AGENDA

REGULAR COUNCIL MEETING

Monday, September 19, 2016

7:30 p.m. Fayette City Hall

1. Roll Call

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 09/06/16

     B. Approval of Claims List 09/07/16 - 09/19/16

     C. Receiving of Administrative Reports

         i.   August 2016 Treasurer’s/Clerk’s Report                                                          

        ii. August 2016 Budget Report

     D. Annual Financial Report FY 2016

     E. Renewal of Liquor License for Shiner’s Bar & Grill                                                                                                                              

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

**Public Hearing: On a proposal to submit CDBG program applications to the Iowa Economic Development Authority to help fund the 2017 Fayette Downtown & Water Street Infrastructure and Reconstruction Projects consisting of sewer & water main replacements and storm water drainage construction measures

** Nine-points – UERPC Director, Rachelle Howe

**Resolution 2016-12: Resolution authorizing the submission of a CDBG Water/Sewer application and a CDBG Community Facility & Services application to the Iowa Economic Development Authority for the 2017 Downtown & Water Street Infrastructure Projects  

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report – Appointment of two new members to the Fire Department:

Isaiah Ruckdashel and Mason Bantz

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

  1. Big Rock Country Club update and donation request – Bill Dohrmann & Rich Patrick
  2. City Attorney’s Opinion regarding landlord council members voting on proposed Rental Housing Ordinance
  3. Discussion regarding updating the vacation policy and adding “compensatory time off will be given in lieu of overtime pay for full time employees who fall under the new US Dept. of Labor overtime rules that take effect Dec. 1, 2016” in the City Personnel Policy

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

A. Ordinance 491 - Amending Fayette City Code Chapter 50.13, by deleting $1,000

                                 maximum penalty for Failure to Abate (1st Reading)

B. Consideration to appoint someone to fill vacancy of Kris McGrane on the city council      

9. ADJOURN  

AGENDA

REGULAR COUNCIL MEETING

Tuesday, September 6, 2016

7:30 p.m. Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 08/15/16

     B. Approval of Claims List 08/16/16 - 09/06/16

                                                                                                                       

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report – Goodell property

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

A. Attorney determination on council landlord voting on Ordinance 484

     B. Big Rock Country Club request to make donations to the city for repair of the drainage in

     the sand traps on the back nine (city leased property) so the donations will be tax exempt

     and a request for a donation for the work on the back nine golf course – Bill Dohrmann

C. Finishing the work at 516 W. Water Street – Kevin Lehs

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

A. Personnel Committee recommendation to hire Kris McGrane, as City

          Administrator/Clerk, starting September 30, 2016, for a salary of $45,000,

          and for him to start accruing vacation time upon hiring. McGrane will fill the

          vacancy when Christie Dennis retires on October 28, 2016

                    

8. NEW BUSINESS

     A. Tree trimming request from Frank Atchison at 401 Mechanic & 406 E. College

B. Community Development & Housing Needs Assessment for CDBG program applications         for the Downtown Sewer/Water Main Replacement Project and for the Downtown

           Storm Water Drainage Construction Measures

C. Setting a public hearing for September 19, 2016 at 7:30 pm in Fayette City Hall for

     submitting two CDBG program applications for the 2017 Fayette Downtown

     Reconstruction Projects

D. Resolution 2016-10: Resolution Naming Depositories (Amending Res. 2012-12)

E. Resolution 2016-11: Resolution Adopting a Policy Regarding Use of City Credit Cards

F. Proposal for Engineering Services, 2017 Water Main Installation, from Jon Biederman,

         Fehr Graham Engineering, up to $16,000. Project was budgeted in FY16 & now FY17

G. Letter from Jon Biederman, Fehr Graham Engineering, certifying substantial completion

         of the Big Rock Road Improvements Project & Change Order #3 decreasing $978.69  

9. ADJOURN  

AGENDA

REGULAR COUNCIL MEETING

Monday, August 15 2016

7:30 p.m. Fayette City Hall

 

1. Roll Call

 

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 08/01/16

     B. Correspondence

C. Approval of Claims List 08/02/16 - 08/15/16

     D. Receiving of Administrative Reports

         i.   July 2016 Treasurer’s/Clerk’s Report                                                       

        ii. July 2016 Budget Report

           iii. Outstanding Obligations Disclosure Statement Report for FY 2016

                                                                                                                       

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

 

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

 

A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

 

6. NEW BUSINESS

 

  1. Request from Big Rock County Club for a $10,000 donation or loan
  2. Resolution 2016-09: City Street Financial Report for FY 2016
  3. Ordinance 484 – Rental Housing Code (1st Reading)

 

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

 

8. OLD BUSINESS

 

9. ADJOURN  

AGENDA

REGULAR COUNCIL MEETING

Monday, August 1, 2016

7:30 p.m. Fayette City Hall

1. ROLL CALL

 

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 07/18/16

     B. Correspondence     

     C. Approval of Claims List 07/19/16 - 08/01/16

                                                                                                                       

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

 

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

 

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report – Proposal for the Delivery of Law Enforcement Services to

     Upper Iowa University by the Fayette Police Department

 

6. NEW BUSINESS

 

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

                   

8. OLD BUSINESS

 

  1. A. Ordinance 484 – Rental Housing Code

 

9. ADJOURN  

AGENDA

REGULAR COUNCIL MEETING

Monday, July 18, 2016

7:30 p.m. Fayette City Hall

 

1. Roll Call

 

1.a. Approval to appoint Curtis Larson to the City Council to fill the vacancy of Todd Sorensen

 

     **Mayor swear-in Curtis Larson

 

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 06/20/16

     B. Correspondence - IDNR approval for sewer main lining/repair project

     C. Approval of Claims List 06/21/16 - 07/18/16 & Contract Change Order # 2 (decreasing

           cost by $31,648.68) and Pay Request #2 to Heartland Asphalt

     D. Receiving of Administrative Reports

         i.   June 2016 Treasurer’s/Clerk’s Report                                                      

        ii. June 2016 Budget Report

        iii. Investments Report ending 6/30/16

                                                                                                                       

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

 

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

 

     A. Mayor's Report – Fayette Library Board: Appoint Becky Wadian to fill vacancy

                                                                            of Bruce Ingersoll and reappoint Diane Mohs

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report – Introduce Ben Davis, new Fayette police officer

 

6. NEW BUSINESS

 

  1. A.  FY 2016 Ending Balance Transfers and Budget Transfers
  2. B.  Ordinance 484 – Rental Housing Code (also Rental Property Registration Form &

       The Plan that will be sent to property owners)

 

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

 

     A. Recreation Board meeting minutes of June 13, 2016

                   

8. OLD BUSINESS

 

 

9. ADJOURN  

Due to the lack of a quorum, there will not be a city council meeting Tuesday, July 5th, 2016.

The next city council meeting will be July 18th, 2016, unless the council wants to make-up the July 5th meeting before that. 

 

AGENDA

REGULAR COUNCIL MEETING

Monday, June 20, 2016

7:00 p.m. Fayette City Hall

 

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 06/06/16

     B. Correspondence     

     C. Approval of Claims List 06/07/16 - 06/20/16

     D. Receiving of Administrative Reports

         i.   May 2016 Treasurer’s/Clerk’s Report                                                       

        ii. May 2016 Budget Report                                                                                                                       

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED                                       

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. NEW BUSINESS

     A. Citizen Complaint Form

     B. Consideration to hire Northeast Iowa RCD (Rural Community Development) to write a

               IDNR Sponsored Program grant application at a cost of $500

     C. U.S. Dept. of Labor new overtime rules that become effective Dec. 1, 2016

     D. Placing a Banner on the side of the building at 217 S. Main Street                                

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS                   

8. OLD BUSINESS

9. ADJOURN  

AGENDA

COUNCIL WORK SESSION

Following this Council Meeting

Fayette City Hall

Discuss Draft Rental Housing Code – Lori Brockway

AGENDA

REGULAR COUNCIL MEETING

Monday, June 6, 2016

7:30 p.m. Fayette City Hall

 

1. ROLL CALL

 

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 05/16/16

     B. Correspondence    

     C. Approval of Claims List 05/17/16 - 06/06/16

                                                                                                                     

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

 

                 **Public Hearing on FY 2016 Budget Amendment

 

     Resolution 2016-07: Approving the FY 2016 Budget Amendment 

                                       

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

 

     A. Mayor's Report – Decide on a date to discuss the draft rental housing ordinance

     B. City Administrator/Clerk's Report – Big Rock Road will be closed June 6 & 7 for paving

     C. Police Chief’s Report

 

6. NEW BUSINESS

 

A. CDBG Water/Sewer fund and Community Facilities & Services Fund program grant

     Applications weren’t approved. Decide whether to apply again. UERPC said they

     would resubmit for Fayette at no charge.

B. Resolution 2016-08: Revised Job Description for the City Administrator/Clerk position,

       Job Advertisement for this position, Capital Improvements & Events Report 1993 – 2016

       with present Vehicle Inventory and New Building Construction Report 1993 - 2015

 

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

 

     A. Police Committee recommendation to hire Ben Davis as a police officer at a salary of

          $35,715, as budgeted in the FY17 budget.    (Police Chief said $39,000)

Also budgeted for the second officer was FICA 7.65% at $2,732.17, IPERS match 9.84% at $3,514.32, Workers Compensation cost 4.03% at $1,439.30 and 75% of the family health insurance premium at $18,776.97, making a total benefits package of $26,462.76.  The total cost for the second officer budgeted is salary + benefits = $62,177.38

          Also, request to approve a waiver of the residency requirement for one year and

the officer won’t be allowed to drive the police vehicle to his home out of the Fayette

City Limits

8. OLD BUSINESS       

9. ADJOURN  

AGENDA

REGULAR COUNCIL MEETING

Monday, May 16, 2016

7:30 p.m.   Fayette City Hall

1.  ROLL CALL

2.  CONSIDERATION OF CONSENT AGENDA ITEMS:

     A.  Approval of Regular Meeting Minutes 05/02/16

     B.  Correspondence     

     C.  Approval of Claims List 05/03/16 - 05/16/16 

     D.  Receiving of Administrative Reports

          i.   April 2016 Treasurer’s/Clerk’s Report                                                       

          ii.  April 2016 Budget Report  

                                                                                                                      

3.  RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST 

A.  Randy Clark & Connie Conner - Hearing requested regarding nuisance – camping at  

                                                    Klock’s Island Park

4.  APPROVAL OF AGENDA AS PRESENTED                                       

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A.  Mayor's Report

     B.  City Administrator/Clerk's Report

     C.  Police Chief’s Report – Police officer interviews

6.  NEW BUSINESS

     A.  Resolution 2016-06:  A resolution supporting the Home Base Iowa Initiative

     B.  FY 16 Budget Amendment – Setting a public hearing for June 6, 2016 at 7:30 pm

               in Fayette City Hall & directing Clerk to publish notice

     C.  Request for Loan from Fayette American Legion Post 339 

     D.  Completion letter for Sewer Modification Project, Contract B Lagoon Improvements,

               from IIW Engineers                                

7.  WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS                       

8.  OLD BUSINESS

A.  Street lighting around the 100 block of Mechanic Street 

9.  ADJOURN   

There is no place like home. And there is no place like Fayette.

11 S. Main Street

563.425.4316

info@fayetteiowa.com

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