AGENDA

REGULAR COUNCIL MEETING

Monday, January 21, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 1/7/19                                                                   

     B. Approval of Claims List 1/8/19 - 1/21/19 

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report – Appoint James Tenney to the Fayette Community Library Board of Trustees

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from December 12, 2018

     B. Fayette Board of Adjustment Meeting Minutes from January 10, 2019

7. NEW BUSINESS

     A. Fayette County Ag Society - Discussion and consideration for donation to the Fayette County Fair 2019

     B. Resolution 2019-3 Adopting a Seatbelt Policy and Distracted Driver Policy as part of the General Safety Manual for City Employees and Volunteer Fire and Ambulance Personnel

     C. Resolution 2019-4 Adopting a Confined Space Policy as part of the General Safety Manual for City Employees and Volunteer Fire and Ambulance Personnel

     D. Discussion and approval of Contract Change Order Number 3 for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1

     E. Discussion and approval of Contract Change Order Number 1 for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2

     F. Discussion and conditional approval of Partial Pay Estimate Number 4 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1 upon receipt of all necessary Davis-Bacon wage documentation by Upper Explorerland Regional Planning Commission

     G. Discussion and approval of Partial Pay Estimate Number 2 to Visu Sewer for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2

     H. Discussion and approval of the Change of Scope for Fehr Graham due to the additional engineering services for the Sanitary Sewer Repair and CIPP Lining Improvements

8. OLD BUSINESS

     A. Discussion with Jeremy Mueller about possible housing development(s) and incentives.

     B. Ordinance 501 – Amending Chapters 88, 92, 99, 106, and 107 to adjust or add rates, fees, deposits, payment plans, and other changes including billing monthly for water, sewer, landfill, recycling and storm water, first reading.

9. ADJOURN

 

AGENDA

CITY OF FAYETTE

COUNCIL PERSONNEL MEETING

Monday, January 21, 2019

7 p.m. (or immediately following the Regular Council Meeting that starts at 6 p.m.)

Fayette City Hall

  1. Discussion and recommendation of adjusting Jerry Hildebrand’s Vacation and/or Personal Time
  2. Discussion and recommendation for Employee Salary Increases for FY2020

AGENDA

REGULAR COUNCIL MEETING

Monday, January 7, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/17/18                                                                    

     B. Approval of Claims List 12/18/18 - 1/7/19

     C. Receiving of October 2018 and November 2018 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. PUBLIC HEARING ON THE PROPOSED AUTHORIZATION OF A LOAN AND DISBURSEMENT AGREEMENT AND THE ISSUANCE OF NOTES TO EVIDENCE THE OBLIGATION OF THE CITY THEREUNDER NOT TO EXCEED $130,000 SEWER REVENUE CAPITAL LOAN NOTES, AND THE PUBLIC HEARING ON THE AUTHORIZATION AND ISSUANCE THEREOF.

     A. Resolution 2019-1 Instituting proceedings to take additional action for the Authorization of a Loan and Disbursement Agreement and the Issuance of Not to Exceed $130,000 Sewer Revenue Capital Loan Notes.

6. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report –

          a. Appoint Paul Skrade (1 year, until 12/31/2019) to the Fayette Tree Board

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Ambulance Service Meeting Minutes from December 5, 2018

8. NEW BUSINESS

     A. Resolution 2019-2 City of Fayette Procurement Policy to comply with Federal Regulations

     B. Discussion and approval of the City of Fayette providing financial assistance to improvements to the Upper Iowa University Rec Center and Swimming Pool in exchange for membership discounts for City of Fayette residents and employees.

     C. Discussion and consideration of Ordinance # changing water, sewer, yard waste, landfill, recycling, storm water rates, late fees, capital infrastructure/administration fees, and change to monthly billing.

9. OLD BUSINESS

     A. Discussion and consideration about housing developments and incentives

10.  ADJOURN 

AGENDA

REGULAR COUNCIL MEETING

Monday, December 17, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/3/18                                                              

     B. Approval of Claims List 12/4/18 - 12/17/18

     C. Correspondence                                                                                               

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report –

          a. Appoint Hillaree Childs to the Fayette Recreation Board for 3 years, until 12/31/2021

          b. Appoint Tereasa Lenius (3 years, until 12/31/2021), David Hanson (2 years, until 12/31/2020), William Thom (2 years, until 12/31/2020), and David Runyon (1 year, until 12/31/2019) to the Fayette Tree Board

          c. Appoint Delbert O’Dell to the CDBG Housing Committee

          d. Appoint Jason Rohde as Fayette Fire Chief for 2019

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Housing Committee Meeting Minutes from November 9, 2018

     B. Fayette Community Library Board of Trustees Meeting Minutes from November 14, 2018

7. NEW BUSINESS

     A. Discussion and approval of having Visu Sewer do additional CIPP lining to portions of Wadena Road and Union Street as part of the Sanitary Sewer Repair and CIPP Lining Project at an approximate cost of $25,000

     B. Discussion and conditional approval of Partial Pay Estimate Number 3 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1 upon receipt of all necessary Davis-Bacon wage documentation by Upper Explorerland Regional Planning Commission

     C. Resolution 2018-30 Engagement Agreement and Scope of Engagement with Ahlers and Cooney, P.C. in its capacity as Bond Counsel in connection with the issuance of Sewer Revenue Capital Loan Notes

     D. Resolution 2018-31 Fixing date for a meeting on the proposition to authorize a Loan and Disbursement Agreement and the issuance of Notes to evidence the obligations of the City thereunder not to exceed $130,000 Sewer Revenue Capital Loan Notes

     E. Resolution 2018-32 Adding Section XXXI. Immigration Policy and Procedure to the Fayette Police Departments Policy and Procedure Manual

     F. Discussion and consideration of accepting the Jones Boys LLC estimate of $6,930 for repairing the deck joint on the Main Street bridge

     G. Discussion and approval of authorizing Fayette Deputy Clerk Nancy Creery to sign checks from the City of Fayette and to have access to the City of Fayette’s Safe Box at First State Bank

     H. Discussion and consideration of having a pop can donation area in the City of Fayette

8. OLD BUSINESS

9. ADJOURN

NOTICE

A Quorum of the City Council may be attending a Christmas Party on December 18th, 2018 at 6PM at Shrubb’s Street Eatery in Fayette, Iowa.  No city business will be discussed, or action taken.

AGENDA

REGULAR COUNCIL MEETING

Monday, December 3, 2018

6:00 p.m.   Fayette City Hall

1) ROLL CALL

2) CONSIDERATION OF CONSENT AGENDA ITEMS

     A.Approval of Regular Meeting Minutes 11/19/18                                                                    

     B. Approval of Claims List 11/20/18 - 12/3/18

3) RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4) APPROVAL OF AGENDA AS PRESENTED

5) RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report –

          1) Re-appoint Jeff Bradley as City Treasurer for a 2-year term.

          2) Appoint Richard Patrick to the Fayette County Community Foundation Board, a 3-year term.

     B. City Administrator/Clerk's Report

          1) Discussion and consideration to get quotes from other companies for city insurance.

     C. Police Chief’s Report

6) WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Board of Adjustments Meeting Minutes from November 1, 2018

     B. Revolving Loan Review Committee Meeting Minutes from November 19, 2019 

7) NEW BUSINESS

     A. Discussion and approval of budgeted expense from J & R Supply, Inc. for $1770 Gas Chlorinator.

     B. Discussion and approval of contract for services between the City of Fayette and Upper Explorerland Regional Planning Commission for the Revolving Loan Fund.

     C. Discussion and approval of purchasing 103 King Street at $10,000 as an empty lot, after the house has been demolished.

8) OLD BUSINESS

      A. Discussion and approval of action in reference to the City of Fayette’s Ash Tree’s after Richard Kittelson presents his report.

      B. Ordinance 499 – Amending Chapters 40, 41, 44, 45, 46, 47, 55, 62 and 63 by adding Court Costs to Penalties, removing Municipal Infraction Penalties for some Traffic Violations and removing and adding some Traffic Subsections, third and final reading.

9) ADJOURN

 

 

AGENDA

REGULAR COUNCIL MEETING

Monday, November 19, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

   A. Approval of Regular Meeting Minutes 11/5/18                                                                      

   B. Approval of Claims List 11/6/18 - 11/19/18

   C. Approval of Annual Financial Report FY2018

   D. Renewal of Class C Liquor License with Outdoor Service, Sunday Sales and Class B Native Wine Permit for Down Town Lounge

   E. Renewal of Class C Liquor License for Beer/Wine for the Fayette Opera House

   F. Approval of Class C Liquor License for Beer/Wine with Outdoor Service and Sunday Sales for Shrubb’s Street Eatery LLC

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

   A. Mayor's Report

   B. City Administrator/Clerk's Report

   C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

   A. Recreation Board Meeting Minutes from November 5, 2018   

7. NEW BUSINESS

   A. Discussion and consideration of working with Paul Skrade and Jake Dale in making Fayette a Bird Friendly Iowa Community

   B. Discussion and approval of the Clean Water State Revolving Fund Intended Use Plain Application with total request of $130,000

   C. Discussion and approval of Contract Change Order Number 2 for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137

   D. Discussion and approval of Partial Pay Estimate Number 2 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1

   E. Discussion and approval of Partial Pay Estimate Number 1 to Visu Sewer for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 2

   F. Discussion and consideration of classifying a solar panel as a “Structure” in the Zoning Regulations in the Fayette City Code

   G. Ordinance 500 – Amending Chapter 26 Section 02 of the City Tree Board by adding the majority of the members be citizens and residents of the City, first reading.

   H. Approve and Adopt the Annual Urban Renewal Report FY2018

8. OLD BUSINESS

   A. Ordinance 499 – Amending Chapters 40, 41, 44, 45, 46, 47, 55, 62 and 63 by adding Court Costs to Penalties, removing Municipal Infraction Penalties for some Traffic Violations and removing and adding some Traffic Subsections, second reading.

   B. Discussion and consideration of applying for the Fayette County Community Foundation grant

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, November 5, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

A. Approval of Regular Meeting Minutes 10/15/18                                                                    

B. Approval of Claims List 10/16/18 - 11/5/18

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report

B. City Administrator/Clerk's Report

C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

A. Recreation Board Meeting Minutes from October 1, 2018

B. Fayette Community Library Board of Trustees Meeting Minutes from October 10, 2018

7. NEW BUSINESS

A. Discussion and approval of repairing another Sewer Spot Repair on King Street to complete the Sewer Lining.

B. Ordinance 499 – Amending Chapters 40, 41, 44, 45, 46, 47, 55, 62 and 63 by adding Court Costs to Penalties, removing Municipal Infraction Penalties for some Traffic Violations and removing and adding some Traffic Subsections, first reading.

C. Discussion and approval of JUS Annual Software (Utility Billing) Assurance/Support Hours Contract Terms and Contract

D. Discussion and consideration of American Tower Lease Extension options

E. Discussion and approval of moving forward with the Iowa Income Offset Program and approving the Memorandum of Understanding between the Iowa Dept. of Administrative Services State Accounting Enterprise and the City of Fayette for participation in the Income Offset Program.

8. OLD BUSINESS

A. Discussion and consideration of changing the Tree Board Code and appointing members

B. Discussion and consideration of applying for the Fayette County Community Foundation grant

9.  ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, October 15, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 10/1/18                                                                      

     B. Approval of Claims List 10/2/18 - 10/15/18

     C. Receiving of August 2018 and September 2018 Financial Reports                     

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from September 19, 2018

7. NEW BUSINESS

     A. Discussion and consideration of changing Tree Board Code and appointing members

     B. Discussion and consideration of reaching out to Richard Kittelson, Consulting Arborist, about the City’s Ash trees

     C. Discussion and approval of continuing the proposed Sanitary Sewer Repair and CIPP Lining Project and take the necessary steps in increasing the project costs to $485,000

     D. Discussion and approval of Partial Pay Estimate Number 1 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 Division 1

     E. Discussion and approval of Contract Change Order Number 1 for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137

     F. Discussion and approval of hiring Tschiggfrie Excavating to repair storm water intake in the 100-block of King Street at an estimated cost of $2,623

     G. Discussion and consideration of assisting the North Fayette Valley School in purchasing playground equipment for the Fayette Elementary School

     H. Discussion and consideration of adjusting Jerry Hildebrand’s Vacation and Personal Time

8. OLD BUSINESS

     A. Discussion and consideration of applying for the Fayette County Community Foundation grant

     B. Discussion and consideration of changing the days and hours of the Fayette Yard Waste Site

9.  ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, October 1, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 9/17/18                                                                   

     B. Approval of Claims List 9/18/18 - 10/1/18      

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Streets & Sidewalks Committee Meeting Minutes from August 6, 2018

     B. Board of Adjustments Meeting Minutes from September 19, 2018

7. OLD BUSINESS

     A. Discussion on the Rental Complaint Form and proposed Rental Property Housing Code

8. NEW BUSINESS

     A. Discussion and consideration of applying for the Fayette County Community Foundation grant

     B. Discussion and consideration of changing the days and hours of the Fayette Yard Waste Site

     C. Discussion and consideration of a tree incentive

     D. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, September 17, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS                       

  A. Approval of Regular Meeting Minutes 9/4/18                                                            

  B. Approval of Claims List 9/5/18 - 9/17/18

  C. Renewal of Class C Liquor License with Outdoor Service for Shiners Bar and Grill, pending dramshop insurance endorsement

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

  A. Mayor's Report

  B. City Administrator/Clerk's Report

  C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

  A. Fayette Ambulance Service Meeting Minutes from September 5, 2018      

7. NEW BUSINESS

  A. Deena Evans, Secretary of the Hannah Lee Chapter of the Daughters of the American Revolution (DAR), recommendation of a proclamation commemorating Constitution Week, Sept. 17-23

  B. Chad Cook, Director of Military and Veteran Services with UIU, recommendation of a proclamation proclaiming November 12, 2018, Fayette Community Partnership Day in recognition of the upcoming 100th anniversary of the Fayette American Legion Post 339 and UIU Community Partnership.

  C. Appoint Nancy Creery as another part-time Deputy City Clerk at a rate of $10 per hour.

  D. Resolution 2018-29 Approving the City Street Financial Report for FY2018

8. OLD BUSINESS

  A. Discussion and consideration of moving the Veterans Memorial from its current location in front of City Hall to the Open Air Market.

  B. Discussion and consideration of filing the AOR Transfer Request – Group Policy, Form AOR-1, stating Brian Huinker with Group Benefit Partners out of Decorah, Iowa become the City of Fayette’s desired New Agent/Agency AOR.

9. ADJOURN

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