AGENDA

REGULAR COUNCIL MEETING

Monday, March 5, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 2/20/18                                                               

     B. Approval of Claims List 2/21/18 - 3/5/18

   C. Approval to renew the Native Wine Permit for Touch of Elegance                            

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

  1. Mayor's Report
  2. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board Minutes from January 10, 2018

     B. Fayette Community Library Board Minutes from February 14, 2018

7. NEW BUSINESS

  1. Matt Florek and Rae Anna Gebhardt, 5 S. Main Street Apt #2, water/utility bill
  2. Discussion and approval to purchase from All Inclusive Rec a new swing-set to be placed at Rainbowland Park in the amount of $2,187.99 to be taken out of the Parks Budget
  3. Discussion and approval to sell Fayette County Fair concert tickets at Fayette City Hall

8. OLD BUSINESS

  1. Diego Duran and Charles Miles, 520 Mechanic Street, water/utility bill
  2. Discussion and appointment of contractor for technical services to assist with a housing rehabilitation program receiving Community Development Block Grant (CDBG) funds through the Iowa Economic Development Authority (IEDA)
  3. Discussion on revising City Code Chapter 75 – All-Terrain Vehicles and Snowmobiles

9. PUBLIC HEARING on proposed Community Development Block Grant (CDBG) for Owner Occupied Rehabilitation Funding for the City of Fayette

     A. Resolution 2018-07: Authorizing the submission of a CDBG application to the Iowa Economic Development Authority and the expenditure of funds be applied for a Housing Fund General Application for Owner-Occupied Rehabilitation.

     B. Resolution 2018-08: Authorizing the approval of a CDBG administration plan to the Iowa Economic Development Authority for Owner-Occupied Rehabilitation.

10. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Tuesday, February 20, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 2/5/18                                                                 

     B. Approval of Claims List 2/6/18 - 2/20/18

     C. Receiving of January 2017 Financial Reports                                                                                                                                                                 

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. PUBLIC HEARING ON PROPOSED FY 2019 ESTIMATED BUDGET

  1. Resolution 2018-06: Approval of FY 2019 Budget and Certification of Taxes

6. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

  1. Mayor's Report
  2. City Administrator/Clerk's Report

     C. Police Chief’s Report

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

  1. Discussion and approval of taking steps to request proposals for technical services to assist with a housing rehabilitation program receiving Community Development Block Grant (CDBG) funds through the Iowa Economic Development Authority (IEDA).
  2. Discussion and approval of the Community Development and Housing Needs Assessment.
  3. Discussion and review of the CDBG Administration Plan, Relocation Policy, Reuse Plan and Elderly Waiver and Resolutions 2018-07 and 2018-08.
  4. Discussion and approval of setting a public hearing for Monday, March 5th, 2018 at 6PM in the Fayette City Council Chambers regarding submittal of an application for a community development block grant (CDBG) provided by Iowa Economic Development Authority (IEDA) for owner occupied rehabilitation funding for the city of Fayette.

9. OLD BUSINESS

  1. Discussion on revising City Code Chapter 75 – All-Terrain Vehicles and Snowmobiles

10. ADJOURN  

AGENDA

REGULAR COUNCIL MEETING

Monday, February 5, 2018

5:30 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 1/15/18                                                               

     B. Approval of Claims List 1/16/18 - 2/5/18                                                                         

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

  1. Mayor's Report
  2. City Administrator/Clerk's Report
    1. City Admin/Clerk’s FY 2019 Budget Report
    2. Adopting final proposed FY 2019 Budget
    3. Directing City Admin/Clerk to publish budget estimate and setting a Public Hearing for February 20, 2018, at 6PM in Fayette City Hall on the FY 2019 Budget Estimate

   C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Finance Committee Meeting Minutes from January 16, 2018

     B. Fayette Personnel Committee Meeting Minutes from January 17, 2018

     C. Fayette Finance Committee Meeting Minutes from January 25, 2018

     D. Fayette Finance Committee Meeting Minutes from February 1, 2018

7. NEW BUSINESS

  1. Jerry Hildebrand Vacation/Personal Time
  2. Resolution 2018-05: Increasing Public Works Clothing Allowance to $500

8. OLD BUSINESS

9. ADJOURN  

AGENDA

CITY OF FAYETTE

COUNCIL FINANCE MEETING

Thursday, February 1, 2018

6:30 p.m.   Fayette City Hall

Discuss FY 2018-2019 Budget

Including: Investments Report, Local Option Sales Tax, Bolger Fund, Employee Wages with COLA, the General Fund Budgets (Insurance Levy, Special Revenue Levy, Police, Library, Recreation Board, Legal, Election, Mayor & Council, Cemetery, P&A, General Income, Landfill/Recycling, Street & Yard Waste), Sewer Budget, Water Budget, Storm Water Budget and Capital Projects.

 AGENDA

CITY OF FAYETTE

COUNCIL FINANCE MEETING

Thursday, January 25, 2018

6:30 p.m.   Fayette City Hall

Discuss FY 2018-2019 Budget

Including: Investments Report, Local Option Sales Tax, Bolger Fund, Employee Wages with COLA, the General Fund Budgets (Insurance Levy, Special Revenue Levy, Police, Library, Recreation Board, Legal, Election, Mayor & Council, Cemetery, P&A, General Income, Landfill/Recycling, Street & Yard Waste), Sewer Budget, Water Budget, Storm Water Budget and Capital Projects.

AGENDA

CITY COUNCIL WORK SESSION

Monday, January 22nd, 2018 at 6 p.m.

ICN Room at the Fayette Community Library (104 W. State Street)

  1. Cindy Kendall with the Iowa League of Cities & Iowa State University Extension and Outreach will present a City Finance 101 class/workshop.

AGENDA

CITY OF FAYETTE

FINANCE COMMITTEE MEETING

Tuesday, January 16, 2018

6:30 p.m.   Fayette City Hall

  1. Discuss FY 2018-2019 Budget

 

AGENDA

CITY OF FAYETTE

COUNCIL PERSONNEL MEETING

Wednesday, January 17, 2018

5:15 p.m.   Fayette City Hall

  1. Discuss Vacation/Personal Time for Jerry Hildebrand
  2. Discuss increasing Clothing Allowance
  3. Discuss Employee Salary Increases for FY2019

AGENDA

REGULAR COUNCIL MEETING

Monday, January 15, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 1/2/18                                                             

     B. Approval of Claims List 1/3/18 - 1/15/18                                                                     

     C. Receiving of December 2017 Financial Reports                                                                              

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

  1. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board Minutes from December 13, 2017 and Library Director’s January 10, 2018 Report   

7. NEW BUSINESS

  1. Diego Duran and Charles Miles, 520 Mechanic Street, water/utility bill
  2. Discussion with Bryce Bentley and/or Jeremy Lockard/RFSW on FY17 City Examination
  3. Diana Johnson with Upper Explorerland – Consideration and approval of Contract for Services between Upper Explorerland Regional Planning Commission and the City of Fayette, Code of Conduct, Procurement Policy, Certification of Compliance CDBG Procurement Standards, Equal Opportunity Policy Statement, Policy on the Prohibition of the Use of Excessive Force, Residential Anti-Displacement and Relocation Assistance Plan, Affirmative Action Plan, Affirmative Fair Housing Policy and any other paperwork required for the CDBG Grant
  4. Resolution 2018-01: Adopting Policies Compliant to the 2017 CDBG Grant for Stormwater Improvements

8. OLD BUSINESS

  1. Resolution 2018-02: Changing the Time of Regular Meetings of the Council to 6PM
  2. Resolution 2018-03: Adding No Holiday Pay for Part Time Employees to Personnel Policy
  3. Resolution 2018-04: Reappointing City Attorney

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Tuesday, January 2, 2018

7:30 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/18/17                                                                     

     B. Approval of Claims List 12/19/17 - 1/2/18

     C. Correspondence                                                                     

     D. Approval of Liquor License for Fayette Opera House if approved from State of Iowa Alcoholic Beverages Division

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

  1. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

7. NEW BUSINESS

  1. Wanda Sargent, 401 W. Water Street, request to make payments on water bill
  2. Discussion with Bryce Bentley and/or Jeremy Lockard/RFSW on FY17 City Examination
  3. Consideration and approval of hosting a City Finance 101 Workshop
  4. Consideration of changing the time of Regular City Council Meetings
  5. Clarifying Holiday Pay for Full Time and Part Time Employees
  6. Discussion and consideration of conditional offer from American Tower Corporation on the land they lease from the City of Fayette

8. OLD BUSINESS

  1. Discussion and consideration of accepting the CDGB Grant money for the Downtown Project
  2. Discussion and action on Storm Water Drainage System violation by Chris Matt and Matt Properties, LLC at 105 W. Madison Street along King Street.

9. ADJOURN  

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