Council Meeting Minutes 12-7-2020

REGULAR COUNCIL MEETING

December 7, 2020

     The City Council of the City of Fayette, Iowa, met Monday, December 7, 2020, at 6:00 pm in the Fayette Community Library and via conference call/online using www.freeconferencecall.com due to COVID-19, per Iowa Code 21.8, pursuant to law and rules of said council, Mayor Wenthe presiding. The public was able to attend the meeting in person or via conference call/online with basic directions posted on the council agenda and on the city of Fayette’s website, www.fayetteiowa.com.

     Roll call: Present - Council members Post (via online), Potratz (via telephone), Tenney (via online), Tucker (via online) and Wulfekuhle (via online). Absent - none.

     Moved Wulfekuhle, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 11/16/20, the claims list of 11/17/20 - 12/4/20 and correspondence. Roll call, all ayes, motion carried.

     Moved Potratz, seconded Post, to approve the agenda as presented. All ayes, motion carried.

     Upon Mayor Wenthe’s recommendation, moved Tenney, seconded Tucker, to reappoint Jeff Bradley as the Fayette City Treasurer for a 2 year term, expiring 1/1/2023. All ayes, motion carried.

     Upon Mayor Wenthe’s recommendation, moved Post, seconded Wulfekuhle, to reappoint David Hanson to the Fayette Tree Board for a 3 year term, expiring 12/31/23. All ayes, motion carried.

     City Administrator/Clerk McGrane informed the council the claims report timeframe is going to change from Saturdays through Fridays before regular city council meetings to help with online payments. The Deputy Clerk has been sending out letters and applications to residents and property owners to fill out and return to City Hall to update utility billing records. Many people have replaced landline telephones with cell phones and have email addresses. On 11/18 some UIU students and McGrane worked on cleaning out the old Fayette Tourism home at 606 W. Water St. There's another load or two of garbage left and paper materials to take to the recycling center that McGrane will take care of. McGrane advised the city received the $34,247.62 from the Iowa COVID-19 Government Relief Fund on 11/23, the Annual Urban Renewal Report and the Annual Finance Report were submitted, the Debt Certification for FY2022 was completed and submitted to the County Auditor, the IMWCA Response/Recommendation form was submitted, the tarp was placed on the log cabin to help protect it for the winter, the final paperwork for the sewer repair/lining project was completed, McGrane attended an online seminar on 11/19 for End-of-Year Payroll and started the FY2022 budget process.

     Police Chief Davis advised the council another STEP wave is coming up for the GTSB Contract the department will participate in.

     Moved Post, seconded Tucker, to discuss the Public Hearing. This being the time and place published for a public hearing on the authorization of a loan agreement and the issuance of notes to evidence the obligation of the City thereunder, Mayor Wenthe opened the hearing and asked for comments. There being no comments, Mayor Wenthe closed the hearing.

     Moved Tucker, seconded Potratz, to discuss Resolution 2020-20. Moved Tucker, seconded Tenney, to approve and adopt Resolution 2020-20, a Resolution instituting proceedings to take additional action for the issuance of not to exceed $500,000 general obligation capital loan notes instituting proceedings to take additional action. Roll call, all ayes, motion carried. 

     Moved Tucker, seconded Post, to approve the Fayette Community Library Board of Trustees meeting minutes from 11/11/20. All ayes, motion carried.

     Moved Post, seconded Potratz, to discuss hiring Olivia Hake as a full time Fayette Police Officer at an hourly wage of $17.26. Chief Davis advised council members Tucker and Tenney were a part of the hiring process and both recommended Hake. Moved Wulfekuhle, seconded Post, to approve hiring Olivia Hake as a full time Fayette Police Officer at an hourly wage of $17.26. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss abating the nuisances at 101 King Street and 701 S. Main Street. Moved Tucker, seconded Post, to look into contracting someone to clean up the properties at 101 King Street and 701 S. Main Street. All ayes, motion carried.

     Moved Tenney, seconded Tucker, to discuss Resolution 2020-18. Davis explained the policy originated from the President's actions for law enforcement's agencies across the country. Most departments, including the Fayette Police Department, have policies in place, however, wording needed updated and included in the formal policies. Moved Post, seconded Tenney, to approve and adopt Resolution 2020-18 adopting an addition to the Fayette Police Departments Policy and Procedure Manual. Roll call, all ayes, motion carried.

     Moved Tenney, seconded Post, to discuss Resolution 2020-19. Moved Tucker, seconded Wulfekuhle, to approve and adopt Resolution 2020-19 adopting a contract for services between the City of Fayette, Iowa, and Upper Exporerland Regional Planning Commission requesting assistance in administering the City of Fayette's Revolving Loan Fund. Roll call, all ayes, motion carried.

     Moved Wulfekuhle, seconded Post, to discuss moving the 1/18/2021 city council meeting to 1/19/2021. This is at the request of Speer Financial, the cities Financial Advisor, because the bond market is closed on 1/18/2021. Moved Tenney, seconded Potratz, to move the January 18, 2021 city council meeting to January 19, 2021 at 6PM. All ayes, motion carried.

     Moved Wulfekuhle, seconded Post, to discuss approving partial pay estimate number 2 to The Restyling Specialists for CDBG Rehabilitation project at 507 S. Main Street in the amount of $8,330. Moved Potratz, seconded Tenney, to approve partial pay estimate number 2 to The Restyling Specialists for CDBG Rehabilitation project at 507 S. Main Street in the amount of $8,330. All ayes, motion carried.

     Moved Wulfekuhle, seconded Potratz, to discuss Resolution 2020-21. Moved Wulfekuhle, seconded Tenney, to approve and adopt Resolution 2020-21 adopting the new commercial business marketing incentive program from January 1, 2021 through December 31, 2021. Roll call, all ayes, motion carried.

     Moved Wulfekuhle, seconded Tenney, to discuss Resolution 2020-22. Moved Tucker, seconded Wulfekuhle, to approve and adopt Resolution 2020-22 adopting the new home and new commercial construction incentive program from January 1, 2021 through December 31, 2021. Roll call, all ayes, motion carried.

     Moved Wulfekuhle, seconded Post, to discuss updating the flooring and painting 9 S. Main Street. McGrane advised he has shown 9 S. Main Street to a few different potential future tenants. The carpet and walls are very outdated and McGrane feels it will be more marketable if we do some updates. Moved Wulfekuhle, seconded Post, to have McGrane provide some ideas and costs at a future meeting. All ayes, motion carried.

     Moved Wulfekuhle, seconded Tucker, to discuss accepting the donations for the Fayette County Freedom Rock Interpretive Sign. McGrane advised he was notified that the city will be awarded $500 each from Allamakee Clayton REC, Dairyland Power Cooperative and Black Hills Energy to be used for a Fayette County Freedom Rock Interpretive Sign. The quote for the sign was $2,000. Mallory Hanson (Fayette Co. Economic Development and Tourism Director) and McGrane are working on securing the last $500 needed for the sign. Moved Tucker, seconded Wulfekuhle, to approve accepting the donations from Allamakee Clayton REC, Dairyland Power Cooperative and Black Hills Energy for the Fayette County Freedom Rock Interpretive Sign. All ayes, motion carried.

     There being no further business, moved Potratz, unanimous, to adjourn at 6:39 pm.

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