REGULAR COUNCIL MEETING MINUTES
August 21, 2023
The City Council of the City of Fayette, Iowa, met Monday, August 21, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.
Roll call: Present - Council members Lowery, Post, Potratz, Scott and Tucker.
Moved Post, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 8/7/23 and the claims list of 8/5/23-8/18/23. Roll call, all ayes, motion carried.
Citizen Comments: Louise Scott of Fayette addressed the council about trail repairs and ideas for pedestrians safely crossing Highway 150. Scott Bowen of Fayette expressed concern about the appointment of the fire chief.
Moved Potratz, seconded Lowery, to approve the agenda as presented. All ayes, motion carried.
Mayor Wood advised the council that Kris McGrane will help train Markus Hawes and the city council passed Resolution 2023-38 indicating McGrane's part-time wages. Wood thanked Deputy Clerk Nancy Creery for her extra work and time at City Hall. Wood thanked the area fire departments for their assistance at a recent house fire. Police Chief Davis is working with the fire marshal to investigate the house fire. Wood explained there were some emergency paging/communication issues between the Fayette County Sheriff's Office Dispatch and the Fayette Fire Department that are being looked into. Wood also advised that all five council seats and the Mayor are all up for re-election and any interested residents may complete the proper paperwork and submit them to the Fayette County Courthouse.
City Administrator/Clerk McGrane provided a written report to the council stating he has taken steps to get Markus Hawes access to the city's computer servers and accounting software. McGrane has assisted Deputy Clerk Creery with bills/claims, meeting minutes, utility bills, approval of permits, employee payroll/personnel duties, financials, among other things, over the last few weeks.
Moved Tucker, seconded Lowery, to approve purchasing a drone for the Fayette Police Department in an amount not to exceed $7500. All ayes, motion carried.
Moved Post, seconded Scott, to approve remodeling the restroom at 9 S. Main Street. All ayes, motion carried.
There being no further business, Wood declared the meeting adjourned at 6:51 pm.
REGULAR COUNCIL MEETING
August 7, 2023
The City Council of the City of Fayette, Iowa, met Monday, August 7, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.
Roll call: Present - Council members Lowery, Post, Potratz, Scott and Tucker.
Moved Tucker, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 7/17/23, special session meeting minutes of 7/27/23, the claims list of 7/15/23-8/4/23 and the approval to renew the Class C Retail Alcohol License with Outdoor Service and Catering Privileges for Aramark Educational Services, LLC/Pete’s. Roll call, all ayes, motion carried.
Citizen Comments: Glen Smith from Fayette addressed the council with his concerns over the demolition of his home, including Smith not being notified properly. Mayor Wood advised the city has notified him properly and demolition is scheduled for this week.
Scott Bowen from Fayette expressed his concerns about the lawn needing mowed at 207 Alexander Street.
Moved Lowery, seconded Potratz, to approve the agenda as presented. All ayes, motion carried.
Mayor Wood shared news that the Fayette Community Library has achieved accreditation through the State Library of Iowa and congratulations are in order.
City Administrator/Clerk McGrane provided a written report that included some of the things he has been working on. The solar panels at the wastewater treatment plant were finally approved by Alliant Energy and will be turned on. McGrane completed the quarterly reports due in July, updated the employee health insurance breakdowns, worked on June and July financials, updated payroll changes, assisted with other human resource/personnel duties, assisted with city permits, completed the Wellmark Recredentialing for the Ambulance Service, assisted with some Homes for Iowa and CDBG grant paperwork, completed an RFP for full audit services and got it dispersed, assisted with some end-of-the-month reports, assisted with some utility billing duties, assisted with a few city incentives, and assisted with bills/claims and getting the council packet completed.
Fayette Police Chief advised the council that Officer McCraney has passed his academy agility entrance testing exam to attend the academy starting August 28, 2023. A judgment has been obtained regarding clean-up at Gary Goodell’s property.
Public Works (PW) Director provided a written report that included an update on the North Main Street project. The project is going well. The PW department has been able to catch up on projects, such as painting the curbs, parking lines, crosswalks and clearing out trees and brush along Big Rock Road. The flowmeter for the lagoons was received and they are now able to discharge.
Moved Post, seconded Lowery, to table Resolution 2023-42 until the August 21st meeting. All ayes, motion carried.
McGrane informed the council that no one submitted an offer to complete the city exam this year. Most of the firms said they were too busy this year. McGrane reached out to the State of Iowa Auditor to find out if they could provide a cost estimate to conduct the audit. Michelle Meyers with the State of Iowa advised it is extremely expensive for the State to do audits. Meyers investigated the city of Fayette’s previous city exams conducted by Rochelle Thompson and advised Thompson has a solid reputation and Fayette has gone above and beyond with their financial reports and reconciliations and there have been no concerns. Meyers is certain the State of Iowa would decline any bids to conduct Fayette’s audit due to labor shortages and an already busy schedule. Moved Tucker, seconded Post, to contact Rochelle Thompson and inquire if she would be available to conduct a city exam for FY23. All ayes, motion carried.
Moved Scott, seconded Lowery, to acknowledge receipt of the Fayette Ambulance meeting minutes from 8/2/23. All ayes, motion carried.
Moved Scott, seconded Lowery, to approve Resolution 2023-44, approving a 28E Agreement between the Fayette Ambulance Service, Inc., and the City of Fayette for the transfer of funds. Roll call, all ayes, motion carried.
Moved Potratz, seconded Post, to approve Resolution 2023-45, approving the hiring of Markus Hawes as full-time City Administrator/Clerk at a salary of $60,500. Roll call, all ayes, motion carried.
Moved Post, seconded Lowery, to approve removing Kris McGrane from all the city of Fayette bank accounts and safe deposit box and adding Markus Hawes to all the city of Fayette bank accounts and safe deposit box on 8/21/23. All ayes, motion carried.
Moved Post, seconded Lowery, to approve removing Kris McGrane and adding Markus Hawes to the cities CD’s on 8/21/23. All ayes, motion carried.
Moved Post, seconded Lowery, authorizing Markus Hawes to apply for credit on behalf of the City of Fayette and receive a company credit card on 8/21/23. All ayes, motion carried.
Moved Post, seconded Scott, to approve Resolution 2023-46, adopting the City of Fayette’s Safety Manual. Roll call, all ayes, motion carried.
Moved Lowery, seconded Potratz, to approve the Terracon proposal for comprehensive asbestos assessment of 200 Volga Street property buildings at a cost of $10,150.00. All ayes, motion carried.
Jon Biederman with Fehr Graham Engineers updated the council on the North Main Street project. Biederman advised work has progressed nicely; however, the general contractor will be providing a letter with a completion date extension, in which Biederman advised was acceptable without any penalties.
Moved Tucker, seconded Scott, to approve Partial Pay Estimate #1 to WICKS Construction, Inc. for the North Main Street project in the amount of $76,477.74. All ayes, motion carried.
Moved Potratz, seconded Post, to approve payment to Granger Construction Inc. for house demolition and tree removal for $12,700.00. All ayes, motion carried.
Moved Potratz, seconded Scott, to approve payment of sidewalk replacement program incentive for the Fayette County Food Shelf and reimbursement of $265. All ayes, motion carried.
Mayor Wood conducted the swearing in of Markus Hawes and Hawes took the Oath of Office and will assume his new position on 8/21/23.
Moved Lowery, seconded Scott, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonable expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.
Moved Post, seconded Scott, to open regular session. Roll call, all ayes, motion carried.
Moved Tucker, seconded Post, to have Mayor Wood follow through with the city council’s direction during close session. Roll call, all ayes, motion carried.
There being no further business, Mayor Wood declared the meeting adjourned at 7:25 pm.
SPECIAL COUNCIL MEETING
July 27, 2023
The City Council of the City of Fayette, Iowa, met Thursday, July 27, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.
Roll call: Present – Council members Lowery (via phone), Post and Tucker; Absent-Potratz and Scott.
Moved Post, seconded Lowery to approve the agenda as resented. All ayes, motion carried.
Moved Tucker, seconded Post, to go into closed session pursuant to Iowa Code Section 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. All ayes, motion carried.
Moved Tucker, seconded Post to open special session. Roll call, all ayes, motion carried.
Moved Post, seconded by Tucker to direct the mayor to move forward with an offer to the chosen candidate for the City Clerk/Administrator position. All ayes, motion carried.
Moved Tucker, seconded Lowery to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. Roll call, all ayes, motion carried.
Moved Post, seconded Lowery to open special session. Roll call, all ayes, motion carried.
Moved Lowery, seconded Tucker to direct Mayor set up a meeting with North Fayette Valley to review counteroffer prior to August 1, 2023. All ayes, motion carried.
There being no further business, Wood declared the meeting adjourned at 7:10 pm.
REGULAR COUNCIL MEETING
July 17, 2023
The City Council of the City of Fayette, Iowa, met Monday, July 17, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.
Roll call: Present - Council members Lowery, Post, Potratz, Scott and Tucker.
Moved Tucker, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 7/3/23 and the claims list of 7/1/23-7/14/23. Roll call, all ayes, motion carried.
Citizen Comments: Glen Smith of Fayette addressed the council with question on his property at 309 E. Water Street. Smith said he checked with the court and learned that all charges had been dropped. He is concerned that council had taken final action to have property demolished and accepted a bid from Granger Construction. Mayor Wood responded to Mr. Smith that the city attorney would be contacting him regarding this situation.
Scott Bowen from Fayette expressed concern over the lawn care ordinance. Several lawns in the community have not been mowed all year. Mayor responded that Fayette Police Chief Davis had delivered a citation and that the council wants to make sure all due diligence is in order before the city mowed the property and assess their taxes.
Moved Tucker, seconded Lowery, to approve the agenda as presented. All ayes, motion carried.
Upon recommendation from the Mayor and the Fayette Community Library Board of Trustees, moved Tucker, seconded Potratz, to appoint Louisa Tindall to the Fayette Community Library Board of Trustees. Four ayes, one abstention, motion carried.
Mayor Wood reported that the city had received 15 applicants for the city administrator/clerk position. The selection committee chose three to interview with one withdrawing their resume. Also, the fire department had withdrawn James Hanson's application to join the fire department.
Councilmember Scott questioned information received on the Fayette Ambulance Corporation by-laws. Mayor Wood responded that the city attorney is working with Rick Hofmeyer, president of the Fayette Ambulance Corporation to work on a 28E Agreement.
Moved Post, seconded Lowery, to accept written reports from special committees; the Fayette Community Library Board of Trustees meeting minutes from 3/8/23, 4/12/23 and 5/10/23 the Fayette County Economic Development and Tourism Quarterly Report from April-June 2023. All ayes, motion carried.
After review of Resolution 2023-42 the council chose to table the Transfers for fiscal year 2023 until August 7, 2023, meeting.
Moved Potratz, seconded Scott, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.
Moved Lowery, seconded Potratz, to open regular session. Roll call, all ayes, motion carried.
Moved Scott, seconded Lowery, to approve Resolution 2023-43, awarding of contract for a Phase I Environmental Site Assessment at 200 Volga Street. Roll call, all ayes, motion carried.
There being no further business, Mayor Wood declared the meeting adjourned at 7:30 pm.
REGULAR COUNCIL MEETING
July 3, 2023
The City Council of the City of Fayette, Iowa, met Monday, July 3, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.
Roll call: Present - Council members Post, Potratz, Scott and Tucker; Absent - Lowery.
Moved Tucker, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 6/19/23, the claims list of 6/17/23-6/30/23, the renewal of the Iowa Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for The Pumper, allowing a beer garden for Down Town Lounge and proper Liquor Licenses contingent on all the necessary steps and procedures being completed with the Iowa Alcohol and Beverage Division and the financial reports for March 2023, April 2023 and May 2023. Roll call, all ayes, motion carried.
Treasurer's Balance for Fund Accounts as of March 31, 2023: Total March Receipts: $131,154.04 (General $45,976.24; Streets/RUT $9,329.25; Employee Benefits $2,528.60; LOST $10,412.77; Revolving Loan $243.13; Bolger $5,924.09; Library Fund $89.52; Debt $87.36; Water $20,844; Sewer $31,005.40; Water/Sewer Capital $4,160.68; Storm Water $553). Total March Disbursements: $116,674.71 (General $56,963.19; 9 S. Main $157.81; Streets/RUT $9,026.94; Employee Benefits $12,887.38; Bolger $722.70; Library Fund $999.63; Homes for Iowa $94.79; N. Main Street $2,012.75; Water $19,632.10; Water T&A $1,016.98; Sewer $13,160.44). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,888,804.69.
Treasurer’s Balance for Fund Accounts as of April 30, 2023: Total April Receipts: $637,133.11 (General $120,484.91; 9 S. Main $470.75; Streets/RUT $14,960.31; Employee Benefits $41,207.10; LOST $7,955.83; Revolving Loan $241.55; Bolger $1,038.27; Library Fund $67.47; Debt $1,423.87; N. Main Street $398,900; Water $18,940.47; Sewer $27,109.95; Water/Sewer Capital $3,768.01; Storm Water $564.62). Total April Disbursements: $116,026.64 (General $45,577.18; 9 S. Main $224.71; Streets/RUT $3,668.95; Employee Benefits $7,528.57; Library Fund $999.63; Homes for Iowa $138.67; N. Main Street $300; Volga Rec Trail $15,340.50; Water $12,716.68; Water T&A $398.41; FY17 Water Project $31.83; Sewer $29,101.51). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $5,409,705.05.
Treasurer’s Balance for Fund Accounts as of May 31, 2023: Total May Receipts: $210,715.46 (General $59,295.95; Streets/RUT $16,749.27; Employee Benefits $12,527.23; LOST $14,318.19; Hotel/Motel $7,596.16; TIF $29,950.19; Revolving Loan $17.83; Bolger $526.04; Library Fund $148.72; Debt $792.72; Water $26,957.34; Water T&A $0.50; Sewer $36,272.77; Water/Sewer Capital $4,951.17; Storm Water $611.38). Total May Disbursements: $128,539.66 (General $31,359.18; 9 S. Main $97.86; Streets/RUT $5,596.02; Employee Benefits $10,726.94; Bolger $35.12; Library Fund $999.63; Debt $32,565; Homes for Iowa $282.83; Volga Rec Trail $12,022.50; Water $19,261.82; Water T&A $1,590.87; Sewer $14,001.89). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $5,496,539.05.
Citizen Comments: Joy Jager from Fayette encouraged the city council to conduct criminal background checks for fire department volunteers prior to approving them to be on the department. Jager expressed her concern about allowing criminals and sex offenders to be volunteers on the fire department.
Richard (Rick) Hoffmeyer from Fayette requested the council to provide an update from the city attorney on the Fayette Ambulance Service, Incorporated's by-laws and the steps necessary to have the large ambulance donation transferred from the city of Fayette to the incorporation.
Moved Tucker, seconded Scott, to approve the agenda as presented. All ayes, motion carried.
Upon recommendation from the Mayor, moved Post, seconded Potratz, to appoint James Lowery to the Public Safety Committee as Chair, the Finance Committee and the Economic Development Committee. All ayes, motion carried.
Mayor Wood asked the council if they would like an additional vetting process with hiring the new City Administrator. The council recommended to continue to have the hiring committee continue with the process and have Fayette Police Chief Davis conduct background checks on the top three applicants prior to making a decision.
City Administrator/Clerk McGrane provided a written report that included a list of all the advertising and postings for the City Administrator/Clerk position, updates on the demolitions for the two residential properties in town, an update on the city financials and information on the annual 2% increase in water and sewer rates. McGrane also informed the council on payroll and training updates, meetings with the insurance company to go over the new policies, updates on the cell tower agreement negotiations, township invoices that went out, the Wellmark validation for the Fayette Ambulance service he completed and his research on the RFP for the annual audit.
Fayette Police Chief provided an update on the employment process in hiring a full-time police officer. Davis has a meeting this week to gain more information on the interest of turning the old Fayette Elementary School into a training facility. The county attorney, local and federal law enforcement agencies may also be interested in the classrooms and training center for law enforcement and emergency personnel, as well.
Jacob Palmer with the Public Works Department was in attendance. Tucker asked Palmer if the dead trees around the old elementary school were planning on being cut down. The city will receive a quote for the removal of the trees if the city decides to accept the gift of the elementary school.
Fayette Community Library Director Butikofer updated the council on some library business including working on appointing a new board member to replace Lowery who resigned when he accepted the city council position. The library is working on hiring a part-time librarian. The recent murder mystery dinner theatre was a great success and encouraged everyone to utilize the library and all the wonderful things they have to offer.
After discussion and some changes to the job description for the City Administrator/Clerk, moved Scott, seconded Tucker, to approve Resolution 2023-39, revising and updating the job description for the City Administrator/Clerk. Roll call, all ayes, motion carried.
Moved Post, seconded Potratz, to approve moving forward with Iowa Municipal Insurance, LTD as the city of Fayette's insurance company. All ayes, motion carried.
Moved Tucker, seconded Post, to approve letting the Watermelon Days banner be placed in the lot of the old tourism home and allowing a dumpster to sit on city property near the city street shop during Watermelon Days 2024. All ayes, motion carried.
Moved Post, seconded Potratz, to approve Resolution 2023-40, making award of contract for the demolition, cleanup and debris removal for 309 East Water Street, Fayette, Iowa. Roll call, all ayes, motion carried.
Moved Post, seconded Scott, to approve Resolution 2023-41, revising and updating the job description for the Deputy Clerk. Roll call, all ayes, motion carried.
Moved Tucker, seconded Scott, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.
Moved Post, seconded Potratz, to open regular session. Roll call, all ayes, motion carried.
No formal action was taken after closed session.
There being no further business, Wood declared the meeting adjourned at 7:57 pm.
REGULAR COUNCIL MEETING
June 19, 2023
The City Council of the City of Fayette, Iowa, met Monday, June 19, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Pro-tem Post presiding. The meeting began with the Pledge of Allegiance.
Roll call: Present - Council members Lowery, Post, Potratz, Scott (via telephone because on vacation) and Tucker.
Moved Potratz, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 6/5/23, the claims list of 6/3/23-6/16/23, the renewal of the Iowa Retail Permit Application for Cigarette/Tobacco/Nicotine/Vapor for Dollar General Store #20268 and the acceptance of the resignation of Kris McGrane. Roll call, all ayes, motion carried.
Citizen Comments: Randall Streeter, Fayette Fire Chief, from Fayette, inquired why the city council has not approved the appointment of James Hanson to the Fayette Fire Department. Post advised he will look into it and get back with Streeter.
Jean Karlson, from Fayette, thanked the city council for giving the public an opportunity to voice their opinions on the gifting of the Fayette elementary school to the city. Karlson also thanked the council for doing a great job.
Moved Potratz, seconded Lowery, to approve the agenda as presented. All ayes, motion carried.
Upon recommendation from the Fayette Ambulance Service, moved Tucker, seconded Scott, to appoint Jessica Hummel, Samantha Jones and Taylor Nydegger to the Fayette Ambulance Service. All ayes, motion carried.
City Administrator/Clerk McGrane advised the council that he has continued researching and gathering information in reference to the Fayette Elementary School and assisted with the tour and public forum. McGrane assisted coaches and the West Union Parks & Rec director on baseball games/tournament at Cardinal Park for this summer. He has continued work on the N. Main Street project, the demolition of 2 residential homes and the Homes of Iowa sale. McGrane has also been working with human resource duties, financial reports, assisting people with permits and the cell tower agreement. Kelly & Miller Insurance has received two insurance quotes so far. One for approximately $45,699 and the other for approximately $50,000. They are waiting for one more and we will present them at the next meeting.
Fayette Public Works Director (PWD) Hildebrand informed the council that the transition to liquid chlorine has been completed. Hildebrand also hired Fayette County to reshape Station Road this past week.
James Mitchell, a Fayette American Legion Post #339 member, advised the new playground equipment at Klock's Island Park has been installed and is completed. The only thing left is placing a plaque recognizing all who helped with the donation of the equipment. Mitchell will provide the spare parts of the equipment to Hildebrand for the city to store. PWD Hildebrand looked over the equipment and is OK with everything. Moved Scott, seconded Potratz, to accept the playground equipment at Klock's Island Park and make a donation to the American Legion Post #339 in the amount of $4,000 out of Fayette Recreation Budget for the playground equipment. All ayes, motion carried.
Moved Tucker, seconded Lowery, to accept and acknowledge the Parks and Recreation Board meeting minutes from 5/25/23 and 6/15/23. All ayes, motion carried.
Moved Tucker, seconded Potratz, to approve Resolution 2023-35, authorizing the Mayor, City Administrator/Clerk and Deputy Clerk to sign all documents relating to the selling of the 207 Alexander Street/Homes for Iowa home. Roll call, all ayes, motion carried.
Moved Potratz, seconded Tucker, to approve Resolution 2023-36, accepting the contract for legal services between the city of Fayette and Lynch Dallas, P.C., to provide services for reviewing the North Fayette Valley School District agreement to gift the Fayette elementary school and property to the city of Fayette. Roll call, all ayes, motion carried.
Moved Tucker, seconded Potratz, to approve Resolution 2023-37, making award of contract for the demolition, cleanup and debris removal for 507 West Clark Street, Fayette, Iowa, to Granger Construction, Inc. out of West Union, Iowa. Roll call, all ayes, motion carried.
Moved Tucker, seconded Potratz, to begin the process of accept bids for demolition, cleanup and debris removal of 309 East Water Street. All ayes, motion carried.
The council discussed how to advertise for the City Administrator/Clerk position, including ads in the Union Echo Leader, Oelwein Daily Register, West Union Shopper, and Oelwein Shopper, as well as online (Indeed, Iowa League of Cities, website, social media, etc.). The deadline for the first round of resumes and applications will be Friday, July 7, 2023. Tucker, Potratz and the Mayor will be the hiring committee for this position. McGrane offered to stay on as a part-time employee to assist with duties during the transition and training the new City Administrator/Clerk. The council agreed to let McGrane take his vacation time at the end of his two weeks, so he may stay employed with the city and the city will only contact him if absolutely necessary. Moved Post, seconded Lowery, to move forward in hiring a new City Administrator/Clerk and approve McGrane's vacation and status as discussed. All ayes, motion carried.
Moved Potratz, seconded Lowery, to approve Resolution 2023-38, establishing city employee salaries. Roll call, all ayes, motion carried.
Moved Post, seconded Scott, to accept a written RFP to engage a CPA firm to perform the City's required annual audit for the year ending June 30, 2023. All ayes, motion carried.
The job description for the City Administrator/Clerk was briefly discussed and McGrane advised he will continue to update it for the council to take future action on. No formal action was taken.
Moved Tucker, seconded Scott, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.
Moved Potratz, seconded Tucker, to open regular session. Roll call, all ayes, motion carried.
There being no further business, Potratz declared the meeting adjourned at 8:00 pm.
REGULAR COUNCIL MEETING
June 5, 2023
The City Council of the City of Fayette, Iowa, met Monday, June 5, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.
Roll call: Present - Council members Post, Potratz, Scott and Tucker. Later, James Lowery was sworn in.
Moved Tucker, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 5/15/23, the claims list of 5/13/23-6/2/23, and the financial reports for January 2023 and February 2023. Roll call, all ayes, motion carried.
Treasurer's Balance for Fund Accounts as of January 31, 2023: Total January Receipts: $525,969.80 (General $434,242.59; Streets/RUT $13,429.88; Employee Benefits $7,680.39; LOST $10,459.62; Revolving Loan $243.58; Bolger $398.66; Library Fund $932.55; Debt $265.35; Water $21,555.75; Water T&A $150; Sewer $31,427.32; Water/Sewer Capital $4,552.11; Storm Water $632). Total January Disbursements: $104,265.57 (General $48,137.07; 9 S. Main $267.58; Streets/RUT $7,098.50; Employee Benefits $8,314.38; Bolger $144.75; Library Fund $999.63; Homes for Iowa $151.63; N. Main Street $14,730.50; Water $10,557.25; Water T&A $399.43; Sewer $13,464.85). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,822,856.54.
Treasurer’s Balance for Fund Accounts as of February 28, 2023: Total February Receipts: $176,670.75 (General $60,605.03; Streets/RUT $15,357.87; Employee Benefits $2,940; LOST $11,631.19; Hotel/Motel $7,267.71; CDBG Grant LMI Housing $26,133; Revolving Loan $241.48; Bolger $118.71; Library Fund $60.99; Debt $101.68; Water $18,791.40; Water T&A $150; Sewer $28,740.61; Water/Sewer Capital $3,951.08; Storm Water $580). Total February Disbursements: $125,169.62 (General $53,645.20; 9 S. Main $460.27; Streets/RUT $8,446.11; Employee Benefits $8,514.91; Bolger $64; Library Fund $999.63; Debt $600; Homes for Iowa $328.76; N. Main Street $25,532.75; Water $11,476.68; Water T&A $603.37; Sewer $14,497.94). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,874,266.57.
Citizen Comments: Stacey Meyer (Fayette Fire Department Volunteer) from just outside the city of Fayette questioned the council as why they did not follow the new ordinance they recently passed which provides the volunteer fire department two chances to recommend a fire chief to the city council. Council member Scott later commented that the fire department was asked to provide a recommendation at the 5/1/23 and 5/15/23 council meetings and failed to make any recommendations.
Scott Bowen from Fayette advised he feels the city council pushed the new ordinance on appointing a fire chief through and then the council ignored it. Bowen questioned on where a $500 donation from RAGBRAI to the fire department went. He also wanted to know where other checks to the fire department went. Bowen advised the city administrator is requesting a large pay increase and is far behind on his reports. Bowen feels the city council and the city administrator are not doing their jobs and the citizens are upset. Bowen stated Mayor Wood informed him that he had reviewed camera footage of council member Tucker interfering with police acts and Bowen questioned why charges have not been filed. Bowen feels Tucker should resign. Council member Tucker stated she has not been made aware of any conversations with the police department or Mayor Wood, nor has she been informed of the accusations.
Moved Potratz, seconded Post, to approve the agenda as presented. All ayes, motion carried.
Upon recommendation from the Mayor to appoint Randall Streeter as the Fayette Fire Chief for 2023, moved Scott, seconded Potratz, to appoint Randall Streeter as the Fayette Fire Chief for 2023. All ayes, motion carried.
Mayor Wood informed the council that the WMT Tractorcade will be passing through the city of Fayette on Tuesday, 6/13, which is the 2nd day of the Tractorcade. Wood also advised the city will be holding a public forum on Wednesday, 6/14, at 6PM to get citizens feedback on the city possibly accepting the Fayette Elementary School.
City Administrator/Clerk McGrane updated the council that the city's current insurance provider will no longer be servicing city's and McGrane has been working with Lisa Kelly on getting quotes to present to the council. The water tower was drained, painted, and refilled. The city will be accepting bids starting this week for the demolition of 507 W. Clark St. McGrane is still working on the cell tower agreement negotiations. McGrane completed the annual renewal for the city's SAMS/DUNS/Unique ID number that is needed to apply for grants and receive federal funds. McGrane has been working with the North Fayette Valley Superintendent gathering information about the Fayette Elementary School for the council and the public forum. McGrane attended the safety meeting on 5/17 and the bi-annual full board Fayette County Economic Development & Tourism meeting on 6/1. McGrane provided an updated on the Homes for Iowa home, solar panels, KGAN TV filmed a short video at Klock's Island to air this summer and West Union Parks & Recreation will host some youth baseball/softball games at Cardinal Park this month.
Fayette Police Chief provided an update on the new body camera system. The Fayette County Attorney is looking at the software and may assist with costs with the system because it is user friendly for his office. McGrane and Wood informed the council that the city of Oelwein has announced they will be reopening their dispatch center because it will be more cost-effective than signing a new 911 Dispatch Contract with the Fayette County Supervisors (FCS) and the Fayette County Sheriff's Office. The council was reminded that the cities of Oelwein, West Union and Fayette have been negotiating a new 911 Dispatch Contract with the FCS for the past year and half because the FCS are requesting to drastically increase the cost of the contracts.
The city council was impressed with five citizens interested in filling the vacant city council seat. Post felt it would be fair to appoint someone off the last city election. James Lowery ran and was one vote away from winning a city council seat at the last election. Potratz stated previous councils have appointed vacant seats like that in the past.
Moved Post, seconded Potratz, to approve appointing James Lowery to the Fayette city council effective immediately and to serve until the end of the term. All ayes, motion carried.
James Lowery was sworn in as a Fayette city council member at this time and voted throughout the rest of the meeting.
McGrane provided updates to the previous UIU Law Enforcement Services agreement. Moved Potratz, seconded Scott, to approve Resolution 2023-34, approving the 2023-2024 Law Enforcement Services Agreement between the City of Fayette and Upper Iowa University revised. Roll call, all ayes, motion carried.
Moved Post, seconded Potratz, to acknowledge receipt of the Fayette Parks and Recreation board meeting minutes from 4/10/23. All ayes, motion carried.
Moved Tucker, seconded Potratz, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.
Moved Lowery, seconded Scott, to open regular session. Roll call, all ayes, motion carried.
Moved Potratz, seconded Post, to direct the City Administrator to move forward with the proposed action discussed in closed session. All ayes, motion carried.
There being no further business, Wood declared the meeting adjourned at 7:36 pm.
REGULAR COUNCIL MEETING
May 15, 2023
The City Council of the City of Fayette, Iowa, met Monday, May 15, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.
Roll call: Present - Council members Post, Potratz and Scott; Absent - Tucker. One council vacancy.
Moved Potratz, seconded Post, to approve the consent agenda items consisting of the regular meeting minutes of 5/1/23 and the claims list of 4/29/23-5/12/23. Roll call, all ayes, motion carried.
Citizen Comments: Tim O'Brien, a Westfield Township Trustee and from Fayette County, asked where the city was at with appointing a Fire Chief. O'Brien advised he is aware the North Fayette Valley school board has offered the Fayette Elementary school to the city of Fayette. He recommended having the school board tear down the gym before the city accepts the donation. O'Brien was advised the appointment of the Fire Chief was on the current agenda and the Fayette city council will be having a public forum for people to voice their opinions about the Fayette Elementary school in the near future.
Scott Bowen from Fayette advised at the last council meeting several concerns were brought up and need to be addressed immediately. Bowen advised city council members are interfering with police business and that is against the law. He recommended an investigation be conducted and the Mayor needs to back the police department. Any council members interfering should resign immediately.
Joseph Horstman from Fayette voiced his concerns on the growing problem of college students causing issues in Fayette. Susan and him have filed several complaints with the police. They had windows shot out by BB guns at two of their homes and nothing was done. Horstman feels like there is some influence from the city council on the police department. Horstman filed other complaints with the Fayette police department and the Fayette County sheriff's office involving his prior employer, Big Rock Country Club, and nothing was done. Horstman concluded by stating he is not in support of the council appointing Nancy Wulfekuhle to the city council.
Brenda Hildebrand from Fayette inquired why the council has not been more progressive with getting more businesses, including a convenient store, to the city of Fayette. Hildebrand advised she has not seen any grants get awarded to Fayette recently. Hildebrand was advised that some council members have reached out to new businesses and it is a tough process. The city has applied for grants but have not been awarded any.
Nancy Wulfekuhle from Fayette advised that maybe the city can focus more on some Main Street Iowa grants and hopefully the new Fayette Chamber can assist.
Adrianna Ruroden of Fayette advised her and her husband were at the last council meeting explaining their problems with the college students including them running through their property and blasting music in their windows. Ruroden advised they have reported the issues multiple times to the police and inquired if the students received warnings, fines or how were the issues handled. Mayor Wood will follow up with her questions. The council members advised they do not interfere with any complaints made to the police and have not denied any training or equipment the police department has requested.
Moved Post, seconded Potratz, to approve the agenda as presented. All ayes, motion carried.
Mayor Wood advised those in attendance that their concerns raised at the meeting are acknowledged by the city administration. The Mayor, Fayette Police Chief and the City Administrator will work on better communication with the Upper Iowa University (UIU). Police Chief Davis will be speaking with UIU to set the stage for a successful 2023-2024 school year. The Mayor will have Chief Davis respond to the residents still having some concerns and issues. Wood spoke about National Police Week and his support of the Fayette Police Department.
Moved Scott, seconded Potratz, to appoint Roger Post to the Fayette Ambulance Chief for 2023. All ayes, motion carried.
The council advised the Fayette Fire Department had a few opportunities made available for them to recommend a Fire Chief to the council as they were advised and they have chosen not to. The council will move forward at the next council meeting by having the Mayor recommend a Fayette Fire Chief for 2023. Moved Potratz, seconded Scott, to have the Mayor move forward to appointing a Fayette Fire Chief at the next city council meeting. All ayes, motion carried.
Moved Post, seconded Scott, to table the request until further information is obtained on appointing James Hanson to the Fayette Fire Department. All ayes, motion carried.
City Administrator/Clerk McGrane advised the council the city does not have to sign any contracts for the new FirstNet cell phones for the police and public works departments. McGrane will have Chief Davis continue the process to switch over to FirstNet. McGrane is waiting for the Iowa Department of Natural Resources to return his messages on further confirmation on the removal of the two condemned homes. McGrane is still working on the cell tower agreement with American Tower and Tower Genius. He will hopefully have an update at the next council meeting. McGrane has also continued to work on the process of selling of the Homes for Iowa home, working on records requests for the public, working with a business on renting 9 S. Main Street, met with a garbage carrier on 5/11 with Mayor Wood and they will presenting that information at a future meeting, attended the bid opening on 5/11 for the Volga Trail project and continued to gather information for the council and advised the Fayette Ambulance Service will be celebrating their 50th anniversary on Wednesday, 6/24 with an open house from 5:30-8PM at the ambulance garage.
Fayette Police Chief Davis sent out a written email report to the council.
Fayette Public Works Director Hildebrand informed the council he is waiting for parts to transfer the other water well over to the liquid chlorination system.
This being the time and place posted for a public hearing on the proposed contract documents and estimated costs for improvements for the Fayette-Volga River Multi-Use Trail Surfacing, Mayor Wood opened the hearing and asked for comments. The city has not received any written comments. Brenda Hildebrand from Fayette inquired if the city will have funds to complete the trail and asked how it will benefit the city of Fayette. McGrane provided a few options on how the city could fund the project, including using Hotel-Motel tax funds and Local Option Sales Tax funds. Scott Bowen from Fayette advised the city has had to finish and pick-up the slack from Upper Iowa University multiple times and he does not feel the city should complete this project that was supposed to be completed by them. Jason Rohde from Fayette County inquired if the original agreement to complete the trail was reviewed and if it states that UIU is responsible for the trail. Rod Marlatt, Director of Fayette County Conservation (FCC), addressed the council and citizens by stating the trail was supposed to be completed a decade ago and it has not happened. The FCC has been taking care of the maintenance and upkeep of the trail, including mowing and trimming, since the trail was constructed. Marlatt advised if the trail is not going to be completed, the FCC will discontinue the maintenance and upkeep. There being no further comments, Wood closed the hearing.
Jon Biederman with Fehr Graham Engineering advised that on 5/11/23, five (5) bids were opened and read and prices for both alternatives were excellent. The opinion of probable cost and bid totals were as follows (Base Bid and Alternate 1 is for PCC = Alt1; Base Bid and Alternate 2 is for Asphalt = Alt2): Engineer's Estimate $274,838 (Alt1), $234,743 (Alt2); Bacon Concrete LLC $246,381.70 (Alt1), $211,067.70 (Alt2); Wicks Construction, Inc. $248,366 (Alt1), No Bid for Alt2; Shift Companies $269,625 (Alt1), $260,013 (Alt2); Midwest Concrete, Inc. $228,211.71 (Alt1), $233,844.95 (Alt2); Rausch Construction, Inc. $267,494 (Alt1); $266,364 (Alt2). Fehr Graham recommended the city award the Base Bid and Alternate 1 (PCC) to the low bid, Midwest Concrete, Inc. of Peosta, Iowa, with a cost of $228,211.71. McGrane updated the council on the grants that were recommended he look into as well as other grants he researched for this project. McGrane could not find any that this project would qualify for because they have either already been awarded for the first part of the trail and we were unable to apply again, or the project did not meet the necessary requirements. Post recommended the city communicate with the Fayette County Department of Natural Resources to find out if we can work something out with them on taking over the trail as it is now. Post advised another option is to use crushed limestone to complete the trail as other communities have done to make the project less expensive. Potratz agreed with Post and feels this is quite a bit of money to finish the trail. Public Works Director Hildebrand recommended we repair what needs fixed on the trail and then maybe the county would be willing to accept the trail as it is. Hildebrand advised if the Fayette Public Works department had to maintain the existing trail, it would only take 15 minutes each time.
Moved Post, seconded Potratz, to not approve completing the paving of the recreation trail to the Volga River Recreation Park. All ayes, motion carried.
This being the time and place posted for a public hearing to sell 207 Alexander Street, Fayette, Iowa (the Homes for Iowa Home), Mayor Wood opened the hearing and asked for comments. Rick Hofmeyer from Fayette asked how much the city would be selling the home and property for and was advised the asking price of $130,000. Nancy Wulfekuhle from Fayette inquired if the buyers met the low-income requirements and was advised the buyers do. Wood closed the hearing.
Moved Potratz, seconded Post, to approve Resolution 2023-32, directing the sale of the city's interest in 207 Alexander Street, Fayette, Fayette County, Iowa (the Homes for Iowa home). Roll call, all ayes, motion carried.
The council advised they are not interested in reconsidering the options of painting the water tower that Mayor Wood has recommended.
Moved Post, seconded Potratz, to accept and acknowledge receiving the Fayette Ambulance Service meeting minutes from 4/5/23, the Fayette Fire Department meeting minutes from 5/2/23, and to table the Fayette Safety meeting minutes. All ayes, motion carried.
Rick Hofmeyer and other representatives with the Fayette Ambulance Service Incorporation (FASI) addressed the council and requested the Miller Trust money that was donated be turned over to the FASI. They advised the Miller Trust trustees donated the money to the Fayette Ambulance Service and not to the city of Fayette. The recent Resolution passed by the council has earmarked the funds for the Fayette Ambulance Service and at any time the city council can vote to change the use of the funds. By the city turning the funds over to the FASI, it would ensure the funds are spent properly. Hofmeyer read some of the by-laws of the FASI. The service is concerned that the city could change how the interest earned from the funds could be used in the future. The members of the FASI advised they received around $3,500 at their last fundraising event. McGrane explained the city's auditor and attorney advised the funds were to be deposited into the city's account and not in the FASI account because of the wording on the court documents. McGrane briefly explained how the city funds work for the ambulance service and that any extra funds the ambulance receives are transferred into the city ambulances savings account for future purchases. McGrane advised he has communicated with the Iowa League of Cities and attended a Fayette Ambulance Service meeting to explain what steps could be taken for the city to possibly turn the donated money over to the FASI. The FASI provided McGrane with an updated copy of their by-laws and McGrane will communicate with the city attorney. No formal action was taken.
Moved Potratz, seconded Scott, to extend the regular council meeting beyond the 2-hour time limit until all agenda items are completed. All ayes, motion carried.
Moved Potratz, seconded Scott, to approve Resolution 2023-33, adopting the job description for the part-time Public Works Technician. Roll call, all ayes, motion carried.
Moved Potratz, seconded Post, to hire Gerald Hildebrand at $20.00 per hour as a part-time, seasonal, Public Works Technician employee. All ayes, motion carried.
Moved Potratz, seconded Scott, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.
Moved Post, seconded Potratz, to open regular session. Roll call, all ayes, motion carried.
Moved Potratz, seconded Post, to direct the City Administrator to move forward with the proposed action discussed in closed session. All ayes, motion carried.
There being no further business, Wood declared the meeting adjourned at 8:28 pm.
REGULAR COUNCIL MEETING
May 1, 2023
The City Council of the City of Fayette, Iowa, met Monday, May 1, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.
Roll call: Present - Council members Post, Potratz, Scott and Tucker. One council vacancy.
Moved Post, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 4/17/23, the claims list of 4/15/23-4/28/23 and the December 2022 Financial Reports. Roll call, all ayes, motion carried.
Treasurer’s Balance for Fund Accounts as of December 31, 2022: Total December Receipts: $180,495.04 (General $51,923.30; Streets/RUT $15,662.68; Employee Benefits $2,353.85; LOST $24,060.42; Hotel/Motel $19,936.70; Revolving Loan $242.47; Bolger $1,756.56; Library Fund $97.87; Debt $81.34; American Rescue $90.10; Water $24,247.66; Water T&A $300; Sewer $34,593.50; Water/Sewer Capital $4,576.98; Storm Water $571.61). Total December Disbursements: $209,766.45 (General $82,210.90; Streets/RUT $19,597.17; Employee Benefits $7,657.64; Hotel/Motel $10,788; CDBG LMI Housing $12,088; Library Fund $999.63; Homes for Iowa $471.73; N. Main Street $9,422; Water $24,737.15; Water T&A $450; Sewer $29,124.23; Sewer Fund $12,220). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $4,401,192.46.
Citizen Comments: Stacey Staab from Fayette expressed his concerns that he has filed multiple complaints with the Fayette Police Department on college students causing issues at his house over this last school year. Staab, his wife and one year old child have been woken up multiple times from extremely loud noises at 3am or 4am. Staab and his family feel they have been harassed by the students because they were purposely blaring loud music in Staabs' window. Staab explained there are about 3 homes around his that house college students and he has called the police numerous times of noise complaints and they talk to the students. Staab inquired if there were any repercussions for multiple incidents for noise complaints.
Nicole Bregitsprecher from Fayette expressed her concerns that college students have tried to break into her property, have vandalized her child's property and have been extremely loud waking up her children over the last few years including this past weekend. Bregitsprecher advised there are multiple students that walk around the area, most likely walking from college house to house, that are causing the issues. She has called the police and they respond but she feels nothing is being done. At times they have seen the police break-up the students at one house and all the students go to another house and continue to be loud and disruptive.
Fayette Police Chief Davis advised that his officers are responding to quite a few of these calls and the officers feel they do not have all of the city councils support in the department. They are handling the calls the best they can but until the officers feel support from the city council, their resolutions to the issues are limited.
Moved Post, seconded Tucker, to approve the agenda as presented. All ayes, motion carried.
Mayor Wood advised the city did not receive meeting minutes from the fire department and did not receive the meeting minutes in adequate time from the ambulance to place on the agenda to appoint chiefs. We will plan on appointing the chiefs at the next council meeting. Wood informed the council that five Fayette residents are interested in filling the vacant city council position, Darwin Dean, Mike Jager, Janice Larson, James Lowery, and Nancy Wulfekuhle. Wood is still working on getting a dentist back to Fayette and would now like to hand the information he has over to the Economic Development Committee to further work on an incentive.
City Administrator/Clerk McGrane updated the council on a few things including: most of the CD's have been transferred; city bond paperwork was completed and money transferred to city's account; McGrane attended training/conference in Des Moines 4/19-4/21; Shelby Sebring/The Beauty Room paid off the balance on the Revolving Loan Fund; completed required water, American Rescue Plan and quarterly reports; and the FY24 budget was completed and submitted. Upper Iowa University's Fayette Appreciation Day went well with an approximately 350 people completing around 17 projects around the community including the cemetery, Rainbowland, and the Rec trails.
Fayette Public Works Director Hildebrand advised the council the new chlorination system (switching from gas to liquid) was installed at one well today and hopefully next week the other well will be switched over.
Moved Potratz, seconded Post, to approve publishing the notice to the public that the council will be appointing someone to the vacant city council position at the June 5 city council meeting. All ayes, motion carried.
Mayor Wood and McGrane met with an asbestos inspector on 4/27 and was informed the city may demolish one residence per calendar year without testing for asbestos. McGrane has reached out to the Iowa Department of Natural Resources and will get more information. Moved Tucker, seconded Potratz, to move to approve moving forward with advertising that we are accepting bids for demolition of the buildings located at 507 West Clark Street. All ayes, motion carried.
Moved Post, seconded Potratz, to approve Resolution 2023-14 approving the Third Amendment to Real Estate Lease Agreement with Verizon Communications Inc. for the Cell Tower Real Estate. Roll call, all ayes, motion carried.
Moved Tucker, seconded Potratz, to approve moving forward with switching city cell phones and hot spots to FirstNet Solutions. All ayes, motion carried.
Moved Potratz, seconded Scott, to approve Resolution 2023-30 approving the 2023-2024 Law Enforcement Services Agreement between the City of Fayette and Upper Iowa University. Roll call, all ayes, motion carried.
Moved Post, seconded Potratz, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.
Moved Potratz, seconded Post, to open regular session. Roll call, all ayes, motion carried.
Moved Potratz, seconded Tucker, to direct the City Administrator to move forward with the proposed action discussed in closed session. All ayes, motion carried.
Moved Post, seconded Potratz, to approve Resolution 2023-29 directing setting of a Public Hearing to sell the Homes for Iowa home and property on May 15, 2023. Roll call, all ayes, motion carried.
There being no further business, Wood declared the meeting adjourned at 7:26 pm.
REGULAR COUNCIL MEETING
April 17, 2023
The City Council of the City of Fayette, Iowa, met Monday, April 17, 2023, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wood presiding. The meeting began with the Pledge of Allegiance.
Roll call: Present - Council members Potratz, Scott and Tucker. Absent - Post and Tenney.
Moved Potratz, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 4/3/23, the claims list of 4/1/23-4/14/23 and the Class C Retail Alcohol License with Catering Privilege for ARAMARK Educational Services, LLC/Upper Iowa University. Roll call, all ayes, motion carried.
Moved Tucker, seconded Potratz, to approve the agenda, removing agenda item 11D, discussion and consideration in spending the library savings funds on a copy machine. All ayes, motion carried.
Mayor Wood advised the council that he has been working with Delta Dental and the Iowa Economic Development on programs to try and bring a dentist to Fayette. There is a program, FIND - Fulfilling Iowa's Need for Dentists, Fayette is eligible for and Wood will provide more information as he continues to research. Mayor Wood also mentioned that he appreciated the work that Linda Tenney has done on the city council and wishes her and her family the best in the future.
City Administrator/Clerk McGrane updated the council on the budget process and the N. Main Street project. McGrane also reminded everyone of Upper Iowa University's (UIU) Fayette appreciation day occurring this Wednesday, 4/19/23, and they will be working on projects throughout the community.
Fayette Police Chief Davis informed the council he has been continuing to work on some recent police cases.
Fayette Public Works Director Hildebrand advised he has received the Iowa DNR permits for the water project and is waiting for a few parts.
This being the time and place posted for a public hearing on the proposed fiscal year 2024 estimated budget, Mayor Wood opened the hearing and asked for comments. There being no comments, Wood closed the hearing.
Moved Tucker, seconded Scott, to approve Resolution 2023-27 approving the fiscal year 2024 budget and certification of taxes. Roll call, all ayes, motion carried.
This being the time and place posted for a public hearing on the authorization of a loan and disbursement agreement and the issuance of not to exceed $55,000 for police equipment (body cameras and tasers), Mayor Wood opened the hearing and asked for comments. There being no comments, Wood closed the hearing.
Moved Potratz, seconded Scott, to approve Resolution 2023-28 instituting proceedings to take additional action for the issuance of not to exceed $55,000 for police equipment (body cameras and Tasers) general obligation loan and disbursement agreement and contract agreement. Roll call, all ayes, motion carried.
Moved Potratz, seconded Tucker, to acknowledge receipt of the Fayette County Economic Development and Tourism quarterly report from January through March 2023 and the Fayette Community Library Board of Trustees meeting minutes from 2/8/2023. All ayes, motion carried.
Moved Potratz, seconded Scott, to approve closing down the 200 block of South Main Street for the All Cardinal Reunion on July 15, 2023, from 11AM until midnight and allowing music to be played outdoors until midnight. All ayes, motion carried.
Moved Tucker, seconded Potratz, to approve closing the 100 block of S. Main Street from 5:30PM to 9PM on the 3rd Thursday of the month starting in May until September 2023 for the Music, Motors and Market on Main. All ayes, motion carried.
K&W Coatings, LLC, quote was presented and Mayor Wood spoke with the company and asked about not repainting Upper Iowa University on the water tower and possible replacing it with our new motto - Connecting Learning, Leisure and Life and they are estimating an additional $2,000-$3,000 to the cost in the estimate of $39,420.00. Moved Potratz, seconded Tucker, to approve moving forward with the K&W Coatings LLC quote for painting the water tower at $39,420 and to paint the tower the same as it is now including Upper Iowa University. All ayes, motion carried.
Moved Tucker, seconded Scott, to approve setting a public hearing for Monday, May 15, 2023, at 6PM on the proposed contract documents and estimated costs for completing the recreation trail from Fayette to Volga State Park. All ayes, motion carried.
Moved Potratz, seconded Scott, to direct the City Administrator to post and publish a notice stating that anyone interested in filling the council position for the remainder of the term to contact City Hall or Mayor Wood prior to noon on April 28, 2023. All ayes, motion carried.
Moved Tucker, seconded Scott, to table Resolution 2023-14 of the cell tower agreement contract. All ayes, motion carried.
Moved Tucker, seconded Scott, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.
Moved Scott, seconded Potratz, to open regular session. Roll call, all ayes, motion carried.
Moved Potratz, seconded Tucker, to direct the City Administrator to move forward with the proposed action discussed in closed session. All ayes, motion carried.
Moved Tucker, seconded Scott, to approve Resolution 2023-25 approving Company Policy/Agency Disclosure and Acknowledgement, the Listing Agreement and the Seller Disclosure of Property Condition with starting date of 4/18/2023 and ending date of 12/31/2023 with option of renewal afterwards. Roll call, all ayes, motion carried.
There being no further business, Wood declared the meeting adjourned at 8:18 pm.
