REGULAR COUNCIL MEETING

November 6, 2023

      The City Council of the City of Fayette, Iowa, met Monday, November 6, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Lowery, Potratz, Scott. One council seat vacant.

     Moved Post, seconded Lowery, to approve the consent agenda items consisting of the regular meeting minutes of 11/06/23 and Approval of claims list 10/14/23 – 11/03/23. Roll call, all ayes, motion carried.

    Citizen Comments: Scott Bowen of Fayette addressed the council about a difference in amounts that was received from two information requests, one from each the police and city administration about the total amount of income the city has received from the speed camera citations. City Administrator Hawes stated he will investigate this and report back at the next council meeting. There were letters written to the council and Mayor Wood from Daryl Grove and Shawn Petsche in encouragement of Police Department wage increases.

Moved Post, Seconded Potratz in amending the city council agenda to move Item 8B from Old or Unfinished business to Item 11C under New Business and moving all following items down a position on the agenda.

Mayor Wood, in his report, reminded the council of Resolutions 2022-36 and 2022-37 indicating authority and duties of council members. Wood stated that he received a notice from a concerned citizen indicating that that the debris built up on the upstream side of the Volga bridge was concerning. Public Works Director Hildebrand commented on the concern and said the public works employees pulled out the majority of the larger logs earlier in the year and cut through the trees that they couldn’t pull out. The debris should move through if the water gets high enough.

City Administrator/Clerk Markus Hawes worked with previous city administrator/clerk, Kris McGrane on 11/5 to print checks, complete council packet.  McGrane is training Hawes on Annual Financial Reports needed to be complete by December 1.  Hawes has been completing paperwork for the IMWCA Audit, as well as paperwork for the HWY 150/S Main project.  Hawes is working on monthly financial reports for August, September, and October. Hawes stated he is attending the Iowa League of Cities budget workshops on November 8th and November 20th and is looking into other budget workshops to prepare for the upcoming FY budget season. 

Police Chief Davis informed the council that the Fayette Police Department along with Riverview and Helping Services are having a toy drive for sexual assault victims and their families. There is now a drop box for Letters to Santa out front of the Police Station (11 S Main).

Public Works Director Hildebrand informed the council that leaf Pickup to end Monday, November 13th. Yard waste to close Wednesday, November 15th. Public Works is working to fix spots in the streets before winter hits.

Jamie Hackley addressed the council asking for additional assistance for developing sewer infrastructure on new lots at his property in Fayette. Hackley has an existing agreement for developing 12 new lots in Fayette. Hackley stated there were increased costs due to tree roots where the sewer and water lines need to be that will connect to the city sewer lines.  Hackley received an estimate of $15,000 cost to complete the project. He requested an additional $10,000.

Motion Scott, Seconded Potratz to have Mayor Wood reach out to the city attorney for recommendation on how to move forward with assisting Hackley Homes and Communities LLC with a portion of the infrastructure cost. All ayes, motion carried.

Counselor Post presented research to the council comparing city police wages by position and median household price. Post recommended an increase in police wages of $3.60 per officer and a $7500 salary increase for the police chief.  Chief Davis countered on the offer and asked that $1 .50/hr be taken from his increase and spread amongst the officers. Post plans to research each city department for comparative salaries and wages as well. The consensus of council was to move forward with creating a resolution to activate the salary and wage increase of$4.10/hr for full time officers and an increase in salary for the police chief of $4,368. The resolution will be presented at the November 20th council meeting.

Moved Scott, seconded Post to accept Personnel Meeting Minutes from October 18.  All ayes, Motion Carried.

Andrea Scott of the Fayette Chamber addressed the council asking to allow the Fayette Chamber to update holiday decorations/lights for the street poles on S Main St. Crawford Creations in Fayette will create the decorations.

A Public Hearing was held on the authorizing a loan and disbursement agreement and the issuance of not to exceed $65,000 for a police 2024 Chevrolet Silverado 1500 truck. Charles Clark of Fayette asked if the vehicle is replacing one or if this is adding to the fleet.  Police Chief Davis responded that the vehicle is replacing one that is 7 years old.

Moved Post, Second Scott to approve Resolution 2023-53.  All ayes, motion carried.

Moved Scott, Second Lowery, to approve using Police savings account to outfit 2024 Chevrolet Silverado 1500 truck in an amount not to exceed $35,000. Roll call, All ayes, motion carried.

Moved Scott, Second Potratz, to approve Resolution 2023-52. Updating the policies for Public Works and Police living requirements. Roll Call, All ayes, motion carried.

Moved Post, Second Potratz to award Hawkeye Farm Services $1750 to grind 35 stumps in Fayette.  All ayes, motion carried.

Moved Lowery seconded Post, to table discussion on payment to Northeast Iowa Community Action for 2024 funding of services, until November 20th council meeting. All Ayes, motion carried.

Moved Post, seconded Scott, to approve Change Order #3 for the N. Main Street Improvements project in the amount of $-11,798.20. All ayes, motion carried.

Moved Lowery, seconded Scott, in approval of Pay Estimate Number 4 to Wicks Construction, Inc. for N. Main Street Improvements project in the amount of $21,120.24. All ayes, motion carried.

There being no further business, Wood declared the meeting adjourned at 7:41 pm.

REGULAR COUNCIL MEETING MINUTES

October 16, 2023

      The City Council of the City of Fayette, Iowa, met Monday, October 16, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Lowery (via phone), Potratz. Absent: Scott. One council seat vacant.

     Moved Post, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 10/2/23, Approval of Claims List 9/30 - 10/13/23.  Roll call, all ayes, motion carried.

     Citizen’s Comments: Joy Jaeger of Fayette addressed the council about the fire department members pictured in the Oelwein Daily Register and Fayette Union paper. Not all those pictured are members and the pictures were unprofessional.   Nancy Wulfekuhle of Fayette addressed the council that she believes that the police department are doing a good job and deserve an increase in pay.  Scott Bowen of Fayette addressed the council saying that he wanted to thank the police department for the work they’ve done in response to a concern on Jones St. and slowing traffic in that area.  

     Moved Potratz, seconded Post to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood informed the council that he spoke with the city attorney and the city council is required to fill the vacant seat in council. Wood also informed the council that he spoke with Andrew Wenthe at Upper Iowa University and the UIU board of trustees will be going through the process to gift UIU’s portion of the Volga River Recreation Trail to the city of Fayette.  

City Administrator/Clerk Hawes worked with previous city administrator/clerk, Kris McGrane, on 10/12 and 10/15. The two worked on monthly bank statements/financials, Resolutions/Public Hearings/Lease Agreements, Claims/Payments, journal entries, Personnel/Human Resources, claims/bills and council agenda/packet.  Hawes registered for budget workshops with the Iowa League of Cities for November 8th and 21st.  Hawes has submitted all paperwork to the IMWCA Auditor for their FY23 annual review. Hawes has also begun submitting items for City Exam.

Police Chief Davis addressed the council that the drone for the police department arrived.

Public Works Director informed the council that the work of laying fabric and rock around the city wastewater lagoons should begin this week.

Moved Post, Seconded, Potratz, to table the discussion on Hackley Homes and Communities LLC.

Moved ­­­­Potratz, seconded Lowery, to approve and acknowledge receipt of Personnel Committee meeting minutes from 10/11/23. All ayes, motion carried.

     Moved Post, seconded Lowery, to approve closing most of the 100 block of S. Main Street for UIU Fall festival from 3PM to 9PM on October 21, 2023. All ayes, motion carried.

     Moved Post, seconded Potratz, to approve payment for the Downtown & Neighborhood Revitalization Program to Lois and Rick Shurtleff in the amount of $4750.00. All ayes, motion carried.

Moved Potratz, seconded Post, to approve hiring Blazek Corporation out of Lawler, Iowa, to complete the wastewater treatment facility wall project in the amount $15,150.00. All ayes, motion carried.

Moved Potratz, seconded Post, to approve Resolution 2023-48, approving the employee Health Insurance Handbook. All ayes, motion carried.

Moved Post, seconded Lowery, to approve Resolution 2023-49, approving the Personnel Policy to include updated to Section 5.1 Health Insurance. All ayes, motion carried.

Moved Potratz, seconded Post, to approve Resolution 2023-50, fixing a public hearing date for authorization of a loan and disbursement agreement and issuance of not to exceed $65,000 for a Police 2024 Chevrolet Silverado 1500 Truck and providing for publication of notice. All ayes, motion carried.

Moved Potratz, seconded Post, to take police department wages discussion to the personnel committee.  All ayes, motion carried.

Moved Post, seconded Potratz, to appoint to fill the vacancy on the Fayette City Council with the highest non-incumbent city council member vote-getter at the November 7th election. All ayes, motion carried.

Moved Post, seconded Potratz, to approve having city wide trick or treating on Tuesday, October 31 from 5PM to 7PM.  All ayes, motion carried.

There being no further business, Wood declared the meeting adjourned at 7:00pm.

REGULAR COUNCIL MEETING

October 2, 2023

      The City Council of the City of Fayette, Iowa, met Monday, October 2, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Lowery, Potratz, Scott. One council seat vacant.

     Moved Potratz, seconded Lowery, to approve the consent agenda items consisting of the regular meeting minutes of 9/18/23, Approval of Claims List 9/16 - 9/29/23. Receiving June 2023 Financial Reports, and Accepting resignation of council member Amy Tucker.  Roll call, all ayes, motion carried.

     Moved Post, seconded Potratz to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood informed the council that during the September meeting with IMWCA, Wood and Administrator Hawes were told that the Fayette Fire Department were not all current with required physicals and fit testing (for oxygen face masks).  The IMWCA personnel highly recommended Med Compass, which is a mobile service that comes on-site, making it more convenient and cost effective for firefighters. Wood met a rep from Med Compass when he attended the Iowa League of Cities conference in Cedar Rapids from 9/20-9/22 and forwarded contact information to Fayette Fire Chief Niles, copying Public Safety Committee Chair Lowery, also informing the Fire Chief that the FFD must get current with needed physicals. 

City Administrator/Clerk Hawes informed the council that he worked with previous city administrator/clerk, Kris McGrane, on 9/17, 9/21, 9/28 and 9/30. Hawes and McGrane worked on FY23 transfers/bank transfers, closed out June 2023 financials, prepared for City Treasurer to work on June 2023 reconciliation, Treasurer/Cash reports, journal entries, sewer fund transfers, monthly council reports, Personnel/Human Resources, claims/bills, and council agenda/packet.  On 9/20 Hawes met with the city’s insurance broker who assists with health/dental/vision insurance for city employees. Hawes is continuing to research costs for the move of City Hall to 9 S. Main Street as well as working to complete paperwork for the Old HWY 150/N. Main Street project.  Hawes attended the Personnel Meeting on 9/25. Hawes has started submitting paperwork to the IMWCA Auditor for their FY23 annual review.

Police Chief Davis informed the council that mental health cases have been on the rise in the county and the police department have been assisting with many callouts over the past week.

Moved Scott­­­­, seconded Lowery, to approve and acknowledge receipt of the amended Personnel Committee meeting minutes from 9/25/23. All ayes, motion carried.

     Moved ­­­­Post, seconded Potratz, to approve and acknowledge receipt the Fayette County Economic Development & Tourism quarterly report from July to September 2023. All ayes, motion carried.

     Roy Karlson addressed the council with ideas to improve the Freedom Rock area in Fayette such as covering the tribute rock and adding flags to honor service men and women from Fayette. Through his research, as well as visiting 35 locations himself, Karlson found that 80% of the freedom rocks around Iowa had a structure to cover the rock and help preserve its condition throughout various weather.  Many of the Freedom Rock areas that Karlson visited included flags. Karlson is also requesting the MIA flag, the Iowa flag and the USA flag be flown at the Fayette Freedom Rock site. The hope is to establish local donations as well as use of city funds to complete the project.  The Fayette Chamber of Commerce has agreed to apply for a development grant in which funding from the grant must be matched. Mayor Wood suggested that the Economic Development Committee of the city council work with the Chamber on completing the grant.

            Moved Lowery, seconded Scott, to approve looking into funding for improvements to the Freedom Rock area. All ayes, motion carried.

     Jaime Hackley addressed the council with increasing costs of his new development in Fayette.  There are many tree roots where the sewer lines are going in and he needed to hire a company with a roto-rooter to clear areas. He is requesting additional funds from the city as his lines will be connected to the city utilities. The city has an existing agreement with Hackley Homes & Communities, LLC for this development with a cap on the amount of funds received.

Moved Scott, seconded Potratz, to table the discussion on an agreement with regarding funding for running water and sewer infrastructure on new residential area that will tie into city utilities. All ayes, motion carried.

Moved Potratz, seconded Scott, in approval for the police department to use savings funds to purchase from Access Systems new workstations in the amount of $9,766.16. All ayes, motion carried.

Moved Lowery, seconded Potratz, to move forward with the purchase of a new police vehicle with Specialty Vehicle Source in the amount of $55,618. All ayes, motion carried.

Moved Potratz, seconded Scott, to hire Heartland Asphalt, Inc. for work on S Main St from Jay St to 7th St at the amount of $47,690.90. All ayes, motion carried.

Moved Post, seconded Scott, in approval of Partial Pay Estimate Number 3 to Wicks Construction, Inc. for N. Main Street Improvements project in the amount of $387,575.09.All ayes, motion carried.

Moved Post, seconded Lowery, to approve Change Order #2 for the N. Main Street Improvements project in the amount of -$720.00.All ayes, motion carried.

 

   There being no further business, Wood declared the meeting adjourned at 7:32 pm.

City of Fayette – Council Personnel Committee Meeting Minutes

Monday, September 25, 2023

Post started the meeting with Roll Call at 6:00PM in the Community Room at the Fayette Community Library as posted.

Members Present: Chairman Nathan Post and Patty Potratz.  Absent: Amy Tucker (resignation submitted on 9/18/23).

Others Present: Public Works Director, Adam Hildebrand, Library Director Annette Butikofer, Police Chief Ben Davis, Police Officer Jeremia Owens and City Administrator/Clerk Markus Hawes.

Moved Post, Seconded Potratz, to approve the agenda as presented. All ayes, motion carried.

Public Works Director requested to increase residency requirement radius for all city employees with residency restrictions. For the Public Works department, the most immediate emergency response needed would be if the wastewater lagoons have an issue where the lift station could not keep up.  This fall, the lift station at the lagoons will be moved to match elevation of lagoons, which would eliminate the emergency response.  Director Hildebrand proposed to change policy to 4 air miles from city limits.  Police Chief Ben Davis proposed removing the residency requirement and putting in place a response time requirement for on-call employees. Davis noted that this residency requirement restricts the applicant pool for these departments. Director Hildebrand and Chief Davis plan to get more information on current policies and bring them to next Personnel Committee meeting. No formal action was taken on the agenda item.

Director Hildebrand requested that city hall implement a complaint form for issues between citizens and city departments or employees.  Chairman Post advocated for a complaint form as well. Hawes agreed that a formal way to address valid complaints about the city would be good to have on file.  Chief Davis has a formal complaint form that he is planning to modify to match should such a form be passed by council.  More work will be done to draft a complaint form and add it to the agenda for the next Personnel Committee meeting. No formal action was taken on the agenda item.

City Administrator/Clerk, Mark Hawes, showed the committee that the Personnel Policy and the Health Insurance Handbook for city employees should be modified. The Health Insurance Handbook is updated annually, whereas the Personnel Policy is not, typically.  Information about HSA contributions from the city of Fayette is listed in the Personnel Policy but the policy does not include when new employees are eligible for this benefit.  Hawes proposed putting all HSA related information into the Health Insurance Handbook and having the Personnel Policy updated to refer to the Health Insurance Handbook for HSA information. Hawes also asked the committee to consider setting the city HSA eligibility for new employees to be the same as the date eligible for health insurance (the first of the month after the first 30 days of employment). 

Moved Post, seconded Potratz to recommend to the city council to update the Personnel Policy to refer to Health Insurance Handbook for HSA related items.

Moved Potratz, seconded Post to recommend to the city council to update 5.1 in the Personnel Policy to include HSA contributions with health insurance effective dates for new employees effective September 1st, 2023, moving forward.

Being no further business, Post adjourned the meeting at 7:14pm.

REGULAR COUNCIL MEETING

September 18, 2023

     The City Council of the City of Fayette, Iowa, met Monday, September 18, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Lowery, Post, Potratz, Scott, and Tucker.

     Moved Tucker, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 9/5/23, the claims list of 9/2/23-9/15/2, accepting the resignation and retirement of Randy Streeter, and approval to renew the Class B Retail Alcohol License for Dolgencorp, LLC/ Dollar General #20268. Roll call, all ayes, motion carried.

     Citizen Comments: Charles Clark of Fayette expressed concern over city street conditions.

     Moved Lowery, seconded Scott, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood appointed Jason Niles as Fire Chief for the remainder of 2023.  Wood advised the council that he will be attending the League of Cities conference 9/20 through 9/22 in Cedar Rapids. Wood and administrator Hawes met with IMWCA about the potential of having quarterly safety meetings instead of monthly. IMWCA said that given the city of Fayette’ claim numbers, the city is required to continue monthly safety meetings.

     City Administrator/Clerk Hawes informed the council that he is continuing to work with previous city administrator McGrane to train for the position.  Hawes informed the council of progress made towards the future city hall location, 9 S Main, as the materials needed to continue the project are expected to arrive this week.

     Fayette Police Chief Davis informed the council that the state may be cutting local funding for police, EMS, and fire services, removing some control over expenditures. Davis will be drafting a template letter against such actions and urged the council and residents to write to their representatives opposing such measures.

     Public Works Director Hildebrand advised the council that they are working to replace water meters.  They are doing so gradually to spread out costs throughout the year.

Moved Tucker, seconded Potratz, to approve purchasing more water meters not to exceed $16,000. All ayes, motion carried.

Moved Post, seconded Potratz, to approve payment to Envirodyne Systems Inc. for the purchase of two take-up bearing assemblies in the amount of $17,034.32. All ayes, motion carried.

Moved Tucker, seconded Scott, to approve Resolution #2023-47, setting rates/fees and for setting compensation rates for volunteers for the city of Fayette Ambulance Service. Roll call, Ayes: Lowery, Potratz, Scott, and Tucker; Abstained: Post, motion carried.

Moved Scott, seconded Lowery, to table discussion on completing pacing the trail from Fayette to Volga River Recreation Area. All ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 7:04pm.

REGULAR COUNCIL MEETING

September 5, 2023 

     The City Council of the City of Fayette, Iowa, met Tuesday, September 5, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Lowery, Post, and Scott; Absent -  Potratz, Tucker.

     Moved Post, seconded Scott, to approve the consent agenda items consisting of the regular meeting minutes of 8/21/23, the claims list of 8/19/23-9/1/23 and receiving of the Outstanding Obligations Disclosure Statement for fiscal year (FY) 2023. Roll call, all ayes, motion carried.

     Citizen Comments: Scott Bowen of Fayette, stated that closing State Street to Washington during Watermelon Days is potentially a hazard; in the event of a fire, the Fayette Fire Department would need immediate access to this area.

     Moved Lowery, seconded Post, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood advised the council that the public safety committee is looking into the fire and the response from local departments.  Wood read and signed a proclamation for National Clean Energy Week, September 25-29, 2023.

     Moved Lowery, seconded Post, to approve the proclamation to declare September 25-29, 2023 National Clean Energy Week.  

     Former City Administrator/Clerk McGrane provided a written report to the council stating he has worked with Markus and Nancy over the last few weeks. McGrane completed the Outstanding Obligations Disclosure Statement and trained Markus on it, completed the RFP for the city exam/posted it/emailed it out to some firms/later reviewed them and rated them for the council, worked on Homes for Iowa fund, pipeline requests and permits, claims/bills, employee health insurance payments, new property/auto/liability insurance breakdown and payment, the FY2023 fund transfers and trained Markus on a variety of things.

     Fayette Police Chief Davis informed the council of a security breach of email accounts. Davis is working with the Department of Justice on this issue. It appears 23 counties have been targeted and the DOJ is providing ransomware to the cities involved at no cost to the city.  Davis commented that it appears the city of Fayette was not the target, but a way to gain communication and access to larger organizations.

     Public Works Director Hildebrand advised the council that he met with Jon Biederman with Fehr Graham regarding the lift station. Biederman gave an update on the HWY 150/Water Street project. The updated plan is to finish the project over the following week.

     Moved Scott, seconded Lowery, to approve Resolution #2023-42, approval of transfers for fiscal year 2023. Roll call, all ayes, motion carried.

     Moved Scott, seconded Post, to approve awarding Rachelle Thompson to perform the fiscal year 2023 city exam in the amount of $4,220. All ayes, motion carried.

     Moved Scott, seconded Lowery, to approve moving forward with advertising that we are accepting bids for cleanup of the property located at 101 King Street. All ayes, motion carried.

     Moved Post, seconded Scott, to approve partial pay estimate number 2 to Wicks Construction for North Main Street project in the amount of $170,396.78. All ayes, motion carried.
     Moved Post, seconded Lowery to approve the Change Order #1 for the North Main Street Improvements project in the amount of -$7,444.05. All ayes, motion carried.
     Moved Post, seconded Lowery, to approve payment to Granger Construction for the demolition and cleanup of the buildings at 309 E. Water Street in the amount of $34,975.00 All ayes, motion carried.

     Moved Post, seconded Scott, to approve closing S. Main Street from Water St. to Clark St. and State St. from Mechanic St. to Washington St. from Friday, September 8th to Sunday, September 10th, for Watermelon Days and granting permission for live music outside until 11:59 PM on Friday and Saturday, September 8th and 9th. All ayes, motion carried.

     Moved Post, seconded Lowery, to approve taking the steps to move Fayette City Hall to 9 South Main Street. All ayes, motion carried.

     Moved Lowery, seconded Scott, to approve hiring Basepoint Building Automations in the amount of $11,000 to remodel a portion of 9 S. Main Street. All ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 6:58 pm.

REGULAR COUNCIL MEETING MINUTES

August 21, 2023

     The City Council of the City of Fayette, Iowa, met Monday, August 21, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Lowery, Post, Potratz, Scott and Tucker.

     Moved Post, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 8/7/23 and the claims list of 8/5/23-8/18/23. Roll call, all ayes, motion carried.

     Citizen Comments: Louise Scott of Fayette addressed the council about trail repairs and ideas for pedestrians safely crossing Highway 150. Scott Bowen of Fayette expressed concern about the appointment of the fire chief.

     Moved Potratz, seconded Lowery, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood advised the council that Kris McGrane will help train Markus Hawes and the city council passed Resolution 2023-38 indicating McGrane's part-time wages. Wood thanked Deputy Clerk Nancy Creery for her extra work and time at City Hall. Wood thanked the area fire departments for their assistance at a recent house fire. Police Chief Davis is working with the fire marshal to investigate the house fire. Wood explained there were some emergency paging/communication issues between the Fayette County Sheriff's Office Dispatch and the Fayette Fire Department that are being looked into. Wood also advised that all five council seats and the Mayor are all up for re-election and any interested residents may complete the proper paperwork and submit them to the Fayette County Courthouse.

     City Administrator/Clerk McGrane provided a written report to the council stating he has taken steps to get Markus Hawes access to the city's computer servers and accounting software. McGrane has assisted Deputy Clerk Creery with bills/claims, meeting minutes, utility bills, approval of permits, employee payroll/personnel duties, financials, among other things, over the last few weeks.

     Moved Tucker, seconded Lowery, to approve purchasing a drone for the Fayette Police Department in an amount not to exceed $7500. All ayes, motion carried.

     Moved Post, seconded Scott, to approve remodeling the restroom at 9 S. Main Street. All ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 6:51 pm.

 

REGULAR COUNCIL MEETING

August 7, 2023

     The City Council of the City of Fayette, Iowa, met Monday, August 7, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Lowery, Post, Potratz, Scott and Tucker.

     Moved Tucker, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 7/17/23, special session meeting minutes of 7/27/23, the claims list of 7/15/23-8/4/23 and the approval to renew the Class C Retail Alcohol License with Outdoor Service and Catering Privileges for Aramark Educational Services, LLC/Pete’s. Roll call, all ayes, motion carried.

     Citizen Comments: Glen Smith from Fayette addressed the council with his concerns over the demolition of his home, including Smith not being notified properly. Mayor Wood advised the city has notified him properly and demolition is scheduled for this week.

     Scott Bowen from Fayette expressed his concerns about the lawn needing mowed at 207 Alexander Street.

     Moved Lowery, seconded Potratz, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood shared news that the Fayette Community Library has achieved accreditation through the State Library of Iowa and congratulations are in order.

     City Administrator/Clerk McGrane provided a written report that included some of the things he has been working on. The solar panels at the wastewater treatment plant were finally approved by Alliant Energy and will be turned on. McGrane completed the quarterly reports due in July, updated the employee health insurance breakdowns, worked on June and July financials, updated payroll changes, assisted with other human resource/personnel duties, assisted with city permits, completed the Wellmark Recredentialing for the Ambulance Service, assisted with some Homes for Iowa and CDBG grant paperwork, completed an RFP for full audit services and got it dispersed, assisted with some end-of-the-month reports, assisted with some utility billing duties, assisted with a few city incentives, and assisted with bills/claims and getting the council packet completed.

     Fayette Police Chief advised the council that Officer McCraney has passed his academy agility entrance testing exam to attend the academy starting August 28, 2023. A judgment has been obtained regarding clean-up at Gary Goodell’s property.

     Public Works (PW) Director provided a written report that included an update on the North Main Street project. The project is going well. The PW department has been able to catch up on projects, such as painting the curbs, parking lines, crosswalks and clearing out trees and brush along Big Rock Road. The flowmeter for the lagoons was received and they are now able to discharge.

    Moved Post, seconded Lowery, to table Resolution 2023-42 until the August 21st meeting. All ayes, motion carried.

    McGrane informed the council that no one submitted an offer to complete the city exam this year. Most of the firms said they were too busy this year. McGrane reached out to the State of Iowa Auditor to find out if they could provide a cost estimate to conduct the audit. Michelle Meyers with the State of Iowa advised it is extremely expensive for the State to do audits. Meyers investigated the city of Fayette’s previous city exams conducted by Rochelle Thompson and advised Thompson has a solid reputation and Fayette has gone above and beyond with their financial reports and reconciliations and there have been no concerns. Meyers is certain the State of Iowa would decline any bids to conduct Fayette’s audit due to labor shortages and an already busy schedule. Moved Tucker, seconded Post, to contact Rochelle Thompson and inquire if she would be available to conduct a city exam for FY23. All ayes, motion carried.

    Moved Scott, seconded Lowery, to acknowledge receipt of the Fayette Ambulance meeting minutes from 8/2/23. All ayes, motion carried.

     Moved Scott, seconded Lowery, to approve Resolution 2023-44, approving a 28E Agreement between the Fayette Ambulance Service, Inc., and the City of Fayette for the transfer of funds. Roll call, all ayes, motion carried.

    Moved Potratz, seconded Post, to approve Resolution 2023-45, approving the hiring of Markus Hawes as full-time City Administrator/Clerk at a salary of $60,500. Roll call, all ayes, motion carried.

    Moved Post, seconded Lowery, to approve removing Kris McGrane from all the city of Fayette bank accounts and safe deposit box and adding Markus Hawes to all the city of Fayette bank accounts and safe deposit box on 8/21/23. All ayes, motion carried.

     Moved Post, seconded Lowery, to approve removing Kris McGrane and adding Markus Hawes to the cities CD’s on 8/21/23. All ayes, motion carried.

     Moved Post, seconded Lowery, authorizing Markus Hawes to apply for credit on behalf of the City of Fayette and receive a company credit card on 8/21/23. All ayes, motion carried.

    Moved Post, seconded Scott, to approve Resolution 2023-46, adopting the City of Fayette’s Safety Manual. Roll call, all ayes, motion carried.

     Moved Lowery, seconded Potratz, to approve the Terracon proposal for comprehensive asbestos assessment of 200 Volga Street property buildings at a cost of $10,150.00. All ayes, motion carried.

     Jon Biederman with Fehr Graham Engineers updated the council on the North Main Street project. Biederman advised work has progressed nicely; however, the general contractor will be providing a letter with a completion date extension, in which Biederman advised was acceptable without any penalties.

     Moved Tucker, seconded Scott, to approve Partial Pay Estimate #1 to WICKS Construction, Inc. for the North Main Street project in the amount of $76,477.74. All ayes, motion carried.

     Moved Potratz, seconded Post, to approve payment to Granger Construction Inc. for house demolition and tree removal for $12,700.00. All ayes, motion carried.

     Moved Potratz, seconded Scott, to approve payment of sidewalk replacement program incentive for the Fayette County Food Shelf and reimbursement of $265. All ayes, motion carried.

     Mayor Wood conducted the swearing in of Markus Hawes and Hawes took the Oath of Office and will assume his new position on 8/21/23.

     Moved Lowery, seconded Scott, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonable expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.

     Moved Post, seconded Scott, to open regular session. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Post, to have Mayor Wood follow through with the city council’s direction during close session. Roll call, all ayes, motion carried.

     There being no further business, Mayor Wood declared the meeting adjourned at 7:25 pm.

SPECIAL COUNCIL MEETING

July 27, 2023

The City Council of the City of Fayette, Iowa, met Thursday, July 27, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

Roll call: Present – Council members Lowery (via phone), Post and Tucker; Absent-Potratz and Scott.

Moved Post, seconded Lowery to approve the agenda as resented. All ayes, motion carried.

Moved Tucker, seconded Post, to go into closed session pursuant to Iowa Code Section 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. All ayes, motion carried.

Moved Tucker, seconded Post to open special session. Roll call, all ayes, motion carried.

Moved Post, seconded by Tucker to direct the mayor to move forward with an offer to the chosen candidate for the City Clerk/Administrator position. All ayes, motion carried.

Moved Tucker, seconded Lowery to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. Roll call, all ayes, motion carried.

Moved Post, seconded Lowery to open special session. Roll call, all ayes, motion carried.

Moved Lowery, seconded Tucker to direct Mayor set up a meeting with North Fayette Valley to review counteroffer prior to August 1, 2023. All ayes, motion carried.

There being no further business, Wood declared the meeting adjourned at 7:10 pm.

REGULAR COUNCIL MEETING

July 17, 2023

     The City Council of the City of Fayette, Iowa, met Monday, July 17, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Lowery, Post, Potratz, Scott and Tucker.

     Moved Tucker, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 7/3/23 and the claims list of 7/1/23-7/14/23. Roll call, all ayes, motion carried.

     Citizen Comments: Glen Smith of Fayette addressed the council with question on his property at 309 E. Water Street. Smith said he checked with the court and learned that all charges had been dropped. He is concerned that council had taken final action to have property demolished and accepted a bid from Granger Construction. Mayor Wood responded to Mr. Smith that the city attorney would be contacting him regarding this situation.

     Scott Bowen from Fayette expressed concern over the lawn care ordinance. Several lawns in the community have not been mowed all year. Mayor responded that Fayette Police Chief Davis had delivered a citation and that the council wants to make sure all due diligence is in order before the city mowed the property and assess their taxes.

     Moved Tucker, seconded Lowery, to approve the agenda as presented. All ayes, motion carried.

     Upon recommendation from the Mayor and the Fayette Community Library Board of Trustees, moved Tucker, seconded Potratz, to appoint Louisa Tindall to the Fayette Community Library Board of Trustees. Four ayes, one abstention, motion carried.

     Mayor Wood reported that the city had received 15 applicants for the city administrator/clerk position. The selection committee chose three to interview with one withdrawing their resume. Also, the fire department had withdrawn James Hanson's application to join the fire department.

Councilmember Scott questioned information received on the Fayette Ambulance Corporation by-laws. Mayor Wood responded that the city attorney is working with Rick Hofmeyer, president of the Fayette Ambulance Corporation to work on a 28E Agreement.

          Moved Post, seconded Lowery, to accept written reports from special committees; the Fayette Community Library Board of Trustees meeting minutes from 3/8/23, 4/12/23 and 5/10/23 the Fayette County Economic Development and Tourism Quarterly Report from April-June 2023. All ayes, motion carried.

     After review of Resolution 2023-42 the council chose to table the Transfers for fiscal year 2023 until August 7, 2023, meeting.

     Moved Potratz, seconded Scott, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.

     Moved Lowery, seconded Potratz, to open regular session. Roll call, all ayes, motion carried.

     Moved Scott, seconded Lowery, to approve Resolution 2023-43, awarding of contract for a Phase I Environmental Site Assessment at 200 Volga Street. Roll call, all ayes, motion carried.

     There being no further business, Mayor Wood declared the meeting adjourned at 7:30 pm.

REGULAR COUNCIL MEETING

July 3, 2023

     The City Council of the City of Fayette, Iowa, met Monday, July 3, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Potratz, Scott and Tucker; Absent - Lowery.

     Moved Tucker, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 6/19/23, the claims list of 6/17/23-6/30/23, the renewal of the Iowa Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for The Pumper, allowing a beer garden for Down Town Lounge and proper Liquor Licenses contingent on all the necessary steps and procedures being completed with the Iowa Alcohol and Beverage Division and the financial reports for March 2023, April 2023 and May 2023. Roll call, all ayes, motion carried.

    Treasurer's Balance for Fund Accounts as of March 31, 2023: Total March Receipts: $131,154.04 (General $45,976.24; Streets/RUT $9,329.25; Employee Benefits $2,528.60; LOST $10,412.77; Revolving Loan $243.13; Bolger $5,924.09; Library Fund $89.52; Debt $87.36; Water $20,844; Sewer $31,005.40; Water/Sewer Capital $4,160.68; Storm Water $553). Total March Disbursements: $116,674.71 (General $56,963.19; 9 S. Main $157.81; Streets/RUT $9,026.94; Employee Benefits $12,887.38; Bolger $722.70; Library Fund $999.63; Homes for Iowa $94.79; N. Main Street $2,012.75; Water $19,632.10; Water T&A $1,016.98; Sewer $13,160.44). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,888,804.69.

     Treasurer’s Balance for Fund Accounts as of April 30, 2023: Total April Receipts: $637,133.11 (General $120,484.91; 9 S. Main $470.75; Streets/RUT $14,960.31; Employee Benefits $41,207.10; LOST $7,955.83; Revolving Loan $241.55; Bolger $1,038.27; Library Fund $67.47; Debt $1,423.87; N. Main Street $398,900; Water $18,940.47; Sewer $27,109.95; Water/Sewer Capital $3,768.01; Storm Water $564.62). Total April Disbursements: $116,026.64 (General $45,577.18; 9 S. Main $224.71; Streets/RUT $3,668.95; Employee Benefits $7,528.57; Library Fund $999.63; Homes for Iowa $138.67; N. Main Street $300; Volga Rec Trail $15,340.50; Water $12,716.68; Water T&A $398.41; FY17 Water Project $31.83; Sewer $29,101.51). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $5,409,705.05.

     Treasurer’s Balance for Fund Accounts as of May 31, 2023: Total May Receipts: $210,715.46 (General $59,295.95; Streets/RUT $16,749.27; Employee Benefits $12,527.23; LOST $14,318.19; Hotel/Motel $7,596.16; TIF $29,950.19; Revolving Loan $17.83; Bolger $526.04; Library Fund $148.72; Debt $792.72; Water $26,957.34; Water T&A $0.50; Sewer $36,272.77; Water/Sewer Capital $4,951.17; Storm Water $611.38). Total May Disbursements: $128,539.66 (General $31,359.18; 9 S. Main $97.86; Streets/RUT $5,596.02; Employee Benefits $10,726.94; Bolger $35.12; Library Fund $999.63; Debt $32,565; Homes for Iowa $282.83; Volga Rec Trail $12,022.50; Water $19,261.82; Water T&A $1,590.87; Sewer $14,001.89). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $5,496,539.05.

     Citizen Comments: Joy Jager from Fayette encouraged the city council to conduct criminal background checks for fire department volunteers prior to approving them to be on the department. Jager expressed her concern about allowing criminals and sex offenders to be volunteers on the fire department.

     Richard (Rick) Hoffmeyer from Fayette requested the council to provide an update from the city attorney on the Fayette Ambulance Service, Incorporated's by-laws and the steps necessary to have the large ambulance donation transferred from the city of Fayette to the incorporation.

     Moved Tucker, seconded Scott, to approve the agenda as presented. All ayes, motion carried.

     Upon recommendation from the Mayor, moved Post, seconded Potratz, to appoint James Lowery to the Public Safety Committee as Chair, the Finance Committee and the Economic Development Committee. All ayes, motion carried.

     Mayor Wood asked the council if they would like an additional vetting process with hiring the new City Administrator. The council recommended to continue to have the hiring committee continue with the process and have Fayette Police Chief Davis conduct background checks on the top three applicants prior to making a decision.

     City Administrator/Clerk McGrane provided a written report that included a list of all the advertising and postings for the City Administrator/Clerk position, updates on the demolitions for the two residential properties in town, an update on the city financials and information on the annual 2% increase in water and sewer rates. McGrane also informed the council on payroll and training updates, meetings with the insurance company to go over the new policies, updates on the cell tower agreement negotiations, township invoices that went out, the Wellmark validation for the Fayette Ambulance service he completed and his research on the RFP for the annual audit.

     Fayette Police Chief provided an update on the employment process in hiring a full-time police officer. Davis has a meeting this week to gain more information on the interest of turning the old Fayette Elementary School into a training facility. The county attorney, local and federal law enforcement agencies may also be interested in the classrooms and training center for law enforcement and emergency personnel, as well.

     Jacob Palmer with the Public Works Department was in attendance. Tucker asked Palmer if the dead trees around the old elementary school were planning on being cut down. The city will receive a quote for the removal of the trees if the city decides to accept the gift of the elementary school.

     Fayette Community Library Director Butikofer updated the council on some library business including working on appointing a new board member to replace Lowery who resigned when he accepted the city council position. The library is working on hiring a part-time librarian. The recent murder mystery dinner theatre was a great success and encouraged everyone to utilize the library and all the wonderful things they have to offer.

     After discussion and some changes to the job description for the City Administrator/Clerk, moved Scott, seconded Tucker, to approve Resolution 2023-39, revising and updating the job description for the City Administrator/Clerk. Roll call, all ayes, motion carried.

     Moved Post, seconded Potratz, to approve moving forward with Iowa Municipal Insurance, LTD as the city of Fayette's insurance company. All ayes, motion carried.

     Moved Tucker, seconded Post, to approve letting the Watermelon Days banner be placed in the lot of the old tourism home and allowing a dumpster to sit on city property near the city street shop during Watermelon Days 2024. All ayes, motion carried.

     Moved Post, seconded Potratz, to approve Resolution 2023-40, making award of contract for the demolition, cleanup and debris removal for 309 East Water Street, Fayette, Iowa. Roll call, all ayes, motion carried.

     Moved Post, seconded Scott, to approve Resolution 2023-41, revising and updating the job description for the Deputy Clerk. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Scott, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.

     Moved Post, seconded Potratz, to open regular session. Roll call, all ayes, motion carried.

No formal action was taken after closed session.

    There being no further business, Wood declared the meeting adjourned at 7:57 pm.

REGULAR COUNCIL MEETING

June 19, 2023

     The City Council of the City of Fayette, Iowa, met Monday, June 19, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Pro-tem Post presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Lowery, Post, Potratz, Scott (via telephone because on vacation) and Tucker.

     Moved Potratz, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 6/5/23, the claims list of 6/3/23-6/16/23, the renewal of the Iowa Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for Dollar General Store #20268 and the acceptance of the resignation of Kris McGrane. Roll call, all ayes, motion carried.

     Citizen Comments: Randall Streeter, Fayette Fire Chief, from Fayette, inquired why the city council has not approved the appointment of James Hanson to the Fayette Fire Department. Post advised he will look into it and get back with Streeter.

     Jean Karlson, from Fayette, thanked the city council for giving the public an opportunity to voice their opinions on the gifting of the Fayette elementary school to the city. Karlson also thanked the council for doing a great job.

     Moved Potratz, seconded Lowery, to approve the agenda as presented. All ayes, motion carried.

     Upon recommendation from the Fayette Ambulance Service, moved Tucker, seconded Scott, to appoint Jessica Hummel, Samantha Jones and Taylor Nydegger to the Fayette Ambulance Service. All ayes, motion carried.

     City Administrator/Clerk McGrane advised the council that he has continued researching and gathering information in reference to the Fayette Elementary School and assisted with the tour and public forum. McGrane assisted coaches and the West Union Parks & Rec director on baseball games/tournament at Cardinal Park for this summer. He has continued work on the N. Main Street project, the demolition of 2 residential homes and the Homes of Iowa sale. McGrane has also been working with human resource duties, financial reports, assisting people with permits and the cell tower agreement. Kelly & Miller Insurance has received two insurance quotes so far. One for approximately $45,699 and the other for approximately $50,000. They are waiting for one more and we will present them at the next meeting.

     Fayette Public Works Director (PWD) Hildebrand informed the council that the transition to liquid chlorine has been completed. Hildebrand also hired Fayette County to reshape Station Road this past week.

     James Mitchell, a Fayette American Legion Post #339 member, advised the new playground equipment at Klock's Island Park has been installed and is completed. The only thing left is placing a plaque recognizing all who helped with the donation of the equipment. Mitchell will provide the spare parts of the equipment to Hildebrand for the city to store. PWD Hildebrand looked over the equipment and is OK with everything. Moved Scott, seconded Potratz, to accept the playground equipment at Klock's Island Park and make a donation to the American Legion Post #339 in the amount of $4,000 out of Fayette Recreation Budget for the playground equipment. All ayes, motion carried.

     Moved Tucker, seconded Lowery, to accept and acknowledge the Parks and Recreation Board meeting minutes from 5/25/23 and 6/15/23. All ayes, motion carried.

     Moved Tucker, seconded Potratz, to approve Resolution 2023-35, authorizing the Mayor, City Administrator/Clerk and Deputy Clerk to sign all documents relating to the selling of the 207 Alexander Street/Homes for Iowa home. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Tucker, to approve Resolution 2023-36, accepting the contract for legal services between the city of Fayette and Lynch Dallas, P.C., to provide services for reviewing the North Fayette Valley School District agreement to gift the Fayette elementary school and property to the city of Fayette. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Potratz, to approve Resolution 2023-37, making award of contract for the demolition, cleanup and debris removal for 507 West Clark Street, Fayette, Iowa, to Granger Construction, Inc. out of West Union, Iowa. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Potratz, to begin the process of accept bids for demolition, cleanup and debris removal of 309 East Water Street. All ayes, motion carried.

     The council discussed how to advertise for the City Administrator/Clerk position, including ads in the Union Echo Leader, Oelwein Daily Register, West Union Shopper, and Oelwein Shopper, as well as online (Indeed, Iowa League of Cities, website, social media, etc.). The deadline for the first round of resumes and applications will be Friday, July 7, 2023. Tucker, Potratz and the Mayor will be the hiring committee for this position. McGrane offered to stay on as a part-time employee to assist with duties during the transition and training the new City Administrator/Clerk. The council agreed to let McGrane take his vacation time at the end of his two weeks, so he may stay employed with the city and the city will only contact him if absolutely necessary. Moved Post, seconded Lowery, to move forward in hiring a new City Administrator/Clerk and approve McGrane's vacation and status as discussed. All ayes, motion carried.

     Moved Potratz, seconded Lowery, to approve Resolution 2023-38, establishing city employee salaries. Roll call, all ayes, motion carried.

     Moved Post, seconded Scott, to accept a written RFP to engage a CPA firm to perform the City's required annual audit for the year ending June 30, 2023. All ayes, motion carried.

     The job description for the City Administrator/Clerk was briefly discussed and McGrane advised he will continue to update it for the council to take future action on. No formal action was taken.

     Moved Tucker, seconded Scott, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Tucker, to open regular session. Roll call, all ayes, motion carried.

    There being no further business, Potratz declared the meeting adjourned at 8:00 pm.

REGULAR COUNCIL MEETING

June 5, 2023

     The City Council of the City of Fayette, Iowa, met Monday, June 5, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Potratz, Scott and Tucker. Later, James Lowery was sworn in.

     Moved Tucker, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 5/15/23, the claims list of 5/13/23-6/2/23, and the financial reports for January 2023 and February 2023. Roll call, all ayes, motion carried.

     Treasurer's Balance for Fund Accounts as of January 31, 2023: Total January Receipts: $525,969.80 (General $434,242.59; Streets/RUT $13,429.88; Employee Benefits $7,680.39; LOST $10,459.62; Revolving Loan $243.58; Bolger $398.66; Library Fund $932.55; Debt $265.35; Water $21,555.75; Water T&A $150; Sewer $31,427.32; Water/Sewer Capital $4,552.11; Storm Water $632). Total January Disbursements: $104,265.57 (General $48,137.07; 9 S. Main $267.58; Streets/RUT $7,098.50; Employee Benefits $8,314.38; Bolger $144.75; Library Fund $999.63; Homes for Iowa $151.63; N. Main Street $14,730.50; Water $10,557.25; Water T&A $399.43; Sewer $13,464.85). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,822,856.54.

     Treasurer’s Balance for Fund Accounts as of February 28, 2023: Total February Receipts: $176,670.75 (General $60,605.03; Streets/RUT $15,357.87; Employee Benefits $2,940; LOST $11,631.19; Hotel/Motel $7,267.71; CDBG Grant LMI Housing $26,133; Revolving Loan $241.48; Bolger $118.71; Library Fund $60.99; Debt $101.68; Water $18,791.40; Water T&A $150; Sewer $28,740.61; Water/Sewer Capital $3,951.08; Storm Water $580). Total February Disbursements: $125,169.62 (General $53,645.20; 9 S. Main $460.27; Streets/RUT $8,446.11; Employee Benefits $8,514.91; Bolger $64; Library Fund $999.63; Debt $600; Homes for Iowa $328.76; N. Main Street $25,532.75; Water $11,476.68; Water T&A $603.37; Sewer $14,497.94). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,874,266.57.

     Citizen Comments: Stacey Meyer (Fayette Fire Department Volunteer) from just outside the city of Fayette questioned the council as why they did not follow the new ordinance they recently passed which provides the volunteer fire department two chances to recommend a fire chief to the city council. Council member Scott later commented that the fire department was asked to provide a recommendation at the 5/1/23 and 5/15/23 council meetings and failed to make any recommendations.

     Scott Bowen from Fayette advised he feels the city council pushed the new ordinance on appointing a fire chief through and then the council ignored it. Bowen questioned on where a $500 donation from RAGBRAI to the fire department went. He also wanted to know where other checks to the fire department went. Bowen advised the city administrator is requesting a large pay increase and is far behind on his reports. Bowen feels the city council and the city administrator are not doing their jobs and the citizens are upset. Bowen stated Mayor Wood informed him that he had reviewed camera footage of council member Tucker interfering with police acts and Bowen questioned why charges have not been filed. Bowen feels Tucker should resign. Council member Tucker stated she has not been made aware of any conversations with the police department or Mayor Wood, nor has she been informed of the accusations.

     Moved Potratz, seconded Post, to approve the agenda as presented. All ayes, motion carried.

     Upon recommendation from the Mayor to appoint Randall Streeter as the Fayette Fire Chief for 2023, moved Scott, seconded Potratz, to appoint Randall Streeter as the Fayette Fire Chief for 2023. All ayes, motion carried.

     Mayor Wood informed the council that the WMT Tractorcade will be passing through the city of Fayette on Tuesday, 6/13, which is the 2nd day of the Tractorcade. Wood also advised the city will be holding a public forum on Wednesday, 6/14, at 6PM to get citizens feedback on the city possibly accepting the Fayette Elementary School.

     City Administrator/Clerk McGrane updated the council that the city's current insurance provider will no longer be servicing city's and McGrane has been working with Lisa Kelly on getting quotes to present to the council. The water tower was drained, painted, and refilled. The city will be accepting bids starting this week for the demolition of 507 W. Clark St. McGrane is still working on the cell tower agreement negotiations. McGrane completed the annual renewal for the city's SAMS/DUNS/Unique ID number that is needed to apply for grants and receive federal funds. McGrane has been working with the North Fayette Valley Superintendent gathering information about the Fayette Elementary School for the council and the public forum. McGrane attended the safety meeting on 5/17 and the bi-annual full board Fayette County Economic Development & Tourism meeting on 6/1. McGrane provided an updated on the Homes for Iowa home, solar panels, KGAN TV filmed a short video at Klock's Island to air this summer and West Union Parks & Recreation will host some youth baseball/softball games at Cardinal Park this month.

     Fayette Police Chief provided an update on the new body camera system. The Fayette County Attorney is looking at the software and may assist with costs with the system because it is user friendly for his office. McGrane and Wood informed the council that the city of Oelwein has announced they will be reopening their dispatch center because it will be more cost-effective than signing a new 911 Dispatch Contract with the Fayette County Supervisors (FCS) and the Fayette County Sheriff's Office. The council was reminded that the cities of Oelwein, West Union and Fayette have been negotiating a new 911 Dispatch Contract with the FCS for the past year and half because the FCS are requesting to drastically increase the cost of the contracts.

     The city council was impressed with five citizens interested in filling the vacant city council seat. Post felt it would be fair to appoint someone off the last city election. James Lowery ran and was one vote away from winning a city council seat at the last election. Potratz stated previous councils have appointed vacant seats like that in the past.

     Moved Post, seconded Potratz, to approve appointing James Lowery to the Fayette city council effective immediately and to serve until the end of the term. All ayes, motion carried.

     James Lowery was sworn in as a Fayette city council member at this time and voted throughout the rest of the meeting.

     McGrane provided updates to the previous UIU Law Enforcement Services agreement. Moved Potratz, seconded Scott, to approve Resolution 2023-34, approving the 2023-2024 Law Enforcement Services Agreement between the City of Fayette and Upper Iowa University revised. Roll call, all ayes, motion carried.

     Moved Post, seconded Potratz, to acknowledge receipt of the Fayette Parks and Recreation board meeting minutes from 4/10/23. All ayes, motion carried.

     Moved Tucker, seconded Potratz, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.

     Moved Lowery, seconded Scott, to open regular session. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Post, to direct the City Administrator to move forward with the proposed action discussed in closed session. All ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 7:36 pm.

REGULAR COUNCIL MEETING

May 15, 2023

     The City Council of the City of Fayette, Iowa, met Monday, May 15, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Potratz and Scott; Absent - Tucker. One council vacancy.

     Moved Potratz, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 5/1/23 and the claims list of 4/29/23-5/12/23. Roll call, all ayes, motion carried.

     Citizen Comments: Tim O'Brien, a Westfield Township Trustee and from Fayette County, asked where the city was at with appointing a Fire Chief. O'Brien advised he is aware the North Fayette Valley school board has offered the Fayette Elementary school to the city of Fayette. He recommended having the school board tear down the gym before the city accepts the donation. O'Brien was advised the appointment of the Fire Chief was on the current agenda and the Fayette city council will be having a public forum for people to voice their opinions about the Fayette Elementary school in the near future.

     Scott Bowen from Fayette advised at the last council meeting several concerns were brought up and need to be addressed immediately. Bowen advised city council members are interfering with police business and that is against the law. He recommended an investigation be conducted and the Mayor needs to back the police department. Any council members interfering should resign immediately.

     Joseph Horstman from Fayette voiced his concerns on the growing problem of college students causing issues in Fayette. Susan and him have filed several complaints with the police. They had windows shot out by BB guns at two of their homes and nothing was done. Horstman feels like there is some influence from the city council on the police department. Horstman filed other complaints with the Fayette police department and the Fayette County sheriff's office involving his prior employer, Big Rock Country Club, and nothing was done. Horstman concluded by stating he is not in support of the council appointing Nancy Wulfekuhle to the city council.

     Brenda Hildebrand from Fayette inquired why the council has not been more progressive with getting more businesses, including a convenient store, to the city of Fayette. Hildebrand advised she has not seen any grants get awarded to Fayette recently. Hildebrand was advised that some council members have reached out to new businesses and it is a tough process. The city has applied for grants but have not been awarded any.

     Nancy Wulfekuhle from Fayette advised that maybe the city can focus more on some Main Street Iowa grants and hopefully the new Fayette Chamber can assist.

     Adrianna Ruroden of Fayette advised her and her husband were at the last council meeting explaining their problems with the college students including them running through their property and blasting music in their windows. Ruroden advised they have reported the issues multiple times to the police and inquired if the students received warnings, fines or how were the issues handled. Mayor Wood will follow up with her questions. The council members advised they do not interfere with any complaints made to the police and have not denied any training or equipment the police department has requested.

     Moved Post, seconded Potratz, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood advised those in attendance that their concerns raised at the meeting are acknowledged by the city administration. The Mayor, Fayette Police Chief and the City Administrator will work on better communication with the Upper Iowa University (UIU). Police Chief Davis will be speaking with UIU to set the stage for a successful 2023-2024 school year. The Mayor will have Chief Davis respond to the residents still having some concerns and issues. Wood spoke about National Police Week and his support of the Fayette Police Department.

     Moved Scott, seconded Potratz, to appoint Roger Post to the Fayette Ambulance Chief for 2023. All ayes, motion carried.

     The council advised the Fayette Fire Department had a few opportunities made available for them to recommend a Fire Chief to the council as they were advised and they have chosen not to. The council will move forward at the next council meeting by having the Mayor recommend a Fayette Fire Chief for 2023. Moved Potratz, seconded Scott, to have the Mayor move forward to appointing a Fayette Fire Chief at the next city council meeting. All ayes, motion carried.

     Moved Post, seconded Scott, to table the request until further information is obtained on appointing James Hanson to the Fayette Fire Department. All ayes, motion carried.

     City Administrator/Clerk McGrane advised the council the city does not have to sign any contracts for the new FirstNet cell phones for the police and public works departments. McGrane will have Chief Davis continue the process to switch over to FirstNet. McGrane is waiting for the Iowa Department of Natural Resources to return his messages on further confirmation on the removal of the two condemned homes. McGrane is still working on the cell tower agreement with American Tower and Tower Genius. He will hopefully have an update at the next council meeting. McGrane has also continued to work on the process of selling of the Homes for Iowa home, working on records requests for the public, working with a business on renting 9 S. Main Street, met with a garbage carrier on 5/11 with Mayor Wood and they will presenting that information at a future meeting, attended the bid opening on 5/11 for the Volga Trail project and continued to gather information for the council and advised the Fayette Ambulance Service will be celebrating their 50th anniversary on Wednesday, 6/24 with an open house from 5:30-8PM at the ambulance garage.

     Fayette Police Chief Davis sent out a written email report to the council.

     Fayette Public Works Director Hildebrand informed the council he is waiting for parts to transfer the other water well over to the liquid chlorination system.

     This being the time and place posted for a public hearing on the proposed contract documents and estimated costs for improvements for the Fayette-Volga River Multi-Use Trail Surfacing, Mayor Wood opened the hearing and asked for comments. The city has not received any written comments. Brenda Hildebrand from Fayette inquired if the city will have funds to complete the trail and asked how it will benefit the city of Fayette. McGrane provided a few options on how the city could fund the project, including using Hotel-Motel tax funds and Local Option Sales Tax funds. Scott Bowen from Fayette advised the city has had to finish and pick-up the slack from Upper Iowa University multiple times and he does not feel the city should complete this project that was supposed to be completed by them. Jason Rohde from Fayette County inquired if the original agreement to complete the trail was reviewed and if it states that UIU is responsible for the trail. Rod Marlatt, Director of Fayette County Conservation (FCC), addressed the council and citizens by stating the trail was supposed to be completed a decade ago and it has not happened. The FCC has been taking care of the maintenance and upkeep of the trail, including mowing and trimming, since the trail was constructed. Marlatt advised if the trail is not going to be completed, the FCC will discontinue the maintenance and upkeep. There being no further comments, Wood closed the hearing.

     Jon Biederman with Fehr Graham Engineering advised that on 5/11/23, five (5) bids were opened and read and prices for both alternatives were excellent. The opinion of probable cost and bid totals were as follows (Base Bid and Alternate 1 is for PCC = Alt1; Base Bid and Alternate 2 is for Asphalt = Alt2): Engineer's Estimate $274,838 (Alt1), $234,743 (Alt2); Bacon Concrete LLC $246,381.70 (Alt1), $211,067.70 (Alt2); Wicks Construction, Inc. $248,366 (Alt1), No Bid for Alt2; Shift Companies $269,625 (Alt1), $260,013 (Alt2); Midwest Concrete, Inc. $228,211.71 (Alt1), $233,844.95 (Alt2); Rausch Construction, Inc. $267,494 (Alt1); $266,364 (Alt2). Fehr Graham recommended the city award the Base Bid and Alternate 1 (PCC) to the low bid, Midwest Concrete, Inc. of Peosta, Iowa, with a cost of $228,211.71. McGrane updated the council on the grants that were recommended he look into as well as other grants he researched for this project. McGrane could not find any that this project would qualify for because they have either already been awarded for the first part of the trail and we were unable to apply again, or the project did not meet the necessary requirements. Post recommended the city communicate with the Fayette County Department of Natural Resources to find out if we can work something out with them on taking over the trail as it is now. Post advised another option is to use crushed limestone to complete the trail as other communities have done to make the project less expensive. Potratz agreed with Post and feels this is quite a bit of money to finish the trail. Public Works Director Hildebrand recommended we repair what needs fixed on the trail and then maybe the county would be willing to accept the trail as it is. Hildebrand advised if the Fayette Public Works department had to maintain the existing trail, it would only take 15 minutes each time.

     Moved Post, seconded Potratz, to not approve completing the paving of the recreation trail to the Volga River Recreation Park. All ayes, motion carried.

     This being the time and place posted for a public hearing to sell 207 Alexander Street, Fayette, Iowa (the Homes for Iowa Home), Mayor Wood opened the hearing and asked for comments. Rick Hofmeyer from Fayette asked how much the city would be selling the home and property for and was advised the asking price of $130,000. Nancy Wulfekuhle from Fayette inquired if the buyers met the low-income requirements and was advised the buyers do. Wood closed the hearing.

     Moved Potratz, seconded Post, to approve Resolution 2023-32, directing the sale of the city's interest in 207 Alexander Street, Fayette, Fayette County, Iowa (the Homes for Iowa home). Roll call, all ayes, motion carried.

     The council advised they are not interested in reconsidering the options of painting the water tower that Mayor Wood has recommended.

     Moved Post, seconded Potratz, to accept and acknowledge receiving the Fayette Ambulance Service meeting minutes from 4/5/23, the Fayette Fire Department meeting minutes from 5/2/23, and to table the Fayette Safety meeting minutes. All ayes, motion carried.

     Rick Hofmeyer and other representatives with the Fayette Ambulance Service Incorporation (FASI) addressed the council and requested the Miller Trust money that was donated be turned over to the FASI. They advised the Miller Trust trustees donated the money to the Fayette Ambulance Service and not to the city of Fayette. The recent Resolution passed by the council has earmarked the funds for the Fayette Ambulance Service and at any time the city council can vote to change the use of the funds. By the city turning the funds over to the FASI, it would ensure the funds are spent properly. Hofmeyer read some of the by-laws of the FASI. The service is concerned that the city could change how the interest earned from the funds could be used in the future. The members of the FASI advised they received around $3,500 at their last fundraising event. McGrane explained the city's auditor and attorney advised the funds were to be deposited into the city's account and not in the FASI account because of the wording on the court documents. McGrane briefly explained how the city funds work for the ambulance service and that any extra funds the ambulance receives are transferred into the city ambulances savings account for future purchases. McGrane advised he has communicated with the Iowa League of Cities and attended a Fayette Ambulance Service meeting to explain what steps could be taken for the city to possibly turn the donated money over to the FASI. The FASI provided McGrane with an updated copy of their by-laws and McGrane will communicate with the city attorney. No formal action was taken.

     Moved Potratz, seconded Scott, to extend the regular council meeting beyond the 2-hour time limit until all agenda items are completed. All ayes, motion carried.

     Moved Potratz, seconded Scott, to approve Resolution 2023-33, adopting the job description for the part-time Public Works Technician. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Post, to hire Gerald Hildebrand at $20.00 per hour as a part-time, seasonal, Public Works Technician employee. All ayes, motion carried.

     Moved Potratz, seconded Scott, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.

     Moved Post, seconded Potratz, to open regular session. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Post, to direct the City Administrator to move forward with the proposed action discussed in closed session. All ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 8:28 pm.

REGULAR COUNCIL MEETING

May 1, 2023

     The City Council of the City of Fayette, Iowa, met Monday, May 1, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Potratz, Scott and Tucker. One council vacancy.

     Moved Post, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 4/17/23, the claims list of 4/15/23-4/28/23 and the December 2022 Financial Reports. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of December 31, 2022: Total December Receipts: $180,495.04 (General $51,923.30; Streets/RUT $15,662.68; Employee Benefits $2,353.85; LOST $24,060.42; Hotel/Motel $19,936.70; Revolving Loan $242.47; Bolger $1,756.56; Library Fund $97.87; Debt $81.34; American Rescue $90.10; Water $24,247.66; Water T&A $300; Sewer $34,593.50; Water/Sewer Capital $4,576.98; Storm Water $571.61). Total December Disbursements: $209,766.45 (General $82,210.90; Streets/RUT $19,597.17; Employee Benefits $7,657.64; Hotel/Motel $10,788; CDBG LMI Housing $12,088; Library Fund $999.63; Homes for Iowa $471.73; N. Main Street $9,422; Water $24,737.15; Water T&A $450; Sewer $29,124.23; Sewer Fund $12,220). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,401,192.46.

     Citizen Comments: Stacey Staab from Fayette expressed his concerns that he has filed multiple complaints with the Fayette Police Department on college students causing issues at his house over this last school year. Staab, his wife and one year old child have been woken up multiple times from extremely loud noises at 3am or 4am. Staab and his family feel they have been harassed by the students because they were purposely blaring loud music in Staabs' window. Staab explained there are about 3 homes around his that house college students and he has called the police numerous times of noise complaints and they talk to the students. Staab inquired if there were any repercussions for multiple incidents for noise complaints.

     Nicole Bregitsprecher from Fayette expressed her concerns that college students have tried to break into her property, have vandalized her child's property and have been extremely loud waking up her children over the last few years including this past weekend. Bregitsprecher advised there are multiple students that walk around the area, most likely walking from college house to house, that are causing the issues. She has called the police and they respond but she feels nothing is being done. At times they have seen the police break-up the students at one house and all the students go to another house and continue to be loud and disruptive.

     Fayette Police Chief Davis advised that his officers are responding to quite a few of these calls and the officers feel they do not have all of the city councils support in the department. They are handling the calls the best they can but until the officers feel support from the city council, their resolutions to the issues are limited.  

     Moved Post, seconded Tucker, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood advised the city did not receive meeting minutes from the fire department and did not receive the meeting minutes in adequate time from the ambulance to place on the agenda to appoint chiefs. We will plan on appointing the chiefs at the next council meeting. Wood informed the council that five Fayette residents are interested in filling the vacant city council position, Darwin Dean, Mike Jager, Janice Larson, James Lowery, and Nancy Wulfekuhle. Wood is still working on getting a dentist back to Fayette and would now like to hand the information he has over to the Economic Development Committee to further work on an incentive.

     City Administrator/Clerk McGrane updated the council on a few things including: most of the CD's have been transferred; city bond paperwork was completed and money transferred to city's account; McGrane attended training/conference in Des Moines 4/19-4/21; Shelby Sebring/The Beauty Room paid off the balance on the Revolving Loan Fund; completed required water, American Rescue Plan and quarterly reports; and the FY24 budget was completed and submitted. Upper Iowa University's Fayette Appreciation Day went well with an approximately 350 people completing around 17 projects around the community including the cemetery, Rainbowland, and the Rec trails.

     Fayette Public Works Director Hildebrand advised the council the new chlorination system (switching from gas to liquid) was installed at one well today and hopefully next week the other well will be switched over.

     Moved Potratz, seconded Post, to approve publishing the notice to the public that the council will be appointing someone to the vacant city council position at the June 5 city council meeting. All ayes, motion carried.

     Mayor Wood and McGrane met with an asbestos inspector on 4/27 and was informed the city may demolish one residence per calendar year without testing for asbestos. McGrane has reached out to the Iowa Department of Natural Resources and will get more information. Moved Tucker, seconded Potratz, to move to approve moving forward with advertising that we are accepting bids for demolition of the buildings located at 507 West Clark Street. All ayes, motion carried.

     Moved Post, seconded Potratz, to approve Resolution 2023-14 approving the Third Amendment to Real Estate Lease Agreement with Verizon Communications Inc. for the Cell Tower Real Estate. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Potratz, to approve moving forward with switching city cell phones and hot spots to FirstNet Solutions. All ayes, motion carried.

     Moved Potratz, seconded Scott, to approve Resolution 2023-30 approving the 2023-2024 Law Enforcement Services Agreement between the City of Fayette and Upper Iowa University. Roll call, all ayes, motion carried.

     Moved Post, seconded Potratz, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Post, to open regular session. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Tucker, to direct the City Administrator to move forward with the proposed action discussed in closed session. All ayes, motion carried.

     Moved Post, seconded Potratz, to approve Resolution 2023-29 directing setting of a Public Hearing to sell the Homes for Iowa home and property on May 15, 2023. Roll call, all ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 7:26 pm.

REGULAR COUNCIL MEETING

April 17, 2023

     The City Council of the City of Fayette, Iowa, met Monday, April 17, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Potratz, Scott and Tucker. Absent - Post and Tenney.

     Moved Potratz, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 4/3/23, the claims list of 4/1/23-4/14/23 and the Class C Retail Alcohol License with Catering Privilege for ARAMARK Educational Services, LLC/Upper Iowa University. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Potratz, to approve the agenda, removing agenda item 11D, discussion and consideration in spending the library savings funds on a copy machine. All ayes, motion carried.

     Mayor Wood advised the council that he has been working with Delta Dental and the Iowa Economic Development on programs to try and bring a dentist to Fayette. There is a program, FIND - Fulfilling Iowa's Need for Dentists, Fayette is eligible for and Wood will provide more information as he continues to research. Mayor Wood also mentioned that he appreciated the work that Linda Tenney has done on the city council and wishes her and her family the best in the future.

     City Administrator/Clerk McGrane updated the council on the budget process and the N. Main Street project. McGrane also reminded everyone of Upper Iowa University's (UIU) Fayette appreciation day occurring this Wednesday, 4/19/23, and they will be working on projects throughout the community.

     Fayette Police Chief Davis informed the council he has been continuing to work on some recent police cases.      

     Fayette Public Works Director Hildebrand advised he has received the Iowa DNR permits for the water project and is waiting for a few parts.

     This being the time and place posted for a public hearing on the proposed fiscal year 2024 estimated budget, Mayor Wood opened the hearing and asked for comments. There being no comments, Wood closed the hearing.

     Moved Tucker, seconded Scott, to approve Resolution 2023-27 approving the fiscal year 2024 budget and certification of taxes. Roll call, all ayes, motion carried.

     This being the time and place posted for a public hearing on the authorization of a loan and disbursement agreement and the issuance of not to exceed $55,000 for police equipment (body cameras and tasers), Mayor Wood opened the hearing and asked for comments. There being no comments, Wood closed the hearing.

     Moved Potratz, seconded Scott, to approve Resolution 2023-28 instituting proceedings to take additional action for the issuance of not to exceed $55,000 for police equipment (body cameras and Tasers) general obligation loan and disbursement agreement and contract agreement. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Tucker, to acknowledge receipt of the Fayette County Economic Development and Tourism quarterly report from January through March 2023 and the Fayette Community Library Board of Trustees meeting minutes from 2/8/2023. All ayes, motion carried.

     Moved Potratz, seconded Scott, to approve closing down the 200 block of South Main Street for the All Cardinal Reunion on July 15, 2023, from 11AM until midnight and allowing music to be played outdoors until midnight. All ayes, motion carried.

     Moved Tucker, seconded Potratz, to approve closing the 100 block of S. Main Street from 5:30PM to 9PM on the 3rd Thursday of the month starting in May until September 2023 for the Music, Motors and Market on Main. All ayes, motion carried.

     K&W Coatings, LLC, quote was presented and Mayor Wood spoke with the company and asked about not repainting Upper Iowa University on the water tower and possible replacing it with our new motto - Connecting Learning, Leisure and Life and they are estimating an additional $2,000-$3,000 to the cost in the estimate of $39,420.00. Moved Potratz, seconded Tucker, to approve moving forward with the K&W Coatings LLC quote for painting the water tower at $39,420 and to paint the tower the same as it is now including Upper Iowa University. All ayes, motion carried.

     Moved Tucker, seconded Scott, to approve setting a public hearing for Monday, May 15, 2023, at 6PM on the proposed contract documents and estimated costs for completing the recreation trail from Fayette to Volga State Park. All ayes, motion carried.

     Moved Potratz, seconded Scott, to direct the City Administrator to post and publish a notice stating that anyone interested in filling the council position for the remainder of the term to contact City Hall or Mayor Wood prior to noon on April 28, 2023. All ayes, motion carried.

     Moved Tucker, seconded Scott, to table Resolution 2023-14 of the cell tower agreement contract. All ayes, motion carried.

     Moved Tucker, seconded Scott, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.

     Moved Scott, seconded Potratz, to open regular session. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Tucker, to direct the City Administrator to move forward with the proposed action discussed in closed session. All ayes, motion carried.

     Moved Tucker, seconded Scott, to approve Resolution 2023-25 approving Company Policy/Agency Disclosure and Acknowledgement, the Listing Agreement and the Seller Disclosure of Property Condition with starting date of 4/18/2023 and ending date of 12/31/2023 with option of renewal afterwards. Roll call, all ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 8:18 pm.

REGULAR COUNCIL MEETING

April 3, 2023

     The City Council of the City of Fayette, Iowa, met Monday, April 3, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Pro-tem Post presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Potratz, Scott, Tenney and Tucker.

     Moved Tenney, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 3/20/23, the claims list of 3/18/23-3/31/23, resignation of Council member Tenney effective 4/30/23, and the November 2022 financial reports. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of November 30, 2022: Total November Receipts: $118,129.92 (General $48,475.40; 9 S. Main -$400; Streets/RUT $14,567.75; Employee Benefits $6,398.59; TIF -$14,977.36; Revolving Loan $242.43; Bolger $157.21; Library Fund $55.06; Debt $134.22; Water $25,502.48; Water T&A $300; Sewer $32,497.56; Water/Sewer Capital $4,628.19; Storm Water $548.39). Total November Disbursements: $156,146.59 (General $50,747.86; Streets/RUT $6,095.28; Employee Benefits $14,436.08; CDBG LMI Housing $14,052.20; Bolger $2,546.30; Library Fund $999.63; Debt $2,565; Water Street $20,977.97; Homes for Iowa $11,195.40; N. Main Street $820.25; Water $16,419.30; Water T&A $641.91; Sewer $14,649.41). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,429,324.76.

     Citizen Comments: Tim O'Brien, a Westfield Township Trustee and from Fayette County, advised he is present along with other township trustees to express their concerns regarding adequate fire coverage within their jurisdictions and to receive an update on the Fayette Fire Department.

     Moved Tenney, seconded Tucker, to approve the agenda as presented. All ayes, motion carried.

     City Administrator/Clerk McGrane updated the council on the budget process, N. Main Street project, and a few Legislative bills to be aware of. McGrane advised we should soon be receiving information if we were selected for the BOOST program that we applied for recently. The council was reminded that Upper Iowa University (UIU) Appreciation Day is Wednesday, 4/19/23. UIU students, faculty and community members are encouraged to contact Amy Tucker to assist with projects around town. McGrane also provided information and options for the council to start considering in replacing council member Tenney when she resigns at the end of April.

     Police Chief Davis advised the council that Goodell was served a citation recently for abatement.

     Mayor Wood provided a written update on the Fayette Fire Department (FFD) that McGrane read to the council members and citizens. The written statement stated on 3/20/23 the city council approved the third and final reading of Ordinances 517 and 518. Both Ordinances have been published and are in effect. On 3/29/23, the mayor emailed the current Fayette Ambulance Service Chief, Roger Post, and FFD Chief, Jason Rohde, informing them of the Ordinances and to submit the volunteers recommendation for 2023 Chiefs to city hall by noon on 4/27/23 to ensure inclusion on the 5/1/23 city council agenda. Three new volunteers have been approved by the city council for the FFD so far this year. After the mayor met with Chief Rohde last week, the mayor suggested a number of reasonable, attainable and measurable 2023 objectives for the FFD to focus on improving the fire protection for the citizens. These included a 2023-25 firefighter recruitment and retention plan; ensuring that all incident or call reports are submitted within required time frames; submitting to the council for approval updated FFD bylaws that comply with the amended city code; provide city hall with copies of keys for the FFD building; and to purchase what is understood to be needed firefighter personal protective equipment. The mayor plans to meet with Chief Rohde in mid-April to discuss the merit of the suggestions with the goal of developing a FFD action plan for the remainder of 2023.

     Moved Tenney, seconded Potratz, to acknowledge receipt of the Fayette Tree Board meeting minutes from 12/1/22 and 2/27/23. All ayes, motion carried.

     Jeremiah Owens is currently a Strawberry Point law enforcement officer and Chief Davis would like to hire Owens as a part-time reserve Fayette officer. Owens was present to introduce himself to the council. Moved Potratz, seconded Scott, to approve hiring Jeremiah Owens as a part-time reserve Fayette police officer at the rate of $21.00 per hour. All ayes, motion carried.

     Moved Tenney, seconded Potratz, to approve closing down the 100-block of S. Main St. for the UIU Spring Fling/Family Weekend from 4pm until midnight on 4/22/23, and allowing music outdoors until midnight. All ayes, motion carried.

     Moved Scott, seconded Tenney, to approve closing down half of the 200-block of S. Main St. for the All Cardinal Class Reunion from Noon until midnight on 7/15/23, and allowing music outdoors until midnight. All ayes, motion carried.

     Moved Tucker, seconded Potratz, to approve Resolution 2023-22 updating the city of Fayette Depositories from Resolution 2021-35. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Tenney, to approve Resolution 2023-23 appointing Paying Agent, Note Registrar, and Transfer Agent, approving the Paying Agent and Note Registrar and Transfer Agent Agreement and Authorizing the execution of the Agreement. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Scott, to approve Resolution 2023-24 approving and authorizing a form of Loan Agreement and authorizing and providing for the issuance, and levying a tax to pay the Notes; Approval of the Tax Exemption Certificate. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Potratz, to table Resolution 2023-25. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to approve Resolution 2023-26 fixing a date for a meeting on the authorization of a loan and disbursement agreement and the issuance of not to exceed $55,000 for body cameras and Tasers for the police department and providing for publication of notice thereof. Roll call, all ayes, motion carried.

     Moved Tucker, seconded Potratz, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.

     Moved Scott, seconded Tenney, to open regular session. Roll call, all ayes, motion carried.

     Moved Scott, seconded Tenney, to direct the City Administrator to move forward with the instructions that were discussed during closed session. All ayes, motion carried.

    There being no further business, Potratz declared the meeting adjourned at 7:34 pm. 

REGULAR COUNCIL MEETING

March 20, 2023

     The City Council of the City of Fayette, Iowa, met Monday, March 20, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.

     Roll call: Present - Council members Post, Potratz, Scott, Tenney and Tucker.

     Moved Tenney, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 3/6/23, the claims list of 3/4/23-3/17/23 and the September 2022 and October 2022 financial reports. Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of September 30, 2022: Total September Receipts: $205,059.59 (General $96,683.01; 9 S. Main $15; Road Use Tax (RUT) $20,038.35; Employee Benefits $15,460.93; LOST $12,416.28; Revolving Loan $239.44; Bolger $836.80; Library Fund $230.79; Debt $534.20; Water $27,164.69; Water T&A $150; Sewer $26,550.43; Water/Sewer Capital $4,169.86; Storm Water $569.81). Total September Disbursements: $167,896.45 (General $59,089.40; RUT $9,639.46; Employee Benefits $14,892.11; CDBG Grant LMI $52; Bolger $200; Library Fund $1,929.90; Homes for Iowa $43,120.22; Water $15,813.93; Water T&A $1,050; Sewer $22,109.43). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,304,429.50.

     Treasurer’s Balance for Fund Accounts as of October 31, 2022: Total October Receipts: $313,268.76 (General $143,966.06; RUT $14,808.98; Employee Benefits $52,555.28; LOST $7,808.48; TIF $14,977.36; Revolving Loan $242.92; Bolger $798.52; Library Fund $285.34; Debt $1,902.79; Water $33,724.09; Water T&A $450; Sewer $35,937.89; Water/Sewer Capital $5,190.86; Storm Water $620.19). Total October Disbursements: $149,681.17 (General $57,005; RUT $10,506.06; Employee Benefits $8,104.09; Homes for Iowa $2,906.25; Water $24,897.83; Water T&A $708.09; Sewer $45,553.85). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,468,096.38.

     Citizen Comments: Scott Bowen from Fayette, advised he had been told the Fayette Ambulance Service only has about 8 volunteers that are active on the service. Bowen advised there are other distinct differences between the Fayette Fire Department and the Fayette Ambulance Service when comparing the two, including testing requirements. Bowen also expressed his concerns with the outdated equipment and gear at the fire department.

    Kevin Lehs from Fayette, expressed his concerns about the councils actions in regards to the fire department. Lehs advised the department not only responds to fire calls but also are dispatched to accidents, gas leaks, and active shooter calls. The fire department is supported by volunteers that feel strong about the organization and are a good team that is well trained and perform their duties safely. Lehs advised when there are distractions, teams are unable to stay 100% focused and safety can be compromised. Lehs is concerned the decisions the council are making are causing a liability to the city.

     Moved Tenney, seconded Tucker, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wood informed the council the North Fayette Valley Superintendent has provided some of the information the city has requested in regards to the Fayette Elementary school and he will review it.

     Upon recommendation from the City Administrator/Clerk to appoint Janell Scott as the Fayette City Treasurer for a 2-year term, expiring 12/31/2024, moved Potratz, seconded Tucker, to approve appointing Janell Scott as the Fayette City Treasurer for a 2-year term, expiring 12/31/2024. All ayes, motion carried.

     Upon recommendation from the Fayette Fire Department to appoint Stacey Meyer and Scott Bowen to the Fayette Fire Department, moved Scott, seconded Post, to appoint Stacey Meyer and Scott Bowen to the Fayette Fire Department. All ayes, motion carried.

     Upon recommendation from the Fayette Fire Department to reappoint Jason Rohde as Fayette Fire Chief for 2023, moved Tucker, seconded Potratz, to approve reappointing Jason Rohde as Fayette Fire Chief for 2023. Ayes - Potratz and Tucker; Nays - Post, Scott and Tenney; motion failed.

     City Administrator/Clerk McGrane updated the council on the budget process and the N. Main Street project. McGrane explained we received all the new recreational trail signs that will be put up later this spring with the help of Upper Iowa University (UIU) staff and students. Public Works Director Hildebrand will check with UIU to see if they have any posts we can use. The city was not awarded the Fayette County Community Foundation grant to help fund the Fayette-Volga River recreation trail.

     Police Chief Davis updated the council on a recent police call. The police are working with the city attorney's office on issuing citations for nuisance abatement. The department also just completed a volunteer project last week.

     Public Works Director Hildebrand advised the council one of the water wells was repaired today.

     Moved Tenney, seconded Post, to approve the third and final reading of Ordinance 517. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Scott, to approve the third and final reading of Ordinance 518. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Post, to approve City Administrator McGrane to hire a company to perform asbestos testing for the two condemned homes without exceeding $4,000. All ayes, motion carried.

     McGrane provided updates to the current certificate of deposits (CD's) and interest rates. McGrane did reach out to the department supervisors and they recommended the council re-invest their CD's at the higher interest rates. Moved Tenney, seconded Scott, to approve the City Administrator to invest $250,000 of the RUT fund into a 9 month CD at Northeast Security Bank (NSB) at 4.6%, to re-invest Bolger CD#84 in the amount of $254,406.23 at Farmers Savings Bank in Arlington for 17 months at 4.8%, and to re-invest the following CD's at NSB at 4.6%: Flooding Sports Complex for 9 months, Bolger #81 for 9 months, Bolger #82 for 12 months, Bolger #83 for 12 months, Sewer for 12 months, Water for 9 months, Fire for 9 months, Ambulance #95 for 9 months, Ambulance #49 for 12 months and the Library for 12 months, and if any of the CD's from the departments were from donations, then the interest rate should roll back into the CD and accrue. All ayes, motion carried.

     Moved Tenney, seconded Scott, to acknowledge receipt of the Fayette Finance Committee meeting minutes from 3/14/23. All ayes, motion carried.

     Moved Post, seconded Tenney, to acknowledge receipt of the Fayette Fire Department meeting minutes from 3/7/23 and Fayette Safety meeting minutes from 3/15/23. All ayes, motion carried.

     Maggie Burger with Speer Financial, Inc. spoke to the council via telephone in reference to the receipt of bids for the General Obligation Capital Loan Notes, Series 2023. Burger provided information and explained that three bids were received earlier in the day. The three bids included: Bankers' Bank, Madison, Wisconsin - 3.4883%; D.A. Davidson & Co., Denver, Colorado - 4.3883%; and Northland Securities, Inc., Minneapolis, Minnesota - 4.3994%. Burger advised in her opinion, the bid of Bankers' Bank, Madison, Wisconsin, is the best bid and is favorable to the city and should be accepted. Burger recommended the Notes be awarded to Bankers' Bank at a price of $398,900 at a true interest rate of 3.4883%.

     Moved Tenney, seconded Post, to approve Resolution 2023-18, directing the sale of $400,000 (or $398,900 per terms of offering) General Obligation Capital Loan Notes, Series 2023. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Tucker, to approve Resolution 2023-19, approving the agreement between the city of Fayette, Iowa, and Fehr Graham Engineering to provide professional services for the Fayette Volga River multi-use trail surfacing. Roll call, Ayes - Scott, Tenney and Tucker; Nays - Post and Potratz; motion carried.

     McGrane and Hildebrand advised the council to defer the monthly reimbursement for cell phone charges Resolution. No formal action was taken.

     Moved Scott, seconded Tucker, to defer Resolution 2023-21, employee salaries, to the Personnel Committee for further review. All ayes, motion carried.

     Chief Davis advised the current tasers were purchased about 5 years ago and he is having concerns with the current body cameras. Davis provided a quote from Axon Enterprise, Inc. for approximately $10,234.17 per year for 5 years for new, updated tasers and body cameras for all the officers. The agreement includes online data storage for all the video, which would save the officers time and make it convenient to share the video with the city and county attorneys. If we went into an agreement, there would be a wait on the body cameras, but we would not be charged until we received them. Moved Tucker, seconded Tenney, to approve the purchase agreement with Axon Enterprise, Inc. for new police body cameras and tasers as presented. All ayes, motion carried.

     Moved Tucker, seconded Tenney, to approve suspending the rules and extend the council meeting by the time required to complete business. All ayes, motion carried.

     Moved Tucker, seconded Tenney, to approve the reimbursement to Scott Luchsinger for the Sidewalk Program incentive. All ayes, motion carried.

     Moved Tenney, seconded Potratz, to approve the reimbursement to Crawford Creations for the Marketing incentive for $526.13. All ayes, motion carried.

     McGrane highlighted some of the items in the fiscal year 2024 (FY24) proposed budget estimate the Finance Committee is recommending. Moved Tenney, seconded Tucker, to approve directing the City Administrator to publish the Budget Estimate and setting a Public Hearing for April 17, 2023, at 6PM in the Fayette Community Library on the FY24 Budget Estimate. All ayes, motion carried.

     McGrane explained the findings and recommendations that were in the fiscal year 2022 (FY22) city examination. Moved Potratz, seconded Scott, to acknowledge receipt of the FY22 city examination. All ayes, motion carried.

     Moved Tenney, seconded Potratz, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Potratz, to open regular session. Roll call, all ayes, motion carried.

    There being no further business, Wood declared the meeting adjourned at 8:51 pm.

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