AGENDA

REGULAR COUNCIL MEETING

Monday, June 18, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

   A. Approval of Regular Meeting Minutes 6/4/18                                                            

   B. Approval of Claims List 6/5/18 - 6/18/18

   C. Receiving of May 2018 Financial Reports                                                                                                   

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. PUBLIC HEARING ON THE PROPOSED CONTRACT DOCUMENTS (PLANS, SPECIFICATIONS AND FORM OF CONTRACT) AND ESTIMATED COSTS FOR SANITARY SEWER REPAIR AND CIPP LINING IMPROVEMENTS CONTINGENT ON IOWA DNR WASTEWATER CONSTRUCTION PERMIT AND SECURING CWSRF FINANCING.

6. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

   A. Mayor's Report – Appoint Gale Bishop to the Fayette Community Library Board of Trustees

   B. City Administrator/Clerk's Report

   C. Police Chief’s Report

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS      

8. NEW BUSINESS

   A. Resolution 2018-13 fixing date for a meeting on the proposition to authorize a Loan and Disbursement Agreement and the issuance of Notes to evidence the obligations of the City thereunder not to exceed $415,000 Sewer Revenue Capital Loan Notes

   B. Consideration of approval of an addendum which includes an updated wage determination for the 2018 Sewer Repair and CIPP Lining Project.

   C. Bids for 2018 Sewer Lining Project and motion for a tentative award subject to receipt of IDNR construction permit and approval of issuance after hearing.

   D. Discussion and approval of opening a new bank account for the Revolving Loan Fund Program and giving City Administrator, Deputy Clerk, Mayor and Mayor Pro-Tem authorization to the account.

   E. Discussion and approval of an Engagement Agreement with Ahlers and Cooney, P.C. as the City of Fayette’s Bond Counsel in connection with the issuance of the Sewer Revenue Capital Loan Notes/Bonds.

   F. Resolution 2018-14 Authorizing the formation of the Fayette Community Library Memorial Expendable Trust Fund

   G. Discussion and approval of the City of Fayette being a co-applicant with the Upper Iowa University in applying for a CAT Grant for improvements to the UIU Rec Center and Swimming Pool

   H. Discussion and approval to purchase Body-Worn Cameras for Police Officers

   I. Discussion and approval of Bu siness Property Lease with Hawkeye Telephone Company at the Fayette Community Library

   J. Discussion and approval of Change of Scope Authorization for Fehr Graham Engineering & Environmental due to additional services for the 2018 Sanitary Sewer Repair and CIPP Lining Project

9. OLD BUSINESS

   A. Discussion and approval of the updates to the Fayette’s Revolving Loan Fund application

10. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, June 4, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

A. Approval of Regular Meeting Minutes 5/21/18                                                                      

B. Approval of Claims List 5/22/18 - 6/4/18

C. Correspondence                                                 

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report

B. City Administrator/Clerk's Report

C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

A. Fayette Community Library Board Minutes from May 9, 2018

B. Fayette Streets and Sidewalks Committee Meeting Minutes from May 29, 2018      

7. NEW BUSINESS

A. Discussion and approval of Social Media Policy

B. Consideration to accept a written RFP to engage a CPA firm to perform the City’s required annual examination for the year ending June 30, 2018

C. Discussion and action on contract for Upper Explorerland for administration of Revolving Loan Fund program

D. Discussion and action on contract for Upper Explorerland for administration of the Davis-Bacon (wage rate) compliance monitoring for the 2018 Sanitary Sewer Repair and CIPP Lining Improvements Project

8. OLD BUSINESS

A. Discussion and action reference storm water drainage/ditch issues in the 500 block of Mechanic Street, the 200 block of Washington Street, the 400 block of King Street and the corner of Madison and King Streets

B. Discussion and approval of the Facility Plan Amendment to the 2018 Sanitary Sewer Repair and CIPP Lining Improvements Project 

C. Ordinance 498 – Amending Fayette City Code Chapter 75 All-Terrain Vehicles and Snowmobiles, Second Reading

D. Discussion and approval of the City of Fayette’s Revolving Loan Fund application 

E. Ordinance 484 – Amending Fayette City Code by adding Regulations Providing a Rental Housing Code, First Reading

9. ADJOURN

AGENDA

CITY OF FAYETTE

COUNCIL STREETS & SIDEWALKS MEETING

Tuesday, May 29, 2018

6:00 p.m.   Meeting at Fayette City Hall, 11 S. Main Street

(If the Committee decides to visit any of the places on the agenda during the meeting, please park a block away and not in the areas that are in question.)

1. Discuss the storm water drainage in the 400 block of King Street and at the corner of Madison and King Streets
2. Discuss the storm water drainage in the 500 block of Mechanic Street
3. Discuss the storm water drainage in the 200 block of Washington Street

AGENDA

REGULAR COUNCIL MEETING

Monday, May 21, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

A. Approval of Regular Meeting Minutes 5/7/18                                                            

B. Approval of Claims List 5/8/18 - 5/21/18

C. Receiving of April 2018 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report

B. City Administrator/Clerk's Report

C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS      

7. NEW BUSINESS

A. Discussion and approval to advertise the 2018 Sanitary Sewer Repair and CIPP Lining Improvements Project and increase project costs to $400,000.

B. Discussion and motion to set the date and time for the Public Hearing for the 2018 Sanitary Sewer Repair and CIPP Lining Improvements Project for 6PM on Monday, June 18^th.

C. Discussion and approval of proposal from Kluesner Construction, Inc. for crack filling

D. Discussion and approval of proposal from TSI Tennis Services of Iowa for repairing the pickleball and basketball courts

E. Resolution 2018-12: Adopting the Fayette County, Iowa Multi-Jurisdiction (MJ-14) Multi-Hazard Mitigation Plan

8. OLD BUSINESS

A. Discussion and action on Storm Water Drainage System violation by Chris Matt and Matt Properties, LLC at 105 W. Madison along King Street.

B. Ordinance 498 – Amending Fayette City Code Chapter 75 All-Terrain Vehicles and Snowmobiles, First Reading

C. Discussion on final changes to proposed Rental Code

9.  ADJOURN

AGENDA

CITY COUNCIL WORK SESSION

Tuesday, May 8^th, 2018 at 6 p.m.

Fayette City Hall

1. Jim Thompson with the Iowa Downtown Resource Center and Iowa Economic Development Authority will give a TIF/Incentive presentation.

AGENDA

REGULAR COUNCIL MEETING

Monday, May 7, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 4/16/18                                                                       

     B. Approval of Claims List 4/17/18 - 5/7/18

     C. Approval to renew the Beer License and Native Wine Permit for Upper Iowa University/Aramark

     D. Approval to renew the Liquor License, Beer Permit, Native Wine Permit and Sunday Sales for The Pumper

     E. Correspondence                                                                     

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. PUBLIC HEARING ON THE CONVEYANCE AT THE COST OF PREPARATION OF AN EASEMENT ALLOWING THE FAYETTE COUNTY FOOD SHELF TO BUILD UPON CITY RIGHT OF WAY AT THE INTERSECTION OF EAST WATER STREET AND WASHINGTON STREET.

1. Resolution 2018-10: Approval of the conveyance of an easement allowing Fayette County Food Shelf to build upon city right of way at the cost of preparation.

6. PUBLIC HEARING ON PROPOSED FY 2018 BUDGET AMENDMENT

1. Resolution 2018-11: Approval of FY 2018 City Budget Amendment

7. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

1. Mayor's Report – Home Rule Proclamation & Appoint David Runyon to the Planning & Zoning Commission.
2. City Administrator/Clerk's Report

     C. Police Chief’s Report

8. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

1. Fayette Community Library Board Minutes from April 11, 2018 and the May Meeting Packet

9. NEW BUSINESS

1. Discussion and action on financially assisting Big Rock Country Club Golf Course with fixing cart paths
2. Discussion and action on partnering with Upper Iowa University with financial support for an Iowa Economic Development Authority Enhance Iowa/CAT grant to make improvements to the UIU Rec Center and Swimming Pool
3. Discussion and action on 28E Agreement with the Fayette County Sheriff’s Office for Dispatching Services
4. Discussion and action on forming a small committee to draft paperwork for Revolving Loan Fund and start reaching out to public for serving on the committee
5. Discussion and action on Storm Water Drainage System violation by Chris Matt and Matt Properties, LLC at 105 W. Madison along King Street.
6. Discussion and action on updating the rental business property lease contract for 9 S. Main Street
7. Discussion and action on hiring a new Police Chief, starting date and starting salary

10. OLD BUSINESS

1. Discussion and action reference the high water bill for Craig & Jeanie Kleitsch’s trailer at 404 Wadena Road Lot #202.
2. Discussion and action on the Rental Code

11. ADJOURN  

AGENDA

REGULAR COUNCIL MEETING

Monday, April 16, 2018

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 4/2/18                                                             

     B. Approval of Claims List 4/3/18 - 4/16/18

     C. Receiving of March 2018 Financial Reports

     D. Correspondence                                                                      

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

1. Mayor's Report – Consideration of appointing Susan Scott to the Recreation Board
2. City Administrator/Clerk's Report
   1. City Administrator/Clerk’s FY 2018 Budget Amendment Report
   2. Adopting Budget Amendment for FY 2018
   3. Directing City Administrator/Clerk to publish budget amendment and setting a Public Hearing for May 7, 2018, at 6PM in Fayette City Hall on the FY 2018 Budget Amendment

     C. Police Chief’s Report – 2017 Annual Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

1. Fayette Recreation Board Meeting Minutes from April 2, 2018
2. Fayette Community Library Board Minutes from March 14, 2018 and April Meeting Packet

7. NEW BUSINESS

1. Discussion, action and request public hearing for the conveyance at the cost of preparation of an easement allowing the Fayette County Food Shelf to build upon city right of way at the intersection of East Water Street and Washington Street.
2. Discussion and action reference the high water bill for Craig & Jeanie Kleitsch at 404 Wadena Rd Lot #202
3. Discussion and action on fixing Main Street bridge over Volga River.
4. Discussion and action on 9 S. Main Street will be empty on May 1^st, 2018.

8. OLD BUSINESS

1. John and Sharon Orr request to start preparing the land at the Open Air Market for the Freedom Rock
2. Discussion and action reference the high water bill for Diego Duran and Charles Miles at 520 Mechanic Street
3. Discussion and action reference Fayette Revolving Loan Fund including committee members, interest rates and application fees.
4. Discussion and action reference New Construction/Rehab Incentives and New Business Incentives

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, April 2, 2018

6:00 p.m.   Fayette Community Library in the ICN Room

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 3/19/18                                                                       

     B. Approval of Claims List 3/20/18 - 4/2/18                                                                              

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

1. Mayor's Report
2. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

1. Board of Adjustments Meeting Minutes from March 15, 2018

7. NEW BUSINESS

1. Lloyd Carnicle request to close off the 100-block of Main Street for the Fayette Show & Shine Car Shows on the 3^rd Thursday of the month from May 2018 through September 2018.
2. John and Sharon Orr request to start preparing the land at the Open Air Market for the Freedom Rock
3. Community Members request and approval to start a Community Garden on City Property
4. Fayette Community Church request to Exchange and/or Purchase Northeast Iowa Community Action lot at 104 King Street.
5. Fayette County Fair Board Request for a Donation
6. Discuss and approve a 28E Agreement between Fayette EMS and the Fayette County EMS Association
7. Resolution 2018-08: Agreeing to apply for Financial Assistance with the U.S.D.A. and Rural Development to Finance a Revolving Loan Fund project for the City of Fayette through the USDA RBDG program and utilizing Upper Explorerland Regional Planning Commission to administrate the program

8. OLD BUSINESS

1. Roland Vazquez Request for Financial Assistance for an Event
2. Discuss New Housing Construction, Rehab and Business Incentives

9. ADJOURN  

AGENDA

Council Work Session

Monday, April 2, 2018

Following the Regular Council Meeting scheduled at 6:00 p.m.

Fayette Community Library in the ICN Room

Discussion on vacating part of a city right-of-way or possible easement.