AGENDA

REGULAR COUNCIL MEETING

Tuesday, February 16, 2021

6:00 p.m.  Fayette Community Library in Community Room (104 W. State Street, backdoor) or by Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may attend in-person or access the meeting one of these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 2/1/21

     B. Approval of Claims List 1/30/21 - 2/12/21

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion, consideration and update on the Water Street Reconstruction Project

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 1/13/21

     B. Fayette Finance Committee Meeting Minutes from 2/3/21

     C. Fayette Housing Committee Hannigan Bid Opening from 2/8/21

     D. Fayette Public Safety Meeting Minutes from 2/8/21

     E. Fayette Finance Committee Meeting Minutes from 2/10/21

8. NEW BUSINESS

     A. Resolution 2021-9 – Amending Resolution #2019-21, City Personnel Policy, by Adding Section 4.8 Maternity Leave and Parental Leave to the Personnel Policy

     B. Discussion and consideration of adopting the final proposed FY 2022 Budget Estimate

     C. Discussion and consideration in directing the City Administrator/Clerk to publish the Budget Estimate and setting a Public Hearing for March 15, 2021, at 6PM in the Fayette Community Library on the FY 2022 Budget Estimate

9. ADJOURN

 CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Wednesday, February 10, 2021 at 6:30 p.m.

Fayette Community Library (104 W. State St.) in the Community Room (use back door)

Or Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please keep your phone/microphone muted during the meeting.

Discuss FY 2021-2022 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

CITY OF FAYETTE

PUBLIC SAFETY COMMITTEE MEETING AGENDA

Monday, February 8, 2021 at 6:00 p.m.

Fayette Community Library (104 W. State St.) in the Community Room (use back door)

  1. Fayette Fire Department Operations Management
  2. Fayette Fire Department Membership Update

CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Wednesday, February 3, 2021 at 6:00 p.m.

Fayette Community Library (104 W. State St.) in the Community Room (use back door)

Or Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please keep your phone/microphone muted during the meeting.

Discuss FY 2021-2022 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

AGENDA

REGULAR COUNCIL MEETING

Monday, February 1, 2021

6:00 p.m.  Fayette Community Library in Community Room (104 W. State Street, backdoor) or by Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may attend in-person or access the meeting one of these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Click here for step-by-step directions: https://fayetteiowa.com/images/How_to_use_freeconferencecallcom_for_online_meetings.pdf?fbclid=IwAR1eWQ2fLcCoLzrWRFe0Qj-od9IH99_P7-QMjAnvA91nEcopTvGAXl93bmk

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 1/19/21

     B. Approval of Claims List 1/16/21 - 1/29/21

     C. Receiving of December 2020 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Appoint Jordan Franken to the Fayette Recreation Board for a 2-year term, expiring 2/1/23

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Public Hearing on the Proposed Property Tax Levy for Fiscal Year July 1, 2021 – June 30, 2022

     B. Resolution 2021-4 – Adopting the Proposed Property Tax Levy for FY 2022.

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Finance Committee Meeting Minutes from 1/21/21

8. NEW BUSINESS

     A. Discussion and consideration in granting officer Nicole Ball an unpaid leave of absence.

     B. Discussion and consideration in moving forward with a Wellmark Blue Cross Blue Shield Health Insurance plan for city employees

     C. Resolution 2021-5 Opening a Separate Checking Account for City of Fayette Employees Health Insurance.

     D. Resolution 2021-6 – Appointing Paying Agent, Note Registrar, and Transfer Agent, Approving the Paying Agent and Note Registrar and Transfer Agent Agreement and Authorizing the Execution of the Agreement in reference to the $500,000 General Obligation Capital Loan Notes, Series 2021

     E. Resolution 2021-7 – Approving and authorizing a form of Loan Agreement and authorizing and providing for the issuance, and levying a tax to pay the Notes; Approval of the Tax Exemption Certificate in reference to the $500,000 General Obligation Capital Loan Notes, Series 2021

     F. Resolution 2021-8 – Approving public areas and restricted areas for all city buildings and facilities

     G. Discussion and consideration in starting the process in applying for a Homes for Iowa House

     H. Discussion and consideration in setting the letting and holding a public hearing for March 1, 2021 for the West Water Street Reconstruction Project

9. ADJOURN

CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Thursday, January 21, 2021 at 5:30 p.m.

Fayette Community Library (104 W. State St.) in the Community Room (use back door)

Or Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please keep your phone/microphone muted during the meeting.

Discuss FY 2021-2022 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

AGENDA

REGULAR COUNCIL MEETING

Tuesday, January 19, 2021

6:00 p.m.  Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may access the meeting one of these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 1/4/21

     B. Approval of Claims List 1/1/21 - 1/15/21

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Appoint Steve Landry to the Fayette Recreation Board for a 3-year term, expiring 1/19/24

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Public Hearing on the status of funded activities for the City of Fayette Community Development Block Grant Owner-Occupied Housing Program

     B. Discussion and consideration on $500,000* (Subject to Adjustment per Terms of Offering) General Obligation Capital Loan Note, Series 2021 – Receipt of bids

     C. Resolution 2021-3 – Directing Sale of $500,000* (Subject to adjustment per terms of offering) General Obligation Capital Loan Notes, Series 2021

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Personnel Committee Meeting Minutes from 1/13/21

8. NEW BUSINESS

     A. Discussion and consideration in plowing/cleaning/maintaining recreational trails for the remainder of the winter

     B. Discussion and consideration in adding Non-Statutory Volunteer Coverage to our Iowa Municipalities Workers’ Compensation Association coverage

     C. Discussion and consideration in accepting a bid for painting 9 S. Main Street

     D. Discussion and consideration in directing the City Administrator/Clerk to publish the proposed property tax levy and setting a Public Hearing for Monday, February 1, 2021, at 6PM on the Fiscal Year 2022 proposed property tax levy

9. ADJOURN

CITY OF FAYETTE AGENDA

COUNCIL PERSONNEL MEETING

Wednesday, January 13, 2021

6:15 p.m.   Fayette Community Library in Community Room (Use Back Door)

  1. Discussion and recommendation for Employee Health Insurance
  2. Discussion and recommendation for Employee Salary increases for FY2022

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