AGENDA

CITY OF FAYETTE

FINANCE COMMITTEE MEETING

Monday, January 30, 2017

6:30 p.m.   Fayette City Hall

Discuss FY 2017-2018 Budget

Iowa League of Cities Budget Information Bulletin

Valuations

Clerk’s Bonding Capacity Report

Long Term Debt Schedule

Estimated Budget Tally Page

Debt Service/TIF

December 2016 Treasurer’s/Clerk’s Report

December 2016 Full FY2017 Budget Report & Savings Detail

June 30, 2016 Treasurer’s/Clerk’s Report

Investments Report

BCBS Health Insurance Premiums

Local Option Sales Tax

Bolger Fund

Employee Wages with 2% & 2.5% COLA

General Fund:

Insurance Levy

Emergency Management Levy/ Storm Sewer Utility

Special Revenue Levy

Ambulance Budget

Fire Department

Police Budget

Library Budget

Park Budget

Recreation Board Budget

Legal, Election, Mayor & Council, Cemetery

P&A

General Income

Landfill/Recycling

Streets, Sewer & Water, Yard Wast

Capital Project – Downtown & E. Water Street Improvement

AGENDA

REGULAR COUNCIL MEETING

Monday, January 16, 2017

7:30 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 1/3/17                                                     

     B. Approval of Claims List 1/4/16 - 1/16/17                                                             

     C. Receiving of Administrative Reports                                                                    

i. November 2016 Treasurer’s/Clerk’s Report                                                   

ii. November 2016 Budget Report                                                                       

     D. Renewal of Native Wine Permit for Touch of Elegance

                                                                                                   

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR  PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

  1. Mayor's Report - Appoint Becki Wissmiller to Recreation Board

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

  1. New Business Incentives

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board Minutes from December 14, 2016                       

     B. Recreation Board Minutes from January 9, 2017                                              

     C. Personnel Committee Meeting Minutes from January 12, 2017                     

          

8. NEW BUSINESS

  1. Zach Mannheimer with Iowa Business Growth presentation
  2. Bids for 2017 Water Improvement System on Madison Street and Jones Street and motion for a tentative award subject to receipt of IDNR construction permit
  3. Resolution 2017-01: Revised Job Description for the City Administrator/Clerk  
  4. Resolution 2017-02: Revising the Job Description for the Chief of Police
  5. Resolution 2017-03: Amending City Personnel Policy, Section 3.3 Vacation  
  6. Resolution 2017-04: Adding Cash Health Compensation to Salaries of Library Director, Assistant Public Works Director and City Maintenance Worker.
  7. Approve vacation carry-over from 2016 to 2017 for Linda Adams, Adam Hildebrand, Gerald Hildebrand and Rich Pisanti

9. ADJOURN

AGENDA

CITY OF FAYETTE

PERSONNEL MEETING

Thursday, January 12, 2017

7:30 p.m. at Fayette City Hall

  1. Discuss Section 3.3 Vacation in Personnel Policy Manual
  2. Discuss incorporating the health benefit into employee’s salaries
  3. Discuss Employee Wage Scale
  4. Discuss Employee Pay Increases
  5. Discuss City Administrator/Clerk Job Description
  6. Discuss Police Chief Job Description            

AGENDA

REGULAR COUNCIL MEETING

Tuesday, January 3, 2017

7:30 p.m.   Fayette City Hall

1.  ROLL CALL

2.  CONSIDERATION OF CONSENT AGENDA ITEMS

     A.  Approval of Regular Meeting Minutes 12/19/16   

     B.  Approval of Claims List 12/20/16 - 1/3/17 

                                                                                                    

3.  RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS ORPLEAS OF PROTEST           

4.  APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A.   Mayor's Report         

     B.  City Administrator/Clerk's Report                                                         

     C.  Police Chief’s Report

6.  OLD BUSINESS

7.  WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

          

8.  NEW BUSINESS

9.  ADJOURN   

AGENDA

REGULAR COUNCIL MEETING

Monday, December 19, 2016

7:30 p.m.   Fayette City Hall

1.  ROLL CALL

2.  CONSIDERATION OF CONSENT AGENDA ITEMS

     A.  Approval of Regular Meeting Minutes 12/5/16         

     B.  Correspondence               

     C.  Approval of Claims List 12/6/16 - 12/19/16 

   

                                                                                                    

3.  RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST 

4.  APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A.   Mayor's Report – appoint Royce Bantz to the Fayette Fire Dept.   

     B.  City Administrator/Clerk's Report

     C.  Police Chief’s Report

6.  OLD BUSINESS

7.  WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A.  Recreation Board Minutes – December 5, 2016                        

     B.  Fayette Community Library Board Minutes – November 9, 2016         

     C.  Fayette Fire Department Calls from June 15, 2016 to December 13th, 2016

          

8.  NEW BUSINESS

A.   Hire WHKS Engineering for downtown project

B.   Discuss options for incentives for new businesses

9.  ADJOURN   

AGENDA

REGULAR COUNCIL MEETING

Monday, December 5, 2016

5:30 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 11/21/16                                     

     B. Approval of Claims List 11/22/16 - 12/5/16                                                                                                                      

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

            - Reappoint Jeff Bradley as City Treasurer (2 year term)

            - Reappoint Jason Rohde as Fire Chief (1 year term)

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Sam Whitehead, Fayette County Economic Director, update on what he has been doing and discuss what he can do to help Fayette.

     B. Approval to purchase vehicle mounted radio and repeater for new police patrol vehicle

9. ADJOURN  

AGENDA

Council Work Session

Monday, November 21, 2016

6:30 p.m.   Fayette City Hall

Auditor’s presentation and discussion of findings and recommendations of the FY2016 audit.

AGENDA

REGULAR COUNCIL MEETING

Monday, November 21, 2016

7:30 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 11/7/16

     B. Approval of Claims List 11/8/16 - 11/21/16

     C. Receiving of Administrative Reports

i. October 2016 Treasurer’s/Clerk’s Report

          ii. October 2016 Budget Report                                                                          

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report - Appoint Tristan Beyer to Fayette Ambulance Service

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Update on Kevin Lehs property at 516 W. Water Street

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Board of Adjustment meeting minutes of November 9, 2016

8. NEW BUSINESS

     A. Sharroll Richards to discuss city signage on Main Street

     B. Crystal Cole, Director of Counseling and Wellness Student Life with UIU, will give a presentation on open enrollment for health insurance through the marketplace from November 1st, 2016 to January 31st, 2017.

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, November 7, 2016

7:30 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 10/17/16

     B. Approval of Claims List 10/18/16 - 11/7/16

     C. Renewal of Liquor License for Downtown Lounge and Native Wine Permit for Pavo Blue                                                                                                

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A.  Mayor's Report

     B.  City Administrator/Clerk's Report

     C.  Police Chief’s Report

6. OLD BUSINESS

     A.  Update on Kevin Lehs property at 516 W. Water Street

     B.  Ordinance 491 – Amending Fayette City Code Chapter 50.13, by deleting $1,000.00 maximum penalty for Failure to Abate (1st Reading)

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A.  Fayette Community Library Board Minutes from October 11, 2016

8. NEW BUSINESS

     A.  Resolution 2016-13 – Approving submission of an application for the SRF Water Resource Restoration Sponsored Projects Program

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, October 17, 2016

7:30 p.m. Fayette City Hall

1. Roll Call

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 10/03/16

     B. Approval of Claims List 10/04/16 - 10/17/16

     C. Receiving of Administrative Reports

         i. September 2016 Treasurer’s/Clerk’s Report                                                   

        ii. September 2016 Budget Report

     D. Renewal of Beer Permit for Gavin’s Foods

                                                                                                                                  

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

9. ADJOURN

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