Council Meeting Minutes 9-4-18

REGULAR COUNCIL MEETING

September 4, 2018

     The City Council of the city of Fayette, Iowa, met Monday, September 4, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.

     Moved Larson, seconded Cowley, to discuss consent agenda items.  Moved Larson, seconded Cowley to approve the consent agenda items consisting of the regular meeting minutes of 8/20/18, the claims list of 8/21/18 – 9/4/18, the June 2018 and July 2018 Financial Reports, the Outstanding Obligations Disclosure Statement for 2018 and approval of the Class C Beer Permit, Class B Wine Permit and Sunday Sales for Dollar General Store #20268.  Roll call, all ayes, motion carried.

     Treasurer's Balance for Fund Accounts as of June 30, 2018:  Total June Receipts: $231,007.06 (General $143,729.99; Streets $13,148.65; Employee Benefits $1,890.38; Local Option Sales Tax [LOST] $8,252.82; TIF $51.33; Bolger $39,114.80; Library Fund $280.58; FEMA $3,682.09; Water $6,471.80; Sewer $4,694.17; Sewer Fund $9,575.50; Storm Water $114.95).  Total June Disbursements: $442,920.65 (General $46,451.07; Employee Benefits $8,607.75; LOST $101,821.83; TIF $47,974.32; CDBG Housing Grant $1,500; Revolving Loan Fund $1,500; Bolger $2,521.04; Library Fund $430.66; FEMA $55,427.11; Water $44,512.59; Sewer $56,647.45, Sewer Lining Project $10,984.33; Sewer Fund $64,310; Storm Water $232.50).  Treasurer’s Balance: $2,971,820.

     Treasurer's Balance for Fund Accounts as of July 31, 2018:  Total July Receipts: $205,217.82 (General $68,945.89; Streets $12,760.21; Employee Benefits $884.31; LOST $8,252.82; TIF $23.80; Bolger $174.06; Library Fund $80.15; Water $41,456.42; Sewer $61,588.66; Sewer Fund $9,575.50; Storm Water $1,476).  Total July Disbursements: $134,665.80 (General $66,618.60; Employee Benefits $21,567.39; Bolger $219; Water $20,248.18; Sewer $25,979.07; 9 S. Main $33.56).  Treasurer’s Balance: $3,042,422.02.

     Moved Cowley, seconded Larson, to approve the agenda as presented. All ayes, carried.

     Mayor Wenthe reminded the council about Watermelon Days this weekend.

     City Administrator/Clerk McGrane advised the council he attended the UIU Resource Fair on 8/24 to promote things to do in Fayette and the cities website to new UIU students.  Fayette residents now have the option to have their utility bills emailed to them.  Residents are to contact City Hall to find out how.  Eight applications/resumes were received for the part-time Deputy Clerk position.  Interviews are taking place this week.  Work for the sanitary sewer project may not start until 9/10 due to some parts being back-ordered.  The pickleball nets are now up at Rainbowland Park.  Fayette City Hall and the Fayette Community Library was closed on 9/3 for Labor Day.  City Hall will be closed on 9/6 and will only be open from 8:30AM to Noon on 9/7 and 9/10.  The rock that will be painted as the Fayette County Freedom Rock was delivered last weekend and was set in place on 9/4 at the Open Air Market.

     Moved Wulfekuhle, seconded Larson, to approve the Fayette Community Library Board of Trustees meeting minutes from 8/8/18.  All ayes, carried.

     Moved Cowley, seconded Tucker, to approve the Fayette Ambulance Service meeting minutes from 8/8/18.  All ayes, carried. 

     Moved Larson, seconded Cowley, to discuss Resolution 2018-23.  Lori Brockway with Upper Explorerland Regional Planning Commission was present to answer questions.  Moved Nefzger, seconded Wulfekuhle, to approve Resolution 2018-23: Requesting the assistance of the staff of the Upper Explorerland Regional Planning Commission in the form of general administration for the CDBG Housing Grant.  Roll call, all ayes, carried.

     Moved Larson, seconded Cowley, to discuss Resolution 2018-24.  Moved Tucker, seconded Wulfekuhle, to approve Resolution 2018-24: Requesting the technical assistance of the staff of the Upper Explorerland Regional Planning Commission in the form of technical services for the CDBG Housing Grant.  Roll call, all ayes, carried.

     Moved Cowley, seconded Tucker, to discuss Resolution 2018-25.  Moved Cowley, seconded Larson, to approve Resolution 2018-25: Adopting policies compliant to the 2018 CDBG Grant for the Owner-Occupied Housing Rehabilitation.  Roll call, all ayes, carried.

     Moved Tucker, seconded Cowley, to discuss and consider partnering with Eric Willis and Brian Huinker, with Iowa Municipal Benefits Plan, to represent the City of Fayette with employee benefits.  After discussion, moved Nefzger, seconded Wulfekuhle, to draft an agent of record for the council to review and notify the city employees about the city possibly partnering with Iowa Municipal Benefits and place this on the next city council agenda.  All ayes, carried.

     Moved Cowley, seconded Tucker, to discuss Resolution 2018-26.  Moved Nefzger, seconded Cowley, to approve Resolution 2018-26: Transferring funds FY2017-18.  Roll call, all ayes, carried.

     Moved Larson, seconded Cowley, to consider approving partial pay estimate number 3 to Ray’s Excavating LLC for the 2017 Water System Improvements project 16-722.  Moved Tucker, seconded Nefzger, to approve partial pay estimate number 3 to Ray’s Excavating LLC for the 2017 Water System Improvements project 16-722 in the amount of $7,464.62.  All ayes, carried.

     Moved Larson, seconded Cowley, to consider approving the contract change order number 3 for the 2017 Water System Improvements project 16-722.  The change decreases the contract price by $682.50 because of a decrease in patches from 244 square yards (sy) to 224.5 sy.  Moved Cowley, seconded Wulfekuhle, to approve contract change order number 3 for the 2017 Water System Improvement project 16-722 in the amount of $682.50.  All ayes, carried.

     Moved Larson, seconded Cowley, to discuss Resolution 2018-27.  Moved Wulfekuhle, seconded Tucker, to approve Resolution 2018-27: Accepting the project and approving payment of partial payment number 4-final to Ray’s Excavating LLC for the 2017 Water System Improvements project 16-722 in the amount of $4,869.70.  Roll call, all ayes, carried.

     Moved Larson, seconded Cowley, to discuss Resolution 2018-28.  Moved Larson, seconded Cowley, to approve Resolution 2018-28: Approving and authorizing a form of Loan and Disbursement Agreement by and between the City of Fayette, Iowa, and the Iowa Finance Authority, and authorizing and providing for the issuance and securing the payment of $415,000 Sewer Revenue Capital Loan Notes, Series 2018, of the City of Fayette, Iowa, under the provisions of the City Code of Iowa, and providing for a method of payment of said Notes and Approval of Tax Exemption Certificate.  Roll call, all ayes, carried.

     Moved Larson, seconded Nefzger, to consider accepting the proposal and contract from Heartland Asphalt, Inc.  Moved Tucker, seconded Nefzger, to accept the proposal and contract from Heartland Asphalt, Inc. in the amount of $16,287.20.  All ayes, carried.

     There being no further business, moved Nefzger, unanimous, to adjourn at 6:50pm. 

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