AGENDA

REGULAR COUNCIL MEETING

Monday, October 5, 2015

7:30 p.m. Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 09/21/15

     B. Approval of Claims List 09/22/15 - 10/05/15                                                                                                       

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED                              

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report                   

6.OLD BUSINESS

     A. Letters from citizens with concerns about the Fayette Fire Chief

     B. Resolution 2015-18: City Building Use Policy      

     C. Ordinance #488: Rescinding Ordinance #487, reinstating Lien Exemptions, and adding language to the ordinance (third & final reading)

     D. Ordinance #489: Amending Chapters 90.10, Tapping Mains; Chapter 92.09 Customer Deposits; Chapter 92.10, Temporary Vacancy and adding Chapter 99.16 Customer Deposits for sewer, landfill, recycling, yard waste     and storm water drainage utility service (third & final reading)

     E. Attorney Hofmeyer’s letter to Attorney Burns and Burn’s response regarding training agreement payback from Sierra Fox       

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS       

8.NEW BUSINESS

     A. Resolution 2015-19: Five Year Sewer Maintenance Contract with

                                              Municipal Pipe Tool Company

     B. Resolution 2015-20: Bridge Inspection Agreement with Fayette County

     C. Consideration of the amount of rent to charge for the office space at 9 S. Main    

9. ADJOURN  

Agenda

Regular Council Meeting

Monday, September 21, 2015

7:30 p.m. Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of regular meeting minutes of 09/08/2015                                  

     B. Receiving of correspondence                                               

     C. Approval of Claims List of 09/09/15 - 09/21/15                                   

     D. Receiving of Administrative Reports

         i. August 2015 Treasurer’s/Clerk’s Report                                               

        ii. August 2015 Budget Report

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS  

     A. Mayor’s Report

     B. Administrator/Clerk’s Report

6. NEW BUSINESS

     A. Karla Organist – Economic Development Business Survey in Fayette

     B. Resolution 2015-18: City Building Use Policy

     C. Financial Report on Pvt. James Lee memorial from Larry Webb

     D. Engineering Proposals for Big Rock Road project

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS         

8. OLD BUSINESS

     A. Parking on West Water Street

     B. Ordinance #488: Rescinding Ordinance #487, reinstating Lien Exemptions, and adding language to the ordinance (second reading)

     C. Ordinance #489: Amending Chapters 90.10, Tapping Mains; Chapter 92.09 Customer Deposits; Chapter 92.10, Temporary Vacancy and adding Chapter 99.16 Customer Deposits for sewer, landfill, recycling, yard waste        and storm water drainage utility service (second reading)

     D. Letter to Sierra Fox regarding training agreement payback    

9. ADJOURNMENT      

AGENDA

REGULAR COUNCIL MEETING

Tuesday, September 8, 2015

7:30 p.m. Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 08/17/15

     B. Approval of Claims List 08/18/15 - 09/08/15 and Change Orders #2 $20,815 &

               #3 $10,025 for Blazek Construction for the sewer project  

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

     A. Darwin Vandersee, 509 Mechanic – complaints about parking and drainage

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report – Helping Services ending lease for 9 S. Main on Sept. 30th

6. OLD BUSINESS

     A. Letter to Sierra Fox regarding Training Agreement payback

     B. Jim & Carla Mitchell application for demolition incentive with bid for 103 Jones St.

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Resolution 2015-16: Annual Street Financial Report FY2015  

     B. Resolution 2015-17: Local Match for the Hazard Mitigation Grant Program for the                      installation of two new warning sirens. Project cost $44,006. Local match $10,336

     C. Ordinance #488: Rescinding Ordinance #487, reinstating Lien Exemptions, and adding                                   language to the ordinance

     D. Ordinance #489: Amending Chapters 90.10, Tapping Mains; Chapter 92.09 Customer                                          Deposits; Chapter 92.10, Temporary Vacancy and adding Chapter                                                99.16 Customer Deposits for sewer, landfill, recycling, yard waste                                                 and storm water drainage utility service    

     E. Curb stops (water shut-offs) that need repairing by property owners

9. ADJOURN  

Agenda

Regular Council Meeting

Monday, August 17, 2015

7:30 p.m. Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of regular meeting minutes of 08/05/2015                                            

     B. Approval of Claims List of 08/06/15 - 08/17/15                                   

     C. Receiving of Administrative Reports

         i. July 2015 Treasurer’s/Clerk’s Report                                                     

        ii. July 2015 Budget Report  

     D. Renewal of Liquor License Boike’s Trailside Inn Cafe            

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS  

     A. Mayor’s Report

     B. Administrator/Clerk’s Report – Bid requests from engineering firms

                                                              for Big Rock Road Project

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Ambulance Service meeting minutes from 08/10/15

8. NEW BUSINESS

     A. Pay back from Sierra Fox for her Police Training Contract

     B. Demolition incentive application for Jim & Carla Mitchell for 103 Jones Street  

9. ADJOURNMENT      

COUNCIL WORK SESSION

AGENDA

Monday, August 3, 2015

6:00 p.m. Fayette City Hall

Discuss proposed code for housing inspections

AGENDA

REGULAR COUNCIL MEETING

Monday, August 3, 2015

7:30 p.m. Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 07/20/15

     B. Correspondence     

     C. Approval of Claims List 07/21/15 - 08/03/15

     D. FY 2015 Annual Outstanding Obligation Report

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

     **Public Hearing on a proposal to sell the city owned property at 104 King Street, Fayette, for $1.00 with the following stipulations: That a new energy-star home be constructed on the property and sold to a low to moderate income family with the management handled through Northeast Iowa Community Action Corporation (NEICA).

     Resolution # 2015-15: Approving the sale of the city property located at 104 King Street, Fayette, to Northeast Iowa Community Action Corporation for $1.00 stipulating that a new energy-star home be constructed on the property and sold to a low-to-moderate income family with the management handled through NEICA.

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

6. NEW BUSINESS

     A.      

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS      

     A.

8. OLD BUSINESS

     A.      

9. ADJOURN  

Agenda

Regular Council Meeting

Monday, July 20, 2015

7:30 p.m. Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of regular meeting minutes of 07/06/2015                              

     B. Receiving of correspondence                                              

     C. Approval of Claims List of 07/07/15 - 07/20/15                                   

     D. Receiving of Administrative Reports

         i. June 2015 Treasurer’s/Clerk’s Report                                                

        ii. June 2015 Budget Report                

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST         

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS  

     A. Mayor’s Report

     B. Administrator/Clerk’s Report

6. OLD BUSINESS

     A. Signs for Klock’s Island

     B. Continue discussion on requirements/inspection for rental properties

     C. Status of Personnel Committee to begin examining the recommendation by the Finance Committee to change the health benefit payout for employees not participating in single or     family health insurance

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

    A.Library Board June 10, 2015 meeting minutes                    

8. NEW BUSINESS

     A. Staggered council member terms

     B. Resolution 2015-14: Setting a public hearing for August 3, 2015, 7:30 p.m., Fayette City            Hall, to consider a proposal to sell the city property at 104 King Street to NEICA for                  $1.00, with the stipulation that a new house be constructed on the property this fall

9. ADJOURNMENT      

AGENDA

Street Committee Meeting

Monday, July 6, 2015

6:30 pm   CITY HALL

AGENDA

REGULAR COUNCIL MEETING

Monday, July 6, 2015

7:30 pm   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 06/15/15

     B. Correspondence     

     C. Approval of Claims List 06/16/15 - 07/06/15                                                                                                           

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED                          

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

      A. Mayor's Report - Appoint Diane Mohs to the Library Board

     B. City Administrator/Clerk's Report – Thank you Floyd Alber for $2,000 donation                    

6. NEW BUSINESS

     A. Resolution 2015-13: Adopting a Street Patching Policy    

     B. Ordinance 487: Amending Chapter 92.07, Water Rates Lien Exemption

     C. FY 2015 Transfers      

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

          A. Street Committee meeting minutes July 6, 2015 (verbal report)

8. OLD BUSINESS

     A. Agreement with Upper Explorerland Regional Planning Commission to write a CDBG       application and an Environmental Assessment for a total cost of $1,000 for the     downtown sewer and water main replacement project        

9. ADJOURN  

Agenda

Regular Council Meeting

Monday, June 15, 2015

7:30 p.m. Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of regular meeting minutes of 06/01/2015                             

     B. Receiving of correspondence                                              

     C. Approval of Claims List of 06/02/15 - 06/15/15                                   

     D. Receiving of Administrative Reports

         i. May 2015 Treasurer’s/Clerk’s Report                                                

        ii. May 2015 Budget Report                 

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

     ** Public Hearing on the Status of CDBG Funded Activities for the Fayette Wastewater Treatment Plant & Lagoon Improvements Project

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS  

     A. Mayor’s Report

     B. Administrator/Clerk’s Report - Information from Director of Elections

6. OLD BUSINESS

     A. Police Chief Position

     B. Wastewater Treatment Plant, Water Shut-offs, Sewer Scoping, and General Updates

     C. Spraying for Gnats (Black Flies) – Information from ISU Extension Office

     D. Ordinance 486: Amending City Code Section 69.08 adding “No Parking” on Mechanic Street from Jay Street to Madison Street (first & second reading)

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS    

     A. Board of Adjustment meeting minutes - June 3, 2015                    

8. NEW BUSINESS

     A. Klock’s Island Directional Signs on Highway 150 and Highway 93

9. ADJOURNMENT