Council Meeting Minutes 1-7-19

REGULAR COUNCIL MEETING

January 7, 2019

     The City Council of the City of Fayette, Iowa, met Monday, January 7, 2019, at 6:00 pm in Fayette City Hall pursuant to law and rules of said council, Council member Cowley presiding.

     Roll call: Present - Council members Cowley, Larson, Tucker and Wulfekuhle.  Absent – Nefzger.

     Moved Larson, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 12/17/18, the claims list of 12/18/18 – 1/7/19 and the October 2018 and November 2018 Financial Reports.  Roll call, all ayes, motion carried.

     Treasurer’s Balance for Fund Accounts as of October 31, 2018: Total October Receipts: $496,585.49 (General $141,961.24; Streets $11,993.10; Employee Benefits $43,400.99; Local Option Sales Tax [LOST] $8,508.94; TIF $15,725.25; Revolving Loan $12.74; Bolger $124.80; Library Fund $4.50; Water $53,855.19; Water T&A $675; Sewer $64,837.35; Sewer Project $153,954.01; Storm Water $1,532.37). Total October Disbursements: $111,334.84 (General $58,219.56; Streets $4,434.35; Employee Benefits $9,840.36; CDBG LMI Housing $48.09; Bolger $3,560; Water $10,622.91; Water T&A $709.64; FY17 Water Project $4,869.70; Sewer $13,998.39; Sewer Project $4,974.75; 9 S. Main St $57.09).  Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,332,576.88.

     Treasurer’s Balance for Fund Accounts as of November 30, 2018: Total November Receipts: $107,606.46 (General $41,005.59; Streets $15,001.15; Employee Benefits $15,273.55; LOST $14,163.47; TIF $12,941.41; Revolving Loan $112.34; Bolger $149.92; Library Fund $4.65; Water $3,486.05; Water T&A $225; Sewer $5,115.33; Storm Water $128). Total November Disbursements: $101,219.93 (General $38,189.74; Streets $6,000.94; Employee Benefits $11,173.98; CDBG LMI Housing $205.21; Revolving Loan $187.59; Water $11,187.44; Water T&A $1,251.01; Sewer $19,867.06; Sewer Project $10,474.35; Storm Water $2,623; 9 S. Main St $59.61).  Transfers in: Sewer Fund $9,575.50; Transfers out: Sewer $9,575.50. Treasurer’s Balance: $3,338,830.46.

     Moved Wulfekuhle, seconded Larson, to approve the agenda as presented. All ayes, carried.

     This being the time and place published for a public hearing on the proposed authorization of a loan and disbursement agreement and the issuance of notes to evidence the obligation of the city thereunder not to exceed $130,000 sewer revenue capital loan notes, and the public hearing on the authorization and issuance thereof, Council member Cowley opened the hearing and asked for comments.  There being no comments, Cowley closed the hearing.  Moved Wulfekuhle, seconded Larson, to approve Resolution 2019-1: Instituting proceedings to take additional action for the Authorization of a Loan and Disbursement Agreement and the Issuance of Not to Exceed $130,000 Sewer Revenue Capital Loan Notes.  Roll call, all ayes, carried.

     Upon Mayor Wenthe’s request, moved Larson, seconded Wulfekuhle, to appoint Paul Skrade to the Fayette Tree Board for one year.  All ayes, carried.

     City Administrator/Clerk McGrane informed the council the City has issued the first revolving loan fund check to Kristen Donovan for Fayette Sweets Café.  The second revolving loan fund check will be issued in the near future.  The city will be doing more testing of the remote radio water meters within the next few months.  Paperwork has been finalized so the city can start utilizing the Iowa Income Offset Program to help get delinquent utility account holders into the system to get reimbursed.  The sewer spot repair and lining project has been completed.  Public Works Director Jerry Hildebrand has already noticed a decrease in flows.  McGrane believes he has the last of the paperwork completed and submitted for the Flood of 2017.  The city is expected to receive the last amount of money for Flood damage reimbursement. McGrane is also working with the auditor to finish up the FY18 audit.  The Courier ran another article on David Bolger, who passed away on 12/29/18.

     Police Chief Davis advised the council his department will soon be revising their Reserve Officer policies.

     Moved Wulfekuhle, seconded Tucker, to approve the Fayette Ambulance Service meeting minutes from 12/5/18.  All ayes, carried.

     Moved Larson, seconded Wulfekuhle, to discuss Resolution 2019-2. McGrane advised he attended a procurement and contracting meeting back in July 2018 by Iowa Homeland Security and Emergency Management.  The meeting advised attendees of the required procurement policies that need adopted to be able to receive future Federal funds.  Moved Wulfekuhle, seconded Cowley, to approve Resolution 2019-2: City of Fayette Procurement Policy to comply with Federal Regulations. Roll call, all ayes, carried.

     Moved Larson, seconded Wulfekuhle, to discuss the City of Fayette providing financial assistance to Upper Iowa University (UIU) for improvements to the Recreation Center and swimming pool.  After discussion, moved Larson, seconded Tucker, to use $10,000 from the Local Option Sales Tax designated to be used for the Recreation programs in fiscal years 2020, 2021 and 2022, making a total contribution of $30,000, to UIU for repairs to the UIU Recreation Center and swimming pool, with the understanding that all city of Fayette residents receive a minimum of a 75% discount for UIU Recreation memberships and all full-time City of Fayette employees receive free UIU Recreation memberships at least through the end of fiscal year 2022.  All ayes, carried.

     Moved Tucker, seconded Larson, to discuss and consider changing water, sewer, yard waste, landfill, recycling, storm water rates, late fees, capital infrastructure/administration fees, and change to monthly billing.  There was no action taken, only information and direction for McGrane to draft an Ordinance to present at the next council meeting.

     Moved Wulfekuhle, seconded Larson, to discuss housing developments and incentives.  Bill Dohrmann and Bernard Pattison were present.  Dohrmann encouraged the council to make contact with UIU to get more details and a timeline about a new housing development near the UIU Baseball field.  Dohrmann advised the lots are already plotted out, but an engineer will need to be hired to get the project going.  After further discussion, no action was taken.

     There being no further business, moved Wulfekuhle, unanimous, to adjourn at 7:38 pm.

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