REGULAR COUNCIL MEETING
March 4, 2019
The City Council of the City of Fayette, Iowa, met Monday, March 4, 2019, at 6:00pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Larson, Nefzger, Tucker and Wulfekuhle. Absent – Cowley.
Moved Larson, seconded Nefzger, to approve the consent agenda items consisting of the regular meeting minutes of 2/19/19, the claims list of 2/20/19 – 3/4/19, the January 2019 Financial Reports, and approve the renewal of a class B beer permit with the class C native wine permit and Sunday sales for Boarders Inn & Suites. Roll call, all ayes, motion carried.
Treasurer’s Balance for Fund Accounts as of January 31, 2019: Total January Receipts: $236,851.34 (General $68,851.29; Streets $14,598.52; Employee Benefits $316.27; Local Option Sales Tax [LOST] $8,762.43; Revolving Loan $1,049.12; Bolger $160.23; Library Fund $4.81; Water $54,677.51; Water T&A $1,125; Sewer $85,668.53; Storm Water $1,637.63). Total January Disbursements: $115,414.94 (General $47,588.14; Streets $8,235.68; Employee Benefits $11,165.24; CDBG LMI Housing $289.70; Revolving Loan $12,637.35; Water $16,605.03; Water T&A $417.42; Sewer $18,174.13; Sewer Project $238.32; 9 S. Main St $63.93). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,278,740.49.
Moved Larson, seconded Wulfekuhle, to approve the agenda as presented. All ayes, carried.
Upon Mayor Wenthe’s request and the Fayette Fire Department’s recommendation, moved Nefzger, seconded Wulfekuhle, to appoint Linnie Magnuson and Hunter Underwood, both from Fayette, to the Fayette Fire Department. All ayes, carried. Wenthe reminded the council that the Fayette Fire Department’s spaghetti supper is this Saturday, 3/9 from 5PM to 7:30PM.
Administrator/Clerk McGrane advised the council that city hall sent out 428 notification letters informing people of monthly utility billing. McGrane also posted information on the cities website and Facebook page and included it in his last community email. McGrane advised the public works department and city hall personnel have been testing the radio meter reads and making sure everything is working properly. McGrane also explained how the transition from quarterly to monthly bills will work.
Police Chief Davis informed the council we were approved for a Dept. of Justice grant to cover 50% of the costs for new bulletproof vests.
Moved Tucker, seconded Wulfekuhle, to discuss Resolution 2019-7. McGrane explained this resolution updates some of the costs for city services including: lowering the cost of a city utility deposit from $225 to $150, increasing the fee for water meters and radio transmitters from $145 to $245, increasing the mileage to $0.58 per mile so it matches the IRS allowance, increasing the costs of street excavations from $7 to $8 per square foot, increasing two-sided photocopies from $0.20 to $0.25, increasing faxes to $2 and each additional page $1 (to match the same price the Fayette Community Library charges), to receive a fax will be $0.25 per page and to increase the amount to turn water on/off from $35 to $50 during business hours and from $50 to $75 for after-hours. Moved Nefzger, seconded Wulfekuhle, to adopt Resolution 2019-7: Amending Resolution 2015-10 adopting and fixing fees for city services and permits. Roll call, all ayes, motion carried.
Moved Larson, seconded Nefzger, to discuss and consider changing city council terms from two-year terms to four-year staggering terms to begin January 1st, 2021. McGrane advised he has been approached by a few council members suggesting we look into changing the terms of the council members. This change would need to go on a ballot and voted by the citizens. Lori Moellers, the Fayette County Auditor, believes we could place this on the November 2019 ballot. It is unknown the deadline to get everything filed with Lori to get it on the ballot, but an estimate would be sometime in mid-September. McGrane provided the ballot that St. Lucas used on 11/5/13 when they made the switch. Discussion included the benefit in switching to staggering terms would be at least two council members stay in office if new members are voted in, however switching to longer terms may discourage people from running for council because of the 4-year commitment. After further discussion, moved Larson, seconded Nefzger, to table the issue. All ayes, carried.
Moved Larson, seconded Tucker, to discuss the first reading of Ordinance 502. Moved Tucker, seconded Wulfekuhle, to approve the first reading of Ordinance 502, an ordinance amending the code of ordinances of the city of Fayette, Iowa, by repealing and amending Chapter 27 by changing the number of Board of Adjustment members from 5 to 7. Roll call, all ayes, motion carried.
Moved Nefzger to adjourn at 6:27pm.
REGULAR COUNCIL MEETING
February 19, 2019
The City Council of the City of Fayette, Iowa, met Tuesday, February 19, 2019, at 6:00pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Larson, seconded Cowley, to approve the consent agenda items consisting of the regular meeting minutes of 2/4/19, the claims list of 2/5/19 – 2/19/19 and the December 2018 Financial Fund Report. Roll call, all ayes, motion carried.
Moved Cowley, seconded Larson, to approve the agenda as presented. All ayes, carried.
This being the time and place published for a public hearing on the Fiscal Year 2020 (FY20) Estimated Budget, Mayor Wenthe opened the hearing and asked for any comments. The tax asking for FY20 will be $13.73404 per $1,000 of taxable valuation. There being no comments, Mayor Wenthe closed the hearing. Moved Cowley, seconded Nefzger, to approve Resolution 2019-06: Adopting the budget and certification of city taxes for FY20. Roll call, all ayes, carried.
Mayor Wenthe informed the council that Fayette Sweets Café is now open. This is one of the businesses that applied for and received financial help with Fayette’s Revolving Loan Fund.
Administrator/Clerk McGrane advised the council that he believes all the FEMA reports for the Flood of 2017 have been completed and submitted. There was a water main break on Union Street and it was repaired on 2/14. McGrane attended the Fayette County Housing Advisory Committee meeting on 2/14 and they are planning on building 3 or 4 more houses in their next phase. If we are interested in having them build another house in Fayette, we need to let them know the location before August 2019 to be considered.
Police Chief Davis advised the council he has received the two donated Toughbook car computers from the Dubuque Police Dept. Davis is working with the Fayette County Sheriff’s Office to see if they have any extra hardware they may provide to the city for the new computers. If anyone knows a veteran in need of a service dog, contact the Fayette Police Department. A dog breeder has one they would like to donate.
Moved Tucker, seconded Larson, to approve the Fayette Community Library Board of Trustees meeting minutes from 1/9/19. All ayes, carried.
Moved Larson, seconded Cowley, to approve the Fayette Recreation Board meeting minutes from 2/4/19. All ayes, carried.
Moved Cowley, seconded Larson, to discuss and consider granting more time for Kalvin Wiley,404 S. Main Street, to pay on his utility bill without turning his water off. Wiley was present and advised the council that he had a roommate that was not keeping up with his share of the bills since last September. He thought he would have enough money to pay off the utility bill in January, but he had other bills he had to pay on. Wiley has talked to his mother and they are hoping to have the utility bill, which has a current balance of $857.48, paid off by the end of February, but he would like to have a little more time, if possible. McGrane reached out to the property owner, Shawn Kleppe, and Kleppe would agree to give Wiley until 3/15/19 to get the balance paid off or the water should be shut-off. Moved Nefzger, seconded Cowley, to give Kalvin Wiley until 3/15/19 to pay his past-due balance of $857.48 before turning his water off. All ayes, carried.
Moved Larson, seconded Cowley, to discuss the approval of partial pay estimate number 5 to Tschiggfrie Excavating. Moved Wulfekuhle, seconded Cowley, to approve partial pay estimate number 5 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1 contingent upon receipt of all necessary Davis-Bacon wage documentation by UERPC. All ayes, carried.
Moved Cowley, seconded Tucker, to discuss the approval of partial pay estimate number 3 to Visu Sewer. Moved Nefzger, seconded Cowley, to approve partial pay estimate number 3 to Visu Sewer for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2. All ayes, carried.
Moved Larson, seconded Cowley, to discuss the project acceptance of Division 2 of the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2 completed by Visu Sewer. Moved Nefzger, seconded Tucker, to accept the project of Division 2 of the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2 completed by Visu Sewer. All ayes, carried.
Moved Wulfekuhle, seconded Larson, to discuss the approval the final partial pay estimate number 4 to Visu Sewer. Moved Tucker, seconded Cowley, to approve the final partial pay estimate number 4 to Visu Sewer for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2. All ayes, carried.
Moved Cowley, seconded Larson, to discuss the Fiscal Year 2018 City Examination. Hogan and Hansen provided a booklet to each council member that provided their independent accountant’s report on applying agreed-upon procedures for the period of July 1, 2017 through June 30, 2018. McGrane presented further explanations for the detailed recommendations. Moved Nefzger, seconded Wulfekuhle, to accept the Fiscal Year 2018 City Examination from Hogan and Hansen. All ayes, carried.
Moved Larson, seconded Cowley, to discuss signing a letter of support or sending a representative to the Fayette County Zoning Board of Adjustment meeting on 2/21/19 at 1:30PM. Wenthe advised there was a test shoot and he had heard Jack Frey did not have any concerns. McGrane advised he could hear the shots during the test near the trailer park in Fayette, but they were faint. Anywhere else in town, McGrane was unable to hear anything. Moved Nefzger, seconded Larson, to approve signing a letter of support or send a representative to the Fayette County Zoning Board of Adjustment meeting on 2/21/19 at 1:30PM for the construction of a trap shooting range at the property south of Fayette on Kornhill Road, owned by the Fayette County Solid Waste Commission. All ayes, carried.
Moved Larson, seconded Cowley, to discuss amending the Board of Adjustment code as far as quorum for meetings. After discussion, moved Tucker, seconded Wulfekuhle, to have McGrane revise the city code appointing 7 people to the Board of Adjustment, at least 5 members must be present at a meeting, appointing a chair and vice-chair and one must be present at all meetings and keep the requirement of 4 votes to pass. All ayes, carried.
Moved Cowley, seconded Larson, to discuss the third and final reading of Ordinance 501. Moved Nefzger, seconded Cowley, to approve the third and final reading of Ordinance 501, an ordinance amending the code of ordinances of the city of Fayette, Iowa, by repealing and amending specific sections in Chapters 88, 92, 99, 106 and 107 to adjust or add rates, fees, deposits, payment plans, and other changes including billing monthly for water, sewer, landfill, recycling and storm water. Roll call, all ayes, motion carried.
Moved Nefzger to adjourn at 6:42pm.
REGULAR COUNCIL MEETING
February 4, 2019
The City Council of the City of Fayette, Iowa, met Monday, February 4, 2019, at 6:00pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley (arrived at 6:04 pm), Larson, Nefzger and Tucker. Absent – Wulfekuhle.
Moved Larson, seconded Nefzger, to approve the consent agenda items consisting of the regular meeting minutes of 1/21/19, the claims list of 1/22/19 – 2/4/19 and the December 2018 Financial Reports. Roll call, all ayes, motion carried.
Treasurer’s Balance for Fund Accounts as of December 31, 2018: Total December Receipts: $241,997.76 (General $45,301.36; Streets $15,187.62; Employee Benefits $7,822.64; Local Option Sales Tax [LOST] $8,762.43; TIF $253.15; Revolving Loan $22,570.79; Bolger $225.10; Library Fund $4.81; Water $461.18; Water T&A $900; Sewer $1,431.38; Sewer Project $139,034.30; Storm Water $43). Total December Disbursements: $424,081.23 (General $46,989.20; Streets $23,466.43; Employee Benefits $10,162.36; CDBG LMI Housing $117.25; Revolving Loan $45,010; Water $13,267.45; Water T&A $66.91; Sewer $12,386.95; Sewer Project $261,462.48; Sewer Fund $11,094.90; 9 S. Main St $57.30). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,156,614.04.
Moved Tucker, seconded Larson, to approve the agenda as presented. All ayes, carried.
Mayor Wenthe thanked everyone who helped with the budget estimate for FY2020.
Police Chief Davis advised the council the Dubuque Police Dept is going to donate two Toughbook car computers to the Fayette Police Dept.
Moved Nefzger, seconded Larson, to discuss the Fayette Personnel Committee meeting minutes from 1/21/19. Moved Nefzger, seconded Tucker, to approve the Fayette Personnel Committee meeting minutes from 1/21/19. All ayes, carried.
Moved Nefzger, seconded Tucker, to discuss the Fayette Finance Committee meeting minutes from 1/23/19. Moved Larson, seconded Tucker, to approve the Fayette Finance Committee meeting minutes from 1/23/19. All ayes, carried.
Moved Larson, seconded Nefzger, to discuss the Fayette Finance Committee meeting minutes from 1/28/19. Moved Tucker, seconded Nefzger, to approve the Fayette Finance Committee meeting minutes from 1/28/19. All ayes, carried.
Moved Nefzger, seconded Larson, to approve the Fayette Finance Committee meeting minutes from 1/30/19. All ayes, carried.
Moved Nefzger, seconded Tucker, to discuss and consider signing a letter of support to the Fayette County Zoning Board for the construction of a trap shooting range at the property south of Fayette on Kornhill Road, owned by the Fayette County Solid Waste Commission. Blake Gamm, the Echo Valley Trap Team Head Coach, presented the information about the proposed construction of the trap shooting range. Gamm advised he is hoping the range would have 3 trap houses facing to the south. The range would be called the Kornhill Shooting Range and would be its own 501c3 entity with its own board that would have representatives from the Fayette County Solid Waste Commission, Fayette County Conservation, City of Fayette, Team(s) Coaches and possibly a member at-large. The Echo Valley Trap Team is a club with local high school athletes, is currently recruiting for its 4th season, has grown from 6 athletes to over 20 in the last 3 years and are considering adding 7th and 8th grade students. The team currently practices at the Volga Valley Conservation Club but needs to expand and the Volga Valley Conservation Club does not want to expand its range at this time. Gamm has been in contact with Upper Iowa University (UIU) and they are interested in starting a trap shooting team for the 2020 season which could draw as many as 50 athletes. The range will offer a permanent and safe environment for hunter education classes, 4H shooting sports events, a practice range for the Echo Valley Trap Team and UIU Trap Team, a place to host local competitions and possibly training for law enforcement. The range would not be open for general public use, so notifications can be made each and every time the range would be used. The proposed trap shooting range has support from the Fayette County Solid Waste Commission, Fayette County Conservation and UIU. There would be no cost to the city or the county for the range. John Frey (13894 Klock Road) was present at the meeting because his property is near the location of the proposed range. Frey advised he is working with Gamm to schedule a time where they can test the noise level and McGrane advised he would like to be notified so he can try and attend as well. The Fayette County Zoning Board will hold a Board of Adjustment public meeting on Tuesday, 2/12/19 at 1:30PM in the Fayette County Courthouse in West Union for anyone who would like to submit a letter or voice their views about the proposed shooting range. Moved Cowley, seconded Larson, to support the proposed construction of the shooting range, pending additional feedback from anyone concerned of the noise after listening during the test shoot at a future date. All ayes, carried. Gamm will contact McGrane when the test shoot will take place and McGrane will notify the council.
Moved Tucker, seconded Cowley, to discuss and consider amending the Board of Adjustment (BOA) code to assist with a better quorum for meetings. BOA Chairman, Steve Post, and BOA member, Sue Runyon, both submitted letters to the council expressing concerns about scheduling BOA meetings and getting a quorum. BOA member Jeff Potratz was also at the council meeting. BOA meetings have been on the rise over the last few years and can be difficult to schedule because they must be published in the Fayette Leader a minimum of 15 days before the meeting. All 5 BOA members must be in attendance, as well as the resident requesting the variance and Kris McGrane. At least one BOA member had to call in via phone at the last few BOA meetings, so we had a quorum. Last summer a resident turned in a variance request and it took 3 months to hold the BOA meeting because of conflicting schedules, which delayed the project. After discussion, the council would like to consider adding two more members to the BOA and only requiring 5 to be in attendance at the BOA meetings. Council members may direct any questions they may have to McGrane and he will forward them to the City Attorney to review to make sure we understand how that would change the meetings and if a super majority is still required. Moved Cowley, seconded Tucker, to table the discussion until the next council meeting. All ayes, carried.
Moved Larson, seconded Cowley, to discuss Resolution 2019-5. After discussion, moved Tucker, seconded Cowley, to approve Resolution 2019-5: Amending Resolution 2018-14 Authorizing the formation of the Fayette Community Library Memorial Expendable Trust Fund. Roll call, all ayes, carried.
Moved Cowley, seconded Nefzger, to discuss compensating Jerry Hildebrand for vacation time lost and extra hours worked while short staffed in 2018. The extra hours Hildebrand worked were because of an employee off on workers compensation, the sewer spot repair and lining project and the excessive water levels we received in the fall of 2018. After discussion, moved Nefzger, seconded Tucker, upon the Personnel Committees request, to approve compensating Jerry Hildebrand in the amount of $3,995.68, which is for 136 hours at the hourly rate of $29.38, for the extra hours he worked between 8/11/18 and 12/1/18. All ayes, carried.
Moved Cowley, seconded Tucker, to discuss adopting the final proposed FY2020 budget estimate. Administrator/Clerk McGrane included his FY 2020 Estimated Budget report reflecting the recommendations from the Personnel and Finance Committees in the agenda packet. A few highlights from the report include: 100% city valuation increased $1,094,117; regular taxable value is $26,328,019 which is up $280,697; the rollback on residential property is increasing 1.2971% to 56.918%; the rollback on multi-residential properties is going down 3.75% to 75%; township valuations increased so we will receive $607.76 more for the Ambulance and Fire Departments; the FY 2020 tax levy will go down $0.55381. The Finance committee did not recommend a cost of living allowance (COLA) for city employees for FY2020. Health insurance is decreasing 1.57% March 1, 2019. The city budgeted for an increase of 9 hours a week for the Library Assistant, a decrease of 6 hours a week for the Library Aid, an increase of 5 hours a week for the Deputy Clerk and an increase of $1,000 in the Police part-time budget. The budget includes entering into a contract to purchase a server, firewall, network switch, wireless access points and IT support for the Police department and City Hall. Also budgeted is $10,000 to go to the UIU Rec Center for maintenance costs in exchange for Fayette residents to receive a 75% discount on memberships. The budget estimate includes replacing the tower south of Fayette that houses the equipment to page out the Fayette Ambulance and Fire Department crews. Tax levy will be $13.73404 (down from $14.28785). The budget report is available at Fayette City Hall, the Fayette Community Library and on the city of Fayette’s website. Moved Nefzger, seconded Cowley, to adopt the proposed FY 2020 Budget Estimate. All ayes, motion carried.
Moved Cowley, seconded Larson, to discuss publishing the budget estimate and setting a public hearing. Moved Cowley, seconded Larson, to direct the City Administrator/Clerk to publish the budget estimate and set a public hearing for Tuesday, February 19th at 6PM at Fayette City Hall on the FY2020 Budget Estimate. All ayes, motion carried.
Moved Larson, seconded Cowley, to discuss approving and authorizing the City Administrator/Clerk to sign any documents for health insurance coverage with Wellmark Blue Cross Blue Shield (BCBS). Moved Larson, seconded Cowley, to authorize the City Administrator/Clerk to sign the necessary documents to continue the employee health insurance coverage with Wellmark BCBS at the proposed rates. All ayes, carried.
Moved Cowley, seconded Nefzger, to discuss authorizing full-time employees to participate in dental and vision insurance plans through the city at the employees’ expense. After discussion, moved Tucker, seconded Nefzger, to authorize full-time employees to participate in dental and/or vision insurance plans at the employees’ expense, offered by the Iowa Municipal Benefits Plan Association and allow the City to deduct the entire premium costs from the employee’s paychecks. All ayes, carried.
Moved Cowley, seconded Nefzger, to discuss the second reading of Ordinance 501. McGrane mentioned that a Fayette resident who has the city’s water service but not the sewer service (because the city doesn’t service his area) had inquired if they would be required to pay the $10 capital infrastructure/administration monthly fee. The council agreed that the extra money this fee generates would be used for sewer and water projects that would benefit all citizens and everyone using the city’s water or sewer would be required to pay it. Moved Cowley, seconded Nefzger, to approve the second reading of Ordinance 501, an ordinance amending the code of ordinances of the city of Fayette, Iowa, by repealing and amending specific sections in Chapters 88, 92, 99, 106 and 107 to adjust or add rates, fees, deposits, payment plans, and other changes including billing monthly for water, sewer, landfill, recycling and storm water. Roll call, all ayes, motion carried.
Moved Nefzger to adjourn at 6:54pm.
REGULAR COUNCIL MEETING
January 21, 2019
The City Council of the City of Fayette, Iowa, met Monday, January 21, 2019, at 6:00 pm in Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Nefzger, seconded Cowley, to approve the consent agenda items consisting of the regular meeting minutes of 1/7/19 and the claims list of 1/8/19 – 1/21/19. Roll call, all ayes, motion carried.
Moved Larson, seconded Cowley, to approve the agenda as presented. All ayes, carried.
Mayor Wenthe shared with the council that he attended the Fayette Fire Advisory meeting and would like to encourage people to join the Fayette Fire Department and Fayette Ambulance Service. There is a need to gain more firefighters in Fayette. Anyone interested should contact the Mayor, City Administrator, Fire Chief Jason Rohde or Fayette Ambulance Crew Chief Roger Post. Upon the recommendations of the Fayette Community Library Board of Trustees and Mayor Wenthe, moved Larson, seconded Nefzger, to appoint James Tenney to the Fayette Community Library Board of Trustees to finish the term ending 6/30/2024. All ayes, carried.
City Administrator/Clerk McGrane updated the council on the progress of the CDBG Owner Occupied Housing Rehab Program and installation of the water meters, radio transmitters and updating the City Code for monthly billing. McGrane attended a Board of Adjustment meeting on 1/10/19 and the Fayette Fire Advisory meeting on 1/17/19.
Police Chief Davis advised the council the NEIA Drug Task Force is allowing the Fayette Police Department to join for a one-year trial basis at no cost. By joining this task force, it will provide more manpower, equipment, and will pay for officer’s overtime when working on any drug investigations. After the trial year, Davis will evaluate if it is worth the department to continue to be a part of the task force or not.
Moved Tucker, seconded Wulfekuhle, to approve the Fayette Community Library Board of Trustees meeting minutes from 12/12/18. All ayes, carried.
Moved Cowley, seconded Larson, to approve the Fayette Board of Adjustment meeting minutes from 1/10/19. All ayes, carried.
Moved Larson, seconded Nefzger, to discuss providing a donation to the Fayette County Fair 2019. Shawn Alber with the Fayette County Fair Board explained last year was a successful year because all the local towns contributed, and they were able to offer free carnival rides from Midwest Rides out of Minnesota. The donations were able to cover about half of the cost of the carnival. The Fair Board is planning on having Midwest Rides come back this year with more rides and are hoping to once again receive donations from the cities. The carnival rides will be at the fair all 5 days, July 23-27, 2019. The council agreed the Finance committee can consider a donation while they discuss the budget. No action was taken.
Moved Larson, seconded Cowley, to discuss Resolution 2019-3. McGrane advised the Loss Control Representative with IMWCA performed a site visit on 11/14/18. Part of his recommendations were to implement a Seatbelt and Distracted Driving policy. Moved Nefzger, seconded Cowley, to approve Resolution 2019-3: Adopting a Seatbelt and Distracted Driving policy as part of the General Safety Manual for the City Employees and the Volunteer Fire and Ambulance Personnel of the City of Fayette. Roll call, all ayes, carried.
Moved Larson, seconded Cowley, to discuss Resolution 2019-4. McGrane advised another recommendation from the Loss Control Representative with IMWCA was to implement a Confined Space policy and procedure. Moved Nefzger, seconded Cowley, to approve Resolution 2019-4: Adopting a Confined Space policy as part of the General Safety Manual for the City Employees and the Volunteer Fire and Ambulance Personnel of the City of Fayette. Roll call, all ayes, carried.
Moved Larson, seconded Nefzger, to discuss the contract change order number 3 for the Sanitary Sewer Repair and CIPP Lining improvements project, division 1. Jon Biederman with Fehr Graham discussed the project and answered questions. Moved Wulfekuhle, seconded Tucker, to approve the contract change order number 3 for the Sanitary Sewer Repair and CIPP Lining improvements project 16-137 division 1.
Moved Larson, seconded Nefzger, to discuss the contract change order number 1 for the Sanitary Sewer Repair and CIPP Lining improvements project, division 2. Moved Nefzger, seconded Wulfekuhle, to approve the contract change order number 1 for the Sanitary Sewer Repair and CIPP Lining improvements project 16-137 division 2.
Moved Larson, seconded Nefzger, to discuss the approval of partial pay estimate number 4 to Tschiggfrie Excavating. Moved Larson, seconded Nefzger, to approve partial pay estimate number 4 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1 contingent upon receipt of all necessary Davis-Bacon wage documentation by UERPC. All ayes, carried.
Moved Larson, seconded Nefzger, to discuss the approval of partial pay estimate number 2 to Visu Sewer. Moved Larson, seconded Nefzger, to approve partial pay estimate number 2 to Visu Sewer for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2. All ayes, carried.
Moved Larson, seconded Nefzger, to discuss the change of scope for Fehr Graham. Moved Nefzger, seconded Tucker, to approve the change of scope for Fehr Graham due to the additional engineering services for the Sanitary Sewer Repair and CIPP Lining Improvements. All ayes, carried.
Moved Cowley, seconded Larson, to discuss possible housing developments with Jeremy Mueller. Mueller advised the council that he has been in communication with the Iowa DOT about gaining some land between HWY 150 and Mueller’s property on the north side of Fayette. Mueller advised the Iowa DOT would be willing to work with the city of Fayette in transferring the right-of-way to the city at no cost, if the city would be interested in starting a housing development in that area. Jon Biederman with Fehr Graham advised he would be willing to walk the property with Mueller to come up with an initial estimate on the next steps the city would need to make. No action was taken.
Moved Larson, seconded Tucker, to discuss the first reading of Ordinance 501. The ordinance amends Chapters 88, 92, 99, 106 and 107 by adjusting or adding rates, fees, deposits, payment plans, and other changes including billing monthly for water, sewer, landfill, recycling and storm water. In Chapter 88, the storm water rate will be $1 per month. In Chapter 92, the monthly water rates will change to $12 (minimum bill) for the first 150 cubic feet used per month and all over 151 cubic feet will be charged $0.046 per cubic foot. There will be a water and sewer infrastructure/administration fee of $10 per month, per account. Utility bills will be issued on or before the first day of each month. Bill shall be due and payable at Fayette City Hall before 8 am on the 15th day of the month or the following Monday if the 15th falls on a Saturday or Sunday. Radio transmitters on the water meters will be mandatory for all residents. In Chapter 99, the monthly sewer service charges will change to $18.45 (minimum bill) for the first 150 cubic feet used per month and all over 151 cubic feet will be charged $0.086 per cubic foot. Before the commencement of service, each customer from whom a deposit is required shall furnish a deposit of $150. In Chapter 106, monthly fees for recycling will be $2 and landfill will be $4.55, totaling $6.55 per month. In Chapter 107, the monthly yard waste management fee will be $1.35 per month. A minimum bill will total approximately $50.07 per month for residential users. Moved Nefzger, seconded Cowley, to approve the first reading of Ordinance 501, an ordinance amending the code of ordinances of the city of Fayette, Iowa, by repealing and amending specific sections in Chapters 88, 92, 99, 106 and 107 to adjust or add rates, fees, deposits, payment plans, and other changes including billing monthly for water, sewer, landfill, recycling and storm water. Nefzger, Cowley, Tucker and Larson ayes, and Wulfekuhle nay, motion carried.
Moved Nefzger to adjourn at 7:18 pm.
REGULAR COUNCIL MEETING
January 7, 2019
The City Council of the City of Fayette, Iowa, met Monday, January 7, 2019, at 6:00 pm in Fayette City Hall pursuant to law and rules of said council, Council member Cowley presiding.
Roll call: Present - Council members Cowley, Larson, Tucker and Wulfekuhle. Absent – Nefzger.
Moved Larson, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 12/17/18, the claims list of 12/18/18 – 1/7/19 and the October 2018 and November 2018 Financial Reports. Roll call, all ayes, motion carried.
Treasurer’s Balance for Fund Accounts as of October 31, 2018: Total October Receipts: $496,585.49 (General $141,961.24; Streets $11,993.10; Employee Benefits $43,400.99; Local Option Sales Tax [LOST] $8,508.94; TIF $15,725.25; Revolving Loan $12.74; Bolger $124.80; Library Fund $4.50; Water $53,855.19; Water T&A $675; Sewer $64,837.35; Sewer Project $153,954.01; Storm Water $1,532.37). Total October Disbursements: $111,334.84 (General $58,219.56; Streets $4,434.35; Employee Benefits $9,840.36; CDBG LMI Housing $48.09; Bolger $3,560; Water $10,622.91; Water T&A $709.64; FY17 Water Project $4,869.70; Sewer $13,998.39; Sewer Project $4,974.75; 9 S. Main St $57.09). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,332,576.88.
Treasurer’s Balance for Fund Accounts as of November 30, 2018: Total November Receipts: $107,606.46 (General $41,005.59; Streets $15,001.15; Employee Benefits $15,273.55; LOST $14,163.47; TIF $12,941.41; Revolving Loan $112.34; Bolger $149.92; Library Fund $4.65; Water $3,486.05; Water T&A $225; Sewer $5,115.33; Storm Water $128). Total November Disbursements: $101,219.93 (General $38,189.74; Streets $6,000.94; Employee Benefits $11,173.98; CDBG LMI Housing $205.21; Revolving Loan $187.59; Water $11,187.44; Water T&A $1,251.01; Sewer $19,867.06; Sewer Project $10,474.35; Storm Water $2,623; 9 S. Main St $59.61). Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,338,830.46.
Moved Wulfekuhle, seconded Larson, to approve the agenda as presented. All ayes, carried.
This being the time and place published for a public hearing on the proposed authorization of a loan and disbursement agreement and the issuance of notes to evidence the obligation of the city thereunder not to exceed $130,000 sewer revenue capital loan notes, and the public hearing on the authorization and issuance thereof, Council member Cowley opened the hearing and asked for comments. There being no comments, Cowley closed the hearing. Moved Wulfekuhle, seconded Larson, to approve Resolution 2019-1: Instituting proceedings to take additional action for the Authorization of a Loan and Disbursement Agreement and the Issuance of Not to Exceed $130,000 Sewer Revenue Capital Loan Notes. Roll call, all ayes, carried.
Upon Mayor Wenthe’s request, moved Larson, seconded Wulfekuhle, to appoint Paul Skrade to the Fayette Tree Board for one year. All ayes, carried.
City Administrator/Clerk McGrane informed the council the City has issued the first revolving loan fund check to Kristen Donovan for Fayette Sweets Café. The second revolving loan fund check will be issued in the near future. The city will be doing more testing of the remote radio water meters within the next few months. Paperwork has been finalized so the city can start utilizing the Iowa Income Offset Program to help get delinquent utility account holders into the system to get reimbursed. The sewer spot repair and lining project has been completed. Public Works Director Jerry Hildebrand has already noticed a decrease in flows. McGrane believes he has the last of the paperwork completed and submitted for the Flood of 2017. The city is expected to receive the last amount of money for Flood damage reimbursement. McGrane is also working with the auditor to finish up the FY18 audit. The Courier ran another article on David Bolger, who passed away on 12/29/18.
Police Chief Davis advised the council his department will soon be revising their Reserve Officer policies.
Moved Wulfekuhle, seconded Tucker, to approve the Fayette Ambulance Service meeting minutes from 12/5/18. All ayes, carried.
Moved Larson, seconded Wulfekuhle, to discuss Resolution 2019-2. McGrane advised he attended a procurement and contracting meeting back in July 2018 by Iowa Homeland Security and Emergency Management. The meeting advised attendees of the required procurement policies that need adopted to be able to receive future Federal funds. Moved Wulfekuhle, seconded Cowley, to approve Resolution 2019-2: City of Fayette Procurement Policy to comply with Federal Regulations. Roll call, all ayes, carried.
Moved Larson, seconded Wulfekuhle, to discuss the City of Fayette providing financial assistance to Upper Iowa University (UIU) for improvements to the Recreation Center and swimming pool. After discussion, moved Larson, seconded Tucker, to use $10,000 from the Local Option Sales Tax designated to be used for the Recreation programs in fiscal years 2020, 2021 and 2022, making a total contribution of $30,000, to UIU for repairs to the UIU Recreation Center and swimming pool, with the understanding that all city of Fayette residents receive a minimum of a 75% discount for UIU Recreation memberships and all full-time City of Fayette employees receive free UIU Recreation memberships at least through the end of fiscal year 2022. All ayes, carried.
Moved Tucker, seconded Larson, to discuss and consider changing water, sewer, yard waste, landfill, recycling, storm water rates, late fees, capital infrastructure/administration fees, and change to monthly billing. There was no action taken, only information and direction for McGrane to draft an Ordinance to present at the next council meeting.
Moved Wulfekuhle, seconded Larson, to discuss housing developments and incentives. Bill Dohrmann and Bernard Pattison were present. Dohrmann encouraged the council to make contact with UIU to get more details and a timeline about a new housing development near the UIU Baseball field. Dohrmann advised the lots are already plotted out, but an engineer will need to be hired to get the project going. After further discussion, no action was taken.
There being no further business, moved Wulfekuhle, unanimous, to adjourn at 7:38 pm.
REGULAR COUNCIL MEETING
December 17, 2018
The City Council of the City of Fayette, Iowa, met Monday, December 17, 2018, at 6:00 pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Larson, Nefzger, Tucker and Wulfekuhle. Absent – Cowley.
Moved Larson, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 12/3/18 and the claims list of 12/4/18 – 12/17/18. Roll call, all ayes, motion carried.
Moved Larson, seconded Nefzger, to approve the agenda as presented. All ayes, carried.
Upon Mayor Wenthe’s request, moved Nefzger, seconded Wulfekuhle, to appoint Hillaree Childs to the Fayette Recreation Board for three years. All ayes, carried.
Upon Mayor Wenthe’s request, moved Nefzger, seconded Tucker, to appoint the following people to the Fayette Tree Board: Tereasa Lenius for a three-year term, David Hanson for a two-year term, William Thom for a two-year term and David Runyon to a one-year term. All ayes, carried.
Upon Mayor Wenthe’s request, moved Larson, seconded Wulfekuhle, to appoint Delbert O’Dell to the CDBG Housing Committee. All ayes, carried.
Upon Mayor Wenthe’s request and the Fayette Fire Departments recommendation, moved Larson, seconded Wulfekuhle, to reappoint Jason Rohde as Fayette Fire Chief for 2019. All ayes, carried.
City Administrator/Clerk McGrane was not present at the meeting but provided a written report that informed the council that applications for the CDBG Owner-Occupied Housing Grant must be postmarked by 12/17/18. As of 12/14 only 4 Fayette residents submitted applications that had been received by Upper Explorerland and we can fund up to 6 homes. Tschiggfrie Excavating finished up the spot repairs on Wadena Road last week and Visu Sewer has started prep work for the CIPP lining. City Hall will close at noon on 12/24/18 and the Fayette Community Library and City Hall will be closed on 12/25 and 12/26. The Fayette Fire Department provided the number of Fire Responses from 5/30/18 through 12/4/18: 1-Building Fire, 1-Brush/Grass Fire, 5-Vehicle Accidents, 3-Alarms, 7-Dept. Meetings, 8-Practices, 2-County Meetings, 3-Hazardous Cond., 2-Misc.
Moved Nefzger, seconded Larson, to approve the Fayette Housing Committee meeting minutes from 11/9/18. All ayes, carried.
Moved Larson, seconded Wulfekuhle, to approve the Fayette Community Library Board of Trustees meeting minutes from 11/14/18. All ayes, carried.
Moved Larson, seconded Nefzger, to discuss having Visu Sewer perform additional CIPP lining to portions of Wadena Road and Union Street. Moved Wulfekuhle, seconded Nefzger, to approve Visu Sewer to add CIPP lining to portions of Wadena Road and Union Street as part of the Sanitary Sewer Repair and CIPP Lining project at an approximate cost of $25,000. All ayes, carried.
Moved Tucker, seconded Larson, to discuss a conditional approval of Partial Payment Estimate Number 3 to Tschiggfrie Excavating for project 16-137 Division 1 upon receipt of all necessary Davis-Bacon wage documentation by Upper Explorerland Regional Planning Commission (UERPC). Moved Tucker, seconded Nefzger, to approve Partial Pay Estimate Number 3 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1 contingent upon receipt of all necessary Davis-Bacon wage documentation by UERPC. All ayes, carried.
Moved Larson, seconded Nefzger, to discuss Resolution 2018-30. Moved Nefzger, seconded Wulfekuhle, to approve Resolution 2018-30: Engagement Agreement and Scope of Engagement with Ahlers and Cooney, P.C. in its capacity as Bond Counsel in connection with the issuance of Sewer Revenue Capital Loan Notes. Roll call, all ayes, carried.
Moved Larson, seconded Wulfekuhle, to discuss Resolution 2018-31. Moved Tucker, seconded Larson, to approve Resolution 2018-31: Fixing date for a meeting on the proposition to authorize a Loan and Disbursement Agreement and the issuance of Notes to evidence the obligations of the City thereunder not to exceed $130,000 Sewer Revenue Capital Loan Notes. Roll call, all ayes, carried.
Moved Larson, seconded Wulfekuhle, to discuss Resolution 2018-32. Moved Nefzger, seconded Larson, to approve Resolution 2018-32: Adding Section XXXI. Immigration Policy and Procedure to the Fayette Police Departments Policy and Procedure Manual. Roll call, all ayes, carried.
Moved Larson, seconded Nefzger, to discuss accepting the Jones Boys LLC estimate of $6,930. Moved Nefzger, seconded Wulfekuhle, to accept the Jones Boys LLC estimate of $6,930 for repairing the deck joint on the Main Street bridge. All ayes, carried.
Moved Nefzger, seconded Larson, to discuss authorizing Deputy Clerk Nancy Creery to sign City checks and access the Safe Box. Moved Nefzger, seconded Tucker, to authorize Fayette Deputy Clerk Nancy Creery to sign City of Fayette checks and to have access to the City of Fayette’s Safe Box at First State Bank in Fayette. All ayes, carried.
Moved Wulfekuhle, seconded Larson, to discuss having a pop can donation area in the City of Fayette. No action was taken.
There being no further business, moved Nefzger, unanimous, to adjourn at 6:20 pm.
REGULAR COUNCIL MEETING
December 3, 2018
The City Council of the city of Fayette, Iowa, met Monday, December 3, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Cowley, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 11/19/18 and the claims list of 11/20/18 – 12/3/18. Roll call, all ayes, motion carried.
Moved Larson, seconded Cowley, to approve the agenda as presented. All ayes, carried.
Upon Mayor Wenthe’s request, moved Nefzger, seconded Cowley, to reappoint Jeff Bradley for another two years as the City Treasurer for Fayette. All ayes, carried.
Upon Mayor Wenthe’s request, moved Tucker, seconded Wulfekuhle, to appoint Richard Patrick to the Fayette County Community Foundation Board for the three-year term.
City Administrator/Clerk McGrane advised the council that Tschiggfrie is hoping to start the two spot repairs on Wadena Road this week. Visu Sewer is planning on finishing the lining the week of 1/7/19. McGrane shared the Public Works employees installed over 300 radio transmitters on water meters and testing will start this month. The council will start working on changing the city code in January to reflect monthly billing, which will hopefully start the Spring of 2019. McGrane attended the Iowa League of Cities annual budget meeting on 11/27 to get updated information for the Fiscal Year 2020 budget. McGrane advised the council he would recommend waiting at least one more year before the city takes steps in getting quotes for insurance since we just had this done a few years ago and the council agreed.
Moved Larson, seconded Wulfekuhle, to approve the Board of Adjustment meeting minutes from 11/1/18. All ayes, carried.
Moved Larson, seconded Cowley, to approve the Revolving Loan Review Committee meeting minutes from 11/19/18. All ayes, carried.
Moved Tucker, seconded Larson, to discuss purchasing a gas chlorinator from J&R Supply, Inc. Moved Cowley, seconded Larson, to approve the purchase of a gas chlorinator for $1,770 from J&R Supply, Inc., as budgeted. All ayes, carried.
Moved Cowley, seconded Larson, to discuss the contract for services between the City of Fayette and UpperExplorerland Regional Planning Commission (UERPC) for the Revolving Loan Fund. Moved Nefzger, seconded Wulfekuhle, to approve the two-year contract for services between the City of Fayette and UERPC for the Revolving Loan Fund. All ayes, carried.
Moved Cowley, seconded Larson, to discuss purchasing 103 King Street at $10,000 as an empty lot. Moved Wulfekuhle, seconded Cowley, to purchase 103 King Street at $10,000 from the Bolger Fund as an empty lot, after the house has been demolished. All ayes, carried.
Moved Cowley, seconded Larson, to discuss the City of Fayette’s ash trees and the report presented by Richard Kittleson, with Consulting Arborist, LLC. Kittleson evaluated 28 city ash trees rating them excellent, good, fair or poor and quoted costs for treating each one of the trees using the stem injection method for emerald ash borer (EAB). The treatment would be good for 2 years and will need to be repeated every 2 years for probably the next 12 to 15 years, or as long as the EAB infestation is around. The treatment is non-toxic. Kittleson advised there are signs that EAB could be in some of the ash trees in Fayette, but nothing confirmed. The Iowa Dept of Agriculture and Landstewardship map indicated the City of Fayette is right on the edge of the “Treatment Area”, meaning protective actions are suggested because EAB was recently found in samples collected in Buchanan County. The council discussed sharing the report and information to the Tree Board. No action was taken.
Moved Cowley, seconded Larson, to discuss Ordinance 499, third and final reading. The ordinance amends Chapters 40, 41, 44, 45, 46, 47, 55, 62 and 63 by adding court costs to penalties, removing municipal infraction penalties for some traffic violations and removing and adding some traffic subsections to the City Code. Moved Wulfekuhle, seconded Tucker, to approve the changes and approve the third and final reading and adopt Ordinance 499. On roll call, all ayes, motion carried.
There being no further business, moved Nefzger, unanimous, to adjourn at 6:49pm.
REGULAR COUNCIL MEETING
November 19, 2018
The City Council of the city of Fayette, Iowa, met Monday, November 19, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.
Moved Wulfekuhle, seconded Nefzger, to discuss the consent agenda items. Moved Cowley, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 11/5/18, the claims list of 11/6/18 – 11/19/18, the Annual Financial Report for FY2018, the Class C Liquor License with Outdoor Service, Sunday Sales and Class B Native Wine Permit for Down Town Lounge, the Class C Liquor License for Beer/Wine for the Fayette Opera House and the Class C Liquor License for Beer/Wine with Outdoor Service and Sunday Sales for Shrubb’s Street Eatery LLC. Roll call, all ayes, motion carried.
Moved Nefzger, seconded Tucker, to amend the agenda by moving item 8A, the second reading of Ordinance 499, to 7A, and approve the rest of the agenda as presented. All ayes, carried.
Mayor Wenthe informed the Council that the Revolving Loan Review Committee met earlier today and approved a few loans for two new businesses. The council also needs to appoint a new member to the CDBG Owner-Occupied Rehab Housing Committee because Roger Post had to step down because the contractors could possibly purchase materials from Fayette Lumber, making it a conflict of interest.
City Administrator/Clerk McGrane advised the council the CDBG Owner-Occupied Rehab Housing Committee met on 11/7 and decided to accept applications from 11/15/18 through 12/17/18. Upper Explorerland sent out applications and any other interested residents may contact Upper Explorerland to obtain an application. McGrane attended the fall Data Technologies User Group Meeting/Training on 11/8 to learn the changes and updates for the cities accounting software. Two employees from Hogan & Hansen were at City Hall on 11/13 to work on the FY18 audit. Brad Chrisman with IMWCA (cities work comp.) met with Jerry Hildebrand, Ben Davis and McGrane on 11/14 to discuss safety concerns and preventative actions.
Chief Ben Davis informed the Council Fayette Officer Brian Waid will be promoted as Patrol Supervisor as of December 1st. He will assist with supervising the other officers and on-call duties.
Moved Wulfekuhle, seconded Larson, to approve the Fayette Recreation Board meeting minutes from 11/5/18. All ayes, carried. Tucker pointed out that they are looking for another member for the Recreation Board. McGrane will share with the community in an up-coming email.
Moved Nefzger, seconded Wulfekuhle, to discuss the second reading of Ordinance 499. The ordinance amends Chapters 40, 41, 44, 45, 46, 47, 55, 62 and 63 by adding court costs to penalties, removing municipal infraction penalties for some traffic violations and removing and adding some traffic subsections to the City Code. Moved Wulfekuhle, seconded Cowley, to approve the changes and approve the second reading and adopt Ordinance 499. On roll call, all ayes, motion carried.
Moved Cowley, seconded Nefzger, to discuss working with Jake Dale and Paul Skrade in making Fayette a Bird Friendly Iowa Community. Dale and Skrade presented information about what it means to be a Bird Friendly Iowa Community and the steps needed. Dale, a Junior at UIU, would be working on this as a project for his Masters program. A few of the requirements include protecting certain areas in town from building to protect the habitat, document birds in our area and educating people about birds through youth programs and brochures. Dale pointed out most of the requirements are already met, for example, Klock’s Island Park and the trails along the river are considered a flood zone and can never have anything built on them. There is also a $100 annual fee. Dale is planning on applying for a $500 grant that would pay for the costs of getting this implemented and possibly keeping it going for the first few years. After the grant money runs out, the city council may decide if it is something to continue in the future or not. After discussion, moved Nefzger, seconded Wulfekuhle, to move forward and continue to work with Dale and Skrade in making Fayette a Bird Friendly Iowa Community. All ayes, carried.
Moved Larson, seconded Cowley, to discuss approving the Clean Water State Revolving Fund Intended Use Plan application with a total request of $130,000. This is necessary to increase our borrowing from the SRF to help pay for the addition costs of the sanitary sewer repair and CIPP lining improvements project. McGrane advised he worked with Fehr Graham to obtain this amount. High figures were used in hopes we will not need to borrow the entire $130,000. Moved Cowley, seconded Wulfekuhle, to approve the Clean Water State Revolving Fund Intended Use Plan application with a total request of $130,000. All ayes, carried.
Moved Tucker, seconded Cowley, to discuss the contract change order number 2 for the sanitary sewer repair and CIPP lining improvements project 16-137. Moved Wulfekuhle, seconded Larson, to approve the contract change order number 2 for the sanitary sewer repair and CIPP lining improvements project 16-137. All ayes, carried.
Moved Cowley, seconded Nefzger, to discuss the partial pay estimate number 2 to Tschiggfrie Excavating for the sanitary sewer repair and CIPP lining improvements project 16-137 division 1. Moved Wulfekuhle, seconded Cowley, to approve the partial pay estimate number 2 to Tschiggfrie Excavating for the sanitary sewer repair and CIPP lining improvements project 16-137 division 1. All ayes, carried.
Moved Cowley, seconded Larson, to discuss the partial pay estimate number 1 to Visu Sewer for the sanitary sewer repair and CIPP lining improvements project 16-137 division 2. Moved Tucker, seconded Wulfekuhle, to approve the partial pay estimate number 1 to Visu Sewer for the sanitary sewer repair and CIPP lining improvements project 16-137 division 2. All ayes, carried.
Moved Larson, seconded Cowley, to discuss classifying a solar panel as a “structure” in the zoning regulations in the Fayette City Code. McGrane explained a property owner had inquired with the city about putting solar panels up in their yard. McGrane reached out to other City Administrators in Iowa and the majority seem to classify the solar panels as “structures” in their zoning regulations. Moved Nefzger, seconded Wulfekuhle, to classify solar panels a “structure” in the Fayette City Code zoning regulations and reach out to the city attorney if he has any other suggestions. All ayes, carried.
Moved Larson, seconded Tucker, to discuss Ordinance 500, first reading. The ordinance amends Chapter 26, Section 2 of the City Tree Board by adding the majority of the members be citizens and residents of the City. Moved Nefzger, seconded Wulfekuhle, to approve the changes and approve the first reading and adopt Ordinance 500. On roll call, all ayes, motion carried. Moved Tucker, seconded Wulfekuhle, to waive the second and third readings of Ordinance 500. All ayes, carried.
Moved Cowley, seconded Larson, to discuss and adopt the Annual Urban Renewal Report FY2018. Moved Cowley, seconded Larson, to approve and adopt the Annual Urban Renewal Report FY2018. All ayes, carried.
Moved Larson, seconded Cowley, to discuss applying for the Fayette County Community Foundation grant. After discussion, the council decided to not apply this year, but to discuss options as they are working on the budget for next year. No action was taken.
There being no further business, moved Nefzger, unanimous, to adjourn at 7:06pm.
REGULAR COUNCIL MEETING
November 5, 2018
The City Council of the city of Fayette, Iowa, met Monday, November 5, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Cowley, Larson, Tucker and Wulfekuhle. Absent – Nefzger.
Moved Larson, seconded Cowley, to approve the consent agenda items consisting of the regular meeting minutes of 10/15/18 and the claims list of 10/16/18 – 11/5/18. Roll call, all ayes, motion carried.
Moved Cowley, seconded Larson, to approve the agenda as presented. All ayes, carried.
Mayor Wenthe informed the Council that Jeremy Mueller has been communicating with an Engineer to find out the next steps he needs to take to possibly make a housing development on part of his property.
City Administrator/Clerk McGrane advised the council that Heartland Asphalt came to Fayette on 11/2 to pave most of the spots around town from the Sewer Repair Project as well as other spots that were budgeted. Richard Kittelson, the consulting arborist, will be in Fayette on 11/7 and 11/14 to evaluate the ash trees for the city. Kittelson is planning on attending the 12/3 Council meeting to provide his results. McGrane informed Fayette residents by Facebook, website and community e-mail to contact Kittelson if they were interested in having him evaluate their private trees. McGrane attended the annual IMFOA Fall meeting from 10/17-10/19 and will meet with the cities new Loss Control Representative, Brad Chrisman, on 11/14. The first Revolving Loan Fund meeting to review two applications is tentatively scheduled for 11/19.
Chief Ben Davis informed the Council the police department has a busy day scheduled for tomorrow with the teen maize, voting, a drill at Maple Crest and the Safety Night presentation at the Fayette Opera House.
Moved Larson, seconded Wulfekuhle, to approve the Fayette Recreation Board meeting minutes from 10/1/18. All ayes, carried.
Moved Tucker, seconded Cowley, to approve the Fayette Community Library Board of Trustees meeting minutes from 10/10/18. All ayes, carried.
Moved Cowley, seconded Larson, to discuss repairing another storm sewer spot repair on King Street to complete the lining project. McGrane advised the council that another storm sewer spot repair was needed on King Street before the planned lining could take place. McGrane will work to see if the city could get additional money from the SRF loan for the repair, otherwise we could use money from the Bolger fund and repay it back with sewer revenue. Moved Larson, seconded Wulfekuhle, to approve repairing the other storm sewer spot repair on King Street to complete the lining project. All ayes, carried.
Moved Cowley, seconded Tucker, to discuss Ordinance 499, first reading. Chief Davis advised per the city and county attorney’s these changes were needed. The ordinance amends Chapters 40, 41, 44, 45, 46, 47, 55, 62 and 63 by adding court costs to penalties, removing municipal infraction penalties for some traffic violations and removing and adding some traffic subsections to the City Code. Moved Tucker, seconded Wulfekuhle, to approve the changes and approve the first reading and adopt Ordinance 499. On roll call, all ayes, motion carried.
Moved Cowley, seconded Tucker, to discuss the JUS (Jayhawk Utility Software) annual software assurance/support hours contract terms and contract. After discussion, moved Tucker, seconded Cowley, to approve the JUS annual software assurance/support hours contract terms and contract. All ayes, carried.
Moved Larson, seconded Cowley, to discuss the American Tower lease extension options. After reviewing the offer from American Tower, no action was taken by the council.
Moved Wulfekuhle, seconded Cowley, to discuss moving forward with the Iowa Income Offset Program and approving the Memorandum of Understanding between the Iowa Dept. of Administrative Services State Accounting Enterprise and the City of Fayette for participation in the Income Offset Program. McGrane explained that many cities in Iowa use this service as another way to collect unpaid utility bills. Payments made by the state of Iowa, such as tax refunds and casino winnings, can be “offset” to apply towards debt owed to public agencies. The debt must be at least $50 and there is a $7 fee for each transaction. Moved Cowley, seconded Larson, to move forward with the Iowa Income Offset Program and approve the Memorandum of Understanding between the Iowa Department of Administrative Services State Accounting Enterprise and the City of Fayette for participation in the Income Offset Program. All ayes, carried.
Moved Larson, seconded Cowley, to discuss changing the Tree Board Code and appoint members. Jeff Butikofer had submitted some recommendations to the Council that included allowing members of the Tree Board to not have to live in Fayette. Butikofer also suggested budgeting money for the Tree Board so they could hire consultants or attend training. Moved Tucker, seconded Cowley, to draft an ordinance changing the Tree Board Code so some of the members do not have to live in the city of Fayette. All ayes, carried.
Moved Cowley, seconded Larson, to discuss applying for the Fayette County Community Foundation grant. Tucker would like to communicate with the Community Garden group to make sure everyone is on board to assist with the new planters. Wulfekuhle will reach out to downtown business owners and find out which ones would be interested in having a new planter in front of their businesses. McGrane will continue to try and make contact with Dotti Thompson to find out if the grant could include the new planters and assist with the Freedom Rock landscaping. No action was taken by the council.
There being no further business, moved Wulfekuhle, unanimous, to adjourn at 6:51pm.
REGULAR COUNCIL MEETING
October 15, 2018
The City Council of the city of Fayette, Iowa, met Monday, October 15, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.
Roll call: Present - Council members Larson, Nefzger, Tucker and Wulfekuhle. Absent – Cowley.
Moved Larson, seconded Nefzger, to approve the consent agenda items consisting of the regular meeting minutes of 10/1/18, the claims list of 10/2/18 – 10/15/18 and the August 2018 and September 2018 Financial Reports. Roll call, all ayes, motion carried.
Treasurer's Balance for Fund Accounts as of August 31, 2018: Total August Receipts: $167,031.57 (General $15,756.07; Streets $20,230.84; Local Option Sales Tax [LOST] $8,508.94; Revolving Loan $100,010.27; Bolger $90.45; Library Fund $1.68; Water $3,520.24; Water T&A $4,500; Sewer $4,688.58; Sewer Fund $9,575.50; Storm Water $149). Total August Disbursements: $261,468.35 (General $98,844.01; Employee Benefits $11,272.40; Bolger $101,200; Water $15,889.22; Water T&A $1,620.99; FY17 Water Project $200; Sewer $31,366.09, Sewer Lining Project $458.14; 9 S. Main St $617.50). Treasurer’s Balance: $2,948,613.48.
Treasurer's Balance for Fund Accounts as of September 30, 2018: Total September Receipts: $99,241.74 (General $37,347.55; Streets $19,411.89; Employee Benefits $17,250.26; LOST $8,508.94; TIF $879.76; Revolving Loan $12.33; Bolger $3,676.19; Library Fund $1.63; Water $282.37; Water T&A $675; Sewer $1,578.32; Sewer Fund $9,575.50; Storm Water $42). Total September Disbursements: $100,263.09 (General $43,317.16; Employee Benefits $9,303.09; Bolger $150; FEMA $712.50; Water $8,570.09; Water T&A $766.99; FY17 Water Project $7,464.62; Sewer $29,921.13; 9 S. Main $57.51). Treasurer’s Balance: $2,947,459.18.
Moved Larson, seconded Tucker, to approve the agenda as presented. All ayes, carried.
City Administrator/Clerk McGrane advised the council he will be attending the IMFOA Fall Conference 10/17-10/19. City Hall will be closed in the afternoons on 10/18 and 10/19. Municipal Supply installed the software for radio transmitter meter readings on 10/10. The Fayette Public Works employees will begin leaf pick-up on 10/22. Leaf pick-up will be on Monday (weather permitting) and some Tuesdays. City fall clean-up will be on 10/31. Citizens must pay the cost that the Fayette Co. Transfer Station charges the city and contact City Hall prior to 10/26 to advise of any items to pick up.
Chief Ben Davis told the council about a Safety Night that is scheduled for 11/6 at the Fayette Opera House. There will be presentations on Human Trafficking and Internet Safety/Stranger Danger as well as a resource fair.
Moved Wulfekuhle, seconded Tucker, to approve the Fayette Community Library Board of Trustees Meeting Minutes from 9/19/18. All ayes, carried.
Moved Larson, seconded Nefzger, to discuss changing the Tree Board Code and appointing members. McGrane advised Jeff Butikofer is reviewing the code and will provide suggestions at the next meeting. After further discussion, moved Larson, seconded Nefzger, to table the topic until the next council meeting. All ayes, carried.
Moved Larson, seconded Wulfekuhle, to discuss reaching out to Richard Kittelson, Consulting Arborist, about the City’s Ash trees. Moved Nefzger, seconded Wulfekuhle, to contact Kittelson for more information on inspecting the Ash trees and providing recommendations. All ayes, carried.
Moved Larson, seconded Nefzger, to discuss continuing the proposed Sanitary Sewer Repair and CIPP Lining project. Moved Wulfekuhle, seconded Tucker, to continue the proposed Sanitary Sewer Repair and CIPP Lining project and take the necessary steps in increasing the project costs to $485,000. All ayes, carried.
Moved Larson, seconded Nefzger, to discuss partial pay estimate number 1 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project. Moved Larson, seconded Wulfekuhle, to approve partial pay estimate number 1 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 division 1. All ayes, carried.
Moved Larson, seconded Tucker, to discuss contract change order number 1 for the Sanitary Sewer Repair and CIPP Lining Improvements project. Moved Tucker, seconded Wulfekuhle, to approve contract change order number 1 for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137. All ayes, carried.
Moved Larson, seconded Nefzger, to discuss hiring Tschiggfrie Excavating to repair the storm water intake in the 100 block of King Street at an estimated cost of $2,623. Moved Larson, seconded Tucker, to hire Tschiggfrie Excavating to repair the storm water intake in the 100 block of King Street. All ayes, carried.
Moved Tucker, seconded Wulfekuhle, to discuss assisting North Fayette Valley (NFV) School in purchasing playground equipment for the Fayette Elementary School. Wenthe advised he was contacted by the NFV Superintendent and Principal about the school purchasing new playground equipment at a cost of up to $22,000 for the Fayette Elementary School. They wanted to know if the city would like to contribute more money to either add more playground equipment or purchase larger play equipment at the school. After discussion, Mayor Wenthe advised he will keep the Council up-to-date on the project. No action was taken.
Moved Tucker, seconded Nefzger, to discuss adjusting Jerry Hildebrand’s Vacation and Personal Time. Wenthe advised the Personnel Committee was hoping to meet prior to the meeting, so he would request the council table this until a future date. Moved Nefzger, seconded Wulfekuhle, to table until a future council meeting. All ayes, carried.
Moved Larson, seconded Wulfekuhle, to discuss applying for the Fayette County Community Foundation grant. Wulfekuhle and Tucker advised the council that Main Street Matters and the Community Garden are planning on merging into one group and they would like to apply for the grant through the city to get raised garden bed boxes for downtown Main Street. McGrane also mentioned that John Orr said the Freedom Rock committee would be willing to apply for the grant through the city to help with funds for painting and landscaping around the Freedom Rock. McGrane will find out more details on the grant and if the city could apply for multiple projects. No action was taken.
Moved Larson, seconded Wulfekuhle, to discuss changing the days and hours of the Fayette Yard Waste Site. Moved Wulfekuhle, seconded Larson, to expand the Yard Waste Site hours from spring until fall, residents may check-out a key to the Yard Waste Site for 30 minutes at City Hall when City Hall is open, up to 3:30PM, with a $5 deposit and continue to have the Public Works Department open the Yard Waste Site from 8AM to 10AM on Saturdays. Larson, Tucker, Wulfekuhle ayes, and Nefzger nay, motion carried.
There being no further business, moved Wulfekuhle, unanimous, to adjourn at 6:53pm.
