AGENDA

REGULAR COUNCIL MEETING

Monday, July 19, 2021, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 7/6/21

     B. Approval of Claims List 7/3/21 - 7/16/21

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Appoint Brenda Hildebrand to the Fayette Tree Board to finish the term ending 12/31/2023

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion and consideration in appointing a Parks Board, combining the Parks Board with the Recreation Board, or removing the Parks Board from the City Code

     B. Discussion and consideration to award a CPA firm to perform the City’s required annual examination for the year ending June 30, 2021, and June 30, 2022

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Recreation Board Meeting Minutes from 3/8/2021

     B. Fayette Recreation Board Meeting Minutes from 3/22/2021

     C. Fayette Recreation Board Meeting Minutes from 4/5/2021

     D. Fayette Recreation Board Meeting Minutes from 4/19/2021

     E. Fayette Tree Board Meeting Minutes from 7/14/2021

     F. Fayette County Economic Development and Tourism Quarterly Report Apr.–June 2021

8. NEW BUSINESS

     A. Discussion and consideration in allowing Jeff Scott to pay for the repaving of the city alley between E. Madison Street and E. Jay Street.

     B. Discussion and consideration in developing an ordinance to provide guidance on a course of action when a tree planted by the city is found to be damaging a sewer line.

     C. Discussion and consideration in acknowledging a petition and proposal to authorize the Mayor and City Administrator to deliver to the Fayette County Commissioner of Elections a request to submit the question of changing the Fayette city council member terms from a two (2) year term to a four (4) year term and shall be staggered terms and placed on the November 2, 2021, ballot

     D. Resolution 2021-21 Authorizing Mayor and City Administrator to deliver to the Fayette County Commissioner of Elections a request to submit the question of changing the Fayette City Council Member terms from a two (2) year term to a four (4) year term and the terms be staggered to the qualified electors of the city of Fayette, Iowa, on November 2, 2021, ballot

     E. Discussion and consideration in making the Library Community Room the permanent home to council meetings

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Tuesday, July 6, 2021, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 6/21/21

     B. Approval of Claims List 6/19/21 - 7/2/21

     C. Receiving of May 2021 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Appoint Shaun Arman to the Fayette Fire Department

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion on the process of changing the city council member terms from 2 years to 4 years

     B. Resolution 2021-18 Approval of changes to the vehicle policy in the Fayette Police Operating Guidelines and Procedure Manual

     C. Resolution 2021-19 Authorizing Mayor and City Administrator to deliver to the Fayette County Commissioner of Elections a request to submit the question of an extension of the local option sales and service tax to the qualified electors of the city of Fayette, Iowa, on November 2, 2021

     D. Resolution 2021-20 Authorizing Mayor and City Administrator to deliver to the Fayette County Commissioner of Elections a request to submit the question of a hotel and motel tax to the qualified electors of the city of Fayette, Iowa, on November 2, 2021

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Discussion and approval of Contract Change Order Number 2 for the Water Street Improvements project 20-897

     B. Discussion and approval of Partial Pay Estimate number 3 to Heartland Asphalt, Inc. for the Water Street Improvements project in the amount of $54,561.82

     C. Discussion and consideration to accept a written RFP to engage a CPA firm to perform the City’s required annual examination for the year ending June 30, 2021, June 30, 2022 or June 30, 2023.

     D. Discussion and consideration in purchasing a concrete pad for the Freedom Rock Kiosk and military branch emblems for around the Freedom Rock

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, June 21, 2021, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 6/7/21

     B. Approval of Claims List 5/29/21 - 6/18/21

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          a. Appoint Joshua Crosbie or Brenda Hildebrand to the Fayette Tree Board to complete the term expiring 12/31/2021

          b. Appoint Traegen Kramer to the Fayette Ambulance Service

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 6/9/21

     B. Fayette Tree Board Meeting Minutes from 6/16/21

8. NEW BUSINESS

     A. Discussion and approval of Contract Change Order Number 1 for the Water Street Improvements project 20-897

     B. Discussion and approval of Partial Pay Estimate number 2 to Heartland Asphalt, Inc. for the Water Street Improvements project in the amount of $56,499.83

     C. Discussion and consideration in adopting policies for shelters in the city parks

     D. Discussion and consideration in approving police officers taking home police vehicles

     E. Discussion and consideration in changing insurance on 606 W. Water Street

     F. Discussion and consideration in keeping grant money for Revolving Loan Fund

     G. Closed Session pursuant to Iowa Code Section 21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation.

     H. Discussion and consideration of tentative settlement agreement.

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, June 7, 2021 at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 5/17/21

     B. Approval of Claims List 5/16/21 - 5/28/21

     C. Correspondence

     D. Approval to renew the Class C Liquor License with Catering Privilege and Sunday Sales for Upper Iowa University/Aramark

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          a. Appoint Joel Koehn to the Fayette Ambulance Service

          b. Reappoint Susan Scott to the Fayette Recreation Board for a 3-year term, expiring 5/1/2024

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Ordinance 513 – Amending Chapter 63, Speed Regulations, to the Fayette City Code by changing section 1.7, Failure to Timely Pay or Appeal, third and final reading

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Ambulance Service Meeting Minutes from 10/7/2020

     B. Fayette Ambulance Service Meeting Minutes from 12/2/2020

     C. Fayette Ambulance Service Meeting Minutes from 2/3/2021

     D. Fayette Ambulance Service Meeting Minutes from 3/3/2021

     E. Fayette Ambulance Service Meeting Minutes from 4/7/2021

     F. Fayette Board of Adjustment Meeting Minutes from 5/24/2021

8. NEW BUSINESS

     A. Discussion and approval of Partial Pay Estimate Number 1 to Dave’s Home Improvement for CDBG Rehabilitation project at 500 W. Clark Street in the amount of $7,650.

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, May 17, 2021

6:00 p.m.  Fayette Community Library in Community Room (104 W. State Street, backdoor) or by Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may attend in-person or access the meeting one of these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 5/3/21

     B. Approval of Claims List 5/1/21 - 5/15/21

     C. Correspondence

     D. Receiving of April 2021 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Appoint John Winke to the Fayette Community Library Board of Trustees to finish out the term of James Tenney

          2. Appoint ZiYuam Li Clil to the Fayette Ambulance Service

          3. Appoint Barry Koehn to the Fayette Ambulance Service

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion and consideration in moving the watermelon sculpture or selling the watermelon sculpture to Brian Stepp for $100

     B. Ordinance 513 – Amending Chapter 63, Speed Regulations, to the Fayette City Code by changing section 1.7, Failure to Timely Pay or Appeal, second reading

     C. Discussion and consideration in requesting that the imposition of a local sales and service tax be put on the November 2, 2021 ballot

     D. Discussion and consideration in can donations

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 4/14/21

     B. Fayette Community Library Board of Trustees Meeting Minutes from 5/12/21

     C. Fayette Tree Board Meeting Minutes from 5/12/21

     D. Fayette County Economic Development and Tourism Letter from 5/2021

8. NEW BUSINESS

     A. Discussion and consideration in accepting the rental agreement between the City of Fayette and The Visual Element to lease 9 S. Main Street

     B. Closed/Executive Session per Iowa Code 21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation.

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, May 3, 2021

6:00 p.m.  Fayette Community Library in Community Room (104 W. State Street, backdoor) or by Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may attend in-person or access the meeting one of these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting. Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 4/19/21

     B. Approval of Claims List 4/17/21 - 4/30/21

     C. Receiving of March 2021 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Reappoint Sue Runyon to the Fayette Board of Adjustment for a 5-year term, expiring 5/15/26

          2. Reappoint Mark Danker to the Fayette Planning & Zoning Commission for a 5-year term, expiring 5/31/26

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Discussion and presentation of donation by Jim Opperman from can drive

     B. Discussion and consideration in providing a donation of $500 to the Community Garden (4 S. Main Street) and allowing a Community Board to be installed

     C. Ordinance 513 – Amending Chapter 63, Speed Regulations, to the Fayette City Code by changing section 1.7, Failure to Timely Pay or Appeal, first reading

     D. Discussion and consideration in hiring Austin Hall as a part-time/reserve police officer at an hourly wage of $15.00

     E. Discussion and consideration in purchasing new body cameras for the police department for approximately $2,800

     F. Discussion and approval of Partial Pay Estimate number 1 to Heartland Asphalt, Inc. for the Water Street Improvements project in the amount of $1,140.

     G. Discussion and consideration in requesting that the imposition of a local sales and service tax be put on the November 2, 2021 ballot

9. ADJOURN  

AGENDA

REGULAR COUNCIL MEETING

Monday, April 19, 2021

6:00 p.m.  Fayette Community Library in Community Room (104 W. State Street, backdoor) or by Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may attend in-person or access the meeting one of these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 4/5/21

     B. Approval of Claims List 4/3/21 - 4/16/21

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Presentation of the Bird Friendly Iowa Signs

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Resolution 2021-15 Adopting and approving the Radius Global Solutions LLC Contract for Services

     B. Ordinance 512 – Amending Chapter 160, Flood Plain Regulations, to the Fayette City Code by amending provisions pertaining to Floodplain Management, second reading

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette County Economic Development and Tourism Quarterly Report Jan.-March 2021

     B. Fayette Community Library Board of Trustees Meeting Minutes from 3/10/21

8. NEW BUSINESS

     A. Discussion and consideration to make a $1500 donation to the Fayette County Ag Society for the 2021 Fayette County Fair.

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, April 5, 2021

6:00 p.m.  Fayette Community Library in Community Room (104 W. State Street, backdoor) or by Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may attend in-person or access the meeting one of these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 3/15/21

     B. Approval of Claims List 3/13/21 - 4/2/21

     C. Receiving of February 2021 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Sexual Assault Awareness Month Proclamation

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Ordinance 512 – Amending Chapter 160, Flood Plain Regulations, to the Fayette City Code by amending provisions pertaining to Floodplain Management, second reading

     B. Resolution 2021-9 Approval of adding a Light Duty for Non-Work-Related/Temporary Disabilities section in Personnel Policy

     C. Resolution 2021-16 Approval of updating Health Insurance section in Personnel Policy

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 2/10/21

8. NEW BUSINESS

     A. Discussion and consideration in allowing Upper Iowa University to have outdoor music until 11PM April 30^th, 2021

     B. Discussion and consideration in closing the 100 block of E. State Street during the dates and times of the Fayette Show & Shine Car Shows

     C. Discussion and consideration in purchasing new garbage receptacles from Kay Park Recreation

     D. Discussion and consideration in moving forward with hiring a part-time employee for the Public Works Department

     E. Resolution 2021-17 Approval of Transferring of funds

9. ADJOURN