Council Meeting Minutes 11-19-18

REGULAR COUNCIL MEETING

November 19, 2018

     The City Council of the city of Fayette, Iowa, met Monday, November 19, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.

     Moved Wulfekuhle, seconded Nefzger, to discuss the consent agenda items.  Moved Cowley, seconded Tucker, to approve the consent agenda items consisting of the regular meeting minutes of 11/5/18, the claims list of 11/6/18 – 11/19/18, the Annual Financial Report for FY2018, the Class C Liquor License with Outdoor Service, Sunday Sales and Class B Native Wine Permit for Down Town Lounge, the Class C Liquor License for Beer/Wine for the Fayette Opera House and the Class C Liquor License for Beer/Wine with Outdoor Service and Sunday Sales for Shrubb’s Street Eatery LLC. Roll call, all ayes, motion carried.

     Moved Nefzger, seconded Tucker, to amend the agenda by moving item 8A, the second reading of Ordinance 499, to 7A, and approve the rest of the agenda as presented. All ayes, carried.

     Mayor Wenthe informed the Council that the Revolving Loan Review Committee met earlier today and approved a few loans for two new businesses.  The council also needs to appoint a new member to the CDBG Owner-Occupied Rehab Housing Committee because Roger Post had to step down because the contractors could possibly purchase materials from Fayette Lumber, making it a conflict of interest.   

     City Administrator/Clerk McGrane advised the council the CDBG Owner-Occupied Rehab Housing Committee met on 11/7 and decided to accept applications from 11/15/18 through 12/17/18.  Upper Explorerland sent out applications and any other interested residents may contact Upper Explorerland to obtain an application.  McGrane attended the fall Data Technologies User Group Meeting/Training on 11/8 to learn the changes and updates for the cities accounting software.  Two employees from Hogan & Hansen were at City Hall on 11/13 to work on the FY18 audit.  Brad Chrisman with IMWCA (cities work comp.) met with Jerry Hildebrand, Ben Davis and McGrane on 11/14 to discuss safety concerns and preventative actions.   

     Chief Ben Davis informed the Council Fayette Officer Brian Waid will be promoted as Patrol Supervisor as of December 1st.  He will assist with supervising the other officers and on-call duties.

     Moved Wulfekuhle, seconded Larson, to approve the Fayette Recreation Board meeting minutes from 11/5/18.  All ayes, carried.  Tucker pointed out that they are looking for another member for the Recreation Board.  McGrane will share with the community in an up-coming email.

     Moved Nefzger, seconded Wulfekuhle, to discuss the second reading of Ordinance 499.  The ordinance amends Chapters 40, 41, 44, 45, 46, 47, 55, 62 and 63 by adding court costs to penalties, removing municipal infraction penalties for some traffic violations and removing and adding some traffic subsections to the City Code.  Moved Wulfekuhle, seconded Cowley, to approve the changes and approve the second reading and adopt Ordinance 499.  On roll call, all ayes, motion carried.

     Moved Cowley, seconded Nefzger, to discuss working with Jake Dale and Paul Skrade in making Fayette a Bird Friendly Iowa Community.  Dale and Skrade presented information about what it means to be a Bird Friendly Iowa Community and the steps needed.  Dale, a Junior at UIU, would be working on this as a project for his Masters program.  A few of the requirements include protecting certain areas in town from building to protect the habitat, document birds in our area and educating people about birds through youth programs and brochures.  Dale pointed out most of the requirements are already met, for example, Klock’s Island Park and the trails along the river are considered a flood zone and can never have anything built on them.  There is also a $100 annual fee.  Dale is planning on applying for a $500 grant that would pay for the costs of getting this implemented and possibly keeping it going for the first few years.  After the grant money runs out, the city council may decide if it is something to continue in the future or not.  After discussion, moved Nefzger, seconded Wulfekuhle, to move forward and continue to work with Dale and Skrade in making Fayette a Bird Friendly Iowa Community.  All ayes, carried.

     Moved Larson, seconded Cowley, to discuss approving the Clean Water State Revolving Fund Intended Use Plan application with a total request of $130,000.  This is necessary to increase our borrowing from the SRF to help pay for the addition costs of the sanitary sewer repair and CIPP lining improvements project.  McGrane advised he worked with Fehr Graham to obtain this amount.  High figures were used in hopes we will not need to borrow the entire $130,000.  Moved Cowley, seconded Wulfekuhle, to approve the Clean Water State Revolving Fund Intended Use Plan application with a total request of $130,000.  All ayes, carried.

     Moved Tucker, seconded Cowley, to discuss the contract change order number 2 for the sanitary sewer repair and CIPP lining improvements project 16-137.  Moved Wulfekuhle, seconded Larson, to approve the contract change order number 2 for the sanitary sewer repair and CIPP lining improvements project 16-137.  All ayes, carried.

     Moved Cowley, seconded Nefzger, to discuss the partial pay estimate number 2 to Tschiggfrie Excavating for the sanitary sewer repair and CIPP lining improvements project 16-137 division 1.  Moved Wulfekuhle, seconded Cowley, to approve the partial pay estimate number 2 to Tschiggfrie Excavating for the sanitary sewer repair and CIPP lining improvements project 16-137 division 1.  All ayes, carried.

     Moved Cowley, seconded Larson, to discuss the partial pay estimate number 1 to Visu Sewer for the sanitary sewer repair and CIPP lining improvements project 16-137 division 2.  Moved Tucker, seconded Wulfekuhle, to approve the partial pay estimate number 1 to Visu Sewer for the sanitary sewer repair and CIPP lining improvements project 16-137 division 2.  All ayes, carried.

     Moved Larson, seconded Cowley, to discuss classifying a solar panel as a “structure” in the zoning regulations in the Fayette City Code.  McGrane explained a property owner had inquired with the city about putting solar panels up in their yard.  McGrane reached out to other City Administrators in Iowa and the majority seem to classify the solar panels as “structures” in their zoning regulations.  Moved Nefzger, seconded Wulfekuhle, to classify solar panels a “structure” in the Fayette City Code zoning regulations and reach out to the city attorney if he has any other suggestions.  All ayes, carried.

     Moved Larson, seconded Tucker, to discuss Ordinance 500, first reading.  The ordinance amends Chapter 26, Section 2 of the City Tree Board by adding the majority of the members be citizens and residents of the City.  Moved Nefzger, seconded Wulfekuhle, to approve the changes and approve the first reading and adopt Ordinance 500.  On roll call, all ayes, motion carried.  Moved Tucker, seconded Wulfekuhle, to waive the second and third readings of Ordinance 500.  All ayes, carried.

     Moved Cowley, seconded Larson, to discuss and adopt the Annual Urban Renewal Report FY2018.  Moved Cowley, seconded Larson, to approve and adopt the Annual Urban Renewal Report FY2018.  All ayes, carried.

     Moved Larson, seconded Cowley, to discuss applying for the Fayette County Community Foundation grant.  After discussion, the council decided to not apply this year, but to discuss options as they are working on the budget for next year.  No action was taken.

     There being no further business, moved Nefzger, unanimous, to adjourn at 7:06pm.

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