REGULAR COUNCIL MEETING
April 15, 2019
The City Council of the City of Fayette, Iowa, met Monday, April 15, 2019, at 6:00pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson (6:08pm), Nefzger, Tucker and Wulfekuhle.
Moved Cowley, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 4/1/19 and the claims list of 4/2/19 – 4/15/19. Roll call, all ayes, motion carried.
Moved Tucker, seconded Cowley, to approve the agenda as presented. All ayes, carried.
Upon Mayor Wenthe’s recommendation, moved Cowley, seconded Nefzger, to appoint Susan Scott to the Upper Explorerland Regional Housing Authority Board for a three-year term, until 1/1/22. All ayes, carried.
Mayor Wenthe advised the council we need two citizens to serve on the Board of Adjustments.
Moved Tucker, seconded Nefzger, to approve the Fayette Community Library Board of Trustees meeting minutes from 3/13/19. All ayes, carried.
Moved Cowley, seconded Wulfekuhle, to approve the Fayette Board of Adjustment meeting minutes from 3/28/19. All ayes, carried.
Moved Cowley, seconded Tucker, to discuss and consider closing off the 100 block of S. Main Street for the Fayette Show and Shine Car Shows on the 3rd Thursday of the month. Lloyd Carnicle advised he started this in 2013 and would like to continue to organize the car show again this year between May and September. Moved Nefzger, seconded Wulfekuhle, to approve closing the 100 block of S. Main Street from 5:30PM to 9PM on the 3rd Thursday of the month starting in May until September of 2019 for the Fayette Show and Shine Car Shows. All ayes, carried.
Moved Nefzger, seconded Cowley, to discuss and consider Hawkeye Telephone to continue to expand the fiber network around Fayette. Craig Schmidt with Hawkeye Telephone advised this summer they would like to expand the fiber network in Fayette and build up the main line which would cover S. Main Street. Once they get the main line down, they will contact the businesses to find out if they are interested in hooking up to the fiber network for internet and phone. In the future, they would choose sections of town to expand the network into. The work this summer would include underground boring. Schmidt estimates the work would start in about two or two and half months. Moved Nefzger, seconded Larson, to approve Hawkeye Telephone to continue to expand the fiber network project this summer. All ayes, carried.
Moved Larson, seconded Cowley, to discuss and consider forgiving some water and sewer charges for 502 E. Madison Street. Kevin Lehs (owner of 502 E. Madison St.) explained this is a rental home and he stops down monthly to perform regular maintenance for the house. He also walks through to make sure there is nothing leaking, or any problems and he hasn’t seen anything leaking over the last year. The water usage was almost 4 times higher for the December through February quarter. Lehs did replace a dishwasher during this time but he said it wasn’t because it was leaking. The monthly March usage seemed accurate. The Public Works ran a report for Lehs and the council that showed the daily usage for that residence from 2/27/19 through 4/1/19 and it appeared to show normal usage. The report only went back to 2/27, so the city couldn’t determine when the previous high usage occurred during that quarter. After further discussion, no action was taken.
Moved Cowley, seconded Larson, to discuss the building permit for 509 Franklin Street. Kevin Lehs (owner of 512 W. Water St.) and Jeff Potratz (owner of 509 Franklin St.) were both in attendance. Lehs advised he believes the garage that was built at 509 Franklin St. is out of compliance with the building permit because the permit states a 15 foot rear yard set-back and it appears to only be about a 13 foot rear yard set-back. Lehs advised the Board of Adjustment approved a 13 foot rear yard set-back but they could not do that because the variance request was for a 15 foot rear yard set-back. McGrane advised Lehs pointed that out a few days after the Board of Adjustment meeting last summer and McGrane checked with the City Attorney and Lehs was correct, Potratz could only have a 15 foot rear yard set-back. McGrane notified Potratz to advise him of this before he started building the garage. Potratz advised he built the garage with a 16 foot rear yard set-back, but with a one foot roof overhang so he is in compliance with the 15 foot rear yard set-back. Lehs believes the city ordinance may be deficient because if someone builds a huge building on the top of a hill, it contributes to the water at the bottom of the hill because it takes away a lot of green space. Lehs suggested having a certain amount of green space per yard for watershed. Potratz advised he has one of the ease spouts for the new garage that runs to the front of the garage that will drain down the driveway into the street. Potratz is still working on some landscaping around the garage to also help with slowing the water down. Wenthe advised he recommends passing this information on to the Board of Adjustments, so they consider these suggestions when approving future permits and if they have any recommendations on changing the city code to let the council know. No action was taken.
Moved Tucker, seconded Larson, to discuss and consider accepting the written RFP to engage a CPA firm to perform the City’s required annual examination for the year ending June 30, 2019. After discussion, moved Larson, seconded Wulfekuhle, to approve and accept the written RFP as presented.
Moved Cowley, seconded Nefzger, to discuss donations from the late Floyd Alber. The city has currently received $17,376.41 from United Life Insurance Company (one lump sum), $4,559.24 from Farm Bureau Life Insurance (first payment of five over the next five years) and $33.49 from the Lutheran Church-Missouri Synod Foundation (first quarterly payment that the city will receive over the next twenty years designated specifically for the Fayette Community Library). Mayor Wenthe advised the council to think of suggestions on how to spend the money. Wulfekuhle mentioned about possibly using some of the money for the Fayette Community Garden. No action was taken.
Moved Wulfekuhle, seconded Cowley, to discuss and consider planning a National Night Out event in Fayette. Police Chief Davis has received support from the Fayette Fire Department and Fayette Ambulance Service and is still waiting to hear back from other area law enforcement agencies. Davis would like approval from the council to move forward so he can form a planning committee. The event would be held on Tuesday, August 6th. Moved Nefzger, seconded Tucker, to move forward with the National Night Out event and start a planning committee. All ayes, carried.
Moved Cowley, seconded Larson, to discuss Ordinance 503, amending chapters 92 and 99. The changes include changing the word “quarterly” to “monthly” in Chapter 99 and making the utility bills be due by 8AM on the 16th of the month, instead of the 15th. Moved Tucker, seconded Wulfekuhle, to waive the second reading of Ordinance 503. Roll call, all ayes, carried. Moved Nefzger, seconded Wulfekuhle, to approve the third and final reading of Ordinance 503, amending the code of ordinances of the city of Fayette, Iowa, by repealing and amending specific sections in chapters 92 and 99 to adjust or add rates, fees, and other changes including billing monthly for water and sewer. Roll call, all ayes, motion carried.
Moved Nefzger to adjourn at 7:04pm.
REGULAR COUNCIL MEETING
April 1, 2019
The City Council of the City of Fayette, Iowa, met Monday, April 1, 2019, at 6:00pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Nefzger, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 3/18/19 and the claims list of 3/19/19 – 4/1/19. Roll call, all ayes, motion carried.
Moved Cowley, seconded Larson, to approve the agenda as presented. All ayes, carried.
Mayor Wenthe advised the council we need a citizen to serve on the Upper Explorerland Regional Housing Authority Board. The individual should not be a landlord because it may be a conflict of interest. Two citizens are needed for the Board of Adjustments if the ordinance passes the final reading tonight.
Administrator/Clerk McGrane informed the council that the first monthly utility bills were mailed on 3/29/19. The bills are a little confusing because they printed some of the quarterly rates on them since they were both billed in the same month.
Police Chief Davis advised the council he attended a PTSD training and is working with Fayette County Sheriff Marty Fisher and West Union Police Chief Paul Becthold on a peer support group for law enforcement officers in Fayette County. Davis is also gathering more information and interest in the National Night Out.
Moved Larson, seconded Tucker, to approve the Fayette Community Library Board of Trustees meeting minutes from 3/6/19. All ayes, carried.
Moved Larson, seconded Wulfekuhle, to approve the River Scenic Byway report on 3/21/19 from Wulfekuhle. All ayes, carried.
Moved Larson, seconded Cowley, to discuss and consider donating $1,200 to the 2019 Fayette County Fair. Andy Bilden and Shawn Alber from the Fayette County Fair Board were present to answer questions. Bilden advised they are once again receiving donations from area cities to offer free admission to the 2019 Fair and free carnival rides. McGrane reminded the council did budget for this expenditure. Moved Larson, seconded Wulfekuhle, to approve a $1,200 donation out of the Bolger Fund after 7/1/19 to the Fayette County Fair Board for the 2019 Fayette County Fair carnival expenses. All ayes, carried.
Moved Larson, seconded Tucker, to discuss and consider spending $765 for wood chips for Rainbowland Park. The Recreation board budgeted next year for wood chips but would like to get new chips out this spring. Moved Larson, seconded Cowley, to approve purchasing wood chips for Rainbowland Park in the amount of $765 out of the Recreation Board budget. All ayes, carried.
Moved Cowley, seconded Larson, to discuss and consider approving the Fayette Ambulance to spend the $5,000 donation from the Dohrmann’s on a new power cot. Moved Wulfekuhle, seconded Larson, to approve spending the $5,000 donated by the Dohrmann’s that was placed in the Ambulance savings account for the purchase of a new power cot. All ayes, carried.
Moved Tucker, seconded Wulfekuhle, to discuss and consider removing the no parking sign from the yard at 506 W. Clark Street. Roy and Jean Karlson, 506 W. Clark Street, provided a letter to the council requesting the sign be removed because there is no longer a parking issue in that block. Karlson’s mentioned there was a lot of activity at the ball diamond at the elementary school in the 1970’s when the signs were first put up. After discussion, moved Cowley, seconded Wulfekuhle, to start the process in amending the ordinance and removing the sign at 506 W. Clark Street. All ayes, carried.
Moved Cowley, seconded Larson, to discuss Ordinance 503, amending chapters 92 and 99. The changes include changing the word “quarterly” to “monthly” in Chapter 99 and making the utility bills be due by 8AM on the 16th of the month, instead of the 15th. There was discussion on changing the $10 monthly water and sewer infrastructure/administration fee, so it would be charged per dwelling instead of per bill. This means that structures that have one water meter, but multiple dwellings inside would be charged the $10 monthly fee per dwelling instead of per water meter. McGrane will gather more information and provide that at the next meeting. Moved Larson, seconded Cowley, to approve the first reading of Ordinance 503, amending the code of ordinances of the city of Fayette, Iowa, by repealing and amending specific sections in chapters 92 and 99 to adjust or add rates, fees, and other changes including billing monthly for water and sewer. Roll call, all ayes, motion carried.
Moved Larson, seconded Cowley, to discuss Ordinance 502. Moved Larson, seconded Tucker, to approve the third and final reading of Ordinance 502, amending the code of ordinances of the city of Fayette, Iowa, by repealing and amending Chapter 27 by changing the number of Board of Adjustment members from 5 to 7. Roll call, all ayes, motion carried.
Moved Nefzger to adjourn at 6:49pm.
REGULAR COUNCIL MEETING
March 18, 2019
The City Council of the City of Fayette, Iowa, met Monday, March 18, 2019, at 6:00pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Larson, Tucker and Wulfekuhle. Absent – Cowley and Nefzger.
Moved Larson, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 3/4/19 and the claims list of 3/5/19 – 3/18/19. Roll call, all ayes, motion carried.
Moved Larson, seconded Tucker, to approve the agenda as presented. All ayes, carried.
Administrator/Clerk McGrane advised the council that the last quarterly utility bills have been sent out. On 3/12 & 3/14 McGrane worked with the software company to prepare for and start the conversion to monthly billing. McGrane is hoping they can get all the accounts converted by 3/22 and do the March meter readings on 3/25. The Public Works, Police and Fire all monitored the high river levels on 3/12 – 3/15, but nothing flooded to cause damage.
Police Chief Davis informed the council a few Fayette Officers helped with the 4H Omelet breakfast fundraiser on 3/17. Sgt. Brian Waid was notified that he will receive the Commissioner’s Special Award for Traffic Safety on 4/24 during the Governor’s Highway Traffic Safety Conference in Coralville.
Moved Tucker, seconded Larson, to discuss the Fayette Community Library Board of Trustees meeting minutes from 2/13/19. Moved Wulfekuhle, seconded Tucker, to approve the Fayette Community Library Board of Trustees meeting minutes from 2/13/19. All ayes, carried.
Moved Larson, seconded Wulfekuhle, to approve the Fayette Recreation Board meeting minutes from 3/4/19. All ayes, carried.
Moved Wulfekuhle, seconded Larson, to discuss and consider forgiving a portion of the sewer charges for 310 Mechanic Street, due to a water leak that did not go through the city sewer. Kane and Linnie Magnuson, 308 Volga Street, own the property and were present. The Magnuson’s provided photos of the basement of 308 Volga Street that showed the dirt floor and a small portion of a cement floor. McGrane explained that Linnie had contacted him on 2/11/19 to advise they had a water pipe freeze and about 2 feet of water in the basement at 310 Mechanic Street. She had also emailed McGrane a video showing all the water in the basement. The Public Works employees also did witness the dirt floor in the basement. There was 1,890 cubic feet (cf) of water used in the last quarter (December – February) and the previous quarterly bill only had 660 cf used. McGrane recommended forgiving $105.71 of the sewer charges, which is 1,230 cf at the rate of $0.08595, because in past similar situations, the council took the average of their last bill and forgave the extra sewer charges that did not go through the city sewer system. Moved Wulfekuhle, seconded Tucker, to forgive $105.71 of the sewer charges for the Magnuson’s property at 310 Mechanic Street. All ayes, carried.
Moved Larson, seconded Tucker, to discuss and consider granting the Fayette Watermelon Days committee permission to use city right-of-way in the 100 block of E. Water Street to have a bottle and can drive fundraiser. Linda Tenney, a member of the Watermelon Days committee, was present and explained the idea. After discussion, moved Larson, seconded Tucker to approve the request of the Watermelon Days committee to use the city right-of-way in the 100 block of E. Water Street on Saturday, 3/30 from 10AM to Noon to have a bottle and can drive fundraiser. All ayes, carried.
Moved Larson, seconded Wulfekuhle, to discuss having a National Night Out event in Fayette and ask for sponsorships. Police Chief Davis explained the what the annual community-building campaign that promotes strong police-community partnerships is about. It would be held on 8/6/19 and Davis has reached out to the West Union PD, Fayette Co Sheriff’s Office and Oelwein PD to see if they would be interested in partnering for the event. After discussion, no action was taken so the council could review the information.
Moved Wulfekuhle, seconded Larson, to discuss the Iowa DNR Fayette Water Supply Sanitary Survey. The survey is completed by the Iowa DNR every three years. After reviewing, moved Wulfekuhle, seconded Tucker to accept the Iowa DNR Fayette Water Supply Sanitary Survey report.
Moved Larson, seconded Wulfekuhle, to approve the second reading of Ordinance 502, an ordinance amending the code of ordinances of the city of Fayette, Iowa, by repealing and amending Chapter 27 by changing the number of Board of Adjustment members from 5 to 7. Roll call, all ayes, motion carried.
Moved Wulfekuhle to adjourn at 6:22pm.
REGULAR COUNCIL MEETING
March 4, 2019
The City Council of the City of Fayette, Iowa, met Monday, March 4, 2019, at 6:00pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Larson, Nefzger, Tucker and Wulfekuhle. Absent – Cowley.
Moved Larson, seconded Nefzger, to approve the consent agenda items consisting of the regular meeting minutes of 2/19/19, the claims list of 2/20/19 – 3/4/19, the January 2019 Financial Reports, and approve the renewal of a class B beer permit with the class C native wine permit and Sunday sales for Boarders Inn & Suites. Roll call, all ayes, motion carried.
Treasurer’s Balance for Fund Accounts as of January 31, 2019: Total January Receipts: $236,851.34 (General $68,851.29; Streets $14,598.52; Employee Benefits $316.27; Local Option Sales Tax [LOST] $8,762.43; Revolving Loan $1,049.12; Bolger $160.23; Library Fund $4.81; Water $54,677.51; Water T&A $1,125; Sewer $85,668.53; Storm Water $1,637.63). Total January Disbursements: $115,414.94 (General $47,588.14; Streets $8,235.68; Employee Benefits $11,165.24; CDBG LMI Housing $289.70; Revolving Loan $12,637.35; Water $16,605.03; Water T&A $417.42; Sewer $18,174.13; Sewer Project $238.32; 9 S. Main St $63.93). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,278,740.49.
Moved Larson, seconded Wulfekuhle, to approve the agenda as presented. All ayes, carried.
Upon Mayor Wenthe’s request and the Fayette Fire Department’s recommendation, moved Nefzger, seconded Wulfekuhle, to appoint Linnie Magnuson and Hunter Underwood, both from Fayette, to the Fayette Fire Department. All ayes, carried. Wenthe reminded the council that the Fayette Fire Department’s spaghetti supper is this Saturday, 3/9 from 5PM to 7:30PM.
Administrator/Clerk McGrane advised the council that city hall sent out 428 notification letters informing people of monthly utility billing. McGrane also posted information on the cities website and Facebook page and included it in his last community email. McGrane advised the public works department and city hall personnel have been testing the radio meter reads and making sure everything is working properly. McGrane also explained how the transition from quarterly to monthly bills will work.
Police Chief Davis informed the council we were approved for a Dept. of Justice grant to cover 50% of the costs for new bulletproof vests.
Moved Tucker, seconded Wulfekuhle, to discuss Resolution 2019-7. McGrane explained this resolution updates some of the costs for city services including: lowering the cost of a city utility deposit from $225 to $150, increasing the fee for water meters and radio transmitters from $145 to $245, increasing the mileage to $0.58 per mile so it matches the IRS allowance, increasing the costs of street excavations from $7 to $8 per square foot, increasing two-sided photocopies from $0.20 to $0.25, increasing faxes to $2 and each additional page $1 (to match the same price the Fayette Community Library charges), to receive a fax will be $0.25 per page and to increase the amount to turn water on/off from $35 to $50 during business hours and from $50 to $75 for after-hours. Moved Nefzger, seconded Wulfekuhle, to adopt Resolution 2019-7: Amending Resolution 2015-10 adopting and fixing fees for city services and permits. Roll call, all ayes, motion carried.
Moved Larson, seconded Nefzger, to discuss and consider changing city council terms from two-year terms to four-year staggering terms to begin January 1st, 2021. McGrane advised he has been approached by a few council members suggesting we look into changing the terms of the council members. This change would need to go on a ballot and voted by the citizens. Lori Moellers, the Fayette County Auditor, believes we could place this on the November 2019 ballot. It is unknown the deadline to get everything filed with Lori to get it on the ballot, but an estimate would be sometime in mid-September. McGrane provided the ballot that St. Lucas used on 11/5/13 when they made the switch. Discussion included the benefit in switching to staggering terms would be at least two council members stay in office if new members are voted in, however switching to longer terms may discourage people from running for council because of the 4-year commitment. After further discussion, moved Larson, seconded Nefzger, to table the issue. All ayes, carried.
Moved Larson, seconded Tucker, to discuss the first reading of Ordinance 502. Moved Tucker, seconded Wulfekuhle, to approve the first reading of Ordinance 502, an ordinance amending the code of ordinances of the city of Fayette, Iowa, by repealing and amending Chapter 27 by changing the number of Board of Adjustment members from 5 to 7. Roll call, all ayes, motion carried.
Moved Nefzger to adjourn at 6:27pm.
REGULAR COUNCIL MEETING
February 19, 2019
The City Council of the City of Fayette, Iowa, met Tuesday, February 19, 2019, at 6:00pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Larson, seconded Cowley, to approve the consent agenda items consisting of the regular meeting minutes of 2/4/19, the claims list of 2/5/19 – 2/19/19 and the December 2018 Financial Fund Report. Roll call, all ayes, motion carried.
Moved Cowley, seconded Larson, to approve the agenda as presented. All ayes, carried.
This being the time and place published for a public hearing on the Fiscal Year 2020 (FY20) Estimated Budget, Mayor Wenthe opened the hearing and asked for any comments. The tax asking for FY20 will be $13.73404 per $1,000 of taxable valuation. There being no comments, Mayor Wenthe closed the hearing. Moved Cowley, seconded Nefzger, to approve Resolution 2019-06: Adopting the budget and certification of city taxes for FY20. Roll call, all ayes, carried.
Mayor Wenthe informed the council that Fayette Sweets Café is now open. This is one of the businesses that applied for and received financial help with Fayette’s Revolving Loan Fund.
Administrator/Clerk McGrane advised the council that he believes all the FEMA reports for the Flood of 2017 have been completed and submitted. There was a water main break on Union Street and it was repaired on 2/14. McGrane attended the Fayette County Housing Advisory Committee meeting on 2/14 and they are planning on building 3 or 4 more houses in their next phase. If we are interested in having them build another house in Fayette, we need to let them know the location before August 2019 to be considered.
Police Chief Davis advised the council he has received the two donated Toughbook car computers from the Dubuque Police Dept. Davis is working with the Fayette County Sheriff’s Office to see if they have any extra hardware they may provide to the city for the new computers. If anyone knows a veteran in need of a service dog, contact the Fayette Police Department. A dog breeder has one they would like to donate.
Moved Tucker, seconded Larson, to approve the Fayette Community Library Board of Trustees meeting minutes from 1/9/19. All ayes, carried.
Moved Larson, seconded Cowley, to approve the Fayette Recreation Board meeting minutes from 2/4/19. All ayes, carried.
Moved Cowley, seconded Larson, to discuss and consider granting more time for Kalvin Wiley,404 S. Main Street, to pay on his utility bill without turning his water off. Wiley was present and advised the council that he had a roommate that was not keeping up with his share of the bills since last September. He thought he would have enough money to pay off the utility bill in January, but he had other bills he had to pay on. Wiley has talked to his mother and they are hoping to have the utility bill, which has a current balance of $857.48, paid off by the end of February, but he would like to have a little more time, if possible. McGrane reached out to the property owner, Shawn Kleppe, and Kleppe would agree to give Wiley until 3/15/19 to get the balance paid off or the water should be shut-off. Moved Nefzger, seconded Cowley, to give Kalvin Wiley until 3/15/19 to pay his past-due balance of $857.48 before turning his water off. All ayes, carried.
Moved Larson, seconded Cowley, to discuss the approval of partial pay estimate number 5 to Tschiggfrie Excavating. Moved Wulfekuhle, seconded Cowley, to approve partial pay estimate number 5 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1 contingent upon receipt of all necessary Davis-Bacon wage documentation by UERPC. All ayes, carried.
Moved Cowley, seconded Tucker, to discuss the approval of partial pay estimate number 3 to Visu Sewer. Moved Nefzger, seconded Cowley, to approve partial pay estimate number 3 to Visu Sewer for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2. All ayes, carried.
Moved Larson, seconded Cowley, to discuss the project acceptance of Division 2 of the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2 completed by Visu Sewer. Moved Nefzger, seconded Tucker, to accept the project of Division 2 of the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2 completed by Visu Sewer. All ayes, carried.
Moved Wulfekuhle, seconded Larson, to discuss the approval the final partial pay estimate number 4 to Visu Sewer. Moved Tucker, seconded Cowley, to approve the final partial pay estimate number 4 to Visu Sewer for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2. All ayes, carried.
Moved Cowley, seconded Larson, to discuss the Fiscal Year 2018 City Examination. Hogan and Hansen provided a booklet to each council member that provided their independent accountant’s report on applying agreed-upon procedures for the period of July 1, 2017 through June 30, 2018. McGrane presented further explanations for the detailed recommendations. Moved Nefzger, seconded Wulfekuhle, to accept the Fiscal Year 2018 City Examination from Hogan and Hansen. All ayes, carried.
Moved Larson, seconded Cowley, to discuss signing a letter of support or sending a representative to the Fayette County Zoning Board of Adjustment meeting on 2/21/19 at 1:30PM. Wenthe advised there was a test shoot and he had heard Jack Frey did not have any concerns. McGrane advised he could hear the shots during the test near the trailer park in Fayette, but they were faint. Anywhere else in town, McGrane was unable to hear anything. Moved Nefzger, seconded Larson, to approve signing a letter of support or send a representative to the Fayette County Zoning Board of Adjustment meeting on 2/21/19 at 1:30PM for the construction of a trap shooting range at the property south of Fayette on Kornhill Road, owned by the Fayette County Solid Waste Commission. All ayes, carried.
Moved Larson, seconded Cowley, to discuss amending the Board of Adjustment code as far as quorum for meetings. After discussion, moved Tucker, seconded Wulfekuhle, to have McGrane revise the city code appointing 7 people to the Board of Adjustment, at least 5 members must be present at a meeting, appointing a chair and vice-chair and one must be present at all meetings and keep the requirement of 4 votes to pass. All ayes, carried.
Moved Cowley, seconded Larson, to discuss the third and final reading of Ordinance 501. Moved Nefzger, seconded Cowley, to approve the third and final reading of Ordinance 501, an ordinance amending the code of ordinances of the city of Fayette, Iowa, by repealing and amending specific sections in Chapters 88, 92, 99, 106 and 107 to adjust or add rates, fees, deposits, payment plans, and other changes including billing monthly for water, sewer, landfill, recycling and storm water. Roll call, all ayes, motion carried.
Moved Nefzger to adjourn at 6:42pm.
REGULAR COUNCIL MEETING
February 4, 2019
The City Council of the City of Fayette, Iowa, met Monday, February 4, 2019, at 6:00pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley (arrived at 6:04 pm), Larson, Nefzger and Tucker. Absent – Wulfekuhle.
Moved Larson, seconded Nefzger, to approve the consent agenda items consisting of the regular meeting minutes of 1/21/19, the claims list of 1/22/19 – 2/4/19 and the December 2018 Financial Reports. Roll call, all ayes, motion carried.
Treasurer’s Balance for Fund Accounts as of December 31, 2018: Total December Receipts: $241,997.76 (General $45,301.36; Streets $15,187.62; Employee Benefits $7,822.64; Local Option Sales Tax [LOST] $8,762.43; TIF $253.15; Revolving Loan $22,570.79; Bolger $225.10; Library Fund $4.81; Water $461.18; Water T&A $900; Sewer $1,431.38; Sewer Project $139,034.30; Storm Water $43). Total December Disbursements: $424,081.23 (General $46,989.20; Streets $23,466.43; Employee Benefits $10,162.36; CDBG LMI Housing $117.25; Revolving Loan $45,010; Water $13,267.45; Water T&A $66.91; Sewer $12,386.95; Sewer Project $261,462.48; Sewer Fund $11,094.90; 9 S. Main St $57.30). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,156,614.04.
Moved Tucker, seconded Larson, to approve the agenda as presented. All ayes, carried.
Mayor Wenthe thanked everyone who helped with the budget estimate for FY2020.
Police Chief Davis advised the council the Dubuque Police Dept is going to donate two Toughbook car computers to the Fayette Police Dept.
Moved Nefzger, seconded Larson, to discuss the Fayette Personnel Committee meeting minutes from 1/21/19. Moved Nefzger, seconded Tucker, to approve the Fayette Personnel Committee meeting minutes from 1/21/19. All ayes, carried.
Moved Nefzger, seconded Tucker, to discuss the Fayette Finance Committee meeting minutes from 1/23/19. Moved Larson, seconded Tucker, to approve the Fayette Finance Committee meeting minutes from 1/23/19. All ayes, carried.
Moved Larson, seconded Nefzger, to discuss the Fayette Finance Committee meeting minutes from 1/28/19. Moved Tucker, seconded Nefzger, to approve the Fayette Finance Committee meeting minutes from 1/28/19. All ayes, carried.
Moved Nefzger, seconded Larson, to approve the Fayette Finance Committee meeting minutes from 1/30/19. All ayes, carried.
Moved Nefzger, seconded Tucker, to discuss and consider signing a letter of support to the Fayette County Zoning Board for the construction of a trap shooting range at the property south of Fayette on Kornhill Road, owned by the Fayette County Solid Waste Commission. Blake Gamm, the Echo Valley Trap Team Head Coach, presented the information about the proposed construction of the trap shooting range. Gamm advised he is hoping the range would have 3 trap houses facing to the south. The range would be called the Kornhill Shooting Range and would be its own 501c3 entity with its own board that would have representatives from the Fayette County Solid Waste Commission, Fayette County Conservation, City of Fayette, Team(s) Coaches and possibly a member at-large. The Echo Valley Trap Team is a club with local high school athletes, is currently recruiting for its 4th season, has grown from 6 athletes to over 20 in the last 3 years and are considering adding 7th and 8th grade students. The team currently practices at the Volga Valley Conservation Club but needs to expand and the Volga Valley Conservation Club does not want to expand its range at this time. Gamm has been in contact with Upper Iowa University (UIU) and they are interested in starting a trap shooting team for the 2020 season which could draw as many as 50 athletes. The range will offer a permanent and safe environment for hunter education classes, 4H shooting sports events, a practice range for the Echo Valley Trap Team and UIU Trap Team, a place to host local competitions and possibly training for law enforcement. The range would not be open for general public use, so notifications can be made each and every time the range would be used. The proposed trap shooting range has support from the Fayette County Solid Waste Commission, Fayette County Conservation and UIU. There would be no cost to the city or the county for the range. John Frey (13894 Klock Road) was present at the meeting because his property is near the location of the proposed range. Frey advised he is working with Gamm to schedule a time where they can test the noise level and McGrane advised he would like to be notified so he can try and attend as well. The Fayette County Zoning Board will hold a Board of Adjustment public meeting on Tuesday, 2/12/19 at 1:30PM in the Fayette County Courthouse in West Union for anyone who would like to submit a letter or voice their views about the proposed shooting range. Moved Cowley, seconded Larson, to support the proposed construction of the shooting range, pending additional feedback from anyone concerned of the noise after listening during the test shoot at a future date. All ayes, carried. Gamm will contact McGrane when the test shoot will take place and McGrane will notify the council.
Moved Tucker, seconded Cowley, to discuss and consider amending the Board of Adjustment (BOA) code to assist with a better quorum for meetings. BOA Chairman, Steve Post, and BOA member, Sue Runyon, both submitted letters to the council expressing concerns about scheduling BOA meetings and getting a quorum. BOA member Jeff Potratz was also at the council meeting. BOA meetings have been on the rise over the last few years and can be difficult to schedule because they must be published in the Fayette Leader a minimum of 15 days before the meeting. All 5 BOA members must be in attendance, as well as the resident requesting the variance and Kris McGrane. At least one BOA member had to call in via phone at the last few BOA meetings, so we had a quorum. Last summer a resident turned in a variance request and it took 3 months to hold the BOA meeting because of conflicting schedules, which delayed the project. After discussion, the council would like to consider adding two more members to the BOA and only requiring 5 to be in attendance at the BOA meetings. Council members may direct any questions they may have to McGrane and he will forward them to the City Attorney to review to make sure we understand how that would change the meetings and if a super majority is still required. Moved Cowley, seconded Tucker, to table the discussion until the next council meeting. All ayes, carried.
Moved Larson, seconded Cowley, to discuss Resolution 2019-5. After discussion, moved Tucker, seconded Cowley, to approve Resolution 2019-5: Amending Resolution 2018-14 Authorizing the formation of the Fayette Community Library Memorial Expendable Trust Fund. Roll call, all ayes, carried.
Moved Cowley, seconded Nefzger, to discuss compensating Jerry Hildebrand for vacation time lost and extra hours worked while short staffed in 2018. The extra hours Hildebrand worked were because of an employee off on workers compensation, the sewer spot repair and lining project and the excessive water levels we received in the fall of 2018. After discussion, moved Nefzger, seconded Tucker, upon the Personnel Committees request, to approve compensating Jerry Hildebrand in the amount of $3,995.68, which is for 136 hours at the hourly rate of $29.38, for the extra hours he worked between 8/11/18 and 12/1/18. All ayes, carried.
Moved Cowley, seconded Tucker, to discuss adopting the final proposed FY2020 budget estimate. Administrator/Clerk McGrane included his FY 2020 Estimated Budget report reflecting the recommendations from the Personnel and Finance Committees in the agenda packet. A few highlights from the report include: 100% city valuation increased $1,094,117; regular taxable value is $26,328,019 which is up $280,697; the rollback on residential property is increasing 1.2971% to 56.918%; the rollback on multi-residential properties is going down 3.75% to 75%; township valuations increased so we will receive $607.76 more for the Ambulance and Fire Departments; the FY 2020 tax levy will go down $0.55381. The Finance committee did not recommend a cost of living allowance (COLA) for city employees for FY2020. Health insurance is decreasing 1.57% March 1, 2019. The city budgeted for an increase of 9 hours a week for the Library Assistant, a decrease of 6 hours a week for the Library Aid, an increase of 5 hours a week for the Deputy Clerk and an increase of $1,000 in the Police part-time budget. The budget includes entering into a contract to purchase a server, firewall, network switch, wireless access points and IT support for the Police department and City Hall. Also budgeted is $10,000 to go to the UIU Rec Center for maintenance costs in exchange for Fayette residents to receive a 75% discount on memberships. The budget estimate includes replacing the tower south of Fayette that houses the equipment to page out the Fayette Ambulance and Fire Department crews. Tax levy will be $13.73404 (down from $14.28785). The budget report is available at Fayette City Hall, the Fayette Community Library and on the city of Fayette’s website. Moved Nefzger, seconded Cowley, to adopt the proposed FY 2020 Budget Estimate. All ayes, motion carried.
Moved Cowley, seconded Larson, to discuss publishing the budget estimate and setting a public hearing. Moved Cowley, seconded Larson, to direct the City Administrator/Clerk to publish the budget estimate and set a public hearing for Tuesday, February 19th at 6PM at Fayette City Hall on the FY2020 Budget Estimate. All ayes, motion carried.
Moved Larson, seconded Cowley, to discuss approving and authorizing the City Administrator/Clerk to sign any documents for health insurance coverage with Wellmark Blue Cross Blue Shield (BCBS). Moved Larson, seconded Cowley, to authorize the City Administrator/Clerk to sign the necessary documents to continue the employee health insurance coverage with Wellmark BCBS at the proposed rates. All ayes, carried.
Moved Cowley, seconded Nefzger, to discuss authorizing full-time employees to participate in dental and vision insurance plans through the city at the employees’ expense. After discussion, moved Tucker, seconded Nefzger, to authorize full-time employees to participate in dental and/or vision insurance plans at the employees’ expense, offered by the Iowa Municipal Benefits Plan Association and allow the City to deduct the entire premium costs from the employee’s paychecks. All ayes, carried.
Moved Cowley, seconded Nefzger, to discuss the second reading of Ordinance 501. McGrane mentioned that a Fayette resident who has the city’s water service but not the sewer service (because the city doesn’t service his area) had inquired if they would be required to pay the $10 capital infrastructure/administration monthly fee. The council agreed that the extra money this fee generates would be used for sewer and water projects that would benefit all citizens and everyone using the city’s water or sewer would be required to pay it. Moved Cowley, seconded Nefzger, to approve the second reading of Ordinance 501, an ordinance amending the code of ordinances of the city of Fayette, Iowa, by repealing and amending specific sections in Chapters 88, 92, 99, 106 and 107 to adjust or add rates, fees, deposits, payment plans, and other changes including billing monthly for water, sewer, landfill, recycling and storm water. Roll call, all ayes, motion carried.
Moved Nefzger to adjourn at 6:54pm.
REGULAR COUNCIL MEETING
January 21, 2019
The City Council of the City of Fayette, Iowa, met Monday, January 21, 2019, at 6:00 pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Nefzger, seconded Cowley, to approve the consent agenda items consisting of the regular meeting minutes of 1/7/19 and the claims list of 1/8/19 – 1/21/19. Roll call, all ayes, motion carried.
Moved Larson, seconded Cowley, to approve the agenda as presented. All ayes, carried.
Mayor Wenthe shared with the council that he attended the Fayette Fire Advisory meeting and would like to encourage people to join the Fayette Fire Department and Fayette Ambulance Service. There is a need to gain more firefighters in Fayette. Anyone interested should contact the Mayor, City Administrator, Fire Chief Jason Rohde or Fayette Ambulance Crew Chief Roger Post. Upon the recommendations of the Fayette Community Library Board of Trustees and Mayor Wenthe, moved Larson, seconded Nefzger, to appoint James Tenney to the Fayette Community Library Board of Trustees to finish the term ending 6/30/2024. All ayes, carried.
City Administrator/Clerk McGrane updated the council on the progress of the CDBG Owner Occupied Housing Rehab Program and installation of the water meters, radio transmitters and updating the City Code for monthly billing. McGrane attended a Board of Adjustment meeting on 1/10/19 and the Fayette Fire Advisory meeting on 1/17/19.
Police Chief Davis advised the council the NEIA Drug Task Force is allowing the Fayette Police Department to join for a one-year trial basis at no cost. By joining this task force, it will provide more manpower, equipment, and will pay for officer’s overtime when working on any drug investigations. After the trial year, Davis will evaluate if it is worth the department to continue to be a part of the task force or not.
Moved Tucker, seconded Wulfekuhle, to approve the Fayette Community Library Board of Trustees meeting minutes from 12/12/18. All ayes, carried.
Moved Cowley, seconded Larson, to approve the Fayette Board of Adjustment meeting minutes from 1/10/19. All ayes, carried.
Moved Larson, seconded Nefzger, to discuss providing a donation to the Fayette County Fair 2019. Shawn Alber with the Fayette County Fair Board explained last year was a successful year because all the local towns contributed, and they were able to offer free carnival rides from Midwest Rides out of Minnesota. The donations were able to cover about half of the cost of the carnival. The Fair Board is planning on having Midwest Rides come back this year with more rides and are hoping to once again receive donations from the cities. The carnival rides will be at the fair all 5 days, July 23-27, 2019. The council agreed the Finance committee can consider a donation while they discuss the budget. No action was taken.
Moved Larson, seconded Cowley, to discuss Resolution 2019-3. McGrane advised the Loss Control Representative with IMWCA performed a site visit on 11/14/18. Part of his recommendations were to implement a Seatbelt and Distracted Driving policy. Moved Nefzger, seconded Cowley, to approve Resolution 2019-3: Adopting a Seatbelt and Distracted Driving policy as part of the General Safety Manual for the City Employees and the Volunteer Fire and Ambulance Personnel of the City of Fayette. Roll call, all ayes, carried.
Moved Larson, seconded Cowley, to discuss Resolution 2019-4. McGrane advised another recommendation from the Loss Control Representative with IMWCA was to implement a Confined Space policy and procedure. Moved Nefzger, seconded Cowley, to approve Resolution 2019-4: Adopting a Confined Space policy as part of the General Safety Manual for the City Employees and the Volunteer Fire and Ambulance Personnel of the City of Fayette. Roll call, all ayes, carried.
Moved Larson, seconded Nefzger, to discuss the contract change order number 3 for the Sanitary Sewer Repair and CIPP Lining improvements project, division 1. Jon Biederman with Fehr Graham discussed the project and answered questions. Moved Wulfekuhle, seconded Tucker, to approve the contract change order number 3 for the Sanitary Sewer Repair and CIPP Lining improvements project 16-137 division 1.
Moved Larson, seconded Nefzger, to discuss the contract change order number 1 for the Sanitary Sewer Repair and CIPP Lining improvements project, division 2. Moved Nefzger, seconded Wulfekuhle, to approve the contract change order number 1 for the Sanitary Sewer Repair and CIPP Lining improvements project 16-137 division 2.
Moved Larson, seconded Nefzger, to discuss the approval of partial pay estimate number 4 to Tschiggfrie Excavating. Moved Larson, seconded Nefzger, to approve partial pay estimate number 4 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1 contingent upon receipt of all necessary Davis-Bacon wage documentation by UERPC. All ayes, carried.
Moved Larson, seconded Nefzger, to discuss the approval of partial pay estimate number 2 to Visu Sewer. Moved Larson, seconded Nefzger, to approve partial pay estimate number 2 to Visu Sewer for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2. All ayes, carried.
Moved Larson, seconded Nefzger, to discuss the change of scope for Fehr Graham. Moved Nefzger, seconded Tucker, to approve the change of scope for Fehr Graham due to the additional engineering services for the Sanitary Sewer Repair and CIPP Lining Improvements. All ayes, carried.
Moved Cowley, seconded Larson, to discuss possible housing developments with Jeremy Mueller. Mueller advised the council that he has been in communication with the Iowa DOT about gaining some land between HWY 150 and Mueller’s property on the north side of Fayette. Mueller advised the Iowa DOT would be willing to work with the city of Fayette in transferring the right-of-way to the city at no cost, if the city would be interested in starting a housing development in that area. Jon Biederman with Fehr Graham advised he would be willing to walk the property with Mueller to come up with an initial estimate on the next steps the city would need to make. No action was taken.
Moved Larson, seconded Tucker, to discuss the first reading of Ordinance 501. The ordinance amends Chapters 88, 92, 99, 106 and 107 by adjusting or adding rates, fees, deposits, payment plans, and other changes including billing monthly for water, sewer, landfill, recycling and storm water. In Chapter 88, the storm water rate will be $1 per month. In Chapter 92, the monthly water rates will change to $12 (minimum bill) for the first 150 cubic feet used per month and all over 151 cubic feet will be charged $0.046 per cubic foot. There will be a water and sewer infrastructure/administration fee of $10 per month, per account. Utility bills will be issued on or before the first day of each month. Bill shall be due and payable at Fayette City Hall before 8 am on the 15th day of the month or the following Monday if the 15th falls on a Saturday or Sunday. Radio transmitters on the water meters will be mandatory for all residents. In Chapter 99, the monthly sewer service charges will change to $18.45 (minimum bill) for the first 150 cubic feet used per month and all over 151 cubic feet will be charged $0.086 per cubic foot. Before the commencement of service, each customer from whom a deposit is required shall furnish a deposit of $150. In Chapter 106, monthly fees for recycling will be $2 and landfill will be $4.55, totaling $6.55 per month. In Chapter 107, the monthly yard waste management fee will be $1.35 per month. A minimum bill will total approximately $50.07 per month for residential users. Moved Nefzger, seconded Cowley, to approve the first reading of Ordinance 501, an ordinance amending the code of ordinances of the city of Fayette, Iowa, by repealing and amending specific sections in Chapters 88, 92, 99, 106 and 107 to adjust or add rates, fees, deposits, payment plans, and other changes including billing monthly for water, sewer, landfill, recycling and storm water. Nefzger, Cowley, Tucker and Larson ayes, and Wulfekuhle nay, motion carried.
Moved Nefzger to adjourn at 7:18 pm.
REGULAR COUNCIL MEETING
January 7, 2019
The City Council of the City of Fayette, Iowa, met Monday, January 7, 2019, at 6:00 pm in Fayette City Hall pursuant to law and rules of said council, Council member Cowley presiding.
Roll call: Present - Council members Cowley, Larson, Tucker and Wulfekuhle. Absent – Nefzger.
Moved Larson, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 12/17/18, the claims list of 12/18/18 – 1/7/19 and the October 2018 and November 2018 Financial Reports. Roll call, all ayes, motion carried.
Treasurer’s Balance for Fund Accounts as of October 31, 2018: Total October Receipts: $496,585.49 (General $141,961.24; Streets $11,993.10; Employee Benefits $43,400.99; Local Option Sales Tax [LOST] $8,508.94; TIF $15,725.25; Revolving Loan $12.74; Bolger $124.80; Library Fund $4.50; Water $53,855.19; Water T&A $675; Sewer $64,837.35; Sewer Project $153,954.01; Storm Water $1,532.37). Total October Disbursements: $111,334.84 (General $58,219.56; Streets $4,434.35; Employee Benefits $9,840.36; CDBG LMI Housing $48.09; Bolger $3,560; Water $10,622.91; Water T&A $709.64; FY17 Water Project $4,869.70; Sewer $13,998.39; Sewer Project $4,974.75; 9 S. Main St $57.09). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,332,576.88.
Treasurer’s Balance for Fund Accounts as of November 30, 2018: Total November Receipts: $107,606.46 (General $41,005.59; Streets $15,001.15; Employee Benefits $15,273.55; LOST $14,163.47; TIF $12,941.41; Revolving Loan $112.34; Bolger $149.92; Library Fund $4.65; Water $3,486.05; Water T&A $225; Sewer $5,115.33; Storm Water $128). Total November Disbursements: $101,219.93 (General $38,189.74; Streets $6,000.94; Employee Benefits $11,173.98; CDBG LMI Housing $205.21; Revolving Loan $187.59; Water $11,187.44; Water T&A $1,251.01; Sewer $19,867.06; Sewer Project $10,474.35; Storm Water $2,623; 9 S. Main St $59.61). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,338,830.46.
Moved Wulfekuhle, seconded Larson, to approve the agenda as presented. All ayes, carried.
This being the time and place published for a public hearing on the proposed authorization of a loan and disbursement agreement and the issuance of notes to evidence the obligation of the city thereunder not to exceed $130,000 sewer revenue capital loan notes, and the public hearing on the authorization and issuance thereof, Council member Cowley opened the hearing and asked for comments. There being no comments, Cowley closed the hearing. Moved Wulfekuhle, seconded Larson, to approve Resolution 2019-1: Instituting proceedings to take additional action for the Authorization of a Loan and Disbursement Agreement and the Issuance of Not to Exceed $130,000 Sewer Revenue Capital Loan Notes. Roll call, all ayes, carried.
Upon Mayor Wenthe’s request, moved Larson, seconded Wulfekuhle, to appoint Paul Skrade to the Fayette Tree Board for one year. All ayes, carried.
City Administrator/Clerk McGrane informed the council the City has issued the first revolving loan fund check to Kristen Donovan for Fayette Sweets Café. The second revolving loan fund check will be issued in the near future. The city will be doing more testing of the remote radio water meters within the next few months. Paperwork has been finalized so the city can start utilizing the Iowa Income Offset Program to help get delinquent utility account holders into the system to get reimbursed. The sewer spot repair and lining project has been completed. Public Works Director Jerry Hildebrand has already noticed a decrease in flows. McGrane believes he has the last of the paperwork completed and submitted for the Flood of 2017. The city is expected to receive the last amount of money for Flood damage reimbursement. McGrane is also working with the auditor to finish up the FY18 audit. The Courier ran another article on David Bolger, who passed away on 12/29/18.
Police Chief Davis advised the council his department will soon be revising their Reserve Officer policies.
Moved Wulfekuhle, seconded Tucker, to approve the Fayette Ambulance Service meeting minutes from 12/5/18. All ayes, carried.
Moved Larson, seconded Wulfekuhle, to discuss Resolution 2019-2. McGrane advised he attended a procurement and contracting meeting back in July 2018 by Iowa Homeland Security and Emergency Management. The meeting advised attendees of the required procurement policies that need adopted to be able to receive future Federal funds. Moved Wulfekuhle, seconded Cowley, to approve Resolution 2019-2: City of Fayette Procurement Policy to comply with Federal Regulations. Roll call, all ayes, carried.
Moved Larson, seconded Wulfekuhle, to discuss the City of Fayette providing financial assistance to Upper Iowa University (UIU) for improvements to the Recreation Center and swimming pool. After discussion, moved Larson, seconded Tucker, to use $10,000 from the Local Option Sales Tax designated to be used for the Recreation programs in fiscal years 2020, 2021 and 2022, making a total contribution of $30,000, to UIU for repairs to the UIU Recreation Center and swimming pool, with the understanding that all city of Fayette residents receive a minimum of a 75% discount for UIU Recreation memberships and all full-time City of Fayette employees receive free UIU Recreation memberships at least through the end of fiscal year 2022. All ayes, carried.
Moved Tucker, seconded Larson, to discuss and consider changing water, sewer, yard waste, landfill, recycling, storm water rates, late fees, capital infrastructure/administration fees, and change to monthly billing. There was no action taken, only information and direction for McGrane to draft an Ordinance to present at the next council meeting.
Moved Wulfekuhle, seconded Larson, to discuss housing developments and incentives. Bill Dohrmann and Bernard Pattison were present. Dohrmann encouraged the council to make contact with UIU to get more details and a timeline about a new housing development near the UIU Baseball field. Dohrmann advised the lots are already plotted out, but an engineer will need to be hired to get the project going. After further discussion, no action was taken.
There being no further business, moved Wulfekuhle, unanimous, to adjourn at 7:38 pm.
REGULAR COUNCIL MEETING
December 17, 2018
The City Council of the City of Fayette, Iowa, met Monday, December 17, 2018, at 6:00 pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Larson, Nefzger, Tucker and Wulfekuhle. Absent – Cowley.
Moved Larson, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 12/3/18 and the claims list of 12/4/18 – 12/17/18. Roll call, all ayes, motion carried.
Moved Larson, seconded Nefzger, to approve the agenda as presented. All ayes, carried.
Upon Mayor Wenthe’s request, moved Nefzger, seconded Wulfekuhle, to appoint Hillaree Childs to the Fayette Recreation Board for three years. All ayes, carried.
Upon Mayor Wenthe’s request, moved Nefzger, seconded Tucker, to appoint the following people to the Fayette Tree Board: Tereasa Lenius for a three-year term, David Hanson for a two-year term, William Thom for a two-year term and David Runyon to a one-year term. All ayes, carried.
Upon Mayor Wenthe’s request, moved Larson, seconded Wulfekuhle, to appoint Delbert O’Dell to the CDBG Housing Committee. All ayes, carried.
Upon Mayor Wenthe’s request and the Fayette Fire Departments recommendation, moved Larson, seconded Wulfekuhle, to reappoint Jason Rohde as Fayette Fire Chief for 2019. All ayes, carried.
City Administrator/Clerk McGrane was not present at the meeting but provided a written report that informed the council that applications for the CDBG Owner-Occupied Housing Grant must be postmarked by 12/17/18. As of 12/14 only 4 Fayette residents submitted applications that had been received by Upper Explorerland and we can fund up to 6 homes. Tschiggfrie Excavating finished up the spot repairs on Wadena Road last week and Visu Sewer has started prep work for the CIPP lining. City Hall will close at noon on 12/24/18 and the Fayette Community Library and City Hall will be closed on 12/25 and 12/26. The Fayette Fire Department provided the number of Fire Responses from 5/30/18 through 12/4/18: 1-Building Fire, 1-Brush/Grass Fire, 5-Vehicle Accidents, 3-Alarms, 7-Dept. Meetings, 8-Practices, 2-County Meetings, 3-Hazardous Cond., 2-Misc.
Moved Nefzger, seconded Larson, to approve the Fayette Housing Committee meeting minutes from 11/9/18. All ayes, carried.
Moved Larson, seconded Wulfekuhle, to approve the Fayette Community Library Board of Trustees meeting minutes from 11/14/18. All ayes, carried.
Moved Larson, seconded Nefzger, to discuss having Visu Sewer perform additional CIPP lining to portions of Wadena Road and Union Street. Moved Wulfekuhle, seconded Nefzger, to approve Visu Sewer to add CIPP lining to portions of Wadena Road and Union Street as part of the Sanitary Sewer Repair and CIPP Lining project at an approximate cost of $25,000. All ayes, carried.
Moved Tucker, seconded Larson, to discuss a conditional approval of Partial Payment Estimate Number 3 to Tschiggfrie Excavating for project 16-137 Division 1 upon receipt of all necessary Davis-Bacon wage documentation by Upper Explorerland Regional Planning Commission (UERPC). Moved Tucker, seconded Nefzger, to approve Partial Pay Estimate Number 3 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1 contingent upon receipt of all necessary Davis-Bacon wage documentation by UERPC. All ayes, carried.
Moved Larson, seconded Nefzger, to discuss Resolution 2018-30. Moved Nefzger, seconded Wulfekuhle, to approve Resolution 2018-30: Engagement Agreement and Scope of Engagement with Ahlers and Cooney, P.C. in its capacity as Bond Counsel in connection with the issuance of Sewer Revenue Capital Loan Notes. Roll call, all ayes, carried.
Moved Larson, seconded Wulfekuhle, to discuss Resolution 2018-31. Moved Tucker, seconded Larson, to approve Resolution 2018-31: Fixing date for a meeting on the proposition to authorize a Loan and Disbursement Agreement and the issuance of Notes to evidence the obligations of the City thereunder not to exceed $130,000 Sewer Revenue Capital Loan Notes. Roll call, all ayes, carried.
Moved Larson, seconded Wulfekuhle, to discuss Resolution 2018-32. Moved Nefzger, seconded Larson, to approve Resolution 2018-32: Adding Section XXXI. Immigration Policy and Procedure to the Fayette Police Departments Policy and Procedure Manual. Roll call, all ayes, carried.
Moved Larson, seconded Nefzger, to discuss accepting the Jones Boys LLC estimate of $6,930. Moved Nefzger, seconded Wulfekuhle, to accept the Jones Boys LLC estimate of $6,930 for repairing the deck joint on the Main Street bridge. All ayes, carried.
Moved Nefzger, seconded Larson, to discuss authorizing Deputy Clerk Nancy Creery to sign City checks and access the Safe Box. Moved Nefzger, seconded Tucker, to authorize Fayette Deputy Clerk Nancy Creery to sign City of Fayette checks and to have access to the City of Fayette’s Safe Box at First State Bank in Fayette. All ayes, carried.
Moved Wulfekuhle, seconded Larson, to discuss having a pop can donation area in the City of Fayette. No action was taken.
There being no further business, moved Nefzger, unanimous, to adjourn at 6:20 pm.
REGULAR COUNCIL MEETING
December 3, 2018
The City Council of the city of Fayette, Iowa, met Monday, December 3, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Cowley, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 11/19/18 and the claims list of 11/20/18 – 12/3/18. Roll call, all ayes, motion carried.
Moved Larson, seconded Cowley, to approve the agenda as presented. All ayes, carried.
Upon Mayor Wenthe’s request, moved Nefzger, seconded Cowley, to reappoint Jeff Bradley for another two years as the City Treasurer for Fayette. All ayes, carried.
Upon Mayor Wenthe’s request, moved Tucker, seconded Wulfekuhle, to appoint Richard Patrick to the Fayette County Community Foundation Board for the three-year term.
City Administrator/Clerk McGrane advised the council that Tschiggfrie is hoping to start the two spot repairs on Wadena Road this week. Visu Sewer is planning on finishing the lining the week of 1/7/19. McGrane shared the Public Works employees installed over 300 radio transmitters on water meters and testing will start this month. The council will start working on changing the city code in January to reflect monthly billing, which will hopefully start the Spring of 2019. McGrane attended the Iowa League of Cities annual budget meeting on 11/27 to get updated information for the Fiscal Year 2020 budget. McGrane advised the council he would recommend waiting at least one more year before the city takes steps in getting quotes for insurance since we just had this done a few years ago and the council agreed.
Moved Larson, seconded Wulfekuhle, to approve the Board of Adjustment meeting minutes from 11/1/18. All ayes, carried.
Moved Larson, seconded Cowley, to approve the Revolving Loan Review Committee meeting minutes from 11/19/18. All ayes, carried.
Moved Tucker, seconded Larson, to discuss purchasing a gas chlorinator from J&R Supply, Inc. Moved Cowley, seconded Larson, to approve the purchase of a gas chlorinator for $1,770 from J&R Supply, Inc., as budgeted. All ayes, carried.
Moved Cowley, seconded Larson, to discuss the contract for services between the City of Fayette and UpperExplorerland Regional Planning Commission (UERPC) for the Revolving Loan Fund. Moved Nefzger, seconded Wulfekuhle, to approve the two-year contract for services between the City of Fayette and UERPC for the Revolving Loan Fund. All ayes, carried.
Moved Cowley, seconded Larson, to discuss purchasing 103 King Street at $10,000 as an empty lot. Moved Wulfekuhle, seconded Cowley, to purchase 103 King Street at $10,000 from the Bolger Fund as an empty lot, after the house has been demolished. All ayes, carried.
Moved Cowley, seconded Larson, to discuss the City of Fayette’s ash trees and the report presented by Richard Kittleson, with Consulting Arborist, LLC. Kittleson evaluated 28 city ash trees rating them excellent, good, fair or poor and quoted costs for treating each one of the trees using the stem injection method for emerald ash borer (EAB). The treatment would be good for 2 years and will need to be repeated every 2 years for probably the next 12 to 15 years, or as long as the EAB infestation is around. The treatment is non-toxic. Kittleson advised there are signs that EAB could be in some of the ash trees in Fayette, but nothing confirmed. The Iowa Dept of Agriculture and Landstewardship map indicated the City of Fayette is right on the edge of the “Treatment Area”, meaning protective actions are suggested because EAB was recently found in samples collected in Buchanan County. The council discussed sharing the report and information to the Tree Board. No action was taken.
Moved Cowley, seconded Larson, to discuss Ordinance 499, third and final reading. The ordinance amends Chapters 40, 41, 44, 45, 46, 47, 55, 62 and 63 by adding court costs to penalties, removing municipal infraction penalties for some traffic violations and removing and adding some traffic subsections to the City Code. Moved Wulfekuhle, seconded Tucker, to approve the changes and approve the third and final reading and adopt Ordinance 499. On roll call, all ayes, motion carried.
There being no further business, moved Nefzger, unanimous, to adjourn at 6:49pm.
