REGULAR COUNCIL MEETING
October 1, 2018
The City Council of the city of Fayette, Iowa, met Monday, October 1, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Larson, seconded Cowley to approve the consent agenda items consisting of the regular meeting minutes of 9/17/18 and the claims list of 9/18/18 – 10/1/18. Roll call, all ayes, motion carried.
Moved Cowley, seconded Larson, to approve the agenda as presented. All ayes, carried.
Mayor Wenthe informed the Council the Fayette Police Dept. was notified they were awarded $1,000 from the Hometown Safety Grant through Alliant Energy for the X2 Taser Upgrade Program. Wenthe also thanked Jerry Hildebrand for his dedication as the last few weeks have been extra busy. Wenthe advised Hildebrand has been unable to take any of his time off due to being short-handed in his department and working extra hours due to the excessive rain and the sewer project. Wenthe will have the council discuss some options at the next council meeting as far as assisting Hildebrand with the vacation hours he is losing.
City Administrator/Clerk McGrane updated the council on the sanitary sewer repair & lining project. McGrane and Hildebrand had a meeting this morning with the Engineer and Tschiggfrie Excavating. Due to the excessive rainfall and issues they ran into on Union Street, project costs have increased by about $16,200. Tschiggfrie believes they will run into the same issues for the 2 repairs on Wadena Road and believe an additional $50,000 would be needed to repair both of them. McGrane contacted Speer Financial to find out if the City could afford increasing the SRF Loan to cover these additional costs without having to raise sewer rates. Speer Financial believes the City can afford increasing the SRF Loan by $70,000. The council agreed to continue with the current project with the additional costs and to start taking the formal steps necessary to increase the SRF Loan. McGrane also informed the council that a storm water intake collapsed on King Street and Tschiggfrie provided a bid of $2,623 to repair it. The City would be able to use money from the Storm Water fund to pay for the repair. The council agreed to move forward with the repair. McGrane attended an IPERS training on 9/20 to learn the changes coming to submit benefit information and payments. The Street Finance Report was submitted and approved by the Iowa DOT on 9/23. Trick-or-treating will be on 10/31 from 5PM to 7PM in Fayette. Leave your porch light on if you want to participate.
Moved Tucker, seconded Wulfekuhle, to approve the Fayette Streets and Sidewalks Committee meeting minutes from 8/6/18. All ayes, carried.
Moved Cowley, seconded Larson, to approve the Fayette Board of Adjustments meeting minutes from 9/19/18. All ayes, carried.
Moved Cowley, seconded Larson, to discuss the rental complaint form and proposed rental property housing code. After discussion, the council would like some detailed directions with time lines on how the procedure would work. No action was taken.
Moved Larson, seconded Cowley, to discuss applying for the Fayette County Community Foundation grant. Tucker advised that we can apply for up to $10,000 and we could collaborate with other Fayette organizations for multiple projects. A few ideas were raised beds for the Community Garden and the American Legion Memorial. The council will continue to think of ideas. No action was taken.
Moved Larson, seconded Cowley, to discuss changing the days and hours of the Fayette Yard Waste Site. Larson suggested citizens being able to sign a key out from City Hall during business hours. Wulfekuhle suggested citizens could have to pay a deposit to sign out the key. Jerry Hildebrand advised people try and leave other garbage at the Yard Waste Site and it is easier for the Public Works Department to have someone up there to help monitor. It was suggested on changing the hours. Nefzger advised no matter what the hours are, it will be inconvenient for somebody. Moved Larson, seconded Wulfekuhle, to table the discussion until the next council meeting. All ayes, carried.
Moved Larson, seconded Wulfekuhle, to discuss a tree incentive. Wulfekuhle suggested the city offer an incentive to property owners to take down dead trees on private property. Wenthe advised the Tree Board disbanded because not enough people in Fayette volunteered to serve on the Board. It was discussed to update the Tree Board Code so all the members do not have to live in Fayette and have Jeff Butikofer review it. Then, the Tree Board could work with incentives. No action was taken.
Moved Tucker, seconded Larson, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property. All ayes, carried.
Moved Tucker, seconded Nefzger, to go out of closed session. All ayes, carried.
There being no further business, moved Nefzger, unanimous, to adjourn at 7:08pm.
REGULAR COUNCIL MEETING
September 17, 2018
The City Council of the city of Fayette, Iowa, met Monday, September 17, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Larson, seconded Cowley to approve the consent agenda items consisting of the regular meeting minutes of 9/4/18, the claims list of 9/5/18 – 9/17/18 and approval of the Class C Liquor License with Outdoor Service for Shiners Bar and Grill, pending dram shop insurance endorsement. Roll call, all ayes, motion carried.
Moved Cowley, seconded Larson, to approve the agenda as presented. All ayes, carried.
Mayor Wenthe thanked everyone involved with the Watermelon Days celebration. Wenthe had reached out to the Iowa Economic Development Authority and was provided a few options the city may look into including establishing an opportunity zone and researching workforce housing tax credits. Wenthe informed the council on the property tax roll-back or backfill that legislatures almost took away earlier this year. The City of Fayette received approximately $10,000 from the backfill the last two years. If legislatures decide to take the backfill away, the City would no longer receive that extra $10,000 per year. The council was encouraged to help think of other ideas to generate revenue for the city if this backfill goes away. Tucker wanted the council to think of ideas for the city to apply for the Fayette County Community Foundation grant. Tucker also mentioned about a FEMA grant for mitigation efforts.
City Administrator/Clerk McGrane advised the council he attended a Street Finance Report class at UIU on 9/6. This report is due each year by September 30. On 9/13 Chief Ben Davis, Annette Butikofer, Michele Kelly and McGrane met to start planning a “Public Safety Night” in Fayette. It is scheduled for 11/6 at the Fayette Opera House. More information will follow at a later date. The work for the sanitary sewer spot repairs and lining project started on 9/10. On 9/12 the ditch was dug out at 105 W. Madison along King Street.
Chief Ben Davis advised the council that the Labor Day STEP Wave has finished, and the Fayette PD had 133 contacts. Davis has been working with UIU on researching internships with their Criminal Justice program.
Moved Tucker, seconded Larson, to approve the Fayette Ambulance Service meeting minutes from 9/5/18. All ayes, carried.
Moved Larson, seconded Cowley, to discuss the recommendation of a proclamation commemorating Constitution Week, 9/17-9/23. Deena Evans, the secretary of the Hannah Lee Chapter of the Daughters of the American Revolution (DAR), informed the council about her recommendation for the proclamation. Moved Nefzger, seconded Wulfekuhle, to approve a proclamation commemorating Constitution Week from 9/17 through 9/23/18. All ayes, carried.
Moved Cowley, seconded Tucker, to discuss the recommendation of a proclamation commemorating 11/12/18 Fayette Community Partnership Day. Chad Cook, director of Military and Veteran Services with UIU, and Janette Garcia, archivist with UIU, informed the council about the recommendation for the proclamation. Moved Nefzger, seconded Tucker, to approve a proclamation commemorating 11/12/18 as Fayette Community Partnership Day in recognition of the American Legion Post 339 and UIU 100-year Community Partnership. All ayes, carried.
Moved Wulfekuhle, seconded Larson, to discuss appointing Nancy Creery as a part-time Deputy City Clerk. Moved Nefzger, seconded Wulfekuhle, to hire and appoint Nancy Creery as a part-time Deputy City Clerk at a rate of $10 per hour. All ayes, carried.
Moved Cowley, seconded Larson, to discuss Resolution 2018-29. Moved Nefzger, seconded Larson, to approve Resolution 2018-29: Accepting the City of Fayette Iowa Street Financial Report for FY2018. Roll call, all ayes, carried.
Moved Cowley, seconded Larson, to discuss moving the Veterans Memorial from City Hall to the Open Air Market. Dan Boberg and Pat Whelan informed the council that the American Legion Post 339 are still planning on constructing a memorial at the Open Air Market. It will be done in three parts or segments and will be completed within about two to five years. Their memorial would incorporate the Veterans Memorial outside of City Hall and they would move it at that time. Boberg advised the American Legion Post 339’s proposal includes replacing the brickwork outside City Hall when the Memorial is moved. Motion Wulfekuhle to table the issue, seconded Cowley, all ayes, carried.
Moved Larson, seconded Cowley, to discuss and consider filing the AOR transfer request. Wenthe and McGrane had inquired with other cities that use Group Benefit Partners and heard positive feedback. McGrane checked with Wellmark and this wouldn’t affect their grandfathered status for the Cities current health coverage plan. Moved Tucker, seconded Nefzger, to file the AOR transfer request – group policy, form AOR-1, stating Brian Huinker with Group Benefit Partners out of Decorah, Iowa become the City of Fayette’s desired New Agent/Agency AOR. All ayes, carried.
There being no further business, moved Nefzger, unanimous, to adjourn at 6:43pm.
REGULAR COUNCIL MEETING
September 4, 2018
The City Council of the city of Fayette, Iowa, met Monday, September 4, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Larson, seconded Cowley, to discuss consent agenda items. Moved Larson, seconded Cowley to approve the consent agenda items consisting of the regular meeting minutes of 8/20/18, the claims list of 8/21/18 – 9/4/18, the June 2018 and July 2018 Financial Reports, the Outstanding Obligations Disclosure Statement for 2018 and approval of the Class C Beer Permit, Class B Wine Permit and Sunday Sales for Dollar General Store #20268. Roll call, all ayes, motion carried.
Treasurer's Balance for Fund Accounts as of June 30, 2018: Total June Receipts: $231,007.06 (General $143,729.99; Streets $13,148.65; Employee Benefits $1,890.38; Local Option Sales Tax [LOST] $8,252.82; TIF $51.33; Bolger $39,114.80; Library Fund $280.58; FEMA $3,682.09; Water $6,471.80; Sewer $4,694.17; Sewer Fund $9,575.50; Storm Water $114.95). Total June Disbursements: $442,920.65 (General $46,451.07; Employee Benefits $8,607.75; LOST $101,821.83; TIF $47,974.32; CDBG Housing Grant $1,500; Revolving Loan Fund $1,500; Bolger $2,521.04; Library Fund $430.66; FEMA $55,427.11; Water $44,512.59; Sewer $56,647.45, Sewer Lining Project $10,984.33; Sewer Fund $64,310; Storm Water $232.50). Treasurer’s Balance: $2,971,820.
Treasurer's Balance for Fund Accounts as of July 31, 2018: Total July Receipts: $205,217.82 (General $68,945.89; Streets $12,760.21; Employee Benefits $884.31; LOST $8,252.82; TIF $23.80; Bolger $174.06; Library Fund $80.15; Water $41,456.42; Sewer $61,588.66; Sewer Fund $9,575.50; Storm Water $1,476). Total July Disbursements: $134,665.80 (General $66,618.60; Employee Benefits $21,567.39; Bolger $219; Water $20,248.18; Sewer $25,979.07; 9 S. Main $33.56). Treasurer’s Balance: $3,042,422.02.
Moved Cowley, seconded Larson, to approve the agenda as presented. All ayes, carried.
Mayor Wenthe reminded the council about Watermelon Days this weekend.
City Administrator/Clerk McGrane advised the council he attended the UIU Resource Fair on 8/24 to promote things to do in Fayette and the cities website to new UIU students. Fayette residents now have the option to have their utility bills emailed to them. Residents are to contact City Hall to find out how. Eight applications/resumes were received for the part-time Deputy Clerk position. Interviews are taking place this week. Work for the sanitary sewer project may not start until 9/10 due to some parts being back-ordered. The pickleball nets are now up at Rainbowland Park. Fayette City Hall and the Fayette Community Library was closed on 9/3 for Labor Day. City Hall will be closed on 9/6 and will only be open from 8:30AM to Noon on 9/7 and 9/10. The rock that will be painted as the Fayette County Freedom Rock was delivered last weekend and was set in place on 9/4 at the Open Air Market.
Moved Wulfekuhle, seconded Larson, to approve the Fayette Community Library Board of Trustees meeting minutes from 8/8/18. All ayes, carried.
Moved Cowley, seconded Tucker, to approve the Fayette Ambulance Service meeting minutes from 8/8/18. All ayes, carried.
Moved Larson, seconded Cowley, to discuss Resolution 2018-23. Lori Brockway with Upper Explorerland Regional Planning Commission was present to answer questions. Moved Nefzger, seconded Wulfekuhle, to approve Resolution 2018-23: Requesting the assistance of the staff of the Upper Explorerland Regional Planning Commission in the form of general administration for the CDBG Housing Grant. Roll call, all ayes, carried.
Moved Larson, seconded Cowley, to discuss Resolution 2018-24. Moved Tucker, seconded Wulfekuhle, to approve Resolution 2018-24: Requesting the technical assistance of the staff of the Upper Explorerland Regional Planning Commission in the form of technical services for the CDBG Housing Grant. Roll call, all ayes, carried.
Moved Cowley, seconded Tucker, to discuss Resolution 2018-25. Moved Cowley, seconded Larson, to approve Resolution 2018-25: Adopting policies compliant to the 2018 CDBG Grant for the Owner-Occupied Housing Rehabilitation. Roll call, all ayes, carried.
Moved Tucker, seconded Cowley, to discuss and consider partnering with Eric Willis and Brian Huinker, with Iowa Municipal Benefits Plan, to represent the City of Fayette with employee benefits. After discussion, moved Nefzger, seconded Wulfekuhle, to draft an agent of record for the council to review and notify the city employees about the city possibly partnering with Iowa Municipal Benefits and place this on the next city council agenda. All ayes, carried.
Moved Cowley, seconded Tucker, to discuss Resolution 2018-26. Moved Nefzger, seconded Cowley, to approve Resolution 2018-26: Transferring funds FY2017-18. Roll call, all ayes, carried.
Moved Larson, seconded Cowley, to consider approving partial pay estimate number 3 to Ray’s Excavating LLC for the 2017 Water System Improvements project 16-722. Moved Tucker, seconded Nefzger, to approve partial pay estimate number 3 to Ray’s Excavating LLC for the 2017 Water System Improvements project 16-722 in the amount of $7,464.62. All ayes, carried.
Moved Larson, seconded Cowley, to consider approving the contract change order number 3 for the 2017 Water System Improvements project 16-722. The change decreases the contract price by $682.50 because of a decrease in patches from 244 square yards (sy) to 224.5 sy. Moved Cowley, seconded Wulfekuhle, to approve contract change order number 3 for the 2017 Water System Improvement project 16-722 in the amount of $682.50. All ayes, carried.
Moved Larson, seconded Cowley, to discuss Resolution 2018-27. Moved Wulfekuhle, seconded Tucker, to approve Resolution 2018-27: Accepting the project and approving payment of partial payment number 4-final to Ray’s Excavating LLC for the 2017 Water System Improvements project 16-722 in the amount of $4,869.70. Roll call, all ayes, carried.
Moved Larson, seconded Cowley, to discuss Resolution 2018-28. Moved Larson, seconded Cowley, to approve Resolution 2018-28: Approving and authorizing a form of Loan and Disbursement Agreement by and between the City of Fayette, Iowa, and the Iowa Finance Authority, and authorizing and providing for the issuance and securing the payment of $415,000 Sewer Revenue Capital Loan Notes, Series 2018, of the City of Fayette, Iowa, under the provisions of the City Code of Iowa, and providing for a method of payment of said Notes and Approval of Tax Exemption Certificate. Roll call, all ayes, carried.
Moved Larson, seconded Nefzger, to consider accepting the proposal and contract from Heartland Asphalt, Inc. Moved Tucker, seconded Nefzger, to accept the proposal and contract from Heartland Asphalt, Inc. in the amount of $16,287.20. All ayes, carried.
There being no further business, moved Nefzger, unanimous, to adjourn at 6:50pm.
REGULAR COUNCIL MEETING
August 20, 2018
The City Council of the city of Fayette, Iowa, met Monday, August 20, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Larson, seconded Cowley, to approve the consent agenda items consisting of the regular meeting minutes of 8/6/18, the claims list of 8/7/18 – 8/20/18 and approval of the Class B Native Wine Permit, outdoor service and Sunday sales for Hippie Mikes Tasty Grinds. Roll call, all ayes, motion carried.
Moved Larson, seconded Cowley, to approve the agenda as presented. All ayes, carried.
Upon Mayor Wenthe and Fayette Ambulance Service Director Roger Post’s requests, moved Larson, seconded Wulfekuhle, to appoint Addison Martin and Amanda Reno to the Fayette Ambulance Service. All ayes, carried.
City Administrator/Clerk McGrane advised the council he had sent out a press release to multiple newspapers in reference to the Revolving Loan Fund. The Fayette Leader and the Oelwein Daily Register ran the release and KCRG-TV9 did a story on Monday, Aug. 13th. McGrane assisted with an IMWCA audit on 8/7, is working on the annual outstanding debt report and finishing up the books for FY18. Public Works Director Jerry Hildebrand and McGrane attended a pre-construction meeting with Fehr Graham and the contractors for the Sewer Repairs & Lining project. They are tentatively looking at starting on Sept. 4th. This week is Water & Wastewater Workers Week (Aug. 19-25). Fayette City Hall will be closed on Monday, Sept. 3rd for Labor Day and the next council meeting will be on Tuesday, Sept. 4th at 6PM.
Police Chief Davis informed the council that the city was able to sell the 2007 Ford Police Explorer for $2,000. The vehicle had all the police equipment removed prior to the sale.
Moved Wulfekuhle, seconded Cowley, to approve the Fayette Ambulance Service meeting minutes from 6/6/18. All ayes, carried.
Moved Tucker, seconded Larson, to discuss Jeremy Mueller, 204 Old HWY 150, and his idea of developing his property along Station Road. Mueller informed the council he had been researching on what it would take to do a housing development on his property. His research included some estimates on running gas and electric to the property. He wants to work with the city to determine what is in the best interest of the city and if it is a housing development, how much the city wants to get involved. Mayor Wenthe is waiting to hear back from the Iowa Economic Authority and will reach out to the Bond Attorney to find out financial options for the city. Wenthe wants the council to think about the development and continue to discuss incentives.
Moved Larson, seconded Cowley, to discuss Resolution 2018-19. Moved Wulfekuhle, seconded Tucker, to approve Resolution 2018-19: Opening a Separate Checking Account for City of Fayette Revolving Loan Fund. Roll call, all ayes, carried.
Moved Larson, seconded Cowley, to discuss Resolution 2018-20. Moved Larson, seconded Nefzger, to approve Resolution 2018-20: Engagement Agreement and Scope of Engagement with Ahlers and Cooney, P.C. in its capacity as Bond Counsel in connection with the issuance of Sewer Revenue Capital Loan Notes. Roll call, all ayes, carried.
Moved Larson, seconded Cowley, to discuss Resolution 2018-21. Moved Wulfekuhle, seconded Nefzger, to approve Resolution 2018-21: Showing support for Improvements to Highway 150. Roll call, all ayes, carried.
Moved Cowley, seconded Larson, to discuss Resolution 2018-22. Moved Nefzger, seconded Cowley, to approve Resolution 2018-22: Changing and updating the Fayette Police Operating Guidelines and Procedures. Roll call, all ayes, carried.
Moved Cowley, seconded Larson, to discuss and consider placing stop signs to make the intersection of E. Clark Street and Union a four way stop. After discussion, it was recommended that the Fayette Police perform extra traffic enforcement in that area.
Moved Larson, seconded Cowley, to discuss and consider moving the Veterans Memorial from City Hall to the Open Air Market. After discussion, it was recommended to have someone present a plan of where the memorial would be placed at the Open Air Market.
There being no further business, moved Nefzger, unanimous, to adjourn at 7:01pm.
REGULAR COUNCIL MEETING
August 6, 2018
The City Council of the city of Fayette, Iowa, met Monday, August 6, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Tucker, seconded Larson, to discuss consent agenda items. Moved Cowley, seconded Larson, to approve the consent agenda consisting of the regular meeting minutes of 7/16/18 and the claims list of 7/17/18 – 8/6/18. Roll call, all ayes, motion carried.
Moved Larson, seconded Cowley, to approve the agenda as presented. All ayes, carried.
Mayor Wenthe advised the council that Jeremy Mueller had intended on attending the meeting about a new project development, but Mueller and Wenthe are still gathering more information and will hopefully present at the next meeting.
Upon Mayor Wenthe’s request, moved Larson, seconded Wulfekuhle, to reappoint Rachel Schultz to the Fayette Community Library Board of Trustees. All ayes, carried. Upon the Fayette Ambulance Service Director Roger Post’s request, moved Tucker, seconded Wulfekuhle, to appoint Amber Kleinlein to the Fayette Ambulance Service pending the approval from the Fayette Ambulance Service. All ayes, carried. Upon the Fayette Ambulance Service Director Roger Post’s request, moved Wulfekuhle, seconded Cowley, to appoint Michael Mitchell to the Fayette Ambulance Service pending the approval from the Fayette Ambulance Service. All ayes, carried.
City Administrator/Clerk McGrane advised the council that Dollar General is going into the old Gavin’s Grocery store building and McGrane has been working with them on permits and code clarifications. The Fayette Community Library, City Hall, Police and Ambulance Service are now switched over to the fiber network provided by Hawkeye Telephone for internet services. McGrane had attended multiple meetings and trainings in the month of July including a FEMA Procurement Meeting, IMPI & IMPA Classes and the NEIA Regional League Meeting. An IMWCA audit will take place at City Hall on 8/7. McGrane also advised that Chad Ingles donated some fire rings to Klock’s Island Campground and Public Works has been working on getting the crosswalks painted around town before school starts. A pre-construction meeting for the sewer repairs & lining project is scheduled for 8/16. The repair on the Main Street Bridge sidewalk has already begun and should be completed within a week.
Police Chief Davis informed the council that another GTSB traffic enforcement STEP wave will be from 8/17 to 9/3 and the Fayette PD will be out doing high visibility traffic enforcement.
Moved Tucker, seconded Nefzger, to approve the Fayette Community Library Board of Trustees meeting minutes from 6/13/18 and 7/11/18.
Moved Larson, seconded Cowley, to discuss Darwin Dean, 210 Union St., request to place stop signs along Union St. at the intersection of E. Clark St. and Union St. Dean addressed the council stating cars speed through this intersection and children live in the area, creating a safety concern. After discussion, moved Nefzger, seconded Larson, to research the steps, including any legal steps, the city needs to take for making the intersection of E. Clark St. and Union St. a four-way stop. All ayes, carried.
Moved Larson, seconded Cowley, to discuss Resolution 2018-17. Moved Nefzger, seconded Cowley, to approve Resolution 2018-17: Awarding the 2018 sanitary sewer spot repairs to Tschiggfrie Excavating and the cured-in-place pipe (CIPP) lining work to Visu-Sewer, Inc. Roll call, all ayes, carried.
Moved Larson, seconded Tucker, to discuss Resolution 2018-18. McGrane explained the cities insurance company requires the city to have some of these policies. McGrane recently attended a Human Resource training and he recommended updating these sections. Moved Larson, seconded Nefzger, to approve Resolution 2018-18: Amending the City of Fayette Personnel Policy changing sections 3.5 Non-Discrimination, 3.6 Recruitment and Selection, 4.5 Family Leave, and adding sections 2.24 Equal Employment Opportunity, 3.10 Harassment, and 3.11 Sexual Harassment. Roll call, all ayes, carried.
Moved Cowley, seconded Larson, to discuss purchasing Tasers from Axon Enterprise for the Fayette PD. Chief Davis advised the Police Dept. currently has one operational and one semi-operational Taser. The other Tasers no longer work, and all are outdated. Davis explained some of the purchasing options and importance of the Tasers. Chief Davis also applied for some grant money through Alliant Energy to hopefully help with some of the funds. Moved Nefzger, seconded Wulfekuhle, to move forward in purchasing four Tasers with the “Taser 60 Plan” which would cost a total of $6,636 but would be broken down to one $1,340 and four $1,324 payments over the next 5 years. All ayes, carried.
Moved Tucker, seconded Cowley, to discuss signing a 28E Agreement for Mutual Assistance for NEIA Area Law Enforcement Services. The agreement states that area departments may assist each other with personnel and equipment, especially in times of emergencies. Moved Nefzger, seconded Wulfekuhle, to approve and sign the 28E Agreement for Mutual Assistance for NEIA Area Law Enforcement Services. All ayes, carried.
Moved Larson, seconded Cowley, to discuss moving the Veterans Memorial from the front of City Hall to the Open Air Market. Moved Tucker, seconded Cowley, to continue to research if any grant money was used to pay for the stone and to reach out to the citizens by community email to get their thoughts and concerns about moving the memorial. All ayes, carried.
Moved Cowley, seconded Larson, to discuss placing a donation container at City Hall for the Fayette County Food Shelf “Good Seed Award”. Moved Nefzger, seconded Cowley, to not put any donation containers at City Hall. All ayes, carried.
Moved Larson, seconded Nefzger, to discuss hiring another Deputy Clerk for City Hall. McGrane advised the council it is budgeted for a Deputy Clerk to work 20 hours per week this year as the city prepares to move to monthly utility billing. McGrane would like to recommend having two Deputy Clerks work 10 hours per week instead of one work all 20 hours. Deputy Clerk Sellers is considering retiring in the near future and this would be a good time to start training another Clerk. McGrane would also like to try the flexibility of having two Clerks where one may work a few hours in the morning and another work a few hours in the afternoon. Moved Nefzger, seconded Tucker, to move forward in hiring another part-time Deputy City Clerk with the current job description that exists. All ayes, carried.
Moved Tucker, seconded Cowley, to discuss transferring $5,000 to the Revolving Loan Fund account to pay for any administration and contract fees. This money would help with start-up costs and paying for the Upper Explorerland contracted services to help administer the Revolving Loan Fund. Moved Cowley, seconded Wulfekuhle, to transfer $5,000 from the Bolger Fund to the Revolving Loan Fund to pay for administration and contract fees. All ayes, carried.
Moved Larson, seconded Tucker, to discuss the storm water drainage system violation by Chris Matt at 105 W. Madison St. along King St. Chris Matt, owner of 105 W. Madison St., and Dave and Connie Collins, owners of 408 King St., were at the meeting to voice their concerns and answer questions. Wenthe advised Matt may have received guidance from the city that caused confusion as to if the city gave approval to Matt to place a culvert and intakes in when they built the house. Matt’s concern was the consistency of the city making him dig out the ditch at his property, but not making any other property owners experiencing similar storm water drainage issues dig out their ditches. Moved Cowley, seconded Larson, to have the city dig out the ditch at 105 W. Madison St. and not have the costs assessed to Chris Matt. All ayes, carried.
Moved Cowley, seconded Larson, to discuss the rental complaint form. Cowley drafted the form by researching other cities forms. Suggested changes to the form include: adding Apartment number, adding landlord contact phone number, adding tenants may attach any additional pages/information/pictures, changing complainants name to tenant’s name, and rotating the response from the landlord section with the summary of problems section on the form.
There being no further business, moved Nefzger, unanimous, to adjourn at 7:27pm.
REGULAR COUNCIL MEETING
July 16, 2018
The City Council of the city of Fayette, Iowa, met Monday, July 16, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.
Mayor Wenthe recommended the council divide out the consent agenda items. Moved Nefzger, seconded Wulfekuhle, to discuss the consent agenda items that included the approval of the regular meeting minutes of 7/2/18 and the claims list from 7/3/18 to 7/16/18. Motion Cowley, second Larson, to approve the 7/2/18 regular meeting minutes and the claims list from 7/3/18 to 7/16/18. Roll call, all ayes. Motion carried.
Motion by Tucker, second Larson, to approve the consent agenda item approving the Class B outdoor license for Downtown Lounge from 7/21/81 – 7/25/18, pending dramshop insurance endorsement. Tucker, Larson, Nefzger and Cowle - Ayes, Wulfekuhle abstained. Motion carried.
Moved Larson, seconded Cowley, to approve the agenda as presented. Roll call, all ayes, motion carried.
Mayor Wenthe informed the council that the city received the CDBG Housing Sustainability Grant of $251,790. Rainbowland Park now has a pickle ball court & the basketball courts have been painted. The Rec Board is looking into providing equipment to use for this sport if patrons do not have their own.
Upon Mayor Wenthe’s request, moved Wulfekuhle, seconded Larson, to appoint Amy Tucker, Bill Dohrmann, David Scott, Kevin Converse and Tim Wulfekuhle to the Revolving Loan Review Committee, as well as the Mayor & City Administrator. All ayes, motion carried.
City Administrator/Clerk McGrane was not present at the meeting but provided a written report. The report stated Fehr Graham took bids to finish the Main Street bridge repairs. Only one bid came in and it was for $30,348 from Taylor Construction, Inc. The bid was approximately $20,000 over the engineers estimate, so the bid was refused. Fehr Graham believes we can get better bids if we aim for an early spring construction time. Fehr Graham will try and get someone here this summer to just repair the sidewalk portion of the project. The Fayette Ambulance Service provided the following stats to the Council: From 1/1/17 through 12/31/17 258 run reports were entered; from 1/1/18 through 6/1/18 104 run reports were entered and 9 trainings were held from 1/1/18 through 6/30/18.
Police Chief Davis gave a brief update to the council. He thanked the council for the body cams as they have already utilized them and it helped immensely with a case they had. Officer Stone Allen started today. He was sworn in before the meeting.
Moved Larson, seconded Cowley, to discuss and consider waiving the requirement that non-profit organizations not be eligible for the Downtown & Neighborhood Revitalization Program for Fayette Community Church. The Church provided a letter from Head Trustee, Kristopher Blanchard, and an application for the Downtown & Neighborhood Revitalization Program to the council. The Church is planning on demolishing the house at 300 W. State Street and primarily utilizing the property for additional parking. Blanchard’s letter stated, “Additional parking at this location would benefit the entire community given its close proximity to the volleyball courts and the school.” The Church will not remove the property from the property tax listing for another year. Blanchard’s letter also stated, “the cost of rehabilitating the property is significantly more than its current economic value of $6,000.” The council had waived this requirement for Upper Iowa University back in 2010 when UIU demolished the buildings at 124, 128 and 132 S. Main Street. After discussion, moved Larson, seconded Cowley, to waive the requirement that non-profit organizations not be eligible for the Downtown & Neighborhood Revitalization Program for the Fayette Community Church, not to exceed $5,000 or ½ of the bid. All ayes, motion carried.
Moved Cowley, seconded Larson, to consider accepting the terms of Hogan & Hansen’s engagement to perform the City’s annual examination. After discussion, moved Nefzger, seconded Larson, to accept the terms of Hogan & Hansen’s engagement to perform the City’s annual examination for the year ending June 30, 2018. All ayes, carried.
Moved Tucker seconded Cowley, to discuss new construction/rehab and business incentives. After discussion, moved Cowley, seconded Nefzger, to extend the current Incentive Program to 2019. All ayes, motion carried.
There being no further business, moved Nefzger, unanimous, to adjourn at 6:30 pm.
REGULAR COUNCIL MEETING
July 2, 2018
The City Council of the city of Fayette, Iowa, met Monday, July 2, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Larson, seconded Nefzger, to approve the consent agenda consisting of the regular meeting minutes of 6/18/18 and the claims list of 6/19/18 – 7/2/18. Roll call, all ayes, motion carried.
Moved Cowley, seconded Larson, to approve the agenda as presented. All ayes, carried.
This being the time and place published for a public hearing on the proposed authorization of a loan and disbursement agreement and the issuance of notes to evidence the obligation of the city thereunder not to exceed $415,000 sewer revenue capital loan notes, and the public hearing on the authorization and issuance thereof, Mayor Wenthe opened the hearing and asked for comments. There being no comments, Mayor Wenthe closed the hearing. Moved Larson, seconded Cowley, to approve Resolution 2018-15: Instituting proceedings to take additional action for the Authorization of a Loan and Disbursement Agreement and the Issuance of Not to Exceed $415,000 Sewer Revenue Capital Loan Notes. Roll call, all ayes, carried.
Mayor Wenthe wanted to thank the police and all emergency services that responded to the recent accident that occurred just outside of town last week. Nefzger, Tucker and Wenthe attended a small city workshop in West Union on June 21. Wenthe will be sharing the City’s current comprehensive/strategic plan with the council and will have the council discuss it at one of the next couple council meetings.
City Administrator/Clerk McGrane advised the council that the quarterly water/utility bills were mailed out last week and reminded council that Fayette City Hall and the Fayette Community Library would be closed on Wednesday, July 4th for the holiday. The Fayette Fire Department provided the number of Fire Responses from December 2017 through the beginning of June 2018: 0-Building Fires, 2-Brush/Grass Fires, 2-Vehicle Accidents, 3-Alarms, 5-Dept. Meetings, 7-Practices, 2-County Meetings, 2-Hazardous Cond., 2-Misc. The council would like to request the Fayette Ambulance to provide a report of responses a couple times a year.
Police Chief Davis gave a brief update to the council on a recent accident that occurred just outside of town.
Moved Tucker, seconded Cowley, to discuss Resolution 2018-16. The resolution is a necessity to receive federal funding, including the USDA RBDG funding for the Revolving Loan Fund Program. Moved Wulfekuhle, seconded Tucker, to approve Resolution 2018-16: Adopting the Upper Explorerland Limited English Proficiency Analysis for use as the City of Fayette’s. Roll call, all ayes, carried.
Moved Tucker, seconded Cowley, to discuss hiring Stone K. Allen as a Fayette Police Officer and a starting salary. Chief Davis advised they received a total of 16 applications and interviewed 3 applicants. Allen has a college degree so he would be able to attend the shorter police academy, which would cost approximately $4,200. The city would pay for the tuition. Allen’s contract will state he must stay employed with the City of Fayette for four years after he graduates the academy, otherwise he must pay the cost of the tuition back to the city (pro-rated 25% each year). After discussion, moved Tucker, seconded Wulfekuhle, to conditionally offer Stone K. Allen a full-time police officer job at a salary of $36,465 (Wage Scale #10) per year, based on Allen successfully completing the medical/physical exams and passing the fingerprint/background investigation. All ayes, carried.
Moved Larson, seconded Cowley, to discuss selling the 2007 Ford Police Explorer. Chief Davis advised he has had all the decals removed and the police equipment taken out. After discussion, moved Nefzger, seconded Tucker, to sell the 2007 Ford Police Explorer to the top bidder with a minimum bid of $3,000. All ayes, carried.
Moved Larson, seconded Cowley, to consider awarding a CPA firm to perform the City’s required annual examination for the year ending June 30, 2018. The city had received two bids, one from Hogan & Hansen, P.C. out of Waterloo, Iowa for $4,500 and one from O’Connor, Brooks & Co., P.C. out of Dubuque, Iowa for $4,900. After a brief discussion, moved Cowley, seconded Larson, to award Hogan & Hansen, P.C. to perform the City’s annual examination for the year ending June 30, 2018. All ayes, carried.
There being no further business, moved Nefzger, unanimous, to adjourn at 6:36pm.
REGULAR COUNCIL MEETING
June 18, 2018
The City Council of the city of Fayette, Iowa, met Monday, June 18, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle (arrived @ 6:10)
Moved Nefzger, seconded Larson, to approve the consent agenda consisting of the regular meeting minutes of 6/4/18, the claims list of 6/5/18 – 6/18/18 and the May 2018 Financial Reports. Roll call, all ayes, motion carried.
Treasurer's Balance for Fund Accounts as of May 31, 2018: Total May Receipts: $90,787.61 (General $28,115.76; Streets $16,071.37; Employee Benefits $10,310; Local Option Sales Tax $8,252.82; TIF $353.84; Bolger $1,947.88; Library Fund $126.69; Water $7,863.95; Sewer $7,996.80; Sewer Fund $9,575.50; Storm Water $173). Total May Disbursements: $145,609.13 (General $51,427.71; Employee Benefits $7,274.12; Bolger $5,000; Library Fund $299.82; Water $49,188.82; Sewer $30,898.66; Sewer Lining $1,520). Treasurer’s Balance: $3,183,771.78.
Moved Cowley, seconded Larson, to approve the agenda as presented. Mayor Wenthe requested that 8J be moved to the top of the agenda. Nefzger made a motion to accept the amendment Cowley seconded. All Ayes, motion carried.
This being the time and place published for a public hearing on the proposed contract documents (plans, specifications and form of contract) and estimated costs for sanitary sewer repair and CIPP lining improvements contingent on Iowa DNR wastewater construction permit and securing CWSRF financing, Mayor Wenthe opened the hearing and asked for comments. There being no comments, Mayor Wenthe closed the hearing.
Moved Cowley, seconded Nefzger, to discuss the Change of Scope Authorization for Fehr Graham Engineering & Environmental due to additional services. After discussion, moved Cowley, seconded Larson, to approve the Change of Scope Authorization for Fehr Graham Engineering & Environmental due to additional services for the 2018 Sanitary Sewer Repair and CIPP Lining Project. All ayes, carried.
Upon Mayor Wenthe’s request, moved Tucker, seconded Nefzger, to appoint Gale Bishop to the Fayette Community Library Board of Trustees. All ayes, approved. Wenthe advised
Administrator/Clerk McGrane was not present at the meeting but provided a written report that informed the council of the dates and times that City Hall would be open for the rest of June. McGrane had also renegotiated the City’s contract with Neopost (that provides the postage machine at City Hall) and was able to lower the costs.
Police Chief Davis told the council: Will be holding interviews beginning Thursday 16 total applicants, 1 certified, 5 passed.
Moved Wulfekuhle, seconded Cowley, to discuss Resolution 2018-13. After a brief discussion, moved Cowley, seconded Wulfekuhle, to approve and accept Resolution 2018-13: Fixing the date for a meeting on the proposition to authorize a loan and disbursement agreement and the issuance of notes to evidence the obligations of the City thereunder not to exceed $415,000 sewer revenue capital loan notes. Roll call, all ayes, carried.
Moved Tucker, seconded Nefzger, to consider the approval of an addendum which includes an updated wage determination for the 2018 Sewer Repair and CIPP Lining Project. After a brief discussion, moved Larson, seconded Cowley, to approve the addendum which includes an updated wage determination for the 2018 Sewer Repair and CIPP Lining Improvements Project. All ayes, carried.
Moved Tucker, seconded Nefzger, to discuss the bids for the 2018 Sewer Repair and CIPP Lining Improvements Project. After discussion, moved Larson, seconded Cowley, to tentatively award Division 1 of the 2018 Sewer Repair and CIPP Lining Improvements Project to Tschiggfrie Excavating for $252,816.90 and Division 2 of the project to Visu-Sewer, Inc. for $124,461.95 subject to receipt of the Iowa DNR Construction Permit and approval of issuance after the hearing on July 2, 2018. All ayes, carried.
Moved Tucker, seconded Larson to discuss opening a new bank account for the Revolving Loan Fund Program. After discussion, moved Tucker, seconded Wulfekuhle, to approve opening a new bank account for the Revolving Loan Fund Program, transferring $100,000 from the Bolger Fund into the account and giving City Administrator, Deputy Clerk, Mayor and Mayor Pro-Tem authorization to the account. All ayes, motion carried.
Moved Larson, seconded Cowley, to discuss an Engagement Agreement with Ahlers and Cooney, P.C. as the City of Fayette’s Bond Counsel in connection with the issuance of the Sewer Revenue Capital Loan Notes/Bonds. After discussion, moved Tucker, seconded Wulfekuhle, to approve the Engagement Agreement with Ahlers and Cooney, P.C. as the City of Fayette’s Bond Counsel in connection with the issuance of the Sewer Revenue Capital Loan Notes/Bonds. All ayes, motion carried.
Moved Larson, seconded Cowley to discuss Resolution 2018-14. The resolution would close the separate Library checking account and transfer the money into the City’s primary bank account. The City would create a separate account line that would be called the “Fayette Community Library Memorial Expandable Trust Fund” in the City’s current accounting software to track the money including income from donations or interest and expenses for the Library. After a brief discussion, moved Wulfekuhle, seconded Cowley, to approve and accept Resolution 2018-14: Authorizing the formation of the Fayette Community Library Memorial Expendable Trust Fund. Roll call, all ayes, carried.
Moved, Larson seconded Cowley, to discuss the City of Fayette being a co-applicant with Upper Iowa University (UIU) in applying for a CAT Grant for improvements to the UIU Rec Center and Swimming Pool. After further discussion, moved Nefzger, seconded Tucker, to approve the City of Fayette being a co-applicant with UIU in applying for a CAT Grant for improvements to the UIU Rec Center and Swimming Pool. All ayes, motion carried.
Moved Cowley, seconded Larson, to discuss purchasing body-worn cameras for the police officers. After discussion, moved Tucker, seconded Wulfekuhle, to approve the police department to purchase body-worn cameras for the police officers. All ayes, motion carried.
Moved Larson, seconded Cowley, to discuss the business property lease with Hawkeye Telephone Company at the Fayette Community Library. After discussion, moved Wulfekuhle, seconded Nefzger, to approve the business property lease with Hawkeye Telephone Company at the Fayette Community Library. All ayes, carried.
Moved Tucker, seconded Larson, to discuss the updates to the Fayette Revolving Loan Fund application. The minor updates reflect the requirements that must be met per the USDA and Rural Development program including civil rights compliance and conflict of interest clarification. After discussion, moved Tucker, seconded Wulfekuhle, to approve the updated Fayette Revolving Loan Fund application. All ayes, carried.
There being no further business, moved Nefzger, unanimous, to adjourn at 6:46pm.
REGULAR COUNCIL MEETING
June 4, 2018
The City Council of the city of Fayette, Iowa, met Monday, June 4, 2018 at 6:07pm in the Fayette City Hall pursuant to law and rules of said council, Council member Wulfekuhle presiding until Mayor Pro-Tem Nefzger arrived at 6:12pm.
Roll call: Present - Council members Cowley, Larson, Tucker and Wulfekuhle. Nefzger arrived at 6:12pm.
Moved Larson, seconded Cowley, to approve the consent agenda consisting of the regular meeting minutes of 5/21/18 and the claims list of 5/22/18 – 6/4/18. Roll call, all ayes, motion carried.
Moved Larson, seconded Cowley, to approve the agenda as presented. All ayes, carried.
City Administrator/Clerk McGrane advised the council that Iowa Wall Sawing had started repairing the S. Main Street bridge over the Volga River on 5/31 until some of their equipment broke. As soon as they have their equipment fixed, they will be back to continue the project. McGrane advised Deputy Clerk Sellers will be at the next council meeting to take minutes. McGrane told the council a few months ago he researched telephone/internet service for City Hall, Ambulance, Fire, Police and the Library. He was able to negotiate better pricing with Windstream with additional phone services and faster internet. McGrane and Fayette Community Library Director Butikofer had met with Hawkeye Telephone Company on negotiating terms for Hawkeye Telephone Co. to utilize the old ICN room to house equipment for their fiber optic network. Hawkeye Telephone Co. would like to house their equipment there in hopes of possibly expanding fiber optic service throughout Fayette. The old ICN equipment had been removed from the room. McGrane advised there would be an official contract in the future for the council to approve. McGrane also advised that he was advised this afternoon that the City of Fayette was rewarded the Rural Business Development Grant that we had applied for a few months ago to start a Revolving Loan Fund. McGrane advised there will be more information in the future after the Mayor meets with the grant representatives.
Police Chief Davis informed the council he had received a total of 15 applications for the full-time police officer position. Davis will be holding physical fitness tests for all the applicants this Saturday. The police dept. had 110 contacts during the holiday Special Traffic Enforcement Program (STEP) which is a statewide traffic enforcement effort through the Iowa Dept. of Public Safety Governor’s Traffic Safety Bureau. They have also started monitoring nuisance abatement and mowing issues around town.
Moved Larson, seconded Cowley, to discuss the Fayette Community Library Board minutes from 5/9/18. Moved Tucker, seconded Wulfekuhle, to approve the Fayette Community Library Board minutes from 5/9/18. All ayes, carried.
Moved Larson, seconded Cowley, to discuss the Fayette Streets and Sidewalks Committee minutes from 5/29/18. Moved Cowley, seconded Wulfekuhle, to approve the Fayette Streets and Sidewalks Committee minutes from 5/29/18. All ayes, carried.
Moved Tucker, seconded Wulfekuhle, to discuss the Social Media Policy. McGrane had mentioned that many cities are adopting social media policies now to better manage their social media sites. The policy includes procedures, employee conduct on social media, guidelines for employees’ personal social media pages, elected officials and officials appointed to boards/commissions/committees, among other things. McGrane and Chief Davis had researched multiple different cities and agencies policies to draft the policy. After a brief discussion, moved Wulfekuhle, seconded Cowley, to approve the City of Fayette Social Media Policy. All ayes, carried.
Moved Larson, seconded Cowley, to consider accepting a written RFP to engage a CPA firm to perform the City’s required annual examination for the year ending June 30, 2018. After a brief discussion, moved Tucker, seconded Larson, to accept the written RFP to engage a CPA firm to perform the City’s required annual examination for the year ending June 30, 2018. All ayes, carried.
Moved Tucker, seconded Wulfekuhle, to discuss the contract for Upper Explorerland for administration of the Revolving Loan Fund program. After a brief discussion, moved Wulfekuhle, seconded Cowley, to approve the contract for services between the City of Fayette and Upper Explorerland Regional Planning Commission to assist in administering the City of Fayette’s Revolving Loan Fund. All ayes, carried.
Moved Cowley, seconded Larson, to discuss the contract for Upper Explorerland for administration of the Davis Bacon Compliance monitoring for the 2018 Sanitary Sewer Repair and CIPP Lining Improvements Project. After a brief discussion, moved Wulfekuhle, seconded Larson, to approve the contract between the City of Fayette and Upper Explorerland Regional Planning Commission to carry out the terms required for administration of the Davis Bacon Compliance monitoring for the 2018 Sanitary Sewer Repair and CIPP Lining Improvements Project. All ayes, carried.
Moved Cowley, seconded Tucker, to discuss the storm water drainage and ditch issues in the 500 block of Mechanic Street, the 200 block of Washington Street, the 400 block of King Street and the corner of Madison and King Streets. After discussion, moved Wulfekuhle, seconded Cowley, to have Public Works Director Jerry Hildebrand draw up directions/specifications of the depth, width and other measurements of how the ditch should be along King Street at 105 W. Madison Street, have the concerned neighbors review the directions/specifications, present the directions/specifications to Chris Matt/Matt Construction with the requirement to have the ditch dug out at 105 W. Madison Street by July 27, 2018; to obtain cost estimates to fix the storm water drainage cement areas, including the sidewalk, and to make them more safe in the 400 block of King Street; to reach out to the Thompson’s and advise them of some options they may try at their location; and to obtain more information and follow-up at a future council meeting about the drainage issues in the 500 block of Mechanic Street. All ayes, carried.
Moved Larson, seconded Cowley, to discuss the Facility Plan Amendment for the 2018 Sanitary Sewer Repair and CIPP Lining Improvements Project. After a brief discussion, moved Tucker, seconded Wulfekuhle, to approve the Facility Plan Amendment for the 2018 Sanitary Sewer Repair and CIPP Lining Improvements Project. All ayes, carried.
Moved Larson, seconded Cowley, to discuss Ordinance 498 – Amending Fayette city code Chapter 75 All-Terrain Vehicles and Snowmobiles, seconded reading. Moved Larson, seconded Cowley to waive the third reading of Ordinance 498. All ayes, carried. Moved Larson, seconded Cowley to approve the second and final reading and adopt Ordinance 498. On roll call, all ayes, carried.
Moved Cowley, seconded Wulfekuhle, to discuss the City of Fayette’s Revolving Loan Fund application. After discussion, moved Wulfekuhle, seconded Cowley, to approve the City of Fayette’s Revolving Loan Fund application with a $5,000 minimum loan amount and a maximum of $50,000 and adding in “collateral needs to be in addition to/separate than what was used for other loans unless remaining funds remain unused.” All ayes, carried.
Moved Cowley, seconded Wulfekuhle, to discuss Ordinance 484 – Amending Fayette city code by adding Regulations Providing a Rental Housing Code, first reading. After discussion, moved Larson, seconded Cowley to add more clarification in the code about the complaint-driven process and to provide a draft of the complaint form at a future council meeting. All ayes, carried.
There being no further business, moved Wulfekuhle, unanimous, to adjourn at 7:44pm.
REGULAR COUNCIL MEETING
May 21, 2018
The City Council of the city of Fayette, Iowa, met Monday, May 21, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Larson, seconded Cowley, to approve the consent agenda consisting of the regular meeting minutes of 5/7/18, the claims list of 5/8/18 – 5/21/18 and the April 2018 Financial Reports. Roll call, all ayes, motion carried.
Treasurer's Balance for Fund Accounts as of April 30, 2018: Total April Receipts: $387,589.06 (General $123,256.70; Streets $6,507.15; Employee Benefits $47,750.29; Local Option Sales Tax $7,063; TIF $27,874.56; Bolger $229.65; Library Fund $185.71; FEMA $51,745.02; Water $42,672.12; Sewer $69,157.36; Sewer Fund $9,575.50; Storm Water $1,572). Total April Disbursements: $92,911.49 (General $48,962.78; Employee Benefits $9,917.36; Library Fund $584.89; Water $11,611.66; Sewer $21,834.80). Treasurer’s Balance: $3,240,458.23.
Moved Wulfekuhle, seconded Nefzger, to approve the agenda as presented. All ayes, carried.
Upon Mayor Wenthe’s request, moved Larson, seconded Cowley, to appoint Dan Boberg to the Fayette Board of Adjustment. Wenthe advised he attended the HWY 150 Meeting on May 10 and they are still having conversations and gathering information to present to the Iowa DOT on looking at the possibility of expanding HWY 150.
Administrator/Clerk McGrane informed the council that Fayette City Hall will be closed on Memorial Day, May 28. McGrane also shared a list of all the cities and states where campers at Klock’s Island Park in 2017 had come from. He was only able to gather the information from the checks the city had received and advised the council most of the campers pay by cash. The information listed 27 cities in Iowa, one city in Illinois and 5 cities in Wisconsin. Last weekend the city received a thank-you note from campers from Whitefish, Montana that said, “It’s obvious you too take great pride in such a clean, well maintained facility!”
Police Chief Davis told the council that he has 5 applicants so far for the full-time police officer position. Davis also started a social media page for the Fayette Police Department.
Moved Tucker, seconded Nefzger, to discuss and approve to advertise the 2018 Sanitary Sewer Repair/CIPP Lining Improvements Project and increase costs to $400,000. Adam Moris with Fehr Graham was present and shared the plans. Moris advised there will be two divisions of the project because there are two different types of contractors that work on the repairs. One being excavation and the other being lining. This will also help to get the best price. The estimated cost of the excavation and spot repairs would be around $144,000. The estimated cost of the lining would be around $224,000. There would also be engineering costs on top of that. Moris explained they reviewed the televising reports to prioritize and determine the areas that need repaired within the price range we provided them. This type of project can be flexible, so if low bids are received and there are additional funds to work with, more can be added to the project. If bids are higher, then the project can be cut back. The lining is for the main line itself and not the laterals. McGrane advised the council originally planned on spending around $300,000 for this project. McGrane had Speer Financial, Inc. (the cities Financial Advisor) determine if the city could afford to raise project costs up to $400,000 without having to raise sewer rates more than the 2% each year that is already approved. Speer advised the city could afford to raise the project cost to $400,000. The city is planning on taking a SRF Loan to pay for this project. After a brief discussion, moved Larson, seconded Wulfekuhle, to advertise the 2018 Sanitary Sewer Repair and CIPP Lining Improvements Project and increase the project costs to $415,000. All ayes, carried.
Moved Cowley, seconded Wulfekuhle, to discuss setting a Public Hearing for the 2018 Sanitary Sewer Repair/CIPP Lining Improvements Project. Moved Larson, seconded Cowley, to set the Public Hearing for the 2018 Sanitary Sewer Repair and CIPP Lining Improvements Project for 6PM on Monday, June 18, 2018. All ayes, carried.
Moved Cowley, seconded Larson, to discuss and approve the proposal from Kluesner Construction, Inc. for crack filling. This is already a budgeted expense. After discussion, moved Wulfekuhle, seconded Nefzger, to approve and accept the proposal from Kluesner Construction, Inc. for crack filling. All ayes, motion carried.
Moved Cowley, seconded Larson, to discuss and approve the proposal from TSI Tennis Services of Iowa for repairing the pickleball and basketball courts. The cost that was originally budgeted has increased by approximately $6,450 because an extra coat of acrylic resurfacer is needed as well as fixing the cracks. This project will repair the asphalt for the basketball court and the tennis court and transform the tennis court into two pickleball courts. There will be additional costs for the pickleball nets and hardware. The Parks Department has additional money in savings to cover these costs. After a brief discussion, moved Tucker, seconded Larson, to approve and accept the proposal from TSI Tennis Services of Iowa for repairing the pickleball and basketball courts. All ayes, motion carried.
Moved Cowley, seconded Wulfekuhle, to discuss Resolution 2018-12. After a brief discussion, moved Tucker, seconded Cowley, to approve and accept Resolution 2018-12: adopting the Fayette County, Iowa Multi-Jurisdiction (MJ-14) Multi-Hazard Mitigation Plan. Roll call, all ayes, motion carried.
Moved Cowley, seconded Larson, to discuss and take action on the storm water drainage system violation by Chris Matt and Matt Properties, LLC at 105 W. Madison along King Street. Chris Matt, his wife and Jana Olson were present. It was noted by Wenthe that Matt had requested to be placed on a council agenda, possibly last fall, in regard to the issue and he was, however Matt did not show up. Matt advised he was waiting to receive a written notice about being placed on the agenda and the date and time of the meeting, but he never did. Matt advised the council they built the house at 105 W. Madison Street in 2013. Matt said he spent $350,000 on the house at 105 W. Madison Street to make it look nice and he takes pride in the house. Matt advised they did not fill in the ditch, they put in a culvert with intakes and had worked with the Fayette Public Works Department during the process. Matt advised it was approved when he built the house that he could place a dual-wall pipe, embedded in rock with intakes to the pipe. Matt said he did not fill in the ditch to make the water go to the street and believes he spent money to make it better. Matt advised he will have to spend more money to tear it out and he will if the council directs him to do that, but he doesn’t believe it will fix the drainage issues. He had met last fall with Public Works and the Streets Committee about drainage issues. Olson advised the council has the responsibility to conduct inspections and tests to make sure there is compliance with Chapter 88 of the City Code and in this area of town all of the pipes are filled up at this point. Olson said the pipes on almost every side are filled up. Public Works Director Jerry Hildebrand advised when Matt put the culvert in, he was not aware of it, but afterwards, he met with Matt and the intake was too high. Hildebrand asked Matt to lower it and Matt did. After last year’s heavy rains, Hildebrand asked Matt to put another intake in and Matt did. McGrane had indicated there are other areas in town that Fayette citizens have complained about storm drainage issues that the council will need to address as well. After further discussion, moved Nefzger, seconded Wulfekuhle, to put the process on hold at this point until further investigation and studies are done and a recommendation is made by the Streets Committee with future action. Nefzger, Wulfekuhle, Tucker, Cowley ayes, and Larson nay, motion carried.
Moved Tucker, seconded Cowley, to discuss Ordinance 498, first reading. McGrane advised the city attorney recommends we stay consistent with the Iowa DNR regulations regarding hours of operations, which is from dawn to dusk, and to stay consistent with the Fayette County code in regard to the engine sizes. The council agreed to take out the “egress from the city limits” and to take out all the streets that are prohibited in Section 75.08 (3) A-E, except leave in section F: Any portion of HWY 150 including right of ways and ditches. Moved Wulfekuhle, seconded Larson, to approve the changes mentioned and approve the first reading and adopt Ordinance 498: Amending Fayette City Code Chapter 75 All-Terrain Vehicles and Snowmobiles. On roll call, all ayes, motion carried.
Moved Nefzger, seconded Wulfekuhle, to discuss the rental code. After discussion, moved Tucker, seconded Wulfekuhle, to redraft the rental code and take out the portions that require inspections for all properties and add the city would take complaints and the inspection process would start when a complaint is filed. All ayes, carried.
There being no further business, moved Nefzger, unanimous, to adjourn at 7:05pm.
