AGENDA

REGULAR COUNCIL MEETING

Monday, September 17, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS                       

  A. Approval of Regular Meeting Minutes 9/4/18                                                            

  B. Approval of Claims List 9/5/18 - 9/17/18

  C. Renewal of Class C Liquor License with Outdoor Service for Shiners Bar and Grill, pending dramshop insurance endorsement

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

  A. Mayor's Report

  B. City Administrator/Clerk's Report

  C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

  A. Fayette Ambulance Service Meeting Minutes from September 5, 2018      

7. NEW BUSINESS

  A. Deena Evans, Secretary of the Hannah Lee Chapter of the Daughters of the American Revolution (DAR), recommendation of a proclamation commemorating Constitution Week, Sept. 17-23

  B. Chad Cook, Director of Military and Veteran Services with UIU, recommendation of a proclamation proclaiming November 12, 2018, Fayette Community Partnership Day in recognition of the upcoming 100th anniversary of the Fayette American Legion Post 339 and UIU Community Partnership.

  C. Appoint Nancy Creery as another part-time Deputy City Clerk at a rate of $10 per hour.

  D. Resolution 2018-29 Approving the City Street Financial Report for FY2018

8. OLD BUSINESS

  A. Discussion and consideration of moving the Veterans Memorial from its current location in front of City Hall to the Open Air Market.

  B. Discussion and consideration of filing the AOR Transfer Request – Group Policy, Form AOR-1, stating Brian Huinker with Group Benefit Partners out of Decorah, Iowa become the City of Fayette’s desired New Agent/Agency AOR.

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Tuesday, September 4, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

A. Approval of Regular Meeting Minutes 8/20/18                                                                      

B. Approval of Claims List 8/21/18 - 9/4/18

C. Correspondence

D. Receiving of June 2018 and July 2018 Financial Reports

E. Receiving of the Outstanding Obligations Disclosure Statement for 2018

F. Approval of Class C Beer Permit, Class B Wine Permit and Sunday Sales for Dollar General Store #20268

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report

B. City Administrator/Clerk's Report

C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

A. Fayette Community Library Board of Trustees Meeting Minutes from August 8, 2018

B. Fayette Ambulance Service Meeting Minutes from August 8, 2018      

7. NEW BUSINESS

A. Resolution 2018-23 Requesting the Assistance of the staff of the Upper Explorerland Regional Planning Commission in the form of General Administration for the CDBG Housing Grant

B. Resolution 2018-24 Requesting the Technical Assistance of the staff of the Upper Explorerland Regional Planning Commission in the form of General Administration for the CDBG Housing Grant

C. Resolution 2018-25 Adopting Policies Complaint to the 2018 CDBG Grant for the Owner-Occupied Housing Rehabilitation

D. Discussion and consideration of partnering with Eric Willis and Brian Huinker, Iowa Municipal Benefits Plan, to represent the City of Fayette with Employee Benefits

E. Resolution 2018-26 Transferring fund for FY2017-2018

F. Consideration and approval of partial pay estimate Number 3 to Ray’s Excavating LLC for the 2017 Water System Improvements project 16-722

G. Consideration and approval of Contract Change Order Number 3 for the 2017 Water System Improvements project 16-722

H. Resolution 2018-27 Accepting the project and approving payment of partial payment Number 4-Final to Ray’s Excavating LLC for the 2017 Water System Improvements project 16-722

I. Resolution 2018-28 Approving and authorizing a form of Loan and Disbursement Agreement by and between the City of Fayette, Iowa, and the Iowa Finance Authority, and authorizing and providing for the issuance and securing the payment of $415,000 Sewer Revenue Capital Loan Notes, Series 2018, of the City of Fayette, Iowa, under the provisions of the City Code of Iowa, and providing for a method of payment of said Notes and Approval of Tax Exemption Certificate.

J. Consideration and approval of accepting the proposal and contract from Heartland Asphalt, Inc. in the amount of $16,287.20

8. OLD BUSINESS

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, August 20, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

A. Approval of Regular Meeting Minutes 8/6/18                                                                 

B. Approval of Claims List 8/7/18 - 8/20/18

C. Approval of the Class B Native Wine Permit, Outdoor Service and Sunday Sales for Hippie Mikes Tasty Grinds 

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST 

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report

     1. Appoint Addison Martin to the Fayette Ambulance/EMS

     2. Appoint Amanda Reno to the Fayette Ambulance/EMS

B. City Administrator/Clerk's Report

C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

A. Fayette Ambulance Service Meeting Minutes from June 6, 2018

7. NEW BUSINESS

A. Jeremy Mueller, discussion and consideration of incentives for new housing development

B. Resolution 2018-19 Opening a Separate Checking Account for City of Fayette Revolving Loan Fund.

C. Resolution 2018-20 Engagement Agreement and Scope of Engagement with Ahlers and Cooney, P.C. in its capacity as Bond Counsel in connection with the issuance of Sewer Revenue Capital Loan Notes.

D. Resolution 2018-21 Showing Support for Improvements to Highway 150

E. Resolution 2018-22 Changing and Updating the Fayette Police Operating Guidelines and Procedures

8. OLD BUSINESS

A. Discussion and consideration of placing stop signs to make the intersection of E. Clark Street and Union a four way stop

B. Discussion and consideration of moving the Veterans Memorial from its current location in front of City Hall to the Open Air Market

9. ADJOURN   

AGENDA

REGULAR COUNCIL MEETING

Monday, August 6, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

A. Approval of Regular Meeting Minutes 7/16/18                                                                  

B. Approval of Claims List 7/17/18 - 8/6/18

C. Correspondence  

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report

  1. Reappoint Rachel Schultz to the Fayette Community Library Board of Trustees
  2. Appoint Amber Kleinlein to the Fayette Ambulance/EMS
  3. Appoint Michael Mitchell to the Fayette Ambulance/EMS

B. City Administrator/Clerk's Report

C. Police Chief's Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

A. Fayette Community Library Board of Trustees Meeting Minutes from June 13, 2018, July 11, 2018, and the August Meeting Packet

7. NEW BUSINESS

A. Darwin Dean request to place stop signs along Union Street at the intersection of E. Clark Street and Union Street

B. Resolution 2018-17 awarding the 2018 sanitary sewer spot repairs to Tschiggfrie Excavating and the cured-in-place pipe (CIPP) lining work to Visu-Sewer, Inc.

C. Resolution 2018-18 amending the City of Fayette Personnel Policy changing sections 3.5 Non-Discrimination, 3.6 Recruitment and Selection, 4.5 Family Leave, and adding sections 2.24 Equal Employment Opportunity, 3.10 Harassment, and 3.11 Sexual Harassment

D. Discussion and consideration of purchasing Taser’s from Axon Enterprise for the Fayette Police Department

E. Discussion and consideration in signing a 28E Agreement for Mutual Assistance for NEIA Area Law Enforcement Services

F. Discussion and consideration of moving the Veterans Memorial from its current location in front of City Hall to the Open Air Market

G. Fayette County Food Shelf placing donation container(s) at City Hall until Watermelon Days for a “Good Seed Award”

H. Discussion and consideration of hiring another Deputy Clerk for City Hall

I. Discussion and consideration of transferring $5,000 to the Revolving Loan Fund Account to pay for any administration and contract fees

8. OLD BUSINESS

A. Discussion and action on Storm Water Drainage System violation by Chris Matt and Matt Properties, LLC at 105 W. Madison along King Street

B. Discussion on the Rental Complaint Form

9. ADJOURN

 

AGENDA – CITY OF FAYETTE

COUNCIL STREETS & SIDEWALKS MEETING

Monday, August 6, 2018

7:00 p.m. (or immediately following the Regular Council Meeting)   Fayette City Hall

  1. Discussion and approval of Fayette Lumber Company Sidewalk Program Reimbursement for 210 King Street and 212 King Street
  2. Discussion and approval of Curtis Larson Sidewalk Program Reimbursement for 209 W. Clark Street

AGENDA

REGULAR COUNCIL MEETING

Monday, July 16, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

A. Approval of Regular Meeting Minutes 7/2/18                                                            

B. Approval of Claims List 7/3/18 - 7/16/18

C. Approval of the Class B Beer Outdoor License for Downtown Lounge from 7/21/18 to 7/25/18, pending dramshop insurance endorsement

D. Correspondence

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report - Appointing Amy Tucker, Bill Dohrmann, David Scott, Kevin Converse and Tim Wulfekuhle to the Revolving Loan Review Committee

B. City Administrator/Clerk's Report

C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS      

7. NEW BUSINESS

A. Discussion and consideration of waiving the requirement that non-profit organizations not be eligible for the Downtown & Neighborhood Revitalization Program for Fayette Community Church

B. Consideration to accept the terms of Hogan & Hansen’s engagement to perform the City’s annual examination for year ending June 30, 2018.

8. OLD BUSINESS

A. Discussion and consideration of New Construction/Rehab and New Business Incentives

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, July 2, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

A. Approval of Regular Meeting Minutes 6/18/18                                                                      

B. Approval of Claims List 6/19/18 - 7/2/18                                                                                                   

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. PUBLIC HEARING ON THE PROPOSED AUTHORIZATION OF A LOAN AND DISBURSEMENT AGREEMENT AND THE ISSUANCE OF NOTES TO EVIDENCE THE OBLIGATION OF THE CITY THEREUNDER NOT TO EXCEED $415,000 SEWER REVENUE CAPITAL LOAN NOTES, AND THE PUBLIC HEARING ON THE AUTHORIZATION AND ISSUANCE THEREOF.

A. Resolution 2018-15 Instituting proceedings to take additional action for the Authorization of a Loan and Disbursement Agreement and the Issuance of Not to Exceed $415,000 Sewer Revenue Capital Loan Notes.

6. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report

B. City Administrator/Clerk's Report

C. Police Chief’s Report

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS      

8. NEW BUSINESS

A. Resolution 2018-16 Adopting the Upper Explorerland Limited English Proficiency Analysis for use as the City of Fayette’s

B. Consideration of hiring Stone K. Allen as a Fayette Police Officer and a Starting Salary

C. Consideration of selling the 2007 Ford Police Explorer

D. Consideration to award a CPA firm to perform the City’s required annual examination for the year ending June 30, 2018

9. OLD BUSINESS

10. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, June 18, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

   A. Approval of Regular Meeting Minutes 6/4/18                                                            

   B. Approval of Claims List 6/5/18 - 6/18/18

   C. Receiving of May 2018 Financial Reports                                                                                                   

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. PUBLIC HEARING ON THE PROPOSED CONTRACT DOCUMENTS (PLANS, SPECIFICATIONS AND FORM OF CONTRACT) AND ESTIMATED COSTS FOR SANITARY SEWER REPAIR AND CIPP LINING IMPROVEMENTS CONTINGENT ON IOWA DNR WASTEWATER CONSTRUCTION PERMIT AND SECURING CWSRF FINANCING.

6. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

   A. Mayor's Report – Appoint Gale Bishop to the Fayette Community Library Board of Trustees

   B. City Administrator/Clerk's Report

   C. Police Chief’s Report

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS      

8. NEW BUSINESS

   A. Resolution 2018-13 fixing date for a meeting on the proposition to authorize a Loan and Disbursement Agreement and the issuance of Notes to evidence the obligations of the City thereunder not to exceed $415,000 Sewer Revenue Capital Loan Notes

   B. Consideration of approval of an addendum which includes an updated wage determination for the 2018 Sewer Repair and CIPP Lining Project.

   C. Bids for 2018 Sewer Lining Project and motion for a tentative award subject to receipt of IDNR construction permit and approval of issuance after hearing.

   D. Discussion and approval of opening a new bank account for the Revolving Loan Fund Program and giving City Administrator, Deputy Clerk, Mayor and Mayor Pro-Tem authorization to the account.

   E. Discussion and approval of an Engagement Agreement with Ahlers and Cooney, P.C. as the City of Fayette’s Bond Counsel in connection with the issuance of the Sewer Revenue Capital Loan Notes/Bonds.

   F. Resolution 2018-14 Authorizing the formation of the Fayette Community Library Memorial Expendable Trust Fund

   G. Discussion and approval of the City of Fayette being a co-applicant with the Upper Iowa University in applying for a CAT Grant for improvements to the UIU Rec Center and Swimming Pool

   H. Discussion and approval to purchase Body-Worn Cameras for Police Officers

   I. Discussion and approval of Bu siness Property Lease with Hawkeye Telephone Company at the Fayette Community Library

   J. Discussion and approval of Change of Scope Authorization for Fehr Graham Engineering & Environmental due to additional services for the 2018 Sanitary Sewer Repair and CIPP Lining Project

9. OLD BUSINESS

   A. Discussion and approval of the updates to the Fayette’s Revolving Loan Fund application

10. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, June 4, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

A. Approval of Regular Meeting Minutes 5/21/18                                                                      

B. Approval of Claims List 5/22/18 - 6/4/18

C. Correspondence                                                 

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report

B. City Administrator/Clerk's Report

C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

A. Fayette Community Library Board Minutes from May 9, 2018

B. Fayette Streets and Sidewalks Committee Meeting Minutes from May 29, 2018      

7. NEW BUSINESS

A. Discussion and approval of Social Media Policy

B. Consideration to accept a written RFP to engage a CPA firm to perform the City’s required annual examination for the year ending June 30, 2018

C. Discussion and action on contract for Upper Explorerland for administration of Revolving Loan Fund program

D. Discussion and action on contract for Upper Explorerland for administration of the Davis-Bacon (wage rate) compliance monitoring for the 2018 Sanitary Sewer Repair and CIPP Lining Improvements Project

8. OLD BUSINESS

A. Discussion and action reference storm water drainage/ditch issues in the 500 block of Mechanic Street, the 200 block of Washington Street, the 400 block of King Street and the corner of Madison and King Streets

B. Discussion and approval of the Facility Plan Amendment to the 2018 Sanitary Sewer Repair and CIPP Lining Improvements Project 

C. Ordinance 498 – Amending Fayette City Code Chapter 75 All-Terrain Vehicles and Snowmobiles, Second Reading

D. Discussion and approval of the City of Fayette’s Revolving Loan Fund application 

E. Ordinance 484 – Amending Fayette City Code by adding Regulations Providing a Rental Housing Code, First Reading

9. ADJOURN

AGENDA

CITY OF FAYETTE

COUNCIL STREETS & SIDEWALKS MEETING

Tuesday, May 29, 2018

6:00 p.m.   Meeting at Fayette City Hall, 11 S. Main Street

(If the Committee decides to visit any of the places on the agenda during the meeting, please park a block away and not in the areas that are in question.)

  1. Discuss the storm water drainage in the 400 block of King Street and at the corner of Madison and King Streets
  2. Discuss the storm water drainage in the 500 block of Mechanic Street
  3. Discuss the storm water drainage in the 200 block of Washington Street

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