Council Meeting Minutes 11-1-2021

REGULAR COUNCIL MEETING

November 1, 2021

     The City Council of the City of Fayette, Iowa, met Monday, November 1, 2021, at 6:00 pm in the Community Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Post, Tenney, Tucker and Wulfekuhle. Absent - Potratz.

     Moved Tucker, seconded Wulfekuhle, to approve the consent agenda items consisting of the regular meeting minutes of 10/18/21, the claims list of 10/16/21 - 10/29/21, July 2021 Financial Reports, August 2021 Financial Reports, approval to renew the Class C Beer Permit with a Class B Wine Permit and Sunday Sales for Dollar General Store #20268 and approval to renew the Class C Liquor License and Sunday Sales for Down Town Lounge. Roll call, all ayes, motion carried.

     Moved Post, seconded Tenney, to approve the agenda as presented. All ayes, motion carried.

     Mayor Wenthe informed the council the city needs to find a resident to serve on the Fayette County Waste Management Committee. Wenthe mentioned he will be attending the Big Rock Country Club members meeting on 11/11 when they discuss potential changes to the golf course. Wenthe indicated there was a good turnout at the Meet the Candidates night on 10/29. Wenthe advised the Iowa Municipal Finance Officers Association (IMFOA) sent a letter indicating City Administrator/Clerk Kris McGrane has become an Iowa Certified Municipal Finance Officer.

     City Administrator/Clerk McGrane advised the council that he posted the City Maintenance Worker help wanted ads and the information about the election proposals on the city website, social media, city hall, post office and the bank on 10/19 & 10/20. On 10/20 McGrane had a site visit from IMWCA Workers Compensation. McGrane attended the IMFOA training on 10/21 and 10/22 and reported some of the updates and information that was brought up. On 10/26 McGrane had the annual Access Systems account review. On 10/27 McGrane completed the GASB 77 letters. McGrane updated the council on the CDBG Rehab grant administered by Upper Explorerland and how the city may not be able to get the 6th and final house completed before the grant runs out in January 2022. McGrane reminded the council that city hall and the city offices will be closed on 11/11 for Veterans Day and 11/25 and 11/26 for Thanksgiving. McGrane will be completing the Annual Financial Report and the Annual Street Report this month.

     Moved Tenney, seconded Tucker, to discuss approving the Recreation (Rec) Board to use their money from savings to repair a baseball diamond at Cardinal Park. An estimate from Iowa Athletic Field Construction Company was provided in the amount of $54,579.37. Steve Landry and Susan Scott with the Rec Board were present. Adam Carpenter from the UIU Rec Center expressed that UIU staff/students would be able to help maintain the fields to save the Public Works Dept. time. A quote for the renovation was received earlier this year in the amount of $53,000 and it has now increased about $1,500 since then. Landry mentioned the Rec Board is looking into contacting traveling teams and surrounding recreational programs to use the fields more often. Scott advised the longer they wait to renovate them, the more it will cost. Tucker recommended the Rec Board inquire if there are basic repairs for the other field that could be completed while the company is in town. Tucker also inquired if another bid was required due to the projects high cost. Moved Tenney, seconded Wulfekuhle, to approve letting the Rec Board spend $54,579.37 of their savings for renovating the east baseball field at Cardinal Park, subject to the bid process and if another bid is needed. All ayes, motion carried.

     Moved Tenney, seconded Post, to discuss combining the Rec Board with the Park Board. Scott advised they are open to joining but would like to have two more members on the board. It was discussed about having one of the Board members include a Public Works Dept. employee to assist with communication. It was decided that may cause a conflict of interest and a Public Works Dept. employee should be the liaison to the Board similar to the Tree Board. Moved Post, seconded Tenney, to have the City Administrator/Clerk draft an ordinance joining the Recreation and Parks Boards, adding two additional members, having a Public Works Department employee act as a liaison for the Board and having the Rec Board review it prior to the city council receiving it. All ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss designating an area in town for a dog park. Landry mentioned some dog parks have two fenced in areas, one for bigger dogs and one for smaller dogs. The Rec Board mentioned the grassy lot across the street from the disc golf course along the trail as a good location. They inquired if the city could dump snow at the disc golf course instead of the possible dog park location. The council requested the Rec Board continue to gather more information and draft a map of where the dog park would be located. No formal action was taken.

     Moved Tucker, seconded Wulfekuhle, to discuss and approve the Fayette Ambulance Service meeting minutes from 5/5/21, 6/2/21, 7/7/21, 8/4/21 and 9/1/21. All ayes, motion carried.

     Moved Tenney, seconded Post, to discuss and approve the Fayette Community Library Board of Trustees meeting minutes from 9/8/21 and 10/13/21 and the Directors Report from 10/13/21. All ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss adjusting Penny Montgomery's water and/or sewer charges. The council received information about Montgomery's high water usage, including the 2650 cubic feet of water used on the 9/27/21 utility bill. Montgomery was present via telephone to discuss the bill with the council. Moved Tucker, seconded Post, to waive the late fees on Penny Montgomery's utility bills for the high usage through 12/1/21 and provide her until 11/15/21 to show the city documentation that she has reached out to resources for assistance in paying her utility bill without turning her water off. All ayes, motion carried.

     Moved Tenney, seconded Post, to discuss directing the City Administrator/Clerk to publish and set a Public Hearing for 11/15/21, or 12/6/21, at 6PM in the Fayette Community Library on allowing KDME, LLC to have access to and to install a solar electric generating system on designated premises owned by the City of Fayette and sell the electricity generated by the system to the City of Fayette. McGrane advised he was able to get the notice printed in this weeks local newspaper so the hearing can be on 11/15/21. Moved Wulfekuhle, seconded Post, to direct the City Administrator/Clerk to publish and set a Public Hearing for November 15, 2021, at 6PM in the Fayette Community Library on allowing KDME, LLC to have access to and to install a solar electric generating system on designated premises owned by the City of Fayette and sell the electricity generated by the system to the City of Fayette. All ayes, motion carried.

     Moved Tucker, seconded Tenney, to discuss directing the City Administrator/Clerk to publish and set a Public Hearing for December 6, 2021, at 6PM in the Fayette Community Library on the proposed adoption of an ordinance granting to ITC Midwest LLC, a wholly owned subsidiary of ITC Holdings Corp., a 25-year non-exclusive electric transmission franchise. Moved Wulfekuhle, seconded Post, to direct the City Administrator/Clerk to publish and set a Public Hearing for December 6, 2021, at 6PM in the Fayette Community Library on the proposed adoption of an ordinance granting to ITC Midwest LLC, a wholly owned subsidiary of ITC Holdings Corp., a 25-year non-exclusive electric transmission franchise. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss moving forward with hiring Simmering-Cory/Iowa Codification for the city of Fayette's codification project. McGrane provided a Fayette Code Development Project Proposal in the amount of $5,700 and would include a complete code update and three complete hard copies. McGrane mentioned that Upper Explorerland also does this work and he is waiting for a proposal from them. Moved Tucker, seconded Wulfekuhle, to continue to take the steps in hiring Simmering-Cory/Iowa Codification for the city of Fayette's codification process. All ayes, motion carried.

     Moved Tenney, seconded Post, to discuss and approve Contract Change Order Number 1 for the CDBG Rehab project at 605 S. Main St. in the amount of $1,000. Moved Tucker, seconded Post, to approve Contract Change Order Number 1 for the CDBG Rehabilitation project at 605 S. Main Street in the amount of $1,000. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss and approve Partial Pay Estimate Number 1 to Dave's Home Improvement for CDBG Rehab project at 605 S. Main St. in the amount of $10,039. Moved Tucker, seconded Tenney, to approve Partial Pay Estimate Number 1 to Dave's Home Improvement for CDBG Rehabilitation project at 605 S. Main Street in the amount of $10,039. All ayes, motion carried.

     Moved Tenney, seconded Post, to discuss and approve Contract Change Order Number 5 for the Water St. Improvements project 20-897 in the amount of $4,710.10. Jon Biederman from Fehr Graham Engineering was present to discuss the project. The change order is a decrease of $4,710.10 because less tile was needed. It also included rock disposal and more curb and gutter being completed. Moved Post, seconded Wulfekuhle, to approve Contract Change Order Number 5 for the Water Street Improvements project 20-897 in the amount of $4,710.10. All ayes, motion carried.

     Moved Tenney, seconded Wulfekuhle, to discuss and approve Partial Pay Estimate Number 6 to Heartland Asphalt, Inc. for the Water Street Improvements project 20-897 in the amount of $383,775.78. This is for work in September and October and it is not a final pay estimate. Moved Tucker, seconded Wulfekuhle, to approve Partial Pay Estimate Number 6 to Heartland Asphalt, Inc. for the Water Street Improvements project 20-897 in the amount of $383,775.78. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss Resolution 2021-30. Moved Tucker, seconded Post, to adopt Resolution 2021-30, Jayhawk Annual Software Assurance/Support Hours Contract Terms and Contract. Roll call, all ayes, motion carried.

     Moved Post, seconded Tenney, to go into closed session per Iowa Code 21.5(1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive that property. Roll call, all ayes, motion carried.

     Moved Wulfekuhle, seconded Post, to open regular session. Roll call, all ayes, motions carried.

     There being no further business, moved Wulfekuhle, unanimous, to adjourn at 8:06 pm.

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