Council Meeting Minutes 11-5-18

REGULAR COUNCIL MEETING

November 5, 2018

     The City Council of the city of Fayette, Iowa, met Monday, November 5, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Larson, Tucker and Wulfekuhle.  Absent – Nefzger.

     Moved Larson, seconded Cowley, to approve the consent agenda items consisting of the regular meeting minutes of 10/15/18 and the claims list of 10/16/18 – 11/5/18. Roll call, all ayes, motion carried.

     Moved Cowley, seconded Larson, to approve the agenda as presented. All ayes, carried.

     Mayor Wenthe informed the Council that Jeremy Mueller has been communicating with an Engineer to find out the next steps he needs to take to possibly make a housing development on part of his property.

     City Administrator/Clerk McGrane advised the council that Heartland Asphalt came to Fayette on 11/2 to pave most of the spots around town from the Sewer Repair Project as well as other spots that were budgeted.  Richard Kittelson, the consulting arborist, will be in Fayette on 11/7 and 11/14 to evaluate the ash trees for the city.  Kittelson is planning on attending the 12/3 Council meeting to provide his results.  McGrane informed Fayette residents by Facebook, website and community e-mail to contact Kittelson if they were interested in having him evaluate their private trees.  McGrane attended the annual IMFOA Fall meeting from 10/17-10/19 and will meet with the cities new Loss Control Representative, Brad Chrisman, on 11/14.  The first Revolving Loan Fund meeting to review two applications is tentatively scheduled for 11/19.

     Chief Ben Davis informed the Council the police department has a busy day scheduled for tomorrow with the teen maize, voting, a drill at Maple Crest and the Safety Night presentation at the Fayette Opera House.

     Moved Larson, seconded Wulfekuhle, to approve the Fayette Recreation Board meeting minutes from 10/1/18.  All ayes, carried.

     Moved Tucker, seconded Cowley, to approve the Fayette Community Library Board of Trustees meeting minutes from 10/10/18.  All ayes, carried.

     Moved Cowley, seconded Larson, to discuss repairing another storm sewer spot repair on King Street to complete the lining project.  McGrane advised the council that another storm sewer spot repair was needed on King Street before the planned lining could take place.  McGrane will work to see if the city could get additional money from the SRF loan for the repair, otherwise we could use money from the Bolger fund and repay it back with sewer revenue.  Moved Larson, seconded Wulfekuhle, to approve repairing the other storm sewer spot repair on King Street to complete the lining project.  All ayes, carried.

     Moved Cowley, seconded Tucker, to discuss Ordinance 499, first reading.  Chief Davis advised per the city and county attorney’s these changes were needed.  The ordinance amends Chapters 40, 41, 44, 45, 46, 47, 55, 62 and 63 by adding court costs to penalties, removing municipal infraction penalties for some traffic violations and removing and adding some traffic subsections to the City Code.  Moved Tucker, seconded Wulfekuhle, to approve the changes and approve the first reading and adopt Ordinance 499.  On roll call, all ayes, motion carried.

     Moved Cowley, seconded Tucker, to discuss the JUS (Jayhawk Utility Software) annual software assurance/support hours contract terms and contract.  After discussion, moved Tucker, seconded Cowley, to approve the JUS annual software assurance/support hours contract terms and contract.  All ayes, carried.

     Moved Larson, seconded Cowley, to discuss the American Tower lease extension options.  After reviewing the offer from American Tower, no action was taken by the council.

     Moved Wulfekuhle, seconded Cowley, to discuss moving forward with the Iowa Income Offset Program and approving the Memorandum of Understanding between the Iowa Dept. of Administrative Services State Accounting Enterprise and the City of Fayette for participation in the Income Offset Program.  McGrane explained that many cities in Iowa use this service as another way to collect unpaid utility bills.  Payments made by the state of Iowa, such as tax refunds and casino winnings, can be “offset” to apply towards debt owed to public agencies.  The debt must be at least $50 and there is a $7 fee for each transaction.  Moved Cowley, seconded Larson, to move forward with the Iowa Income Offset Program and approve the Memorandum of Understanding between the Iowa Department of Administrative Services State Accounting Enterprise and the City of Fayette for participation in the Income Offset Program.  All ayes, carried.

     Moved Larson, seconded Cowley, to discuss changing the Tree Board Code and appoint members.  Jeff Butikofer had submitted some recommendations to the Council that included allowing members of the Tree Board to not have to live in Fayette.  Butikofer also suggested budgeting money for the Tree Board so they could hire consultants or attend training.  Moved Tucker, seconded Cowley, to draft an ordinance changing the Tree Board Code so some of the members do not have to live in the city of Fayette.  All ayes, carried.

     Moved Cowley, seconded Larson, to discuss applying for the Fayette County Community Foundation grant.  Tucker would like to communicate with the Community Garden group to make sure everyone is on board to assist with the new planters.  Wulfekuhle will reach out to downtown business owners and find out which ones would be interested in having a new planter in front of their businesses.  McGrane will continue to try and make contact with Dotti Thompson to find out if the grant could include the new planters and assist with the Freedom Rock landscaping.  No action was taken by the council. 

     There being no further business, moved Wulfekuhle, unanimous, to adjourn at 6:51pm.

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