AGENDA

REGULAR COUNCIL MEETING

Tuesday, January 3, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/19/22

     B. Approval of Claims List 12/17/22 - 12/30/22

     C. July 2022 Financial Reports

     D. August 2022 Financial Reports

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Legal action regarding condemnations

          2. Recommend appointing the standing committees (Finance, Personnel, Public Safety, Streets & Sidewalks & Economic Development), Mayor Pro-Tem, Fayette County Emergency Management Representatives, and the Fayette County E-911 Board Representatives

          3. Appoint Fayette Fire Chief for 2023

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Discussion and consideration on completing the multi-use recreation trail to Volga Recreation Area

     B. Discussion and consideration in accepting the third amendment to real estate lease agreement with the cell tower site

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Fire Department Minutes from 12/6/2022

11. NEW BUSINESS

     A. Discussion and consideration in purchasing a 2023 Ford F-750 142” WB – 72” CA Snowplow and Sander in the amount of $150,670 to $157,360

     B. Ordinance 516 – First reading of amending Chapter 55, Animal Protection and Control, Sections 16, 17 and 18

     C. Resolution 2023-01 – Resolution supporting naming the stretch of Highway 150 from West to Vinton “Sergeant Jim Smith Memorial Highway”

     D. Resolution 2023-02 – Resolution adopting the new home and new commercial construction incentive program from January 1, 2023, through December 31, 2023

     E. Resolution 2023-03 – Resolution adopting a commercial business marketing incentive from January 1, 2023, through December 31, 2023

12. ADJOURNMENT

AGENDA

REGULAR COUNCIL MEETING

Monday, December 19, 2022, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/5/22

     B. Approval of Claims List 12/3/22 - 12/17/22

     C. Approval of Iowa Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for The Pumper

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Resolution 2022-46 – Adopting a contract for services between the city of Fayette, Iowa and Upper Explorerland Regional Planning Commission requesting assistance in administering the city of Fayette’s Revolving Loan Fund

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Community Library Board of Trustees meeting minutes from 8/10/22

     B. Fayette Community Library Board of Trustees meeting minutes from 9/14/22

     C. Fayette Community Library Board of Trustees meeting minutes from 10/12/22

     D. Fayette Community Library Board of Trustees meeting minutes from 11/9/22

11. NEW BUSINESS

     A. Resolution 2022-47 – Updating Resolution Number 2005-13 setting spending limits for city employees for budgeted and non-budgeted items

12. ADJOURNMENT

NOTICE

A Quorum of the City Council may be attending the North Fayette Valley Board of Education community members presentation & questions on the future use of the Fayette Elementary School on December 7, 2022, at 6:30PM at the Fayette Elementary School, 200 Volga Street, Fayette, Iowa.

No city business will be discussed, or action taken.

AGENDA

REGULAR COUNCIL MEETING

Monday, December 5, 2022, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL

3. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 11/21/22

     B. Approval of Claims List 11/19/22 - 12/2/22

4. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

5. APPROVAL OF AGENDA AS PRESENTED

6. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Appoint Adam Hildebrand to the Fayette Parks and Recreation Board and the Fayette Tree Board as the ex officio member

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

7. OLD BUSINESS

     A. Resolution 2022-37 – Adopting the Rules of Procedure Governing the Conduct of Business of the City Council

     B. Discussion and consideration on financing the N. Main Street Improvements project.

8. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. 2022 Fayette County Economic Development and Tourism Annual Report

     B. Fayette Tree Board Meeting Minutes from 8/15/22 and 9/19/22

9. NEW BUSINESS

     A. Discussion and consideration in hiring Dylan Larson as a full time Public Works Technician at an hourly wage of $20.5264

     B. Discussion and consideration in hiring Leslie Scott Luchsinger a part time, seasonal Public Works Employee at an hourly wage of $18.00

     C. Discussion and consideration in purchasing a 2022 Ford F150 from Wilbur Ford Sales in the amount of $31,200 out of the Streets, Water and Sewer funds as budgeted for in Fiscal Year 2022

     D. Discussion and consideration on how to spend the American Rescue Plan Funds

     E. Discussion and approval of the General Administration and Technical Administration services from Simmering-Cory & Iowa Codification in the amount of $12,081 for the CDBG Rehabilitation Project

     F. Resolution 2022-46 – Adopting a contract for services between the city of Fayette, Iowa and Upper Explorerland Regional Planning Commission requesting assistance in administering the city of Fayette’s Revolving Loan Fund

     G. Discussion and consideration about the North Fayette Valley School District discussions on continuing the use of the Fayette Elementary School

     H. Discussion and consideration on completing the recreation trail to Volga Recreation Area

10. ADJOURN

AGENDA

REGULAR COUNCIL WORK SESSION

Monday, November 21, 2022, at 5:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

  1. Discussion and suggestions on Resolution 2022-37, Adopting the Rules of Procedure Governing the Conduct of Business of the City Council
  2. Discussion and suggestions on other 11/21/2022 Regular Council Meeting Agenda Items

 

AGENDA

REGULAR COUNCIL MEETING

Monday, November 21, 2022, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

Prior to meeting – presentation of plaque to Mr. Burkhardt

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL

3. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 11/7/22

     B. Approval of Claims List 11/5/22 - 11/18/22

     C. Approval to renew the Class C Retail Alcohol License for Down Town Lounge

     D. Approval of Annual Financial Report for Fiscal Year 2022

     E. Approval of Street Financial Report Fiscal Year 2022

4. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

5. APPROVAL OF AGENDA AS PRESENTED

6. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Reappoint David Runyon and Janette Garcia to the Fayette Tree Board for a 3-year term expiring 12/31/2025

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

7. OLD BUSINESS

     A. Discussion and consideration on reimbursing Roland and Magda Vazquez, 100 King Street, for damages from the W. Water Street project

     B. Resolution 2022-36 – Adopting Council and Mayor Communications with City Staff and Employees

     C. Resolution 2022-37 – Adopting the Rules of Procedure Governing the Conduct of Business of the City Council

     D. Discussion and consideration on financing the N. Main Street Improvements project.

8. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

9. NEW BUSINESS

     A. Discussion and consideration in approving Adam Hildebrand to carry over vacation time into December

     B. Discussion and consideration in approving the purchase of an AV20D Root Grapple, and accessories from P&K Midwest, not to exceed $6,000

     C. Discussion and approval of the final payment to Heartland Asphalt, Inc. for the Water Street Improvements project in the amount of $12,600

     D. Approve and Adopt the Annual Urban Renewal Report FY2022

     E. Resolution 2022-44 – Adopting a Slip-Resistant Footwear Policy as part of the General Safety Manual

     F. Discussion and consideration in purchasing slip-resistant footwear and applying for the IMWCA Safety Study Grant

     G. Resolution 2022-45 – Approving an Agreement for Professional Services and Scope of Services with Fehr Graham Engineering for scanning old city plans and maps

10. ADJOURN

AGENDA REGULAR COUNCIL WORK SESSION

Monday, November 7, 2022, at 5:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

  1. Discussion and suggestions on Resolution 2022-36, Adopting Council and Mayor Communications with City Staff and Employees
  2. Discussion and suggestions on Resolution 2022-37, Adopting the Rules of Procedure Governing the Conduct of Business of the City Council
  3. Discussion and suggestions on other 10/3/2022 Regular Council Meeting Agenda Items

 

AGENDA REGULAR COUNCIL MEETING

Monday, November 7, 2022, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL

3. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 10/17/22

     B. Approval of Claims List 10/15/22 - 11/4/22

     C. Approval of a 5-day Class C Liquor License for Peach Cart Co., LLC, starting November 16, 2022, to be a vendor at winter market at Upper Iowa University (514 Union St.)

     D. Approval of a Class E Liquor License with the Class B Wine Permit and the Class C Beer Permit for Sunshine Energy LLC/The Pumper

     E. Fayette Safety meeting minutes from 10/26/22

     F. Correspondence

4. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

5. APPROVAL OF AGENDA AS PRESENTED

6. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

7. OLD BUSINESS

     A. Discussion and consideration in Roland and Magda Vazquez, 100 King Street, request on the city reimbursing them for costs for damages from the W. Water Street project

     B. Discussion and consideration in donating to Upper Iowa University for a citizen discount at the UIU Recreation Center

     C. Resolution 2022-36 – Adopting Council and Mayor Communications with City Staff and Employees

     D. Resolution 2022-37 – Adopting the Rules of Procedure Governing the Conduct of Business of the City Council

     E. Ordinance 515 – Third and final reading amending and Combining Chapter 23, Parks Board, and Chapter 24, Recreation Board

8. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Ambulance Service meeting minutes from 9/7/22

9. NEW BUSINESS

     A. Discussion and approval of Partial Pay Estimate Number 1 – Final to Dave’s Home Improvement for CDBG Rehabilitation project at 300 Alexander Street in the amount of $13,490

     B. Discussion and consideration in approving the purchase of a Blink IQ 200 Dual Electric Charging Station in the amount of $9,588

     C. Discussion and consideration in renewing Bird Friendly Iowa

     D. Discussion and consideration in moving City Hall to 9 S. Main Street

     E. Resolution 2022-41 – Approving the gWorks Master Services Agreement, Terms of Service, Product Support Agreement and Privacy Policy

     F. Resolution 2022-42 – Approving an Agreement for Dispatch Services for Fayette County

     G. Resolution 2022-43 – Approving an Agreement for Professional Services and Scope of Services with Fehr Graham Engineering for the North Main Street Improvements Project

     H. Discussion and consideration in continuing with a Wellmark Health Insurance plan for city employees

     I. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     J. Resolution 2022-40 – Directing Setting a Public Hearing for the Sale of the City’s interest in 207 Alexander Street, Fayette, Fayette County, Iowa

10. ADJOURN

AGENDA

REGULAR COUNCIL WORK SESSION

Monday, October 17, 2022, at 5:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

  1. Discussion and suggestions on Resolution 2022-36, Adopting Council and Mayor Communications with City Staff and Employees
  2. Discussion and suggestions on Resolution 2022-37, Adopting the Rules of Procedure Governing the Conduct of Business of the City Council
  3. Discussion and suggestions on other 10/3/2022 Regular Council Meeting Agenda Items

 

AGENDA

REGULAR COUNCIL MEETING

Monday, October 17, 2022, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL

3. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 10/3/22

     B. Approval of Claims List 10/1/22 - 10/14/22

     C. May 2022 Financial Reports

     D. June 2022 Financial Reports

     E. Acceptance of resignation from Gerald Hildebrand

4. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

5. APPROVAL OF AGENDA AS PRESENTED

6. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

7. OLD BUSINESS

     A. Public Hearing on a ground solar array being constructed at 705 W. Water Street

     B. Discussion and consideration in approving a ground solar array being constructed at 705 W. Water Street

     C. Discussion and consideration in moving forward with the N. Main Street improvements project

     D. Resolution 2022-36 – Adopting Council and Mayor Communications with City Staff and Employees

     E. Resolution 2022-37 – Adopting the Rules of Procedure Governing the Conduct of Business of the City Council

     F. Ordinance 515 – Second reading amending and Combining Chapter 23, Parks Board, and Chapter 24, Recreation Board

8. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Recreation Board meeting minutes from 10/10/2022

9. NEW BUSINESS

     A. Discussion and consideration in paying out 26.7 hours of vacation to Gerald Hildebrand

     B. Discussion and approval of Contract Change Order Number 7 for the Water Street Improvements project 20-897

     C. Discussion and approval of Partial Pay Estimate Number 8 to Heartland Asphalt, Inc. for the Water Street Improvements project in the amount of $2,137.50

     D. Discussion and approval of Partial Pay Estimate Number 9 – Final Retainage to Heartland Asphalt, Inc. for the Water Street Improvements project in the amount of $6,240.47

     E. Discussion and project acceptance of the Water Street Improvements project 20-897

     F. Discussion and consideration in providing a donation to the Winneshiek Energy District

     G. Resolution 2022-39 – Accept and approve the Jayhawk Annual Software Assurance/Support Hours Contract Terms

10. ADJOURN

AGENDA

REGULAR COUNCIL WORK SESSION

Monday, October 3, 2022, at 5:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

  1. Discussion and suggestions on Resolution 2022-36, Adopting Council and Mayor Communications with City Staff and Employees
  2. Discussion and suggestions on Resolution 2022-37, Adopting the Rules of Procedure Governing the Conduct of Business of the City Council
  3. Discussion and suggestions on other 10/3/2022 Regular Council Meeting Agenda Items

 

AGENDA

REGULAR COUNCIL MEETING

Monday, October 3, 2022, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL

3. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 9/19/22

     B. Approval of Claims List 9/17/22 - 9/30/22

     C. Approval to renew the Class C Beer Permit with a Class B Wine Permit and Sunday Sales for Dolgencorp, LLC/Dollar General Store #20268

4. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

5. APPROVAL OF AGENDA AS PRESENTED

6. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

7. OLD BUSINESS

     A. Discussion and consideration on moving forward and finance options for the N. Main Street improvements project with Maggie Burger, Financial Advisor

     B. Discussion and consideration on installing Electric Vehicle Charging Station(s)

     C. Discussion and consideration to approve placing riprap under solar panels at city lagoons

     D. Discussion and consideration in donating funds to the American Legion for playground equipment at Klock’s Island Park

8. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Safety meeting minutes from 9/28/22

9. NEW BUSINESS

     A. Ordinance 515 – Amending and Combining Chapter 23, Parks Board, and Chapter 24, Recreation Board

     B. Resolution 2022-36 – Adopting Council and Mayor Communications with City Staff and Employees

     C. Resolution 2022-37 – Adopting the Rules of Procedure Governing the Conduct of Business of the City Council

     D. Resolution 2022-38 – Approving the Medical Director Agreement between the City of Fayette Ambulance Service and Winneshiek Medical Center

     E. Discussion and consideration in having citywide trick or treating on Monday, October 31 from 5PM to 7PM

10. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, September 19, 2022, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL

3. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 9/6/22

     B. Approval of Claims List 9/3/22 - 9/16/22

     C. Approval to renew the Class C Beer Permit with a Class B Wine Permit and Sunday Sales for Dollar General Store #20268

4. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

5. APPROVAL OF AGENDA AS PRESENTED

6. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Appoint Pat Whelan to the Fayette County Waste Management to complete the 2-year term ending 10/31/2023

          2. Reappoint Jon Biederman to the Turkey River Watershed Management Authority for a 4-year term ending 12/31/2026

          3. Appoint Sarah Niles to the Fayette Fire Department

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

7. OLD BUSINESS

     A. Discussion and consideration in pledging funds for the LMI Upper Explorerland

8. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Ambulance meeting minutes from 7/6/2022

9. NEW BUSINESS

     A. Discussion and consideration in having the Fayette Chamber raise money to purchase new holiday decorations for the street poles and to set up holiday lights at the Open Air Market park.

     B. Discussion and consideration to close off the 100 block of S. Main Street for a Craft Show on Saturday, October 8, 2022

     C. Proclamation for Clean Energy Week

     D. Consideration of installing Electric Vehicle Charging Stations

     E. Discussion and action to hire Adam Hildebrand as Public Works Director, starting October 2, 2022, at a salary of $62,738.61. Hildebrand will fill the vacancy when Gerald Hildebrand retires in October.

     F. Resolution 2022-35 Approving the Water Utility Vendor Agreement Low-Income Household Water Assistance Program

10. ADJOURN

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