changing Tree Board Code and appointing members

     B. Discussion and consideration of reaching out to Richard Kittelson, Consulting Arborist, about the City’s Ash trees

     C. Discussion and approval of continuing the proposed Sanitary Sewer Repair and CIPP Lining Project and take the necessary steps in increasing the project costs to $485,000

     D. Discussion and approval of Partial Pay Estimate Number 1 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1

     E. Discussion and approval of Contract Change Order Number 1 for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137

     F. Discussion and approval of hiring Tschiggfrie Excavating to repair storm water intake in the 100-block of King Street at an estimated cost of $2,623

     G. Discussion and consideration of assisting the North Fayette Valley School in purchasing playground equipment for the Fayette Elementary School

     H. Discussion and consideration of adjusting Jerry Hildebrand’s Vacation and Personal Time

8. OLD BUSINESS

     A. Discussion and consideration of applying for the Fayette County Community Foundation grant

     B. Discussion and consideration of changing the days and hours of the Fayette Yard Waste Site

9.  ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, October 1, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 9/17/18                                                                   

     B. Approval of Claims List 9/18/18 - 10/1/18      

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Streets & Sidewalks Committee Meeting Minutes from August 6, 2018

     B. Board of Adjustments Meeting Minutes from September 19, 2018

7. OLD BUSINESS

     A. Discussion on the Rental Complaint Form and proposed Rental Property Housing Code

8. NEW BUSINESS

     A. Discussion and consideration of applying for the Fayette County Community Foundation grant

     B. Discussion and consideration of changing the days and hours of the Fayette Yard Waste Site

     C. Discussion and consideration of a tree incentive

     D. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, September 17, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS                       

  A. Approval of Regular Meeting Minutes 9/4/18                                                            

  B. Approval of Claims List 9/5/18 - 9/17/18

  C. Renewal of Class C Liquor License with Outdoor Service for Shiners Bar and Grill, pending dramshop insurance endorsement

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

  A. Mayor's Report

  B. City Administrator/Clerk's Report

  C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

  A. Fayette Ambulance Service Meeting Minutes from September 5, 2018      

7. NEW BUSINESS

  A. Deena Evans, Secretary of the Hannah Lee Chapter of the Daughters of the American Revolution (DAR), recommendation of a proclamation commemorating Constitution Week, Sept. 17-23

  B. Chad Cook, Director of Military and Veteran Services with UIU, recommendation of a proclamation proclaiming November 12, 2018, Fayette Community Partnership Day in recognition of the upcoming 100th anniversary of the Fayette American Legion Post 339 and UIU Community Partnership.

  C. Appoint Nancy Creery as another part-time Deputy City Clerk at a rate of $10 per hour.

  D. Resolution 2018-29 Approving the City Street Financial Report for FY2018

8. OLD BUSINESS

  A. Discussion and consideration of moving the Veterans Memorial from its current location in front of City Hall to the Open Air Market.

  B. Discussion and consideration of filing the AOR Transfer Request – Group Policy, Form AOR-1, stating Brian Huinker with Group Benefit Partners out of Decorah, Iowa become the City of Fayette’s desired New Agent/Agency AOR.

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Tuesday, September 4, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

A. Approval of Regular Meeting Minutes 8/20/18                                                                      

B. Approval of Claims List 8/21/18 - 9/4/18

C. Correspondence

D. Receiving of June 2018 and July 2018 Financial Reports

E. Receiving of the Outstanding Obligations Disclosure Statement for 2018

F. Approval of Class C Beer Permit, Class B Wine Permit and Sunday Sales for Dollar General Store #20268

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report

B. City Administrator/Clerk's Report

C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

A. Fayette Community Library Board of Trustees Meeting Minutes from August 8, 2018

B. Fayette Ambulance Service Meeting Minutes from August 8, 2018      

7. NEW BUSINESS

A. Resolution 2018-23 Requesting the Assistance of the staff of the Upper Explorerland Regional Planning Commission in the form of General Administration for the CDBG Housing Grant

B. Resolution 2018-24 Requesting the Technical Assistance of the staff of the Upper Explorerland Regional Planning Commission in the form of General Administration for the CDBG Housing Grant

C. Resolution 2018-25 Adopting Policies Complaint to the 2018 CDBG Grant for the Owner-Occupied Housing Rehabilitation

D. Discussion and consideration of partnering with Eric Willis and Brian Huinker, Iowa Municipal Benefits Plan, to represent the City of Fayette with Employee Benefits

E. Resolution 2018-26 Transferring fund for FY2017-2018

F. Consideration and approval of partial pay estimate Number 3 to Ray’s Excavating LLC for the 2017 Water System Improvements project 16-722

G. Consideration and approval of Contract Change Order Number 3 for the 2017 Water System Improvements project 16-722

H. Resolution 2018-27 Accepting the project and approving payment of partial payment Number 4-Final to Ray’s Excavating LLC for the 2017 Water System Improvements project 16-722

I. Resolution 2018-28 Approving and authorizing a form of Loan and Disbursement Agreement by and between the City of Fayette, Iowa, and the Iowa Finance Authority, and authorizing and providing for the issuance and securing the payment of $415,000 Sewer Revenue Capital Loan Notes, Series 2018, of the City of Fayette, Iowa, under the provisions of the City Code of Iowa, and providing for a method of payment of said Notes and Approval of Tax Exemption Certificate.

J. Consideration and approval of accepting the proposal and contract from Heartland Asphalt, Inc. in the amount of $16,287.20

8. OLD BUSINESS

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, August 20, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

A. Approval of Regular Meeting Minutes 8/6/18                                                                 

B. Approval of Claims List 8/7/18 - 8/20/18

C. Approval of the Class B Native Wine Permit, Outdoor Service and Sunday Sales for Hippie Mikes Tasty Grinds 

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST 

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report

     1. Appoint Addison Martin to the Fayette Ambulance/EMS

     2. Appoint Amanda Reno to the Fayette Ambulance/EMS

B. City Administrator/Clerk's Report

C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

A. Fayette Ambulance Service Meeting Minutes from June 6, 2018

7. NEW BUSINESS

A. Jeremy Mueller, discussion and consideration of incentives for new housing development

B. Resolution 2018-19 Opening a Separate Checking Account for City of Fayette Revolving Loan Fund.

C. Resolution 2018-20 Engagement Agreement and Scope of Engagement with Ahlers and Cooney, P.C. in its capacity as Bond Counsel in connection with the issuance of Sewer Revenue Capital Loan Notes.

D. Resolution 2018-21 Showing Support for Improvements to Highway 150

E. Resolution 2018-22 Changing and Updating the Fayette Police Operating Guidelines and Procedures

8. OLD BUSINESS

A. Discussion and consideration of placing stop signs to make the intersection of E. Clark Street and Union a four way stop

B. Discussion and consideration of moving the Veterans Memorial from its current location in front of City Hall to the Open Air Market

9. ADJOURN   

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