CITY OF FAYETTE AGENDA

COUNCIL PERSONNEL MEETING

Wednesday, January 13, 2021

6:15 p.m.   Fayette Community Library in Community Room (Use Back Door)

1. Discussion and recommendation for Employee Health Insurance
2. Discussion and recommendation for Employee Salary increases for FY2022

CITY OF FAYETTE AGENDA

FAYETTE FIRE ADVISORY BOARD MEETING

Tuesday, January 12, 2021

7:00 p.m.   Fayette Fire Department

1. Discussion and recommendation for the Fayette Fire Department FY2022 Budget

AGENDA

REGULAR COUNCIL MEETING

Monday, January 4, 2021

6:00 p.m.  Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may access the meeting one of these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Click here for step-by-step directions: https://fayetteiowa.com/images/How_to_use_freeconferencecallcom_for_online_meetings.pdf?fbclid=IwAR1eWQ2fLcCoLzrWRFe0Qj-od9IH99_P7-QMjAnvA91nEcopTvGAXl93bmk

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/21/20

     B. Approval of Claims List 12/19/20 - 12/31/20

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Discussion and consideration on the Water Street Improvements project.

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette County Economic Development & Tourism (FCEDT) Meeting Minutes from 12/16/20, FCEDT Quarterly Report and FCEDT 2020 Annual Report

8. NEW BUSINESS

     A. Resolution 2021-1 – Approving electronic bidding procedures and Distribution of Preliminary Official Statement for $500,000* (Subject to Adjustment Per Terms of Offering) General Obligation Capital Loan Notes, Series 2021

     B. Discussion and consideration in accepting the donation from East Central Iowa REC for the Fayette County Freedom Rock Interpretive Sign

     C. Resolution 2021-2 – Authorizing a contract of services by and between the City of Fayette, Iowa and Resource Conservation & Development for Northeast Iowa, Inc. for designing and fabricating an interpretive kiosk for the Freedom Rock

     D. Discussion and consideration in making a donation to freeconferencecall.com for utilizing their free services in 2020

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, December 21, 2020

6:00 p.m.  Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may access the meeting one of these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/7/20

     B. Approval of Claims List 12/5/20 - 12/18/20

     C. Receiving of October and November 2020 Financial Reports

     D. Correspondence

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Appoint Janette Garcia to the Fayette Tree Board for a 2-year term, expiring 12/31/22

          2. Reappoint Wade Whitcher to the Fayette Recreation Board for a 3-year term, expiring 11/1/23

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 12/9/20

8. NEW BUSINESS

     A. Discussion and consideration in hiring Northway Well and Pump Company to inspect Fayette Well #3

     B. Discussion and consideration in purchasing a Booster Pump from J&R Supply in the amount of $940

     C. Discussion and consideration in purchasing a replacement Flygt Mixer from Electric Pump in the amount of $5,235

     D. Discussion and approval of Partial Pay Estimate Number 3 to The Restyling Specialists for CDBG Rehabilitation project at 507 S. Main Street in the amount of $1,160.

     E. Discussion and consideration to choose a flooring estimate and company for 9 S. Main Street

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, December 7, 2020

6:00 p.m.   Fayette Community Library in Community Room (104 W. Water Street, backdoor, face coverings required)

Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may access the meeting in person or these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting.

Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 11/16/20

     B. Approval of Claims List 11/17/20 - 12/4/20

     C. Correspondence

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          a. Reappoint Jeff Bradley as the Fayette City Treasurer for a 2-year term, expiring 1/1/2023

          b. Reappoint David Hanson to the Fayette Tree Board for a 3-year term, expiring 12/31/23

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Public Hearing on the Authorization of a Loan Agreement and the Issuance of Notes to Evidence the Obligation of the City Thereunder.

     B. Resolution 2020-20 – Resolution Instituting Proceedings to take Additional Action for the Issuance of Not to Exceed $500,000 General Obligation Capital Loan Notes Instituting proceedings to take additional action

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board of Trustees Meeting Minutes from 11/11/20

8. NEW BUSINESS

     A. Discussion and consideration in hiring Olivia Hake as a full time Fayette Police Officer at an hourly wage of $17.26

     B. Discussion and consideration to abate the nuisances at 101 King Street and 701 S. Main Street

     C. Resolution 2020-18 – Adopting an addition to the Fayette Police Departments Policy and Procedure Manual

     D. Resolution 2020-19 – Adopting a contract for services between the City of Fayette, Iowa and Upper Explorerland Regional Planning Commission requesting assistance in administering the City of Fayette’s Revolving Loan Fund.

     E. Discussion and consideration in moving the January 18, 2021 city council meeting to January 19, 2021

     F. Discussion and approval of Partial Pay Estimate Number 2 to The Restyling Specialists for CDBG Rehabilitation project at 507 S. Main Street in the amount of $8,330.

     G. Resolution 2020-21 – Adopting the new commercial business marketing incentive program from January 1, 2021 through December 31, 2021

     H. Resolution 2020-22 – Adopting the new home and new commercial construction incentive program from January 1, 2021 through December 31, 2021

     I. Discussion and consideration in updating the flooring and painting 9 S. Main Street

     J. Discussion and consideration in accepting the donations from Allamakee Clayton REC, Dairyland Power Cooperative and Black Hills Energy for the Fayette County Freedom Rock Interpretive Sign

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, November 16, 2020

6:00 p.m.   Fayette Community Library in Community Room (104 W. Water Street, backdoor)

Conference Call/Online Meeting due to COVID-19 (per Iowa Code 21.8)

Due to the rise in COVID-19 cases in Fayette County, the Mayor, Council Members, City Staff and the public may access the meeting in person or these two ways:

Online at www.freeconferencecall.com, Access Code: 563425, Online Meeting ID: cityoffayette

Telephone: 1-978-990-5000, Access Code: 563425#

Please join the meeting by telephone or online at least 3 minutes before the start of the meeting. Please keep your phone/microphone muted during the meeting.

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 11/2/20

     B. Approval of Claims List 11/2/20 - 11/16/20

     C. Approval of Annual Financial Report FY 2020

     D. Approval to renew the Class C Liquor License (LC) (Commercial) with Outdoor Service and Sunday Sales for Downtown Lounge, pending dram shop insurance endorsement

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

     A. Approve and Adopt the Annual Urban Renewal Report FY2020

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, November 2, 2020

6:00 p.m.   Fayette Community Library in Community Room (104 W. Water Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 10/19/20

     B. Approval of Claims List 10/20/20 - 11/2/20

     C. Approval to renew the Class C Liquor License (BW) (Beer/Wine) with Outdoor Service & Sunday Sales for Shrubb’s Street Eatery LLC

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Community Library Board of Trustees Meeting Minutes from 10/14/2020

8. NEW BUSINESS

     A. Discussion and consideration of approving the JUS Annual Software (Utility Billing) Assurance/Support Hours Contract Terms and Contract

     B. Resolution 2020-16 – Fixing date for a meeting on the proposition to authorize a Loan Agreement and the issuance of Notes to evidence the obligations of the City thereunder - Not to Exceed $500,000 General Obligation Capital Loan Notes

     C. Discussion and review of the Iowa Municipalities Workers Compensation Association annual site visit and recommendations

     D. Resolution 2020-17 – Adopting an updated Return-to-Work Policy as part of the General Safety Manual for the City of Fayette

9. ADJOURN

AGENDA

REGULAR COUNCIL MEETING

Monday, October 19, 2020

6:00 p.m.   Fayette Community Library in Community Room (104 W. Water Street, backdoor)

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 10/5/20

     B. Approval of Claims List 10/6/20 - 10/19/20

     C. Receiving of September 2020 Financial Reports

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report

          1. Appoint D’ Andre Brown to the Fayette Fire Department

          2. Appoint Arianna Rausch to the Fayette Ambulance Service

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. Resolution 2020-15 – Authorizing an Agreement for Professional Services with Fehr Graham Engineering and Environmental

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Ambulance Service meeting minutes from 8/4/2020

     B. Fayette Ambulance Service meeting minutes from 9/30/2020

8. NEW BUSINESS

     A. Discussion and consideration on financial transfers for FY17 Water Improvement Capital Project, FY17 Sewer Lining Project and CDBG Downtown Project.

     B. Discussion and consideration on 606 W. Water Street.

     C. Discussion and approval of Partial Pay Estimate Number 1 to The Restyling Specialists for CDBG Rehabilitation project at 507 S. Main Street in the amount of $21,825.

     D. Closed/Executive Session per Iowa Code 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary or prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.

     E. Action following Closed Session.

9. ADJOURN