REGULAR COUNCIL MEETING
February 18, 2020
Prior to this meeting, at 5:30 pm, the council held a work session to discuss the items on the regular council meeting agenda and adopting a rental code. The work session adjourned at 5:57 pm.
The City Council of the City of Fayette, Iowa, met Tuesday, February 18, 2020, at 6:00 pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Post, Potratz, Tenney, Tucker and Wulfekuhle. Absent - none
Moved Potratz, seconded Tenney, to approve the consent agenda items consisting of the regular meeting minutes of 2/3/20 and the claims list of 2/4/20 - 2/18/20. Roll call, all ayes, motion carried.
Moved Wulfekuhle, seconded Post, to move agenda item #8A, discussion and consideration to make a donation to the Fayette County Ag Society for the 2020 Fayette County Fair, as the first agenda item. All ayes, motion carried. Moved Potratz, seconded Wulfekuhle, to approve the agenda as amended. All ayes, motion carried.
Andy Bilden with the Fayette County Fair Board was present and updated the council on the plans for the 2020 Fayette County Fair. They are asking cities for donations so they may offer free carnival rides again this year. They are hoping to receive more donations and add more rides and attractions. The donation would benefit all the residents in the City of Fayette because they would be able to ride the carnival rides at no cost. The last two years Fayette has donated $1,200. Motion Potratz, seconded Tucker, to increase the donation to the Fayette County Fair Board from $1,200 to $1,500 for the free carnival and use money out of the Bolger Fund. All ayes, motion carried.
City Administrator/Clerk McGrane informed the council he has been working on the city's budget over the last few weeks.
Police Chief Davis advised the council he has finished the annual Fayette Police Department Report for 2019. A few things the report included: 66 UCR Reported Crimes in 2018 and 2019; 54 Arrests in 2019, compared to 63 in 2018; 1,426 Calls for Service in 2019, up from 1,386 in 2018; 4 Drug/Alcohol/OWI/Sexual Assault Cases in 2019, up from 3 in 2018; 144 Traffic Stops in 2019, down from 180 in 2018; 110 Parking Citations in 2019, down from 146 in 2018; 21 Traffic Accidents in 2019, up from 13 in 2018; 30 Nuisance Abatement Cases in 2019, up from 13 in 2018; 1 Police Use-of-Force incident in 2019, down from 4 in 2018; and 240 Training Courses in 2019, compared to 208 in 2018.
This being the time and place published for a public hearing on the proposed property tax levy for Fiscal Year July 1, 2020 to June 30, 2021, Mayor Wenthe opened the hearing and asked for comments. There being no comments, Mayor Wenthe closed the hearing.
Moved Potratz, seconded Tucker, to discuss Resolution 2020-03. Moved Tucker, seconded Post, to adopt Resolution 2020-03, the Proposed Property Tax Levy for Fiscal Year 2021 with a total 384.15A maximum tax levy rate of $14.83830, a 10.39% increase from Fiscal Year (FY) 2020. McGrane explained the proposed budget estimate is finished and the rate is $13.90998, an increase of 3.48% from FY 2020. Roll call, all ayes, motion carried.
Moved Wulfekuhle, seconded Post, to discuss the Water Street project. McGrane explained he did find out that they will not need to have an RFP to hire an Engineer for this project. Public Works Director Jerry Hildebrand recommends hiring Fehr Graham since they are close to Fayette and have done good work for Fayette. Moved Tucker, seconded Wulfekuhle, to move forward and reach out to Fehr Graham to help us with the Water Street project. All ayes, motion carried.
Moved Tenney, seconded Tucker, to adopt the Fayette Ambulance Service meeting minutes from 10/2/19, 11/6/19 and 12/11/19. All ayes, motion carried.
Moved Post, seconded Wulfekuhle, to adopt the Fayette Community Library Board of Trustees meeting minutes from 1/9/20. All ayes, motion carried.
Moved Potratz, seconded Post, to adopt the Fayette Finance Committee meeting minutes from 2/13/20. All ayes, motion carried.
Moved Tucker, seconded Wulfekuhle, to discuss purchasing two video laryngoscopes and two sets of CPR training manikins for the Fayette Ambulance. Moved Wulfekuhle, seconded Tenney, to approve purchasing two video laryngoscopes and two sets of CPR training manikins for the Fayette Ambulance. All ayes, Post abstained, motion carried.
Moved Tucker, seconded Tenney, to discuss adopting the final proposed FY 2021 Budget Estimate. McGrane included his FY 2021 Estimated Budget report reflecting the recommendations from the Personnel and Finance Committees in the agenda packet. A few highlights from the report include: 100% city valuation increased $1,648,193; regular taxable value is $26,900,437 which is up $572,418; the rollback on residential property is decreasing 1.8437% to 55.0743%; the rollback on multi-residential properties is going down 3.75% to 71.25%; township valuations increased so we will receive $740.93 more for the Ambulance and Fire Departments; the FY 2021 tax levy will go up $0.17594. The Finance committee recommended a cost of living allowance (COLA) increase for city employees of 2% for FY2021. Health insurance is increasing 20.06% March 1, 2020. The city budgeted to decrease the Library Assistants hours by 3 hours per week, increase the Library Aids hours by 8 hours per week, increase the Deputy Clerk's hours by 4 hours per week, increase the Police part-time budget by $1,000 and to budget $5,000 to hire a part-time, seasonal employee to help with Recreation events. The budget includes purchasing a security camera system for the Police Department and City Hall, replacing the lights at Rainbowland Park, purchasing a new piece of play equipment for Klock's Island Park and purchasing in-car computer accessories and in-car cameras for the Police. The budget also includes removing steps on some city sidewalks, repairing some storm water drainage areas, purchasing a new tractor/mower and starting to resurface part of Water Street while also upgrading the water, sewer and storm water lines. Tax levy will be $13.90998 (up from $13.73404). The budget report will be available at Fayette City Hall, the Fayette Community Library and on the city of Fayette’s website. Moved Potratz, seconded Post, to adopt the final proposed FY 2021 Budget Estimate. All ayes, motion carried.
Moved Tenney, seconded Potratz, to discuss publishing the Budget Estimate and set a public hearing for March 16, 2020, at 6PM in Fayette City Hall on the FY 2021 Budget Estimate. Moved Tucker, seconded Potratz, to direct the City Administrator/Clerk to publish the Budget Estimate and set a public hearing for March 16, 2020, at 6PM in Fayette City Hall on the FY 2021 Budget Estimate. All ayes, motion carried.
Moved Post, seconded Tucker, to discuss the American Tower Company contract renewal. Moved Tenney, seconded Post, to start talking to the cities attorney about the best way to start negotiating the contract with American Tower Company. All ayes, motion carried.
There being no further business, moved Potratz, unanimous, to adjourn at 6:48 pm.
REGULAR COUNCIL MEETING
February 3, 2020
Prior to this meeting, at 5:00 pm, the mayor and council held a work session to discuss the items on the regular council meeting agenda including adopting a rental code. The work session adjourned at 5:29 pm.
The City Council of the City of Fayette, Iowa, met Monday, February 3, 2020, at 5:30 pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Post (via speakerphone), Potratz, Tenney, Tucker and Wulfekuhle. Absent - none
Moved Post, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 1/20/20, the claims list of 1/21/20 - 2/3/20, and the December 2019 financial reports. Roll call, all ayes, motion carried.
Treasurer’s Balance for Fund Accounts as of December 31, 2019: Total December Receipts: $125,401.49 (General $31,009.41; Streets $10,603.72; Employee Benefits $733.08; Local Option Sales Tax $17,426.42; TIF $28.88; Revolving Loan $1,086.45; Bolger $184.47; Library Fund $.10; Water $22,726.66; Water T&A $840; Sewer $35,500.06; Water/Sewer Capital $4,682.19; Storm Water $580.05). Total December Disbursements: $108,543.13 (General $47,739.79; Streets $6,540.42; Employee Benefits $10,488.31; CDBG LMI Housing $3,875.81; Revolving Loan $138.32; Bolger $580; Water $10,332.39; Water T&A $769.74; Sewer $14,196.33; Sewer Fund $13,737.57; 9 S. Main St $144.45). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,654,421.87.
Moved Wulfekuhle, seconded Tenney, to approve the agenda as presented. All ayes, motion carried.
Mayor Wenthe advised the council that one of the Revolving Loan Fund recipients has closed their business, however, they did pay the loan back in full. There is still money available in the fund for anyone interested.
City Administrator/Clerk McGrane informed the council he has been continuing to work on the Budget, getting files transferred over and organized on the new server, and has had discussions with the Mayor, Upper Explorerland and the Fayette County Economic Development Director on business strategies, updates and marketing.
Police Chief Davis advised the council 30 people signed up for autism training the department is hosting. Davis is hoping to have his annual Police report at the next meeting.
Moved Tucker, seconded Post, to discuss and accept the donation from Paul and Jennifer Adams for the vacant lot located at 207 Alexander Street. Moved Wulfekuhle, seconded Post, to accept the donation of the empty lot located at 207 Alexander Street from Paul and Jennifer Adams. All ayes, motion carried.
Moved Tucker, seconded Potratz, to discuss the rental code. At the work session it was discussed to continue to work on this at future work sessions. Moved Tucker, seconded Tenney, to place the discussion of the rental code on the next work session agenda as the council continues to research and revise it. McGrane will contact the city of Oelwein to find out if they would be interested in contracting out their building inspectors. All ayes, motion carried.
Moved Potratz, seconded Tucker, to discuss the Fayette Personnel Committee meeting minutes from 1/14/20. Moved Tenney, seconded Potratz, to approve the Fayette Personnel Committee meeting minutes from 1/14/20. All ayes, motion carried.
Moved Tucker, seconded Wulfekuhle, to approve the Fayette Finance Committee meeting minutes from 1/16/20. All ayes, motion carried.
Moved Post, seconded Potratz, to approve the Fayette Finance Committee meeting minutes from 1/20/20. All ayes, motion carried.
Moved Potratz, seconded Tucker, to start research on the next steps for a Water Street project. McGrane advised he needs to check to find out if we legally have to put out an RFP for an Engineer on the project or if we may use our previous Engineer, WHKS. Public Works Director Jerry Hildebrand advised WHKS would have some information from their previous research that may help because they wouldn't have to start completely over. No action was taken.
There being no further business, moved Potratz, unanimous, to adjourn at 5:41 pm.
REGULAR COUNCIL MEETING
January 20, 2020
Prior to this meeting, at 5:30 pm, the mayor and council held a work session to discuss the items on the regular council meeting agenda, adopting a rental code and strategic planning. The work session adjourned at 5:59 pm.
The City Council of the City of Fayette, Iowa, met Monday, January 20, 2020, at 6:00 pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Post (via phone), Potratz, Tenney, Tucker and Wulfekuhle. Absent - none
Moved Tucker, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 1/6/20 and the claims list of 1/7/20 - 1/20/20. Roll call, all ayes, motion carried.
Moved Wulfekuhle, seconded Post, to approve the agenda as presented. All ayes, motion carried.
Upon Mayor Wenthe’s request, moved Tucker, seconded Tenney, to appoint David Runyon to the Fayette Tree Board for a three-year term. All ayes, motion carried.
City Administrator/Clerk McGrane informed the council that the new server, network switch, backups, fiber switchover and transferring of software occurred 1/6-1/10. McGrane advised he attended the Fayette Library Board meeting on 1/8 to walk through their financial reports, explained some financial details and answered questions. Someone donated a laptop to Fayette City Hall and UIU donated a desktop computer to Fayette City Hall to replace the computer that would no longer be supported by Windows.
Police Chief Davis advised the council the Fayette Police are planning an autism training here in Fayette for area law enforcement agencies.
Moved Tucker, seconded Wulfekuhle, to approve the Fayette Fire Department meeting minutes from 12/3/19. All ayes, motion carried.
Moved Wulfekuhle, seconded Tucker, to discuss televising the storm water line near Union Street. Public Works Director Jerry Hildebrand stated the storm sewer line has two places they have repaired in the past and two more spots may need repaired. Hildebrand would like to see if the line could be televised and possibly lined to fix the issues. Moved Potratz, seconded Wulfekuhle, to move forward and televise the storm water line. Roll call, all ayes, motion carried.
Moved Wulfekuhle, seconded Tucker, to discuss updating and changing the rates in the Wastewater Service Agreement between the City of Fayette and the City of Randalia. The recommendation is to increase the hourly rate from $35 to $50. Moved Tucker, seconded Potratz, to update the Wastewater Service Agreement with the $50 per hour rate increase and to run the contract by our City Attorney. All ayes, motion carried.
Moved Tenney, seconded Wulfekuhle, to discuss authorizing the City Administrator/Clerk to sign any documents to continue full time city employee health insurance coverage with Wellmark Blue Cross Blue Shield. McGrane explained the rates are increasing by 20.06%. The rates had decreased a total of 38.16% over the last three years. Moved Potratz, seconded Wulfekuhle, to authorize the City Administrator/Clerk to sign the necessary documents to continue the employee health insurance coverage with Wellmark Blue Cross Blue Shield at the proposed rates. All ayes, motion carried.
Moved Potratz, seconded Tenney, to discuss directing the City Administrator/Clerk to publish the proposed property tax levy and setting a Public Hearing for Tuesday, February 18, 2020, at 6PM in Fayette City Hall on the FY2021 proposed property tax levy. The proposed fiscal year (FY) 2020/2021 maximum property tax levy is $14.83830, a 10.39% increase from the current FY. McGrane explained he is estimating very high as a security blanket because the council will not be able to approve the final budget if it is more than this amount. McGrane advised the finance committee is currently looking at about a 2.7% increase. Moved Potratz, seconded Tenney, to authorize the City Administrator/Clerk to publish the proposed property tax levy and set a public hearing for Tuesday, February 18, 2020, at 6PM at Fayette City Hall on the FY2021 proposed property tax levy. All ayes, motion carried.
There being no further business, moved Potratz, unanimous, to adjourn at 6:19 pm.
REGULAR COUNCIL MEETING
January 6, 2020
The City Council of the City of Fayette, Iowa, met Monday, January 6, 2020, at 6:00 pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Post, Potratz, Tenney, Tucker and Wulfekuhle.
Moved Potratz, seconded Wulfekuhle, to discuss the consent agenda items. City Administrator/Clerk McGrane explained how to read the claims list and the financial reports. Moved Tucker, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 12/16/19, the claims list of 12/17/19 - 1/6/20, approval to refund the Class C liquor license and outdoor service & Sunday sales for Shiners Bar & Grill in the amount of $292.50, the October 2019 and November 2019 financial reports. Roll call, all ayes, motion carried.
Treasurer’s Balance for Fund Accounts as of October 31, 2019: Total October Receipts: $274,847.81 (General $118,921.82; Streets $16,631.25; Employee Benefits $34,351; Local Option Sales Tax [LOST] $8,517.88; TIF $27,772.33; CDBG LMI Housing $2,615; Revolving Loan $1,085.86; Bolger $167.89; Library Fund $33.57; Water $25,235.50; Water T&A $1,200; Sewer $32,837.88; Water/Sewer Capital $4,764.31; Storm Water $663.52; 9 S. Main $50). Total October Disbursements: $108,442.95 (General $52,054.62; Streets $7,343.40; Employee Benefits $10,019.40; CDBG LMI Housing $3,518.86; Revolving Loan $113.80; Bolger $150; Water $13,719.07; Water T&A $494.02; Sewer $15,767.03; Sewer Project $5,183.95; 9 S. Main St $78.80). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,570,243.67.
Treasurer’s Balance for Fund Accounts as of November 30, 2019: Total November Receipts: $141,348.31 (General $48,505.06; Streets $14,677.59; Employee Benefits $15,294.65; Local Option Sales Tax [LOST] $1,579.99; TIF $797.55; Revolving Loan $1,085.31; Bolger $314.78; Library Fund $.08; Water $21,961.41; Water T&A $510; Sewer $31,445.84; Water/Sewer Capital $4,382.18; Storm Water $575; 9 S. Main $218.87). Total November Disbursements: $73,423.49 (General $28,421.37; Streets $6,665.45; Employee Benefits $11,090.44; Bolger $4,300; Water $9,627.07; Water T&A $454.46; Sewer $12,774.63; 9 S. Main $90.07). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,637,784.31.
Moved Wulfekuhle, seconded Post, to approve the agenda as presented. All ayes, motion carried.
Mayor Wenthe presented the recommended council committees and representatives. Moved Tucker, seconded Tenney, to accept and appoint the following council committees and representatives: Finance - Potratz (Chair), Tenney, Tucker; Personnel - Tucker (Chair), Potratz, Wulfekuhle; Public Safety - Post (Chair), Tenney, Tucker; Streets & Sidewalks - Tenney (Chair), Post, Wulfekuhle; Economic Development - Wulfekuhle (Chair), Post, Potratz; Mayor Pro-Tem - Potratz; Fayette County E-911 Board Representative - Primary Ben Davis, Alternate Kris McGrane; Fayette County Emergency Management Representative - Primary Wenthe, Alternate Potratz. All ayes, motion carried.
Upon Mayor Wenthe’s request, moved Tucker, seconded Wulfekuhle, to appoint Jacob Daniel to the Fayette Ambulance Service. All ayes, motion carried.
City Administrator/Clerk McGrane informed the council that he has finished assisting with the application for the Fayette County Community Foundation Grant for the Freedom Rock and submitted it. McGrane advised it is a busy time of year with end-of-year and budget preparation. There was a water main break in the 600 block of S. Main St. and it was repaired on 1/2/20. McGrane will be assisting with installing the new server, network switch and firewall all week. McGrane provided a timeline for the up-coming FY21 budget meetings. The Personnel committee decided to meet on Tuesday, 1/14 at 5:30PM and the Finance committee will meet on Thursday, 1/16 at 7PM.
Police Chief Davis advised the council that he would like to thank the local media for advertising the 2019 Toy Drive. The department has also added two additional cell phones so each officer has a work cell phone.
Moved Tucker, seconded Tenney, to approve the Fayette Community Library Board of Trustees meeting minutes from 11/13/19. All ayes, motion carried.
Moved Potratz, seconded Post, to approve the Fayette Community Library Board of Trustees meeting minutes from 12/11/19. All ayes, motion carried.
Moved Post, seconded Wulfekuhle, to discuss Resolution 2020-1. McGrane advised City Attorney Pat Dillon suggested a few years ago that a Resolution be adopted each time there is change on the Council reappointing the City Attorney. Concerns were discussed about having Jill Dillon as one of the alternate City Attorney's because she is also an Assistant County Attorney. The city will monitor this and if anything conflicting occurs, the council will consider removing her as one of the alternate City Attorney's. Moved Potratz, seconded Tucker, to approve Resolution 2020-1: Reappointing City Attorney Pat Dillon, alternate City Attorney Jill Dillon and alternate City Attorney Nathan Lein at a rate of $125 per meeting (only attending if requested by the Mayor or Council) and a rate of $110/hour for services and duties billed in tenths of the hour. Roll call, all ayes, motion carried.
Moved Tucker, seconded Tenney, to discuss Resolution 2020-2. Chief Davis advised the only changes to the new contract are: purchasing a new police vehicle was removed because one was purchased during the last contract period and Upper Iowa University (UIU) will be responsible for purchasing an in-car camera for the police vehicle. The cost of the police services will continue to increase 2% each year. Moved Tucker, seconded Post, to approve Resolution 2020-2: The agreement between the City of Fayette and UIU for campus police and safety services. Roll call, all ayes, motion carried.
Moved Potratz, seconded Wulfekuhle, to discuss holding council work sessions. After discussion, it was decided to try and hold some work sessions before the council meetings to discuss items on the council agendas as well as strategic planning. The first work session will be held at 5:30pm on 1/20/20. No official action was taken.
There being no further business, moved Potratz, unanimous, to adjourn at 7:14 pm.
REGULAR COUNCIL MEETING
December 16, 2019
The City Council of the City of Fayette, Iowa, met Monday, December 16, 2019, at 5:30pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Potratz, Tucker and Wulfekuhle.
Moved Cowley, seconded Larson, to approve the consent agenda items consisting of the regular meeting minutes of 12/2/19 and the claims list of 11/19/19 – 12/16/19. Roll call, all ayes, motion carried.
Moved Tucker, seconded Larson, to approve the agenda as presented. All ayes, carried.
Upon Mayor Wenthe’s request and the Fayette Fire Departments recommendation, moved Cowley, seconded Wulfekuhle, to reappoint Jason Rohde as Fayette Fire Chief for 2020. All ayes, carried. Chief Jason Rohde shared the Fire Department is needing more volunteers.
Administrator/Clerk McGrane informed the council that the Public Works Department hauled 41 truckloads of leaves this year. McGrane has been busy the last few weeks preparing and assisting with the annual city exam. The auditors were at City Hall on 12/10. McGrane attended the 2019 Budget Workshop on 12/3 and the Fayette County Economic Development (FCED) meeting on 12/6. McGrane included the FCED quarterly report in the packet. The new server should be installed at the beginning of January 2020. Fayette City Hall and the Fayette Community Library will be closed on Wednesday and Thursday, 12/25/19 and 12/26/19, and Wednesday, 1/1/20 for the holidays.
Police Chief Davis reported to the council that they have received almost 300 toys for the Fayette Police Department (PD) toy drive. The department is currently participating in the holiday sTEP wave (Iowa Special Traffic Enforcement Program). The council reviewed and discussed fuel receipts from the PD for the last few months and the locations where fuel was being purchased. Resolution 8712 was discussed, which states city agencies and employees are required to purchase goods and services locally if possible and practical. Chief Davis advised he will inform his police officers of the Resolution.
Moved Potratz, seconded Larson, to approve the Fayette Recreation Board meeting minutes from 10/7/19. All ayes, carried.
Moved Cowley, seconded Larson, to discuss ethics. Larson wanted to make sure everyone knew and understood the state codes on ethics. Larson advised he will provide some ethics information and leave it with the City Administrator for everyone to review. Wenthe advised Larson provided some concerns to him about alleged ethics violations, however, after consulting with the City Attorney, no violations occurred and no further action was required. The incoming Council may wish to look at adopting a Code of Ethics. Moved Tucker, seconded Potratz, to table the discussion.
Moved Potratz, seconded Larson, to discuss the hours City Hall is open to the public. McGrane advised he would like to address this during the budget process because he will have time to gather more information and accurate hours of the water/utility billing process to share with the council so they may reevaluate. Moved Potratz, seconded Wulfekuhle, to table the discussion.
Moved Larson, seconded Tucker, to go into closed/executive session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property. All ayes, carried.
Moved Larson, seconded Wulfekuhle, to go out of closed session. All ayes, carried.
Moved Larson, seconded Wulfekuhle, to accept the donation to the city of Fayette of the empty lot located at 207 Alexander Street. All ayes, carried.
There being no further business, moved Larson, unanimous, to adjourn at 6:04pm.
REGULAR COUNCIL MEETING
December 2, 2019
The City Council of the City of Fayette, Iowa, met Monday, December 2, 2019, at 6pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Tucker and Wulfekuhle. Absent – Potratz.
Moved Larson, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 11/18/19, correspondence from Mediacom, and the claims list of 11/19/19 – 12/2/19. Roll call, all ayes, motion carried.
Moved Cowley, seconded Tucker, to approve the agenda as presented. All ayes, carried.
Mayor Wenthe advised the council that Congresswoman Abby Finkenauer, NE Iowa’s First Congressional District Representative, took time to tour Fayette last week and visited with some business owners. Wenthe shared the 2018 Annual Crime Report statistics for the Fayette Police Department and advised he has been made aware of 7 formal complaints about the police department since Police Chief Ben Davis has been Chief. All the complaints were investigated, and no violations of police procedures were discovered. Wenthe discussed the chain of command and the best way to address citizen complaints. Wenthe expressed his gratitude to all the city employees.
Administrator/Clerk McGrane informed the council that he is still working with gWorks, the accounting software company, to correct the claims list report.
Police Chief Davis reported to the council that they have received almost 100 toys for the Fayette Police Dept. toy drive. The toy drive runs through 12/14/19.
Moved Tucker, seconded Cowley, to discuss the second reading of Ordinance 509. Moved Tucker, seconded Wulfekuhle, to waive the second reading of Ordinance 509 and move to the third and final reading. All ayes, motion carried. Moved Tucker, seconded Wulfekuhle, to approve the third and final reading of Ordinance 509, adding chapter 162 regulations for solar energy to the Fayette City Code. Roll call, all ayes, motion carried.
Moved Cowley, seconded Wulfekuhle, to approve the Fayette Streets and Sidewalks Committee meeting minutes from 11/18/19. All ayes, carried.
Moved Larson, seconded Tucker, to discuss the Fayette Board of Adjustment meeting minutes from 11/19/19. After a brief discussion, moved Tucker, seconded Cowley, to approve the Fayette Board of Adjustment meeting minutes from 11/19/19. All ayes, carried.
Moved Cowley, seconded Larson, to discuss and consider approving the gWorks License and Support Agreements Addendum for the 2020 calendar year. Moved Larson, seconded Wulfekuhle, to approve the gWorks License and Support Agreements Addendum for the 2020 calendar year. All ayes, carried.
Moved Larson, seconded Cowley, to discuss moving the 12/16/19 regular council meeting to 5:30PM. Moved Larson, seconded Cowley, to move the 12/16/19 regular council meeting to 5:30PM. All ayes, carried.
There being no further business, moved Larson, unanimous, to adjourn at 6:16pm.
REGULAR COUNCIL MEETING
November 18, 2019
The City Council of the City of Fayette, Iowa, met Monday, November 18, 2019, at 6pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Potratz, Tucker and Wulfekuhle. Absent – Larson.
Moved Potratz, seconded Cowley, to approve the consent agenda items consisting of the regular meeting minutes of 11/4/19, correspondence including the abstract of votes for the city election, the claims list of 11/5/19 – 11/18/19, the Annual Finance Report FY2019 and renewal of the Class C liquor license with outdoor service, Sunday sales and Class B native wine permit for Downtown Lounge. Roll call, all ayes, motion carried.
Moved Tucker, seconded Cowley, to approve the agenda as presented. All ayes, carried.
Mayor Wenthe advised the council that William Thom has resigned from the Fayette Tree Board and that he enjoyed his time serving as a member.
Administrator/Clerk McGrane informed the council that two of the houses that were selected to receive improvements from the CDBG Grant are ready to go and construction should start soon. McGrane assisted with running the CAT6 wiring throughout the building for the new server and it’s almost complete. The IMWCA Workers Compensation site visit was on 11/14 as well as the Fayette County Housing Advisory Committee meeting. A family is now moving into the new home on S. Main Street. Northeast Iowa Community Action Corporation (NEICAC) has now built 3 homes in the city of Fayette with a current total assessed value of $215,980 and $3,372 in annual property taxes. Fayette City Hall will be closed on Thursday and Friday, 11/28 and 11/29 for Thanksgiving.
Police Chief Davis informed the council that the Fayette Police Department will be having a Christmas Toy Drive from 11/17 through 12/14/19. Anyone who donates a toy will receive a free Fayette Police Dept. Christmas ornament while supplies last. The toys will then be donated to Helping Services of Iowa. New, unwrapped toys may be dropped off at the Fayette Police Dept.
Moved Cowley, seconded Potratz, to discuss Ordinance 509. Moved Potratz, seconded Wulfekuhle, to add in section 162.03, “and provide a shade report or equivalent documentation from a licensed solar installer” in the first sentence, and correct section 162.04 (B) so it reads “Roof-mounted systems must be placed on rear or side-facing roofs, which do not front any public street, unless a shade report or equivalent documentation from a licensed solar installer can be shown that such locations would be ineffective or impractical”. Roll call, all ayes, motion carried.
Moved Cowley, seconded Potratz, to discuss providing permission for John and Sharon Orr to apply for the Fayette County Community Foundation Grant through the City of Fayette for the Freedom Rock. After discussion, moved Tucker, seconded Wulfekuhle, to provide John and Sharon Orr permission to apply for the Fayette County Community Foundation Grant through the City of Fayette for the Freedom Rock. All ayes, motion carried.
Moved Potratz, seconded Tucker, to discuss approving and adopting the Annual Urban Renewal Report for FY2019. Moved Tucker, seconded Cowley, to approve and adopt the Annual Urban Renewal Report for FY2019. All ayes, carried.
There being no further business, moved Potratz, unanimous, to adjourn at 6:36pm.
REGULAR COUNCIL MEETING
November 4, 2019
The City Council of the City of Fayette, Iowa, met Monday, November 4, 2019, at 6pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Larson, Potratz and Tucker. Absent – Cowley and Wulfekuhle.
Moved Larson, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 10/21/19, the claims list of 10/22/19 – 11/4/19 and the financial reports for September 2019. Roll call, all ayes, motion carried.
Treasurer’s Balance for Fund Accounts as of September 30, 2019: Total September Receipts: $163,808.35 (General $54,071.80; Streets $19,224.29; Employee Benefits $19,527.13; Local Option Sales Tax [LOST] $8,517.88; TIF $1,009.05; Revolving Loan $1,085.72; Bolger $6,309.36; Library Fund $.05; Water $23,139.28; Water T&A $450; Sewer $25,365.15; Water/Sewer Capital $4,544.16; Storm Water $564.48). Total September Disbursements: $113,991.64 (General $47,539.46; Streets $5,150.97; Employee Benefits $8,929.86; CDBG LMI Housing $880.01; Revolving Loan $64.42; Bolger $10,996.25; Water $26,076.54; Water T&A $846.05; Sewer $13,432.14; 9 S. Main St $75.94). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,403,883.19.
Moved Larson, seconded Potratz, to approve the agenda as presented. All ayes, carried.
Mayor Wenthe informed the council that he was notified by the Iowa Municipal Finance Officers Association (IMFOA) that City Administrator/Clerk Kris McGrane has completed all the requirements and obtained the designation of Iowa Certified Municipal Clerk. Wenthe also mentioned that Hawkeye Telephone Company has started running fiber lines throughout the city of Fayette.
Administrator/Clerk McGrane advised Upper Iowa University will be donating a used desktop computer to replace the outdated desktop at Fayette City Hall. Fayette City Hall will be closed for the holidays on 11/11, 11/28 and 11/29.
Police Chief Davis informed the council that Officer Allen is currently attending Narcan training and he will cross train the rest of the police officers. The officers must re-certify every two years.
Moved Larson, seconded Potratz, to discuss Ordinance 509. Tereasa Lenius recommended the council add to the code that a copy of the shade report from a licensed solar installer be required. The report will protect the consumer and provide further information to the city about the location of the panels. Moved Potratz, seconded Tucker, to add to section 162.04 (B) “such as a shade report from a licensed solar installer” of Ordinance 509. All ayes, motion carried.
Moved Larson, seconded Tucker, to approve the Fayette Community Library Board of Trustees meeting minutes from 10/9/19. All ayes, carried.
Moved Larson, seconded Tucker, to discuss drafting a city housing remodeling/rehabilitation incentive. Tereasa Lenius suggested the city offer an incentive to residents who want to fix up the exterior of their home, such as new siding. The council discussed looking for grants to fund an incentive, researching what other communities offer and to discuss the option during budget discussions. No action was taken.
Moved Larson, seconded Tucker, to discuss approving the JUS Annual Software Assurance/Support Hours Contract Terms and Contract. After discussion, moved Tucker, seconded Potratz, to approve the JUS Annual Software Assurance/Support Hours Contract Terms and Contract. All ayes, carried.
There being no further business, moved Potratz, unanimous, to adjourn at 6:29pm.
REGULAR COUNCIL MEETING
October 21, 2019
The City Council of the City of Fayette, Iowa, met Monday, October 21, 2019, at 6pm in Fayette City Hall pursuant to law and rules of said council, Mayor Pro-Tem Potratz presiding.
Roll call: Present - Council members Cowley, Larson, Potratz and Tucker. Absent - Wulfekuhle.
Moved Larson, seconded Cowley, to approve the consent agenda items consisting of the regular meeting minutes of 10/7/19 and the claims list of 10/8/19 – 10/21/19. Roll call, all ayes, motion carried.
Moved Larson, seconded Tucker, to approve the agenda as presented. All ayes, carried.
Administrator/Clerk McGrane advised the council one bid was received for two of the CDBG Housing Rehab homes and hopefully the project can start over the next few months. McGrane also updated the council on some changes to the upcoming fiscal year 2021 budget process due to Bill SF634.
Police Chief Davis informed the council that possibly next fiscal year a Fayette officer will be able to get certified to conduct tobacco/alcohol compliance checks in town. It could possibly generate some more revenue for the city.
Moved Larson, seconded Tucker, to discuss Ordinance 509. Potratz had previously requested adding more clarification of the process to obtain solar panels into the new Solar Energy Systems. McGrane added in the clarification and advised the City Attorney reviewed and approves of the ordinance. Moved Cowley, seconded Tucker, to approve the first reading of Ordinance 509, adding chapter 162 regulations for solar energy to the Fayette City Code. Roll call, all ayes, motion carried.
Moved Tucker, seconded Cowley, to discuss a new community outreach project for the Fayette Police Department. Chief Davis advised he is still researching this project and will have more information at a future council meeting.
Moved Larson, seconded Cowley, to discuss the Fayette Tree Board meeting minutes from 10/2/19. Moved Larson, seconded Tucker, to accept the Fayette Tree Board meeting minutes from 10/2/19. All ayes, carried.
Moved Larson, seconded Cowley, to discuss removing the pine tree in the city right-of-way located a 100 W. College Street. The Fayette Tree Board recommended removing the tree because it is dying. McGrane explained, normally the Tree Board could just notify the Public Works Director about this and not have to refer it to the City Council. Moved Larson, seconded Cowley, to approve removing the pine tree in the city right-of-way located at 100 W. College Street. All ayes, carried.
There being no further business, moved Tucker, unanimous, to adjourn at 6:13pm.
REGULAR COUNCIL MEETING
October 7, 2019
The City Council of the City of Fayette, Iowa, met Monday, October 7, 2019, at 6pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley (arrived at 6:09pm), Larson, Potratz, Tucker and Wulfekuhle.
Moved Larson, seconded Potratz, to approve the consent agenda items consisting of the regular meeting minutes of 9/16/19, the claims list of 9/17/19 – 10/7/19, the financial reports for August 2019 and renewal of the Class C liquor license with outdoor service and Sunday sales for Shrubb’s Street Eatery LLC. Roll call, all ayes, motion carried.
Treasurer’s Balance for Fund Accounts as of August 31, 2019: Total August Receipts: $213,648.10 (General $24,010.55; Streets $19,334.47; Local Option Sales Tax [LOST] $8,517.88; Revolving Loan $1,085.27; Bolger $174.87; Library Fund $.02; Water $17,299.17; Water T&A $3,000; Sewer $19,971.17; Sewer Project $114,936.69; Water/Sewer Capital $4,472.01; Storm Water $596; 9 S. Main St $250). Total August Disbursements: $125,456.28 (General $51,996.86; Streets $7,546.91; Employee Benefits $10,699.13; CDBG LMI Housing $1,109.84; Revolving Loan $112.20; Bolger $4,353.75; FEMA $2,092.57; Water $10,847.15; Water T&A $4,122.74; Sewer $15,646.10; Sewer Project $15,234.27; Storm Water $1,104; 9 S. Main St $590.76). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,353,848.75.
Moved Wulfekuhle, seconded Larson, to approve the agenda as presented. All ayes, carried.
Upon recommendation of the Fayette Fire Department and Mayor Wenthe, moved Larson, seconded Tucker, to appoint Haydn Martin to the Fayette Fire Department. All ayes, carried.
Upon recommendation of the Fayette Fire Department and Mayor Wenthe, moved Larson, seconded Wulfekuhle, to appoint Myron Crawford to the Fayette Fire Department. All ayes, carried.
Upon recommendation from Mayor Wenthe, moved Potratz, seconded Larson, to reappoint Pat Whelan to the Fayette County Waste Management Board for another two-year term, until 10/19/2021.
Administrator/Clerk McGrane updated the council on the progress of the new server. McGrane also advised he had attended the Iowa League of Cities Annual Conference for the first time and encouraged the council to budget next year for the Mayor and a council member or two to attend. The City of Fayette’s trick-or-treating will be on Thursday, Oct. 31st from 5PM to 7PM. Residents who are interested in participating may leave their porch light on.
Police Chief Davis advised the council that he recently returned from attending the LEIN conference. On Oct. 9th, there will be around 21 Law Enforcement agencies at the Fayette Community Library attending the Governor Traffic Safety Bureau meeting. Officer Allen received a salvage junk title certification, so he is able to do inspections. The next E911 meeting is in December and we are on the agenda to have the board discuss if they are still interested in paying for half of a new tower in Fayette for radio communication.
Moved Wulfekuhle, seconded Larson, to discuss and review a solar panel ordinance. Tucker and Cowley had previously met to research and draft an ordinance for the council to review. The ordinance would require property owners to complete a building permit prior to installing ground-mounted or roof-mounted solar energy systems on the property. Ground-mounted solar energy systems require the approval of the Planning and Zoning Commission and the City Council. The council will review the draft ordinance and the first reading will be at a future council meeting. No action was taken.
Moved Wulfekuhle, seconded Cowley, to discuss purchasing an additional Jayhawk Utility Software (JUS) billing user license. McGrane did get confirmation that it is only a one-time fee of $650 for the additional license. The additional license will help the clerks to work simultaneously on utility accounts and billing. Moved Wulfekuhle, seconded Tucker, to purchase the additional JUS billing user license for $650. All ayes, carried.
Moved Potratz, seconded Larson, to discuss the Fayette Personnel Committee meeting minutes from 9/24/19. Moved Larson, seconded Cowley, to approve the Fayette Personnel Committee meeting minutes from 9/24/19. All ayes, carried.
Moved Larson, seconded Tucker, to approve the Fayette Community Library Board of Trustees meeting minutes from 6/12/19. All ayes, carried.
Moved Larson, seconded Potratz, to approve the Fayette Community Library Board of Trustees meeting minutes from 7/10/19. All ayes, carried.
Moved Wulfekuhle, seconded Cowley, to approve the Fayette Community Library Board of Trustees meeting minutes from 8/7/19. All ayes, carried.
Moved Cowley, seconded Larson, to approve the Fayette Community Library Board of Trustees meeting minutes from 9/11/19 and the Library Director’s report. All ayes, carried.
Moved Tucker, seconded Cowley, to approve the Fayette Ambulance Service meeting minutes from 10/2/19. All ayes, carried.
Moved Cowley, seconded Wulfekuhle, to discuss and consider hiring Jacob Palmer as a City Maintenance Worker and a starting salary. Palmer was present and answered questions from the council. After discussion, moved Potratz, seconded Wulfekuhle, to hire Jacob Palmer as the City Maintenance Worker and placing Palmer on the current wage scale at #8, which is an hourly wage of $18.80. Palmer plans to start on October 21, 2019. All ayes, carried.
Moved Tucker, seconded Cowley, to discuss Resolution 2019-19. McGrane highlighted a few things in the Street Finance Report for FY2019. Moved Tucker, seconded Wulfekuhle, to adopt Resolution 2019-19, adopting the Street Finance Report for FY2019. Roll call, all ayes, motion carried.
Moved Cowley, seconded Wulfekuhle, to discuss Resolution 2019-20. The Fayette Ambulance Service recommended increasing the rates for the Fayette Ambulance Service by approximately 10%. After discussion, moved Wulfekuhle, seconded Cowley, to adopt Resolution 2019-20, increasing the current Fayette Ambulance Service rates by approximately 10%. Roll call, all ayes, motion carried.
Moved Potratz, seconded Larson, to discuss Resolution 2019-21. The Fayette Personnel Committee recommends the city offer a continuation of health coverage to employees who retire prior to age 65 at the employee’s expense. After discussion, moved Wulfekuhle, seconded Potratz, to adopt Resolution 2019-21, amending the Personnel Policy by adding continuation of health coverage in Section 5.1. Roll call, all ayes, motion carried.
Moved Larson, seconded Cowley, to discuss accepting the five-year sewer maintenance contract with Municipal Pipe and Tool Co. LLC. The city has contracted with Municipal Pipe and Tool Co. for many years now. Public Works Director Jerry Hildebrand did get another estimate which was comparable in costs. Moved Larson, seconded Wulfekuhle, to accept the five-year sewer maintenance contract with Municipal Pipe and Tool Co. LLC. All ayes, carried.
Moved Potratz, seconded Cowley, to discuss approving the proposal from Kluesner Construction, Inc. for asphalt repair. After discussion, moved Tucker, seconded Larson, to approve and accept the proposal from Kluesner Construction, Inc. for asphalt repair. All ayes, carried.
Moved Cowley, seconded Tucker, to discuss a new community outreach project for the Fayette Police Department. Chief Davis proposed the idea of giving parking violators in the month of November the option to either pay the $30 parking ticket or donate a toy valued at $10 to $15. The toys collected would be donated to various local services such as Family Services of NE Iowa, Helping Services for Youth and Families, Riverview Sexual Assault Center, Friends of the Family and the NE Iowa Mentoring Program to assist children of broken homes, domestic violence or other misfortunes during the holiday season. Davis does want to check with the City Attorney before moving forward but wanted to present the idea to the council to start considering before the next council meeting. No action was taken.
Moved Tucker, seconded Cowley, to discuss Resolution 2019-22. McGrane had drafted an ordinance with a new business incentive that would reimburse marketing and advertising costs, up to $1,000 if funds are available, for new businesses in Fayette that was discussed at a previous council meeting. New businesses opening to the public after October 1, 2019, would be reimbursed up to $1,000 after 12 months of business by completing an application, providing copies of all receipts, providing proof of advertising and council approval. Moved Wulfekuhle, seconded Potratz, to adopt Resolution 2019-22, adopting a new commercial business marketing incentive from October 1, 2019 through December 31, 2020. Roll call, all ayes, motion carried.
Moved Cowley, seconded Potratz, to discuss purchasing ceiling tiles for the back of 9 S. Main Street. McGrane advised that about 50 of the ceiling tiles in the back room of 9 S. Main Street need replaced. They are curling and discoloring. A quote provided by the Fayette Lumber Company showed 2x4 ceiling tiles are $5.80 each. Moved Potratz, seconded Tucker, to have someone look to make sure there are no leaks that are causing the issue and to purchase 50 ceiling tiles from the Fayette Lumber Company. All ayes, carried.
There being no further business, moved Potratz, unanimous, to adjourn at 6:48pm.