Council Meeting Minutes 5-21-18

REGULAR COUNCIL MEETING

May 21, 2018

     The City Council of the city of Fayette, Iowa, met Monday, May 21, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.

     Moved Larson, seconded Cowley, to approve the consent agenda consisting of the regular meeting minutes of 5/7/18, the claims list of 5/8/18 – 5/21/18 and the April 2018 Financial Reports.  Roll call, all ayes, motion carried.

     Treasurer's Balance for Fund Accounts as of April 30, 2018:  Total April Receipts: $387,589.06 (General $123,256.70; Streets $6,507.15; Employee Benefits $47,750.29; Local Option Sales Tax $7,063; TIF $27,874.56; Bolger $229.65; Library Fund $185.71; FEMA $51,745.02; Water $42,672.12; Sewer $69,157.36; Sewer Fund $9,575.50; Storm Water $1,572).  Total April Disbursements: $92,911.49 (General $48,962.78; Employee Benefits $9,917.36; Library Fund $584.89; Water $11,611.66; Sewer $21,834.80).  Treasurer’s Balance: $3,240,458.23.

     Moved Wulfekuhle, seconded Nefzger, to approve the agenda as presented. All ayes, carried.

     Upon Mayor Wenthe’s request, moved Larson, seconded Cowley, to appoint Dan Boberg to the Fayette Board of Adjustment.  Wenthe advised he attended the HWY 150 Meeting on May 10 and they are still having conversations and gathering information to present to the Iowa DOT on looking at the possibility of expanding HWY 150.

     Administrator/Clerk McGrane informed the council that Fayette City Hall will be closed on Memorial Day, May 28.  McGrane also shared a list of all the cities and states where campers at Klock’s Island Park in 2017 had come from.  He was only able to gather the information from the checks the city had received and advised the council most of the campers pay by cash.  The information listed 27 cities in Iowa, one city in Illinois and 5 cities in Wisconsin.  Last weekend the city received a thank-you note from campers from Whitefish, Montana that said, “It’s obvious you too take great pride in such a clean, well maintained facility!”

     Police Chief Davis told the council that he has 5 applicants so far for the full-time police officer position.  Davis also started a social media page for the Fayette Police Department. 

     Moved Tucker, seconded Nefzger, to discuss and approve to advertise the 2018 Sanitary Sewer Repair/CIPP Lining Improvements Project and increase costs to $400,000.  Adam Moris with Fehr Graham was present and shared the plans.  Moris advised there will be two divisions of the project because there are two different types of contractors that work on the repairs.  One being excavation and the other being lining.  This will also help to get the best price.  The estimated cost of the excavation and spot repairs would be around $144,000.  The estimated cost of the lining would be around $224,000.  There would also be engineering costs on top of that.  Moris explained they reviewed the televising reports to prioritize and determine the areas that need repaired within the price range we provided them.  This type of project can be flexible, so if low bids are received and there are additional funds to work with, more can be added to the project.  If bids are higher, then the project can be cut back.  The lining is for the main line itself and not the laterals.  McGrane advised the council originally planned on spending around $300,000 for this project.  McGrane had Speer Financial, Inc. (the cities Financial Advisor) determine if the city could afford to raise project costs up to $400,000 without having to raise sewer rates more than the 2% each year that is already approved.  Speer advised the city could afford to raise the project cost to $400,000.  The city is planning on taking a SRF Loan to pay for this project.  After a brief discussion, moved Larson, seconded Wulfekuhle, to advertise the 2018 Sanitary Sewer Repair and CIPP Lining Improvements Project and increase the project costs to $415,000.  All ayes, carried.

     Moved Cowley, seconded Wulfekuhle, to discuss setting a Public Hearing for the 2018 Sanitary Sewer Repair/CIPP Lining Improvements Project.  Moved Larson, seconded Cowley, to set the Public Hearing for the 2018 Sanitary Sewer Repair and CIPP Lining Improvements Project for 6PM on Monday, June 18, 2018.  All ayes, carried.

     Moved Cowley, seconded Larson, to discuss and approve the proposal from Kluesner Construction, Inc. for crack filling.  This is already a budgeted expense.  After discussion, moved Wulfekuhle, seconded Nefzger, to approve and accept the proposal from Kluesner Construction, Inc. for crack filling.  All ayes, motion carried.

     Moved Cowley, seconded Larson, to discuss and approve the proposal from TSI Tennis Services of Iowa for repairing the pickleball and basketball courts.  The cost that was originally budgeted has increased by approximately $6,450 because an extra coat of acrylic resurfacer is needed as well as fixing the cracks.  This project will repair the asphalt for the basketball court and the tennis court and transform the tennis court into two pickleball courts.  There will be additional costs for the pickleball nets and hardware.  The Parks Department has additional money in savings to cover these costs.  After a brief discussion, moved Tucker, seconded Larson, to approve and accept the proposal from TSI Tennis Services of Iowa for repairing the pickleball and basketball courts.  All ayes, motion carried.

     Moved Cowley, seconded Wulfekuhle, to discuss Resolution 2018-12.  After a brief discussion, moved Tucker, seconded Cowley, to approve and accept Resolution 2018-12: adopting the Fayette County, Iowa Multi-Jurisdiction (MJ-14) Multi-Hazard Mitigation Plan.  Roll call, all ayes, motion carried.

     Moved Cowley, seconded Larson, to discuss and take action on the storm water drainage system violation by Chris Matt and Matt Properties, LLC at 105 W. Madison along King Street.  Chris Matt, his wife and Jana Olson were present.  It was noted by Wenthe that Matt had requested to be placed on a council agenda, possibly last fall, in regard to the issue and he was, however Matt did not show up.  Matt advised he was waiting to receive a written notice about being placed on the agenda and the date and time of the meeting, but he never did.  Matt advised the council they built the house at 105 W. Madison Street in 2013.  Matt said he spent $350,000 on the house at 105 W. Madison Street to make it look nice and he takes pride in the house.  Matt advised they did not fill in the ditch, they put in a culvert with intakes and had worked with the Fayette Public Works Department during the process.  Matt advised it was approved when he built the house that he could place a dual-wall pipe, embedded in rock with intakes to the pipe. Matt said he did not fill in the ditch to make the water go to the street and believes he spent money to make it better.  Matt advised he will have to spend more money to tear it out and he will if the council directs him to do that, but he doesn’t believe it will fix the drainage issues.  He had met last fall with Public Works and the Streets Committee about drainage issues.  Olson advised the council has the responsibility to conduct inspections and tests to make sure there is compliance with Chapter 88 of the City Code and in this area of town all of the pipes are filled up at this point.  Olson said the pipes on almost every side are filled up.  Public Works Director Jerry Hildebrand advised when Matt put the culvert in, he was not aware of it, but afterwards, he met with Matt and the intake was too high.  Hildebrand asked Matt to lower it and Matt did.  After last year’s heavy rains, Hildebrand asked Matt to put another intake in and Matt did.  McGrane had indicated there are other areas in town that Fayette citizens have complained about storm drainage issues that the council will need to address as well.  After further discussion, moved Nefzger, seconded Wulfekuhle, to put the process on hold at this point until further investigation and studies are done and a recommendation is made by the Streets Committee with future action.  Nefzger, Wulfekuhle, Tucker, Cowley ayes, and Larson nay, motion carried.

     Moved Tucker, seconded Cowley, to discuss Ordinance 498, first reading.  McGrane advised the city attorney recommends we stay consistent with the Iowa DNR regulations regarding hours of operations, which is from dawn to dusk, and to stay consistent with the Fayette County code in regard to the engine sizes.  The council agreed to take out the “egress from the city limits” and to take out all the streets that are prohibited in Section 75.08 (3) A-E, except leave in section F: Any portion of HWY 150 including right of ways and ditches.  Moved Wulfekuhle, seconded Larson, to approve the changes mentioned and approve the first reading and adopt Ordinance 498: Amending Fayette City Code Chapter 75 All-Terrain Vehicles and Snowmobiles.  On roll call, all ayes, motion carried. 

     Moved Nefzger, seconded Wulfekuhle, to discuss the rental code.  After discussion, moved Tucker, seconded Wulfekuhle, to redraft the rental code and take out the portions that require inspections for all properties and add the city would take complaints and the inspection process would start when a complaint is filed.  All ayes, carried. 

     There being no further business, moved Nefzger, unanimous, to adjourn at 7:05pm.

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