Minutes August 17, 2015


August 17, 2015


     The City Council of the City of Fayette, Iowa, met Monday, August 17, 2015 at 7:30 p.m. in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Boberg, McGrane, Nefzger, Patrick, Sorensen.

     Moved McGrane, seconded Nefzger, to approve the consent agenda consisting of the regular meeting minutes of 08/05/15, Claims List of 08/04–17/15, July 2015 Treasurer’s/Clerk’s Report and Budgetary Report and renewal of liquor license for Boike’s Trailside Inn Cafe. Roll call, all ayes, carried.

     Treasurer's Balance for Fund Accounts as of July 31, 2015: General $215,874.76; Streets $384,126.23; Debt Service $6,175.35; Water Utility $206,924.01; Water T&A $20,228.71; Sewer Utility $390,025.22; CDBG Sewer ($577,820.21); Landfill/Recycling ($2,062.56); Yard Waste $7,854.37; Bolger Fund $147,718.73; TIF $56,098.47; Local Option Sales Tax $16,737.16; Downtown Project ($14,227.46); Franchise Fees $16,160.87. July receipts by Fund: General $15,513.36; Streets $13,920.88; Debt Service $1,021.71; Water Utility $52,475.48; Water T&A $1,575; Sewer Utility $98,900.56; CDBG Sewer $78,148; Lf/Recycling $13,315.53; Yard Waste $2,627; Bolger $2,886; TIF $12.96; Local Option $16,737.16; Downtown Project $2,000; Franchise Fees $847.02. Total Receipts $299,980.66. July Disbursements by Fund: General $31,922.63; Streets $20,952.10; Water Utility $7,685.33; Water T&A $552.95; Sewer Utility $22,697.47; Sewer CDBG $382,333.68; LF/Recy $14,957.71; Bolger $2,000. Total Disbursements: $483,101.87. Investments: $1,309,878.98. Bank Balance $2,183,692.63. Balance with Library Funds $2,276,026.89.

     Under communications from the public, Connie Conner, 701 S. Main, was present and asked the council for another extension for the demolition of her house that burned last winter. Conner said her contractor, Jason Rohde, has had three breakdowns on his equipment. It was a consensus of the mayor & council to give Conner & Rohde an extension until August 31, 2015 to have the demolition completed and all of the junk on the property removed. They also voided a fine that had been assessed Monday for Conner.

     Moved Patrick, seconded Nefzger, to approve the agenda as presented. All ayes, carried.

     Mayor Wenthe reported he had received 36 applications for the police chief position. He said the search committee would be meeting next week to review the applications. ~ The mayor also said he held a vicious dog hearing on Aug. 12th, and said there was non-sufficient evidence to determine the terrier dog as vicious.  

     Administrator/Clerk Dennis reported that she attended the dedication ceremony at Grandview Cemetery on Aug. 12th of the new grave stone for Pvt. Levi Henry Raesly, a civil war veteran. ~ The bid opening for the city’s 1946 212 Caterpillar Motor Grader was held at noon on this date, Aug. 17th, with five bids being received. The high bid came from Doug Egeland, Ossian, for $2,850. ~ On Aug. 14th, I mailed requests for bids/proposals for engineering services for the Big Rock Road Project with a deadline of Sept. 11th, since we haven’t heard back from the County Engineer about doing a joint project.

     Moved Boberg, seconded McGrane, to introduce the ambulance service meeting minutes of Aug. 10, 2015. The ambulance service has ordered a FERNO power cot and an extra holding fastener, so the cot can be interchangeable between the two ambulance vehicles, at a cost of $37,000. The service is using their fund raising revenue to pay for the cot and accessories. Several questions came up about some items in the meeting minutes, so Dennis said she would talk to Crew Chief Roger Post, and report back with the answers. All voted aye to approve the meeting minutes, carried.

     Moved Sorensen, seconded Boberg, to discuss the agenda item regarding the pay back from Sierra Fox for her Police Training Agreement that she signed with the city. All ayes to discuss.

The Agreement states that Fox is required to repay the city for the cost of her 14-week certification training if she leaves the City’s employ before four years of full-time employment. The actual cost of the training and salary with benefits paid for that 14 weeks totaled $15,935. Fox was employed by the City for approximately two years and four months. The agreement states that reimbursement on a prorated scale is required within 60 days of separation. Because Fox voluntarily left and took employment with the West Union Police Department after two years, but before three years had been completed, 50 percent of the total must be repaid, or $7,339 after deducting the value of Sierra’s vacation time upon her resignation June 30, 2015 and two paychecks from working for the city as a reserve in July & August 2015. Dennis said she inquired with the City of West Union if they wanted to buy out the contract for Fox, but they didn’t. Wenthe said Fox is aware of the amount she owes to the city because she mentioned it to him before she resigned. Patrick said it’s not the city’s responsibility to carry the debt because it’s clearly stated twice in the agreement that it must be paid within 60 days of resignation. Sorensen agreed that Fox should pay the outstanding amount to the city within 60 days. Moved Sorensen, seconded Boberg, that Mayor Wenthe draft a letter to Sierra Fox informing her that she is to repay the city what she owes by August 30, 2015. All ayes, carried.

     Moved McGrane, seconded Nefzger, to introduce the application for a demolition incentive from Jim & Carla Mitchell for 103 Jones Street. Dennis said she hasn’t received the written cost estimate from a contractor, as the application requires. It was a consensus of the council to table the matter until Mitchell submits a contractor cost proposal for the demolition.  

  There being no further business, moved Nefzger, to adjourn at 8:09 pm.          

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