Council Meeting Minutes 06/20/2016


June 20, 2016

     The City Council of the City of Fayette, Iowa, met Monday, June 20, 2016 at 7:00 p.m. in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Kragnes, McGrane, Nefzger, Wulfekuhle.  Absent:  Sorensen.

     Moved Kragnes, seconded Wulfekuhle, to approve the consent agenda consisting of the regular meeting minutes of 06/06/16, Claims List of 06/07–20/16, the May 2016 Treasurer’s/Clerk’s Report and with the addition of the fire department payroll for the past six months be added to the claims list in the amount of $1,152.50.  Roll call, all ayes, carried.

     Treasurer's Balance for Fund Accounts as of May 31, 2016:  General $338,862.42; Streets $411,127.96; Debt Service $10,424.36; Water Utility $270,582.71; Water T&A $23,085.98; Sewer Utility $464,484.93; CDBG Sewer ($193,990.01); Landfill/Recycling $375.69; Yard Waste $10,334.87; Bolger Fund $152,717.92; TIF $54,021.05; Local Option Sales Tax $88,728.37; Storm Water $4,184.24; Downtown Project ($24,926.26); Franchise Fees $32,462.95.  May Receipts by Fund: General $51,912.73; Streets $11,050.32; Debt Service $508.24; Water Utility $7,206.40; Water T&A $1,575; Sewer Utility $5,649.26; CDBG Sewer $129,708; Lf/Recycling $1,189.39; Yard Waste $209.95; Bolger $784; TIF $192.36; Local Option $7,243.60; Storm Water $205.38; Franchise Fees $3,358.81. Receipts $220,793.44. May Disbursements by Fund: General $81,904.03; Streets $8,760.64; Water Utility $1,578.81; Water T&A $2,259.69; Sewer Utility $16,142.52; CDBG Sewer $2,745.20; LF/Recycling $144; Yard Waste $2,694.67; Bolger $173.62.  Total Disbursements: $116,403.18. Investments: $1,282,577.32.  Bank Balance $2,925,054.50.  Balance with Library Funds $3,018,562.19.

     Moved Wulfekuhle, seconded Kragnes, to approve the agenda as presented.  All ayes to approve, carried.

     Mayor Wenthe reported that on June 17th a Petition in Equity had been filed against the City Council, Police Chief Pisanti and himself by Connie Conner and Randy Clark for not being allowed to stay in Klock’s Island Park.  It was the consensus of the council that City Administrator/Clerk Dennis forward the petition to the city’s insurance company.

     Administrator/Clerk Dennis reported that Michael Saathoff, our city web page designer, transferred the police web site information to our city account so we can drop one GoDaddy account and UIU won’t have to do anything with the police web site any longer.  ~ Dennis said she has received 14 resumes from people applying for her job.  ~ The new warning sirens will be installed in a couple of weeks.

     Dennis asked that an action item be added to the agenda under Old Business regarding settlement by our insurance company on the Gary Goodell property matter.  Moved Wulfekuhle, seconded Nefzger, to add the item to the agenda.  Three ayes, Kragnes abstained due to a conflict of interest, carried.  

     Police Chief Pisanti reported there had been a couple of burglaries in town.  He added that Ben Davis has passed all necessary tests and will start working for the City of Fayette on Monday, June 27th.

     Moved Kragnes, seconded Wulfekuhle, to discuss the city having a citizen concern form.  All ayes to discuss.  Kragnes said the form could be used to track the types of concerns made and might be more accessible for citizens rather than complaining to other people or waiting two weeks for the next council meeting.  She added that it could be used to find out how we’re doing too.  McGrane said the form could be put on the city web site and also have paper copies.  Kragnes had forwarded Dennis two samples from other town’s web sites to use an examples.  Moved Kragnes, seconded McGrane, to create a citizen feedback form, put it on the city web site, and also have a paper version and that city employees document citizen concerns and feedback.  All ayes, carried.  McGrane & Dennis will work on putting a form on the web site. 

     Moved Kragnes, seconded Nefzger, to discuss hiring NE Iowa RCD (Rural Community Development) writing a grant application for the IDNR Sponsored Project program.  All ayes.  Admin/Clerk Dennis explained that since Fayette will be borrowing $300,000 from the State Revolving Loan Fund (SRF), the IDNR now has a program where 1% of the interest on the loan can come back to the city to pay for water resource restoration projects.  That would be $30,000 we could use toward the Downtown Rehab. Project for the box filters for planting the trees.  NE Iowa RCD said they would charge $500 to write the grant application.  Engineer Jon Biederman said that was a real bargain and that they have had good results on their applications in the past.  Moved Kragnes, seconded Nefzger, to hire Northeast Iowa RCD to write the Sponsored Projects grant application for Fayette.  All ayes, carried.

          Moved Nefzger, seconded McGrane, to introduce the U.S. Dept. of Labor new overtime rules for discussion.  Admin/Clerk Dennis said she got the information in the agenda packet from the Iowa League of Cities web site.  The new overtime rules that start December 1, 2016 won’t affect the police department employees because we have a department of fewer than five officers and they won’t affect Jerry, Linda or Christie, but they will affect our replacements if they make less than $47,476 per year.  Rick & Adam already fall under overtime rules, but they don’t get paid overtime because Jerry manages their time so they don’t go over 40 hours in a week.  Dennis suggested in the best interest of the city for budgeting purposes to change our Personnel Policy before December 1, 2016 and add that compensatory time off will be given in lieu of overtime pay or for employees to manage their hours so they don’t work over 40 hours a week.  There was no action taken on the matter.

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