CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Thursday, January 16, 2020

7 p.m.   Fayette City Hall

Discuss FY 2020-2021 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

CITY OF FAYETTE AGENDA

COUNCIL PERSONNEL MEETING

Tuesday, January 14, 2020

5:30 p.m.   Fayette City Hall

  1. Discussion and recommendation for Employee Salary increases for FY2021
  2. Discussion and recommendation on changing Personnel Policy 3.4 Records and Payroll

 

 

CITY OF FAYETTE AGENDA

FAYETTE FIRE ADVISORY BOARD MEETING

Tuesday, January 14, 2020

7:00 p.m.   Fayette Fire Department

  1. Discussion and recommendation for the Fayette Fire Department FY2021 Budget

AGENDA

REGULAR COUNCIL MEETING

Monday, January 6, 2020

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/16/19                                

     B. Approval of Claims List 12/17/19 - 1/6/20

     C. Approval to refund the Class C Liquor License (LC) (Commercial) with Outdoor Service & Sunday Sales for Shiners Bar & Grill of $292.50

     D. Receiving of October and November 2019 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Recommend appointing the standing committees (Finance, Personnel, Public Safety, Streets & Sidewalks & Economic Development), Mayor Pro-Tem Patty Potratz, Fayette County Emergency Management Representatives (Andrew Wenthe and Patty Potratz) and the Fayette County E-911 Board Representatives (Ben Davis and Kris McGrane)

           2. Recommend appointing Jacob Daniel to the Fayette Ambulance Service

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 11/13/19

     B. Fayette Community Library Board of Trustees Meeting Minutes from 12/11/19

8. NEW BUSINESS

     A. Resolution 2020-01: Reappointing City Attorney

     B. Resolution 2020-02: The City of Fayette and Upper Iowa University Agreement for Campus Police and Safety Services

     C. Discussion and consideration of holding council work sessions

9.  ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, December 16, 2019

5:30 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/2/19

     B. Approval of Claims List 11/19/19 – 12/2/19 and 12/3/19 - 12/16/19

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Reappoint Jason Rohde as Fayette Fire Chief for 2020

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Recreation Board Meeting Minutes from October 7, 2019

8. NEW BUSINESS

     A. Discussion and consideration of adding an Ethics Chapter to the Personnel Policy

     B. Discussion on the hours City Hall is open to the public.

     C. Closed/Executive Session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.

     D. Action following Closed Session.

9. ADJOURN

Prior to or after this final meeting of the year, the city officials for the next two-year terms (Mayor and City Council) will be sworn in.

 

NOTICE

A Quorum of the City Council may be attending a Christmas Party on December 16, 2019 at 6PM at Mayor Andrew Wenthe’s home in Fayette, Iowa.

No city business will be discussed, or action taken.

AGENDA

REGULAR COUNCIL MEETING

Monday, December 2, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 11/18/19

     B. Correspondence from Mediacom                              

     C. Approval of Claims List 11/19/19 - 12/2/19

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Ordinance 509 – Adding Chapter 162, Solar Energy Regulations, to the Fayette City Code, second reading

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Streets and Sidewalks Committee Meeting Minutes from 11/18/19

     B. Fayette Board of Adjustment Meeting Minutes from 11/19/19

8. NEW BUSINESS

     A. Discussion and consideration in approving the gWorks License & Support Agreements Addendum for the 2020 Calendar Year

     B. Discussion and consideration in moving the December 16th, 2019 Regular Council Meeting to 5:30PM

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, November 18, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 11/4/19

     B. Correspondence including Abstract of Votes for City Election and Mediacom                                

     C. Approval of Claims List 11/5/19 - 11/18/19

     D. Approval of Annual Financial Report FY 2019

     E. Approval to renew the Class C Liquor License (LC) (Commercial) with Outdoor Service, Sunday Sales and Class B Native Wine Permit for Downtown Lounge

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Ordinance 509 – Adding Chapter 162, Solar Energy Regulations, to the Fayette City Code, first reading

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Discussion and consideration in providing permission for the John and Sharon Orr to apply for the Fayette County Community Foundation Grant through the City of Fayette for the Freedom Rock.

     B. Approve and Adopt the Annual Urban Renewal Report FY2019

9. ADJOURN

 

AGENDA – CITY OF FAYETTE

COUNCIL STREETS & SIDEWALKS MEETING

Monday, November 18, 2019

6:20 p.m. (or immediately following the Regular Council Meeting) at Fayette City Hall

  1. Discussion and approval of Roland and Magdalena Vazquez Sidewalk Program Reimbursement for 100 King Street

AGENDA

REGULAR COUNCIL MEETING

Monday, November 4, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 10/21/19                                                                    

     B. Approval of Claims List 10/22/19 - 11/4/19

     C. Receiving of September 2019 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Ordinance 509 – Adding Chapter 162, Solar Energy Regulations, to the Fayette City Code, second reading

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 10/9/19

8. NEW BUSINESS

     A. Discussion and consideration in drafting a city housing remodeling/rehabilitation incentive

     B. Discussion and consideration of approving the JUS Annual Software (Utility Billing) Assurance/Support Hours Contract Terms and Contract

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, October 21, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 10/7/19                                                                      

     B. Approval of Claims List 10/8/19 - 10/21/19

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Ordinance 509 – Adding Chapter 162, Solar Energy Regulations, to the Fayette City Code, first reading

     B. Discussion and consideration of a new community outreach project for the Fayette Police Department

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Tree Board Meeting Minutes from 10/2/19

8. NEW BUSINESS

     A. Discussion and consideration of removing the pine tree in the city right of way located at 100 W. College Street

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, October 7, 2019

6:00 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 9/16/19                                                                      

     B. Approval of Claims List 9/17/19 - 10/7/19

     C. Receiving of August 2019 Financial Reports

     D. Approval to renew the Class C Liquor License (BW) (Beer/Wine) with Outdoor Service & Sunday Sales for Shrubb’s Street Eatery LLC

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Recommend appointing Haydn Martin to the Fayette Fire Department

          2. Recommend appointing Myron Crawford to the Fayette Fire Department

          3. Reappoint Pat Whelan to the Fayette County Waste Management Board for a two-year term (10/19/2021)

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion and reviewing a Solar Panel Ordinance

     B. Discussion and consideration on purchasing another JUS Utility Billing User License

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Personnel Committee Meeting Minutes from 9/24/19

     B. Fayette Community Library Board of Trustees Meeting Minutes from 6/12/19

     C. Fayette Community Library Board of Trustees Meeting Minutes from 7/10/19

     D. Fayette Community Library Board of Trustees Meeting Minutes from 8/7/19

     E. Fayette Community Library Board of Trustees Meeting Minutes from 9/11/19 and Directors Report

     F. Fayette Ambulance Service Meeting Minutes from 10/2/19

8. NEW BUSINESS

     A. Discussion and consideration in hiring Jacob Palmer as a City Maintenance Worker and a Starting Salary

     B. Resolution 2019-19 Street Finance Report FY 2019

     C. Resolution 2019-20 Ambulance Rate Changes/Increases

     D. Resolution 2019-21 Personnel Policy Change, Continuation of Health Coverage

     E. Discussion and consideration in accepting the five-year sewer maintenance contract with Municipal Pipe and Tool Co. LLC.

     F. Discussion and consideration of approving the proposal from Kluesner Construction, Inc. asphalt repair.

     G. Discussion and consideration of a new community outreach project for the Fayette Police Dept.

     H. Resolution 2019-22 A New Business Incentive Reimbursing Marketing Costs

     I. Discussion and consideration in purchasing ceiling tiles for the back of 9 S. Main Street

9.  ADJOURN  

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563.425.4316

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