REGULAR COUNCIL MEETING
January 15, 2018
The City Council of the city of Fayette, Iowa, met Monday, January 15, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Pro-Tem Nefzger presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Tucker, seconded Wulfekuhle, to approve the consent agenda consisting of the regular meeting minutes of 1/2/18, the claims list of 1/3/18 – 1/15/18, and the December 2017 Financial Reports. Roll call, all ayes, motion carried.
Treasurer's Balance for Fund Accounts as of December 31, 2017: Total December Receipts: $152,989.21 (General $67,392.80; Streets $13,401.11; Employee Benefits $8,678.88; LOST $8,340.87; TIF $259.14; Bolger $1,116.95; Library Fund $4,767.63; Debt Services $4,234.03; Water $5,953.59; Sewer $29,036.71; Sewer Fund $9,575.50; Storm Water $232). Total December Disbursements: $142,165.17 (General $58,719.82; Employee Benefits $12,347.37; Library Fund $1,328.66; Water $10,815.04; Sewer $47,644.28; Sewer Fund $11,310). Treasurer’s Balance: $2,897,149.47.
Moved Larson, seconded Cowley, to approve the agenda as presented. All ayes to approve, carried.
Administrator/Clerk McGrane informed the council that the city started paying 8 employees by direct deposit as of the first pay period of 2018. All the 2017 tax forms have been completed and distributed/mailed. McGrane also provided the busy meeting schedule over the next few weeks as the city prepares the budget for FY2019.
Police Chief Pisanti advised the department is working on a case involving a cat shot with an arrow.
Moved Larson, seconded Cowley, to approve the Fayette Community Library Board Minutes from December 13, 2017 and the Library Director’s January 10, 2018 report. All ayes, carried.
Moved Cowley, seconded Larson, to discuss Diego Duran and Charles Miles water/utility bill from 520 Mechanic Street. Duran and Miles advised the council that they had a broken toilet that was running during the last quarter. City Administrator McGrane contacted Duran the beginning of December to advise them their bill was $3,873.24 and they must have a water leak. They were unaware that they would be charged for the water and sewer for the broken toilet. The manager of the dwelling was contacted and the water for the broken toilet was turned off. Tucker advised she had spoken with Duran and Miles and informed them about an Emergency Funding Grant through UIU they would be eligible for that could help them cover about $1,000 of the cost. They were also advised about Helping Services of NE Iowa that may be able to assist with some of the costs. Moved Tucker, seconded Wulfekuhle, to waive the late fees for the high water/utility bill for Diego Duran and Charles Miles at 520 Mechanic Street. All ayes, carried.
Moved Larson, seconded Cowley, to introduce Bryce Bentley with Ridihalgh, Fuelling, Snitker, Weber & Co. to discuss the Fiscal Year 2017 City Examination. Bentley gave a presentation and discussion of findings and recommendations of the FY2017 audit.
Moved Larson, seconded Tucker, to consider and approve contracts, code of conducts, policies, procurement standards, affirmative action plans and other paperwork for the CDBG Grant for the Downtown Project. McGrane explained he received an updated project cost estimate from WHKS Engineering, making the total cost estimate $3,404,470. He presented this number to Speer Financial to update their spreadsheets and breakdown of costs for the project. Speer Financial suggested the following recommendation if the council decided to move forward with the project: $350,000 – CDBG Grant, $336,000 in Water Revenue SRF, $466,000 in Sewer Revenue SRF, $590,000 – Bolger Fund. Then, the city would be able to get a General Obligation (GO) Bond for $1,665,000. For the city to pay back the GO Bond in 15 years, the taxes would need to increase to approximately $251.46 per property assessed at $100,000. The city would also have to increase water and sewer rates to be able to pay back the Water and Sewer Revenue SRF portion. The city would need to spend a minimum of $590,000 of the Bolger money to be able to get the city down to their debt capacity to be able to take out the GO Bond. McGrane explained the council could not decrease any of the storm water drainage expenses from the project or they would lose the CDBG Grant money, but they could decrease the cost by removing the water and sewer replacement. Public Works Director Jerry Hildebrand recommended the council focus on fixing other water and sewer issues around town that need attention before the downtown area. McGrane explained if the council wanted to accept the grant and continue with the project, the council needed to continue to move forward with the paperwork, contracts and studies or we risk the chance of not getting the project completed in time to receive the grant money. After discussion, moved Larson, seconded Wulfekuhle, to decline the CDBG Grant. All ayes, carried.
Moved Tucker, seconded Cowley, to discuss Resolution 2018-01. Moved Larson, seconded Tucker, to decline Resolution 2018-01: Adopting Policies Compliant to the 2017 CDBG Grant for Storm-water Improvements. All ayes, carried.
Moved Larson, seconded Cowley, to discuss Resolution 2018-02. This states all regular meetings of the council shall be called to order on the first and third Mondays of each month at 6:00PM. If a holiday falls on the same date as a regularly scheduled meeting, the council meeting will take place the following evening at the same time. Notice of any change of time convening a regular meeting shall be given to the news media in ample time for them to inform the public of the change. The time of starting a special or adjourned meeting shall be sent in the motion to adjourn, in the call by the Mayor, or in the request by the necessary number of council members. Moved Wulfekuhle, seconded Larson, to approve and adopt Resolution 2018-02: Changing the Time of Regular Meetings of the Council to 6PM. Roll call, all ayes, carried.
Moved Larson, seconded Cowley, to discuss Resolution 2018-03. This adds the following sentence to Section 3.2, Holidays, in the City of Fayette Personnel Policy: Part-time employees shall not be entitled to any holiday pay. Moved Cowley, seconded Larson, to approve and adopt Resolution 2018-03: Adding No Holiday Pay for Part Time Employees to the Personnel Policy. Roll call, all ayes, carried.
Moved Cowley, seconded Wulfekuhle, to discuss Resolution 2018-04. Moved Wulfekuhle, seconded Larson, to approve and adopt Resolution 2018-04: Reappointing and compensation schedule to Patrick B. Dillon of Dillon Law, PC, for City Attorney of Fayette, Iowa. Roll call, all ayes, carried.
There being no further business, moved Wulfekuhle, unanimous, to adjourn at 7:25pm.
REGULAR COUNCIL MEETING
January 2, 2018
The City Council of the city of Fayette, Iowa, met Tuesday, January 2, 2018 at 7:31pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Wulfekuhle, seconded Nefzger, to approve the consent agenda consisting of the regular meeting minutes of 12/18/17, the claims list of 12/19/17 – 1/2/18, and the approval of a liquor license for the Fayette Opera House, if approved from the State of Iowa Alcoholic Beverages Division. Roll call, all ayes, motion carried.
Moved Wulfekuhle, seconded Tucker, to approve the agenda as presented. All ayes to approve, carried.
Mayor Wenthe presented the council committees, boards and representatives. The council committee appointments are: Finance – Cowley (Chair), Nefzger, Larson; Personnel – Nefzger (Chair), Tucker, Wulfekuhle; Safety – Larson (Chair), Cowley, Wulfekuhle; Streets & Sidewalks – Wulfekuhle (Chair), Larson, Tucker; Police – Mayor Wenthe (Chair), Nefzger, Tucker; Mayor Pro-Tem – Nefzger.
Administrator/Clerk McGrane gave a brief update on the Flood of 2017 status.
Police Chief Pisanti gave a brief report to the council.
Moved Nefzger, seconded Cowley, to discuss a request from Wanda Sargent at 401 W. Water Street to make payments on her past-due water bill. Sargent was not present at the meeting, but had stopped at Fayette City Hall earlier today and paid half of the past due bill. Sargent advised she is working with Northeast Iowa Community Action (NEICA) to pay the other half. The representative that Sargent is working with at NEICA was not in the office today so McGrane could not reach out to verify any information. After a brief discussion, moved Nefzger, seconded Cowley, to give another 24 hours or until Thursday, January 4th morning before turning the water off for Sargent to pay the other half of the bill and to find out if Sargent is working with NEICA and a status of when the payment would be received by the city. All ayes, carried.
Moved Tucker, seconded Nefzger, to table discussion with representatives from RFSW on the FY17 City Examination.
Moved Larson, seconded Nefzger, to consider and approve hosting a City Finance 101 Workshop. After discussion, moved Tucker, seconded Nefzger, to host a City Finance 101 Workshop in Fayette on Monday, January 22nd, with back-up dates of January 30th or 31st at 6PM or 6:30PM, depending on the availability of the speaker. All ayes, carried.
Moved Larson, seconded Cowley, to consider changing the time of regular city council meetings. After discussion, moved Larson, seconded Wulfekuhle, to start the process of changing all regular city council meetings in the future to be held at 6PM and to change the next city council meeting on January 15th to 6PM. All ayes, carried.
Moved Larson, seconded Nefzger, to clarify Holiday Pay for Full Time and Part Time employees. After discussion, moved Tucker, seconded Cowley, to start the process of changing Section 3.2 Holidays in the Personnel Policy by adding “Part-time employees shall not be entitled to any holiday pay”. All ayes, carried.
Moved Larson, seconded Cowley, to discuss and consider the conditional offer from American Tower Corporation on the land they lease from the City of Fayette. After discussion, moved Larson, seconded Cowley, to take no action on the offers at this time. All ayes, carried.
Moved Tucker, seconded Larson, to discuss and consider accepting the CDBG grant money for the downtown project. After discussion, moved Nefzger, seconded Wulfekuhle, to accept the grant and continue to move forward with the project. Four voted aye, Larson nay, motion carried.
Moved Larson, seconded Cowley, to discuss and take action on the storm water drainage system violation by Chris Matt and Matt Properties, LLC at 105 W. Madison Street along King Street. After discussion, moved Larson, seconded Wulfekuhle, to have the city wait until spring to fix the ditch due to the frozen ground, but Matt will still be liable for the costs. All ayes, motion carried.
There being no further business, moved Nefzger, unanimous, to adjourn at 8:27pm.
REGULAR COUNCIL MEETING
December 18, 2017
The City Council of the city of Fayette, Iowa, met Monday, December 18, 2017 at 5:30pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Larson, Nefzger, Tucker and Wulfekuhle. Absent – Kragnes.
Moved Wulfekuhle, seconded Nefzger, to approve the consent agenda consisting of the regular meeting minutes of 12/4/17, the claims list of 12/5/17 – 12/18/17, and the November 2017 Financial Reports. Roll call, all ayes, motion carried.
Treasurer's Balance for Fund Accounts as of November 30, 2017: Total November Receipts: $125,747.92 (General $40,488.75; Streets $15,454.50; Employee Benefits $21,071.09; LOST $15,013.40; TIF $13,134.66; Bolger $112.88; Library Fund $1,493.48; Water $4,526.75; Sewer $4,734.91; Sewer Fund $9,575.50; Storm Water $142). Total November Disbursements: $89,869.65 (General $36,865.54; Employee Benefits $11,440.57, Bolger $46.25; Library Fund $669.16; Debt $4,010.56; Water $9,018.12; Sewer $27,819.45). Treasurer’s Balance: $2,886,325.43.
Moved Larson, seconded Tucker, to approve the agenda as presented. All ayes to approve, carried.
Mayor Wenthe informed the council he had included some information on the last Fayette Community email asking for volunteers for different work groups in reference to the Creative Placemaking recommendations. He has the first agendas ready for each work group and is hoping the first set of meetings will be held in January. Upon Mayor Wenthe’s request and the Fayette Fire Departments recommendation, moved Larson, seconded Wulfekuhle, to reappoint Jason Rohde as Fayette Fire Chief for 2018. All ayes, carried.
Administrator/Clerk McGrane would like the council to consider hosting a City Finance 101 training in Fayette for city of Fayette board members, department supervisors, crew chiefs, council members, etc. The Iowa League of Cities would put on the training, which will give the participants tools to understand government financial information to assist with purchases, budgeting, projects and safeguarding the assets of our community. The cost of the training is $500. The council recommended choosing some dates to host the training and place it on the next council agenda to discuss.
Police Chief Pisanti advised that there is nothing new to report.
Moved Tucker, seconded Nefzger, to approve the Fayette Community Library Board Minutes from November 8, 2017. All ayes, carried.
Moved Wulfekuhle, seconded Larson, to have Maggie Burger with Speer Financial, Inc., the city’s Financial Advisor, give a presentation on Fayette’s finances. Maggie explained that the State Revolving Fund (SRF) now requires the use of a Financial Advisor. The SRF is acting as an underwriter, meaning they are the ones buying bonds, and they can no longer provide financial advice. Instead, we must depend on someone else such as a Financial Advisor. Since the SRF is forcing the use of a Financial Advisor, they will pay the Financial Advisor fee, up to $4,000. As of July 1, 2018, Fayette’s actual value for debt limit calculation is $46,641,962 (total assessed value, no rollback is figured into this). The state code says cities can borrow up to 5% of this amount, which means Fayette’s legal debt limit for FY18 is $2,332,098. As of this month, the city does not have any General Obligation debt outstanding. The city currently has revenue debts (which do not count against the debt capacity), which would include water, sewer and storm water. The city does have outstanding rebate agreements, which would be TIF rebate agreements. This amount does count against the debt capacity, which is $198,354. That leaves the remaining legal debt margin of $2,133,744. Speer Financial recommends cities to never borrow more than 80% of what the total debt capacity is. That leaves 20% available for emergencies, which is $466,420, leaving a legal debt margin of $1,667,324. Maggie put together an analysis of Fayette’s water and sewer utility systems. The council has a 2% rate increase each year for water and sewer which is good as Maggie recommends assuming a 2% increase in expenses each year as prices for everything goes up. The water utility fund system is currently not bringing in enough money to cover all the expenses and the water tower loan, so we are drawing down on cash balances. Since the water tower loan will be paid off this fiscal year, the water system fund will start getting caught back up. Overall, the sewer system fund seems to be keeping up, but the water system fund is not, but will hopefully start next fiscal year. If we have any future water projects within the next ten years or so, our water rates will probably not be enough to cover the costs of a revenue loan. Maggie also provided some financial examples for a few different projects, including the Downtown/Main St. project and the Water St. project. The examples included some estimates on how much the tax rates would need to increase to cover the project.
There being no further business, moved Nefzger, unanimous, to adjourn at 6:23pm.
REGULAR COUNCIL MEETING
December 4, 2017
The City Council of the city of Fayette, Iowa, met Monday, December 4, 2017 at 7:33pm in the ICN Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Larson, Kragnes, Nefzger, Tucker and Wulfekuhle.
Prior to this meeting, at 6:30PM, the mayor and council held a work session to discuss rezoning the property at 503 W. Water Street from residential to commercial, B-2 Restricted Business District.
Moved Kragnes, seconded Larson, to approve the consent agenda consisting of the regular meeting minutes of 11/20/17, the claims list of 11/21/17 – 12/4/17, and the October 2017 Financial Reports. Roll call, all ayes, motion carried.
Treasurer's Balance for Fund Accounts as of October 31, 2017: Total October Receipts: $325,331.44 (General $160,029.20; Streets $11,500.99; LOST $8,117.82; TIF $15,324.55; Bolger $66.61; Library Fund $349.36; Water $62,669.70; Sewer $56,223.04; Sewer Fund $9,575.50; Storm Water $1,474.67). Total October Disbursements: $132,391.14 (General $92,079.38; Bolger $2,500; Library Fund $430.99; Water $15,135.84; Sewer $21,674.93; Sewer Lining $570). Treasurer’s Balance: $2,850,497.16.
Moved Kragnes, seconded Wulfekuhle, to approve the agenda as presented. All ayes to approve, carried.
Administrator/Clerk McGrane reported that he attended a Budget Workshop in Independence on Nov. 28th to prepare for the up-coming budget. He also met with Library Director, Annette Butikofer, to work through Library finances and reports.
Police Chief Pisanti advised that a recent burglary occurred in town but it was an isolated incident.
Moved Kragnes, seconded Nefzger, to discuss the Fayette Personnel Committee minutes. All ayes. Moved Kragnes, seconded Wulfekuhle, to approve and adopt the Fayette Personnel Committee minutes from November 6, 2017. All ayes, carried.
Moved Wulfekuhle, seconded Larson, to discuss the Fayette Planning & Zoning Commission minutes. All ayes. Moved Kragnes, seconded Wulfekuhle, to approve and adopt the Fayette Planning & Zoning Commission minutes from November 9, 2017. All ayes, carried.
Moved Kragnes, seconded Nefzger, to discuss rezoning 503 W. Water Street from residential to commercial, B-2 Restricted Business District. All ayes. After discussion, no motion was made to rezone.
Moved Kragnes, seconded Larson, to consider and approve hiring a City Maintenance Worker. All ayes. Nefzger advised the search committee met, conducted interviews and unanimously agreed to offer Tyler Spece, from Fayette, the position. Tyler is experienced with heavy equipment, maintenance of equipment, welding and is close to getting his CDL. Nefzger advised it is the search committee’s recommendation to offer the City Maintenance Worker position to Tyler Spece at a wage of $38,350/year (wage scale #8, $18.4375/hour). Moved Kragnes, seconded Larson, to hire Tyler Spece as the City Maintenance Worker. All ayes, motion carried. Moved Kragnes, seconded Tucker, to amend the last motion and hire Tyler Spece as the City Maintenance Worker at $38,350/year ($18.4375/hour). All ayes, motion carried.
Moved Kragnes, seconded Tucker, to introduce Resolution 2017-18. This makes the following changes to the job description for the City Maintenance Worker: 1) the worker reports to the Public Works Director or Designee; 2) takes out “road grader” from the Equipment Used to Perform Job section; c) adds the following to the Minimum Experience/Training required: Air Break Endorsement within thirty (30) days of hiring [for the CDL], Grade 1 Water Distribution, Grade 1 Water Treatment and Grade 1 Wastewater Treatment within eighteen (18) months of hiring. Moved Kragnes, seconded Wulfekuhle, to approve and adopt Resolution 2017-18: Revising and updating the job description for the City Maintenance Worker. Roll call, all ayes, motion carried.
Moved Kragnes, seconded Wulfekuhle, to introduce Resolution 2017-19. This addresses changes to the City Personnel Policy, Section 3.9 Reimbursable Expenses. The change takes out “the allowance for lodging and all meals shall not exceed $115.00 per day” and replacing it with “the allowance for lodging shall not exceed $115.00 per day, unless previous approval from a Supervisor or Mayor. Actual cost of meals not to exceed $8.00 morning, $15.00 lunch, $25.00 evening, or $48.00 per day, (alcohol excluded) except meals when part of the registration package. Miscellaneous gratuities up to 15% on meals only will also be reimbursed.” Moved Kragnes, seconded Tucker, to approve and adopt Resolution 2017-19: amending Resolution 2017-14, City Personnel Policy, by changing part of Section 3.9 Reimbursable Expenses. Roll call, all ayes, carried.
Moved Larson, seconded Kragnes, to discuss and take action on the Storm Water Drainage System violation by Chris Matt and Matt Properties, LLC at 105 W. Madison Street. McGrane advised Matt has not returned the ditch as the Council requested. McGrane spoke with an attorney and had a Notice of Violation drawn up. The Council needs to determine the penalty if the violation continues and have the notice served to Chris Matt. Moved Larson, seconded Kragnes, to serve the Notice of Violation to Chris Matt stating if the ditch is not returned to its previous condition after ten (10) days of service, the City will take the necessary action to cure the violation; assess the expense, loss, and damage against Matt and his real estate; and assess a civil penalty in the amount of $500.00 and $750.00 for each day that the violation continues. All ayes, motion carried.
There being no further business, moved Nefzger, unanimous, to adjourn at 8:08pm.
REGULAR COUNCIL MEETING
November 20, 2017
The City Council of the city of Fayette, Iowa, met Monday, November 20, 2017 at 7:30pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Larson, Kragnes, Nefzger, Tucker and Wulfekuhle.
Moved Tucker, seconded Wulfekuhle, to approve the consent agenda consisting of the regular meeting minutes of 11/6/17, the claims list of 11/7/17 – 11/20/17, and the Annual Financial Report for FY17. It also included the Abstract of Votes for the City Election on November 7, 2017, certified by the Fayette Co. Supervisors, with the following abstract of votes: Mayor – Andrew Wenthe 154, Wade Whitcher 9, scattering 9. City Council – Matt Cowley 170, Nancy Wulfekuhle 141, Amy Tucker 135, Curtis Larson 112, Patricia Nefzger 107, Tiffany Kragnes 105, Tiffany Stouffer 90, scattering 4. Total number of voters in this election was 203, which is 25.41% of the 799 registered voters in the City of Fayette. All terms are for two years and take effect January 1, 2018. The election cost for the City of Fayette was a total of $645.22. Roll call, all ayes, motion carried.
Moved Nefzger, seconded Kragnes, to approve the agenda as presented. All ayes to approve, carried.
Upon Mayor Wenthe’s request and the Fayette Fire Departments recommendation, moved Tucker, seconded Larson, to appoint Kole Alber and Aaron Swearingen, both from Randalia, to the Fayette Fire Department. All ayes, carried.
Upon Mayor Wenthe’s request, moved Larson, seconded Wulfekuhle, to reappoint Steve Post to the Fayette Board of Adjustment. All ayes, carried.
Mayor Wenthe advised Kris McGrane and him met with Alex Soderquist with Hawkeye Telephone Company to get an update on the fiber optics they ran through Fayette. The fiber has been run through town and they will be providing the city with a proposal in the future. The proposal will give the city the option to lock in on a fixed rate for internet services for City Hall, Police and Ambulance. We can discuss other options, such as running fiber to the Fire Department, in the future as well. One benefit of having fiber ran through town is the opportunity for an internet or phone provider to offer services to businesses and residents.
Administrator/Clerk McGrane reported that he has been busy learning how to complete the Annual Urban Renewal Report and the Annual Financial Report. He has also attended a Personnel meeting, Planning and Zoning meeting and the two Creative Placemaking Action Plan Presentations. Fayette City Hall will be closed on Thursday and Friday, November 23rd and 24th. The next city council meeting will be in the ICN Room at the Fayette Community Library on Monday, December 4th at 7:30PM. There will be a council work session prior to the meeting at 6:30PM, also in the ICN Room, to discuss the rezoning request of 503 W. Water Street.
Police Chief Pisanti advised he attended a training last week.
Moved Kragnes, seconded Nefzger, to adopt the Fayette Community Library Report from November 8, 2017. All ayes, carried.
Moved Kragnes, seconded Wulfekuhle, to discuss the status and take action of the storm water drainage at Madison and King Streets. All ayes. McGrane updated the council that the drainage ditch along the west side of the property located at 105 W. Madison St. has not been dug out yet. A letter was sent to Chris and Kelly Matt/Matt Properties, LLC stating the ditch needed to be dug out by November 15th. McGrane and Pisanti will be reaching out to the attorney to confirm the city is taking the proper steps in enforcing the City Code. Kragnes also requested asking the attorney if the city can take action by digging out the ditch and billing Matt’s, to hopefully prevent any storm water drainage issues in the Spring.
Moved Kragnes, seconded Larson, to discuss the gravel path on the south side of 400-500 Wadena Road. All ayes. Larson had heard there may have been some lack of communication between Bret Lau and Upper Iowa University (UIU) regarding the gravel path that UIU put in to assist students in getting to the 500 Wadena Road facility. After a brief discussion, the council requested Chief Pisanti make contact with both parties to communicate and find out if there are any issues.
Moved Tucker, seconded Wulfekuhle, to discuss the Creative Placemaking Action Plan. All ayes. During discussion, Kragnes and Tucker advised they would be interested in communicating and working with the Opera House Board while Wulfekuhle and Larson would assist with the Housing aspect of the plan. The council will continue to have discussions and updates on this topic.
Moved Kragnes, seconded Wulfekuhle, to discuss the Annual Urban Renewal Report for FY 2017. All ayes. McGrane advised the report shows the TIF rebate agreements the city has and the outstanding amounts owed. Moved Kragnes, seconded Wulfekuhle, to approve the adoption of the Annual Urban Renewal Report for FY 2017. All ayes, carried.
There being no further business, moved Nefzger, unanimous, to adjourn at 8:21pm.
REGULAR COUNCIL MEETING
November 6, 2017
The City Council of the city of Fayette, Iowa, met Monday, November 6, 2017 at 7:30pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Larson, Kragnes, Nefzger, Tucker and Wulfekuhle.
Moved Kragnes, seconded Wulfekuhle, to approve the consent agenda consisting of the regular meeting minutes of 10/16/17, the claims list of 10/17/17 – 11/6/17, and the September 2017 Treasurer’s/Clerk’s Report. Roll call, all ayes, motion carried.
Treasurer's Balance for Fund Accounts as of September 30, 2017: Checking $1,307,887.74; Savings $242,957.08; Investments $1,128,876.14; Library Memorial $9,982.57. Total September Receipts: $122,191.68. Total September Disbursements: $126,460.38. Bank Balance: $2,689,703.53.
Moved Kragnes, seconded Nefzger, to approve the agenda as presented. All ayes to approve, carried.
Mayor Wenthe advised he emailed out the Fayette Housing Report to the council members to look over. The report will be highlighted when Zach Mannheimer will give a presentation at UIU at 3:30pm and another presentation possibly at the Opera House at 6:30pm on Tuesday, Nov. 14. More details will be announced.
Upon Mayor Wenthe’s request, moved Kragnes, seconded Larson, to reappoint Amy Tucker, Becki Wissmiller, Linda Tenney and Wade Whitcher to the Recreation Board. All ayes, carried. Wenthe advised the council needs to appoint one more member to the Recreation Board. If anyone has any recommendations, contact Wenthe.
Upon Mayor Wenthe’s request, moved Kragnes, seconded Wulfekuhle, to reappoint Melle Starsen and Tim Wulfekuhle to the Planning and Zoning Commission. All ayes, carried.
Upon Mayor Wenthe’s request, moved Tucker, seconded Larson, to reappoint Pat Whelan to the Fayette County Waste Management. All ayes, carried.
Upon Mayor Wenthe’s request, moved Kragnes, seconded Wulfekuhle, to hold the December 18, 2017 regular council meeting at 5:30pm instead of 7:30pm. All ayes, carried.
Administrator/Clerk McGrane reported that he attended a training for Data Tech (the new accounting software) in Waverly. The city is currently accepting applications until Nov. 15 for a City Maintenance Worker to replace Rick Briggs. The Fayette Ambulance Service was awarded the Volunteer EMS Service of 2017 and some members will be accepting the award on Nov. 11 in Des Moines. A planning and zoning meeting is scheduled for Nov. 9 to discuss rezoning for a Dollar General Store. The final day for leaf pick-up will be Monday, Nov 13 and the last day the Fayette Yard Waste Site will be open for this year is Wednesday, Nov 15.
Police Chief Pisanti advised Halloween night went smooth. The winter parking ordinance is in effect right now. The police are trying to educate people about the ordinance for the first couple weeks by placing red stickers on the cars that are in violation. The police will be doing extra patrols for the election tomorrow.
Moved Wulfekuhle, seconded Kragnes, to approve the Fayette Community Library Board Minutes from October 11, 2017. All ayes, carried.
Moved Kragnes, seconded Wulfekuhle, to discuss Bernie Scroggins request to make payments on his water bill. All Ayes. Scroggins explained his last water bill (September 2017) was $656.29 and he’s unaware what caused it. Scroggins has already made a $200 payment. After discussion, moved Nefzger, seconded Kragnes, to let Scroggins make monthly payments of $42 for the next 12 months to pay off the remainder of his September 2017 bill and waive any late fees for the next 12 months. Scroggins will be responsible for paying any future bills in full before the due date. All ayes, motion carried.
Moved Larson, seconded Kragnes, to discuss new building incentives. All Ayes. The council discussed looking over and updating the current building incentive programs. Council members Kragnes and Wulfekuhle will research some options as well as incentives for home buyers and housing rehab. They will come back to the council in December with ideas and recommendations.
Moved Kragnes, seconded Wulfekuhle, to approve contract change order #1 from Bacon Concrete LLC for work completed on the Cardinal Park Flood Repairs project. The change order decreases the price of lime by $674.08 and increases the price of red ball diamond aggregate by $896.40. All ayes, motion carried.
Moved Kragnes, seconded Wulfekuhle, to approve partial pay estimate of $39,046.25 from Bacon Concrete LLC for work completed on the Cardinal Park Flood Repairs project.
Moved Kragnes, seconded Wulfekuhle, to discuss digging out the ditch along Mechanic Street at 105 W. Madison St. with Chris Matt. Mayor Wenthe informed the council that a letter was sent to Chris Matt about digging the ditch out by Nov. 15. Wenthe had spoken to Matt who requested to be placed on this council agenda to discuss it with the council, but Matt was not in attendance.
There being no further business, moved Nefzger, unanimous, to adjourn at 8:16pm.
REGULAR COUNCIL MEETING
October 16, 2017
The City Council of the city of Fayette, Iowa, met Monday, October 16, 2017 at 7:30pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Larson, Kragnes, Nefzger, Tucker and Wulfekuhle.
Moved Kragnes, seconded Nefzger, to approve the consent agenda consisting of the regular meeting minutes of 10/2/17, the claims list of 10/3/17 – 10/16/17, the renewal of a liquor license, outdoor service and Sunday sales to Down Town Lounge and the renewal of a native wine permit and Sunday sales for Pavo Blue/Upper Iowa University. Roll call, all ayes, motion carried.
Moved Kragnes, seconded Wulfekuhle, to approve the agenda as presented. All ayes to approve, motion carried.
Upon Mayor Wenthe’s request and the Fayette Fire Departments recommendation, moved Kragnes, seconded Nefzger, to appoint Jason Niles and Keegan Clark, both from Fayette, to the Fayette Fire Department. All ayes, carried.
Administrator/Clerk McGrane reported to the council that Public Works Director Jerry Hildebrand and McGrane met with Jerald Ballanger (Ia Dept of Homeland Security & Emergency Management) on Oct. 11th to discuss and update the flood damage progress. McGrane attended an “On-The-Road” Budgeting, Examinations and Accounting for Municipalities training at UIU on Oct.12th. Bacon Concrete has started working on repairing Cardinal Park Sports Complex flood damages. McGrane advised there was some minor damage to the bridge on South Main Street from the flood that was recently discovered. It has been pointed out to Ballanger and Hildebrand is working on getting estimates. McGrane advised the council of a few up-coming city notices including: Leaf pick-up will begin on Monday, Oct. 23rd and will take place on Monday’s (weather permitting) [Citizens may place their leaves on the City parkway or right-of-way near the street], Fall Clean-Up Day will be Thursday, Oct. 19th, and the city will be flushing hydrants on Tuesday, Oct. 24th (weather permitting) beginning at 7AM. McGrane also presented the compliance review results from the recent IPERS audit to the council.
Police Chief Pisanti advised the department has been working on quite a few cases and the new police vehicle should be here this week.
Moved Tucker, seconded Kragnes, to approve the Fayette Community Library Board Minutes from September 13, 2017. All ayes, carried.
Moved Kragnes, seconded Larson, to discuss and receive an update from Sam Whitehead, the Fayette County Economic Director. All Ayes. Whitehead advised: He has been scheduling meetings with entrepreneurs interested in starting a new business with consultants to discuss, free of charge, business plans and ideas and Whitehead has helped at least two clients out of Fayette; He has been working with Robert Wolf who met with Mayor Wenthe and Admin. McGrane to discuss regionalism and connecting communities across NE Iowa and discussed a community project proposal that was discussed that the city may partake in the future; He met with Wenthe, McGrane and Folsom Developments about redeveloping our housing strategies; He has been helping with working on a workforce road map project that is a study of our labor-ship and how to attract more people to our area; He is waiting to hear back from a Federal EEA grant; He was on the planning committee for the STEM Festival in Oelwein last week and he made sure that North Fayette Valley was included; He reminded the council that there are revolving loan funds available for GAP financing for people looking to start a business and are falling a little short on financing: He heard there may be a need for an area investment network and if there are any local investors to contact Whitehead.
Moved Kragnes, seconded Nefzger, to receive an update from Amy Tucker about the Fayette Hazard Mitigation Plan. Tucker shared a few updates to the plan including addressing storm water/flooding drainage. Tucker also shared the Turkey River Watershed Flood Reduction Plan. If anyone has suggestions they should contact Tucker.
Moved Kragnes, seconded Wulfekuhle, to discuss appointing Housing Committee members for the CDBG Owner Occupied grant. McGrane can notify the community through emails if anyone is interested in serving on a Housing Committee to contact Fayette City Hall.
Moved Larson, seconded Wulfekuhle, to discuss Ordinance 497 – Amending Fayette city code section 69.08 parking regulations: No parking zones by adding sub section 13. No parking on east side of Mechanic Street from West Madison Street to West Jay Street, third and final reading. Moved Wulfekuhle, seconded Larson, to approve the third and final reading and adopt Ordinance 497. On roll call, Larson, Tucker and Wulfekuhle ayes, Kragnes and Nefzger nay, motion carried.
Moved Kragnes, seconded Larson, to introduce Resolution 2017-16. Moved Kragnes, seconded Nefzger, to approve and adopt Resolution 2017-16: City Street Financial Report for FY 2017. Roll call, all ayes, carried.
Moved Kragnes, seconded Larson, to introduce Resolution 2017-17. Moved Wulfekuhle, seconded Kragnes, to approve and adopt Resolution 2017-17: Authorizing submission of a CDBG Application to the Iowa Economic Development Authority and the Expenditure of Funds for a CDBG General Application for Owner Occupied Housing Rehabilitation Program. Roll call, all ayes, carried.
There being no further business, moved Nefzger, unanimous, to adjourn at 8:14pm.
REGULAR COUNCIL MEETING
October 2, 2017
The City Council of the city of Fayette, Iowa, met Monday, October 2, 2017 at 7:30pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Kragnes, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Kragnes, seconded Nefzger, to approve the consent agenda consisting of the regular meeting minutes of 9/18/17, claims list of 9/18/17 – 10/2/17, the August 2017 Treasurer’s/Clerk’s Report, and the renewal of a beer permit for Gavins IGA. Roll call, all ayes, motion carried.
Treasurer's Balance for Fund Accounts as of August 31, 2017: Checking $1,294,892.53; Savings $242,887.21; Investments $1,128,876.14; Library Memorial $8,924.62. Total August Receipts: $65,922.92. Total August Disbursements: $102,146.81. Bank Balance: $2,675,580.50.
Moved Wulfekuhle, seconded Tucker, to approve the agenda as presented. All ayes to approve, motion carried.
Administrator/Clerk McGrane reported to the council that he met with Danielle Huffine with IPERS for an audit on Sept. 21st. Fayette Library Director Linda Adams, Assistant Library Director Annette Butikofer and McGrane attended the Fayette County Supervisors meeting on Sept. 22nd to discuss future funding of the libraries throughout the county. Jeremy Lockard and Bryce Bentley with Ridihalgh Fuelling Snitker Weber & Co. were at city hall Sept. 26th – 28th conducting the on-site portion of the city exam. McGrane advised he is still working with the insurance company for the Pre-Treatment Plant in reference to the flooding. McGrane informed the council that there is a good chance that Bacon Concrete would start working on Cardinal Park this week.
Moved Kragnes, seconded Larson, to discuss the Fayette Community Library 2017 Iowa Public Library General Information Survey. Wenthe highlighted a few items in the report.
Moved Kragnes, seconded Larson, to discuss Ordinance 497 – Amending Fayette city code section 69.08 parking regulations: No parking zones by adding sub section 13. No parking on east side of Mechanic Street from West Madison Street to East Jay Street, second reading. Moved Larson, seconded Wulfekuhle, to waive the third reading of Ordinance 497. Larson, Tucker and Wulfekuhle aye, Kragnes and Nefzger nay, motion carried (on 10/6/2017 discovered the motion failed because it must pass with a three-fourths vote). Moved Larson, seconded Tucker, to approve the second reading and adopt Ordinance 497. On roll call, Larson, Tucker and Wulfekuhle ayes, Kragnes and Nefzger nay, motion carried.
Moved Kragnes, seconded Larson, to introduce Resolution 2017-15. Moved Tucker, seconded Kragnes, to approve and adopt Resolution 2017-15: A resolution awarding the Cardinal Park Flooding Project to Bacon Concrete LLC out of Postville, Iowa, in the amount of $41,629. Roll call, all ayes, carried.
Mayor Wenthe advised the council that Upper Iowa University had withdrawn their request to seek approval of closing the 200 block of S. Main St. between State St. and Clark St. from 4PM to 11:30PM on Saturday, Oct. 28th, for a post-game bash for UIU’s Homecoming celebration due to not being able to get all community partners on board.
Moved Nefzger, seconded Kragnes, to discuss approving a CDBG Housing Rehabilitation grant. Lori Brockway with Upper Explorerland Regional Planning Commission discussed details about the grant with the council. Brockway informed the council that there is no longer a city match. If the city is awarded the grant, then homeowners in Fayette that meet low to moderate income requirements may apply for a forgivable loan for housing projects such as electrical, roof, windows, lead hazard reduction, plumbing, heating, etc. The cost to the city would be $1,500 for Upper Explorerland to prepare, help manage and apply for the grant. Moved Kragnes, seconded Wulfekuhle, to approve and adopt the grant writing agreement and approve the expenditure of $1,500 for the grant. All ayes, motion carried.
Moved Kragnes, seconded Larson, to discuss replacing the automatic alarm dialer at the pre-treatment plant. McGrane explained that the current automatic dialer is malfunctioning. Moved Kragnes, seconded Wulfekuhle, to approve the purchase of a new alarm dialer for the wastewater treatment plant from Automatic Systems Co. in the amount of $2,275 plus any taxes, fees and permits that are necessary. All ayes, motion carried.
Moved Nefzger, seconded Kragnes, to discuss monthly transfers from the Sewer fund to the Sewer SRF Sinking fund. McGrane explained this was suggested from the auditors as an easy way to meet the SRF Sewer Revenue Bond contract requirement of maintaining 110% of the annual debt service (or payment). McGrane recommended transferring $9,575.50 each month, starting with July 2017, as that amount is 110% of $104,460 (which is the city’s largest annual payment in fiscal year 2029) divided by 12 months. The annual payments fluctuate slightly each year, by using the largest payment amount, the city will not have to change the monthly transfer amount each year. The city will make the annual payments out of the Sewer SRF Sinking fund. Moved Nefzger, seconded Kragnes, to approve monthly transfers of $9,575.50 from the Sewer fund to the Sewer SRF Sinking fund starting from July 2017 and lasting until the Sewer Revenue Bond is paid off. All ayes, motion carried.
Moved Larson, seconded Nefzger, to have Amy Tucker provide an update from the Fayette Hazard Mitigation meetings. Tucker advised she has been attending some of the Fayette County Hazard Mitigation meetings and briefly explained what has been discussed at the meetings. Tucker advised she was hoping to have an updated document to share with the council, but she hasn’t received it yet and will provide an update at the next council meeting.
At 8:02pm, moved Tucker, seconded Kragnes, to go into closed session per Iowa Code Section 21.5(1)(j) to discuss the purchase or sale of real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property. Roll call, all ayes, motion carried.
At 8:13pm, moved Kragnes, seconded Nefzger, to get out of closed session. Roll call, all ayes, carried.
There being no further business, moved Nefzger, unanimous, to adjourn at 8:13pm.
REGULAR COUNCIL MEETING
September 18, 2017
The City Council of the city of Fayette, Iowa, met Monday, September 18, 2017 at 7:30pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Larson, Nefzger, Tucker and Wulfekuhle. Absent – Kragnes.
Moved Nefzger, seconded Wulfekuhle, to approve the consent agenda consisting of the regular meeting minutes of 9/5/17 and the claims list of 9/6/17 – 9/18/17. Roll call, all ayes, motion carried.
Moved Tucker, seconded Nefzger, to approve the amended agenda, moving item 8G to 8I, adding 8G – consideration and awarding the Cardinal Park Flood Repairs to Bacon Concrete LLC out of Postville, Iowa and adding 8H – consideration and discussion to apply for a CDBG Housing Rehabilitation grant. All ayes to approve, motion carried.
Upon Mayor Wenthe’s request and the Fayette Ambulance Services recommendation, moved Nefzger, seconded Wulfekuhle, to appoint Austin Steil and Caitlin Himes to the Fayette Ambulance Service. Steil is currently an EMT and Himes will be a driver, but is considering going through EMT school. Both passed background checks. All ayes, carried. Wenthe also wanted to thank the Fayette Recreation Board for hosting another successful Music in the Park last night.
Administrator/Clerk McGrane reported to the council that City Hall will be busy the next few weeks getting water bills prepared and mailed, gathering and uploading information to the FEMA website to get financial assistance from the July flood, preparing and submitting the annual street report and preparing for an IPERS audit and the city exam later this week and the following week. McGrane attended the Housing Study Focus Group along with a few other Housing Study meetings on 9/5 and 9/6, met with Jerald Ballanger (Ia Dept of Homeland Security & Emergency Management) for a Scoping Meeting for FEMA funds on 9/13 and 9/14 and met with area City Administrators on 9/14. McGrane and Public Works Director Jerry Hildebrand are still working with the insurance company for the Pre-Treatment Plant damage due to the flood. A retirement reception is planned for Library Director Linda Adams on 9/27 from 5PM-7PM at the Fayette Community Library. The Friends of the Library will have refreshments available.
Police Chief Pisanti wanted to thank everyone for their participation with Watermelon Days. There were no reported incidents or crimes during the event.
Moved Tucker, seconded Larson, to approve the Fayette Community Library Board Minutes from August 9, 2017. All ayes, carried.
Moved Larson, seconded Wulfekuhle, to discuss Ordinance 497 – Amending Fayette city code section 69.08 parking regulations: No parking zones by adding sub section 13. No parking on east side of Mechanic Street from West Madison Street to East Jay Street, first reading. Moved Larson, seconded Wulfekuhle, to approve the first reading of Ordinance 497. On roll call, Larson, Wulfekuhle and Tucker ayes, Nefzger nay, carried.
Moved Wulfekuhle, seconded Larson, to consider vacating the alley in between the 700 and 800 blocks of S. Main Street and Washington Street. City Attorney, Pat Dillon, advised some of the pros and cons of vacating the property. Dillon mentioned it is hard to get property back once it is vacated, most of the time cities don’t give up property unless there is a specific reason, if the property is a burden or causing problems for the city or the town is not planning on growing in that direction those are reasons to vacate the property. If the city does vacate the property, it is recommended that the city maintains an easement for future utilities if something changes and the city needs to get access to that area. After further discussion, the council took no action.
Moved Wulfekuhle, seconded Larson, to consider and approve Dave Buchholz placing a portable building at 233 S. Main Street. Buchholz was present to inform the council of his plan to place a red, 10x16 portable building on the south side of the current station. The 16 foot side would face S. Main Street and the building would be to store inventory for Buchholz’s business. Moved Nefzger to refer this to the Board of Adjustments. After further discussion, Nefzger withdrew her motion. Moved Nefzger, seconded Wulfekuhle, to have the City Attorney review the city code to find out if a variance is required. All ayes, carried.
Moved Larson, seconded Wulfekuhle, to consider and approve Jeff Scott replacing sidewalk and adding a curb at 246 S. Main Street. Wenthe advised the plans have changed since the council packet was put together and McGrane passed out an updated diagram. Scott no longer wants to put a curb at 246 S. Main Street, just leave it as it is because it will be an entrance and exit to a parking area. Scott would like to change the last parking space in the 200 block of S. Main Street, on the west side in front of Scott’s Pharmacy to a handicap parking spot. Moved Tucker, seconded Larson, to accept Scott’s second plan and place a handicap parking space in the suggested space. All ayes, carried.
Moved Larson, seconded Nefzger, to consider and approve the purchase of a mower as budgeted to replace the old mower. Public Works Director Hildebrand advised this mower is used for the lagoons, the sports complex, the Frisbee golf area and the welcome to Fayette’s signs. Hildebrand received a bid from Baumler Implement (West Union) for $2700 and P&K Midwest, Inc. (Sumner) for $2890. Moved Larson, seconded Nefzger, to approve the purchase of a new mower. All ayes, carried.
Moved Larson, seconded Wulfekuhle, to consider and approve replacing the chlorinator. Hildebrand advised the current chlorinator is about 25 years old and has been acting up. Hildebrand received a quote from J&R Supply, Inc. (East Dubuque, IL) for $1770. After discussion, moved Larson, seconded Nefzger to purchase a new chlorinator. All ayes, carried.
Moved Nefzger, seconded Wulfekuhle, to discuss Resolution 2017-14: Amending the city personnel policy, section 2.19a Residency requirements. Nefzger recommended updating the residency requirements by expanding the requirements to police officers. City Attorney Pat Dillon advised the trend is going away from requiring employees to live in town unless there is a compelling need. Dillon recommended to the council if they decide to adopt a residency restriction policy, it should be very broad due to the trend of the economy. A smaller residency restriction makes it harder to recruit future employees and the council cannot look at this as an economic development engine, it has to be rationally connected to their performance. Dillon also stated that some employees, including the Police Chief, have contracts with the city. The residency requirement in the personnel policy would be for employees that do not have a performance contract or that have a contract but it doesn’t mention any residency requirements within the contract. After discussion, moved Tucker, seconded Nefzger, to approve Resolution 2017-14, which would give the police chief, public works director and assistant public works director up to two years from time of employment or appointment to reside within the City of Fayette or within one mile of the Fayette city limits. Police officers, other than the police chief, must reside within a 20-air mile radius of the Fayette city limits within two years of employment or appointment. It also clarifies the principal place of residence as that place where an employee actually lives and which the employee declares as the employee’s home with the intent to remain there indefinitely. On roll call, Tucker, Nefzger and Wulfekuhle aye, Larson nay, carried.
Moved Tucker, seconded Nefzger, to discuss changing the ATV and UTV city code. Adam Hildebrand had presented the council with a few suggestions to the city code. Currently snowmobiles, ATV’s and UTV’s are all grouped together in the same code section and Hildebrand suggested separating them. He would also like the council to consider letting people drive ATV’s and UTV’s on city roads within the daylight hours. After discussion, moved Nefzger, seconded Larson, to research and look at the entire section of this code to update it, including fines and fees. All ayes, carried.
Moved Tucker, seconded Wulfekuhle, to consider and award the Cardinal Park Flood Repairs to Bacon Concrete, LLC, out of Postville, Iowa. McGrane explained to the council that Fehr Graham was hired to assist with repairing Cardinal Park due to the extensive amount of damage. Fehr Graham was the engineer when the park was built and had all the information. Due to FEMA regulations, the city needed at least three different bids for the project in order to be able to get financial help from FEMA. Fehr Graham put together an estimate of $41,990 and sent it out for bids. Earlier today we held the bid opening and the bids received were: Bacon Concrete LLC, Postville - $41,629; Leslie Lauer & Sons, Inc., West Union - $43,566.71; and Super Landscapes, West Union - $75,757. Fehr Graham recommends the council award the bid to the lowest bidder, Bacon Concrete. Public Works Director Hildebrand advised Bacon Concrete worked on the cement flood wall in town and did a good job. After discussion, moved Tucker, seconded Nefzger, to award the construction contract for the Cardinal Park project to Bacon Concrete LLC out of Postville, Iowa, per their proposal. All ayes, carried.
Moved Wulfekuhle, seconded Larson, to discuss applying for a CDBG Housing Rehabilitation grant. McGrane explained the city was awarded a CDBG Housing Rehab grant years ago to help Fayette residents who are below 80% low and moderate income (LMI) make housing repairs such as repairing or replacing roofs, doors, windows, electrical, etc. In the past, the city had to have a match to the funds, but that has since went away. The grant could help about 6 homeowners in Fayette. The cost to the city would be $1500 for Upper Explorerland to write the grant, submit and help manage the program. If the council is interested, the next step would be to invite Lori Brockway with Upper Explorerland to a future council meeting to help answer any questions. Moved Wulfekuhle, seconded Larson, to invite Brockway to a future council meeting to get more details. All ayes, motion carried.
At 8:29pm, moved Nefzger, seconded Wulfekuhle, to go into closed session per Iowa Code Section 21.5(1)(j) to discuss the purchase or sale of real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property. Roll call, all ayes, motion carried.
At 8:41pm, moved Nefzger, seconded Wulfekuhle, to get out of closed session. Roll call, all ayes, carried.
Moved Tucker, seconded Nefzger, to direct Administrator McGrane to follow up with what was discussed in the closed session. All ayes, carried.
There being no further business, moved Nefzger, unanimous, to adjourn at 8:42pm.
REGULAR COUNCIL MEETING
September 5, 2017
The City Council of the city of Fayette, Iowa, met Tuesday, September 5, 2017 at 7:30pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Kragnes, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Kragnes, seconded Larson, to approve the consent agenda consisting of the regular meeting minutes of 8/21/17, claims list of 8/22/17 – 9/5/17, the June 2017 and July 2017 Treasurer’s/Clerk’s Reports, the June 2017 Budget Report, and the Outstanding Obligations Disclosure Statement Report for FY2017. The total debt for the city ending 6/30/17 was $1,616,535.50. Roll call, all ayes, motion carried.
Treasurer's Balance for Fund Accounts as of June 30, 2017: General $213,868.81; Streets $305,948.29; Debt Service $18,732.67; Water Utility $235,735.90; Water T&A $22,183.34; Sewer Utility $219,463.90; Landfill/Recycling $2,708.27; Yard Waste $5,229.67; Bolger Fund $225,731.89; TIF $51,749.62; Local Option Tax $8,078.58; Storm Water $10,994.18; Downtown Project ($29,715.04); Franchise Fees $48,920.48. June Receipts by Fund: General $61,692.09; Streets $108,191.12; Debt Service $13,565.96; Water Utility $4,083.72; Water T&A $1,010; Sewer Utility $5,269.17; LF/Recycling $894.61; Yard Waste $188.72; Bolger $37,333.18; TIF $71.90; Local Option $16,157.16; Storm Water $130.31. Total Receipts $248,587.91. June Disbursements by Fund: General $145,618.99; Streets $13,466.99; Water Utility $119,660.46; Water T&A $6,606.73; Sewer Utility $93,636.02; LF/Recycling $80.00; Yard Waste $6,661.76; Bolger $1,245; TIF $5,409.26; Local Option $94,596.40. Total Disbursements: $486,981.61. Investments: $1,291,619.01. Bank Balance $2,624,743.56. Balance with Library Funds $2,714,455.44.
Treasurer’s Balance as of July 31, 2017: Checking $1,324,160.77; Savings $242,815.03; Investments $1,128,876.14; Library Memorial $9,309.81. Total July Receipts: $181,664.29. Total July Disbursements: $188,446.43. Balance: $2,705,161.75.
Moved Kragnes, seconded Larson, to discuss Frank Atchison water bill for 308 E. State Street. Atchison was not present. After discussion, no action was taken.
Moved Kragnes, seconded Wulfekuhle, to approve the agenda as presented. All ayes to approve, motion carried.
Mayor Wenthe advised the council that a few housing focus groups took place today and more will take place tomorrow. This is part of the business and cultural development study that UIU and the City of Fayette partnered together to strengthen our community. City Administrator/Clerk McGrane and Wenthe attended a FEMA/Ia Homeland Security & Emergency Management Public Assistance Applicant Briefing on August 31st.
Administrator/Clerk McGrane reported to the council that he attended the UIU Resource Fair on 8/24 to encourage new students to use fayetteiowa.com as a resource for city information, local businesses, and activities/events. McGrane also attended the UIU Haunted Hayride meeting on 8/29 and it was decided to hold their event on the same night as our town trick-or-treating and Maple Crests Halloween event to hopefully bring more people to Fayette that evening. McGrane advised at the Fayette Co. Advisory Committee meeting on 8/30 it was reported that NEIA Community Action Corp. is anticipating to start building the new house at 104 King St. in the Spring of 2018. McGrane also informed the council that the Fayette Community Library has posted and published the help wanted ad to hire a new part time assistant librarian.
Moved Kragnes, seconded Tucker, to get an update on Kevin Lehs property at 516 W. Water St. Lehs was not present at the meeting. Nefzger advised she spoke to Lehs and he moved the pile of dirt, moved and stacked the pile of bricks and tiles, and he has an individual coming in to do some tuck-pointing to the house. Chief Pisanti advised he spoke to Lehs about a week and a half ago and advised him of the nuisance abatement ordinance. Lehs said he would take care of it and he did.
Moved Larson, seconded Kragnes, to consider and take action on the storm water drainage at Madison and King Streets. Wenthe, Tucker and Public Works Director Hildebrand met with Chris Matt on 8/29. Their recommendation would be a two-phase approach. Matt recently placed an additional drain at this location. The first phase would include rerouting the storm water, lowering the tile on Matt’s property, and move forward with the construction work to hopefully address the storm water issue. If phase one does not help, then move to phase two which would be to dig out the ditch at this location to hopefully capture the storm water and hold it a little longer before it drains across the road. After discussion, moved Kragnes, seconded Wulfekuhle, to approach Matt about returning the ditch to the original condition. All ayes, motion carried.
Moved Kragnes, seconded Larson, to consider inspecting or replacing the city-owned Rohn 25G tower. The city has received a few rough estimates from Tri State Tower. McGrane received specific information from the Fayette County E911 Coordinator about what they currently have on the tower which he forwarded to Tri State Tower to get a more accurate estimate. McGrane is still waiting to get an estimate from another company. McGrane attended the Fayette County E911 meeting on 8/23 and the committee did approve to pay for half the cost of a tower inspection up to $1500. Moved Kragnes, seconded Tucker, to table. All ayes, motion carried.
Moved Kragnes, seconded Larson, to review updates of the Fayette Flooding from July 22nd, 2017, timeline. Wenthe advised the council of the latest updates and information including designated FEMA funding is currently frozen due to the disasters in Texas and possibly in Florida to assist them. The city will get reimbursed however it may not happen as quickly as originally planned. McGrane advised he is continuing to work with the insurance company for the pre-treatment plant flood damage.
Moved Kragnes, seconded Larson, to discuss parking issues in the 500 block of Mechanic Street near the North Ridge condos. After discussion, moved Larson, seconded Wulfekuhle, to change the ordinance to make the east side of Mechanic Street from E. Jay St. to W. Madison St. no parking any time. Three ayes, Kragnes and Nefzger nay, motion carried.
Moved Wulfekuhle, seconded Kragnes, to discuss a housing assessment with Glenn Lyons and Marilyn Arber with 571 Polson Developments. The city and UIU have a contract with Zach Mannheimer and McClure Engineering to get some revitalization ideas. Lyons and Arber were contacted by Mannheimer to take a look at Fayette’s housing market. They are looking at the economic & demographic data and are meeting with some individuals & focus groups while they are in town for a couple days. After they are finished with their research they will provide a preliminary analysis that will include if there is a reasonable demand for either ownership housing for single families or rental apartments. If there is, they will start to look at sites and a feasibility analysis that they could do a preliminary analysis on. If there doesn’t appear to be a strong enough demand in either of those options, they will help us to start conversations about what will it take to create or enhance that demand.
Moved Kragnes, seconded Larson, to consider changing the days and/or the hours of the Fayette Yard Waste Site. Larson advised he was approached by a couple people in town about doing something different with the hours of the Yard Waste Site. After discussion and different options were discussed, no action was taken.
Moved Kragnes, seconded Tucker, to consider surveying the property lines for the Open Air Market. McGrane advised a property owner next to the Open Air Market recently inquired about putting up a structure on their property. In doing some research, it was discovered that the city may not have a survey of the lot lines for the Open Air Market and there are some conflicting maps that show where the lot lines are. The Open Air Market is a flood buy-out area so nothing can be built on the property. Fehr Graham Engineering provided a cost estimate of $1,150 to take a survey of the entire Open Air Market area. Moved Larson, seconded Nefzger, to contact the owners of the property next to the Open Air Market to ask if they would want to pay half the cost of the survey. All ayes, motion carried.
Moved Kragnes, seconded Nefzger, to consider an extension of Officer Ben Davis living outside the city limits. Davis was granted a waiver to the residency requirement for one year when he was hired and that time has now passed. After discussion, moved Tucker, seconded Wulfekuhle, to provide Officer Ben Davis one more year from his hire date (making it a total of two years) to find residency in the Fayette city limits. Three ayes, Kragnes and Larson nay, motion carried. The council requested to have Davis attend the next regular city council meeting.
Moved Kragnes, seconded Tucker, to discuss the FY2017 ending balances and transfers to and from savings and budget transfers. McGrane explained the auditors require council approval for the end of the year transfers, even though this is policy and discussed during budget meetings. The funds remaining on June 30th are put into savings for equipment, vehicles or projects for the following fiscal year or transferred out of savings to help cover extra costs accrued. McGrane explained there was one more local option sales tax deposit on June 30th that was not accounted for when McGrane made the bank transfers on that same day. He will make those transfers in the current fiscal year. Moved Kragnes, seconded Nefzger, to approve the ending balances and transfers. All ayes, motion carried.
There being no further business, moved Nefzger, unanimous, to adjourn at 9:34pm.
