Council Meeting Minutes 10-15-18

REGULAR COUNCIL MEETING

October 15, 2018

     The City Council of the city of Fayette, Iowa, met Monday, October 15, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Larson, Nefzger, Tucker and Wulfekuhle.  Absent – Cowley.

     Moved Larson, seconded Nefzger, to approve the consent agenda items consisting of the regular meeting minutes of 10/1/18, the claims list of 10/2/18 – 10/15/18 and the August 2018 and September 2018 Financial Reports.  Roll call, all ayes, motion carried.

     Treasurer's Balance for Fund Accounts as of August 31, 2018:  Total August Receipts: $167,031.57 (General $15,756.07; Streets $20,230.84; Local Option Sales Tax [LOST] $8,508.94; Revolving Loan $100,010.27; Bolger $90.45; Library Fund $1.68; Water $3,520.24; Water T&A $4,500; Sewer $4,688.58; Sewer Fund $9,575.50; Storm Water $149).  Total August Disbursements: $261,468.35 (General $98,844.01; Employee Benefits $11,272.40; Bolger $101,200; Water $15,889.22; Water T&A $1,620.99; FY17 Water Project $200; Sewer $31,366.09, Sewer Lining Project $458.14; 9 S. Main St $617.50).  Treasurer’s Balance: $2,948,613.48.

     Treasurer's Balance for Fund Accounts as of September 30, 2018:  Total September Receipts: $99,241.74 (General $37,347.55; Streets $19,411.89; Employee Benefits $17,250.26; LOST $8,508.94; TIF $879.76; Revolving Loan $12.33; Bolger $3,676.19; Library Fund $1.63; Water $282.37; Water T&A $675; Sewer $1,578.32; Sewer Fund $9,575.50; Storm Water $42).  Total September Disbursements: $100,263.09 (General $43,317.16; Employee Benefits $9,303.09; Bolger $150; FEMA $712.50; Water $8,570.09; Water T&A $766.99; FY17 Water Project $7,464.62; Sewer $29,921.13; 9 S. Main $57.51).  Treasurer’s Balance: $2,947,459.18.

     Moved Larson, seconded Tucker, to approve the agenda as presented. All ayes, carried.

     City Administrator/Clerk McGrane advised the council he will be attending the IMFOA Fall Conference 10/17-10/19.  City Hall will be closed in the afternoons on 10/18 and 10/19.  Municipal Supply installed the software for radio transmitter meter readings on 10/10.  The Fayette Public Works employees will begin leaf pick-up on 10/22.  Leaf pick-up will be on Monday (weather permitting) and some Tuesdays.  City fall clean-up will be on 10/31.  Citizens must pay the cost that the Fayette Co. Transfer Station charges the city and contact City Hall prior to 10/26 to advise of any items to pick up.

     Chief Ben Davis told the council about a Safety Night that is scheduled for 11/6 at the Fayette Opera House.  There will be presentations on Human Trafficking and Internet Safety/Stranger Danger as well as a resource fair.

     Moved Wulfekuhle, seconded Tucker, to approve the Fayette Community Library Board of Trustees Meeting Minutes from 9/19/18.  All ayes, carried.

     Moved Larson, seconded Nefzger, to discuss changing the Tree Board Code and appointing members.  McGrane advised Jeff Butikofer is reviewing the code and will provide suggestions at the next meeting.  After further discussion, moved Larson, seconded Nefzger, to table the topic until the next council meeting.  All ayes, carried.

     Moved Larson, seconded Wulfekuhle, to discuss reaching out to Richard Kittelson, Consulting Arborist, about the City’s Ash trees.  Moved Nefzger, seconded Wulfekuhle, to contact Kittelson for more information on inspecting the Ash trees and providing recommendations.  All ayes, carried. 

     Moved Larson, seconded Nefzger, to discuss continuing the proposed Sanitary Sewer Repair and CIPP Lining project.  Moved Wulfekuhle, seconded Tucker, to continue the proposed Sanitary Sewer Repair and CIPP Lining project and take the necessary steps in increasing the project costs to $485,000.  All ayes, carried.

     Moved Larson, seconded Nefzger, to discuss partial pay estimate number 1 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project.  Moved Larson, seconded Wulfekuhle, to approve partial pay estimate number 1 to Tschiggfrie Excavating for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137 division 1.  All ayes, carried.

     Moved Larson, seconded Tucker, to discuss contract change order number 1 for the Sanitary Sewer Repair and CIPP Lining Improvements project.  Moved Tucker, seconded Wulfekuhle, to approve contract change order number 1 for the Sanitary Sewer Repair and CIPP Lining Improvements project 16-137.  All ayes, carried.

     Moved Larson, seconded Nefzger, to discuss hiring Tschiggfrie Excavating to repair the storm water intake in the 100 block of King Street at an estimated cost of $2,623.  Moved Larson, seconded Tucker, to hire Tschiggfrie Excavating to repair the storm water intake in the 100 block of King Street.  All ayes, carried.

     Moved Tucker, seconded Wulfekuhle, to discuss assisting North Fayette Valley (NFV) School in purchasing playground equipment for the Fayette Elementary School.  Wenthe advised he was contacted by the NFV Superintendent and Principal about the school purchasing new playground equipment at a cost of up to $22,000 for the Fayette Elementary School.  They wanted to know if the city would like to contribute more money to either add more playground equipment or purchase larger play equipment at the school.  After discussion, Mayor Wenthe advised he will keep the Council up-to-date on the project.  No action was taken.

     Moved Tucker, seconded Nefzger, to discuss adjusting Jerry Hildebrand’s Vacation and Personal Time.  Wenthe advised the Personnel Committee was hoping to meet prior to the meeting, so he would request the council table this until a future date.  Moved Nefzger, seconded Wulfekuhle, to table until a future council meeting.  All ayes, carried.

     Moved Larson, seconded Wulfekuhle, to discuss applying for the Fayette County Community Foundation grant.  Wulfekuhle and Tucker advised the council that Main Street Matters and the Community Garden are planning on merging into one group and they would like to apply for the grant through the city to get raised garden bed boxes for downtown Main Street.  McGrane also mentioned that John Orr said the Freedom Rock committee would be willing to apply for the grant through the city to help with funds for painting and landscaping around the Freedom Rock.  McGrane will find out more details on the grant and if the city could apply for multiple projects.  No action was taken.

     Moved Larson, seconded Wulfekuhle, to discuss changing the days and hours of the Fayette Yard Waste Site.  Moved Wulfekuhle, seconded Larson, to expand the Yard Waste Site hours from spring until fall, residents may check-out a key to the Yard Waste Site for 30 minutes at City Hall when City Hall is open, up to 3:30PM, with a $5 deposit and continue to have the Public Works Department open the Yard Waste Site from 8AM to 10AM on Saturdays.  Larson, Tucker, Wulfekuhle ayes, and Nefzger nay, motion carried.

     There being no further business, moved Wulfekuhle, unanimous, to adjourn at 6:53pm.

There is no place like home. And there is no place like Fayette.

11 S. Main Street

563.425.4316

info@fayetteiowa.com

Pay Your Utility Bill

Pay Now2

Pay your Citation or Parking Ticket

Pay Now2