Council Meeting Minutes 8-6-18

REGULAR COUNCIL MEETING

August 6, 2018

     The City Council of the city of Fayette, Iowa, met Monday, August 6, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.

     Moved Tucker, seconded Larson, to discuss consent agenda items.  Moved Cowley, seconded Larson, to approve the consent agenda consisting of the regular meeting minutes of 7/16/18 and the claims list of 7/17/18 – 8/6/18.  Roll call, all ayes, motion carried.

     Moved Larson, seconded Cowley, to approve the agenda as presented. All ayes, carried.

     Mayor Wenthe advised the council that Jeremy Mueller had intended on attending the meeting about a new project development, but Mueller and Wenthe are still gathering more information and will hopefully present at the next meeting.

     Upon Mayor Wenthe’s request, moved Larson, seconded Wulfekuhle, to reappoint Rachel Schultz to the Fayette Community Library Board of Trustees.  All ayes, carried.  Upon the Fayette Ambulance Service Director Roger Post’s request, moved Tucker, seconded Wulfekuhle, to appoint Amber Kleinlein to the Fayette Ambulance Service pending the approval from the Fayette Ambulance Service.  All ayes, carried.  Upon the Fayette Ambulance Service Director Roger Post’s request, moved Wulfekuhle, seconded Cowley, to appoint Michael Mitchell to the Fayette Ambulance Service pending the approval from the Fayette Ambulance Service.  All ayes, carried.

     City Administrator/Clerk McGrane advised the council that Dollar General is going into the old Gavin’s Grocery store building and McGrane has been working with them on permits and code clarifications.  The Fayette Community Library, City Hall, Police and Ambulance Service are now switched over to the fiber network provided by Hawkeye Telephone for internet services.  McGrane had attended multiple meetings and trainings in the month of July including a FEMA Procurement Meeting, IMPI & IMPA Classes and the NEIA Regional League Meeting.  An IMWCA audit will take place at City Hall on 8/7.  McGrane also advised that Chad Ingles donated some fire rings to Klock’s Island Campground and Public Works has been working on getting the crosswalks painted around town before school starts.  A pre-construction meeting for the sewer repairs & lining project is scheduled for 8/16.  The repair on the Main Street Bridge sidewalk has already begun and should be completed within a week.

     Police Chief Davis informed the council that another GTSB traffic enforcement STEP wave will be from 8/17 to 9/3 and the Fayette PD will be out doing high visibility traffic enforcement. 

     Moved Tucker, seconded Nefzger, to approve the Fayette Community Library Board of Trustees meeting minutes from 6/13/18 and 7/11/18. 

     Moved Larson, seconded Cowley, to discuss Darwin Dean, 210 Union St., request to place stop signs along Union St. at the intersection of E. Clark St. and Union St.  Dean addressed the council stating cars speed through this intersection and children live in the area, creating a safety concern.  After discussion, moved Nefzger, seconded Larson, to research the steps, including any legal steps, the city needs to take for making the intersection of E. Clark St. and Union St. a four-way stop.  All ayes, carried. 

     Moved Larson, seconded Cowley, to discuss Resolution 2018-17.  Moved Nefzger, seconded Cowley, to approve Resolution 2018-17: Awarding the 2018 sanitary sewer spot repairs to Tschiggfrie Excavating and the cured-in-place pipe (CIPP) lining work to Visu-Sewer, Inc.  Roll call, all ayes, carried.

     Moved Larson, seconded Tucker, to discuss Resolution 2018-18.  McGrane explained the cities insurance company requires the city to have some of these policies.  McGrane recently attended a Human Resource training and he recommended updating these sections.  Moved Larson, seconded Nefzger, to approve Resolution 2018-18: Amending the City of Fayette Personnel Policy changing sections 3.5 Non-Discrimination, 3.6 Recruitment and Selection, 4.5 Family Leave, and adding sections 2.24 Equal Employment Opportunity, 3.10 Harassment, and 3.11 Sexual Harassment.  Roll call, all ayes, carried.

     Moved Cowley, seconded Larson, to discuss purchasing Tasers from Axon Enterprise for the Fayette PD.  Chief Davis advised the Police Dept. currently has one operational and one semi-operational Taser.  The other Tasers no longer work, and all are outdated.  Davis explained some of the purchasing options and importance of the Tasers.  Chief Davis also applied for some grant money through Alliant Energy to hopefully help with some of the funds.  Moved Nefzger, seconded Wulfekuhle, to move forward in purchasing four Tasers with the “Taser 60 Plan” which would cost a total of $6,636 but would be broken down to one $1,340 and four $1,324 payments over the next 5 years.  All ayes, carried.

     Moved Tucker, seconded Cowley, to discuss signing a 28E Agreement for Mutual Assistance for NEIA Area Law Enforcement Services.  The agreement states that area departments may assist each other with personnel and equipment, especially in times of emergencies.  Moved Nefzger, seconded Wulfekuhle, to approve and sign the 28E Agreement for Mutual Assistance for NEIA Area Law Enforcement Services.  All ayes, carried.

     Moved Larson, seconded Cowley, to discuss moving the Veterans Memorial from the front of City Hall to the Open Air Market.  Moved Tucker, seconded Cowley, to continue to research if any grant money was used to pay for the stone and to reach out to the citizens by community email to get their thoughts and concerns about moving the memorial.  All ayes, carried.

     Moved Cowley, seconded Larson, to discuss placing a donation container at City Hall for the Fayette County Food Shelf “Good Seed Award”.  Moved Nefzger, seconded Cowley, to not put any donation containers at City Hall.  All ayes, carried.

     Moved Larson, seconded Nefzger, to discuss hiring another Deputy Clerk for City Hall.  McGrane advised the council it is budgeted for a Deputy Clerk to work 20 hours per week this year as the city prepares to move to monthly utility billing.  McGrane would like to recommend having two Deputy Clerks work 10 hours per week instead of one work all 20 hours.  Deputy Clerk Sellers is considering retiring in the near future and this would be a good time to start training another Clerk.  McGrane would also like to try the flexibility of having two Clerks where one may work a few hours in the morning and another work a few hours in the afternoon.  Moved Nefzger, seconded Tucker, to move forward in hiring another part-time Deputy City Clerk with the current job description that exists.  All ayes, carried.

     Moved Tucker, seconded Cowley, to discuss transferring $5,000 to the Revolving Loan Fund account to pay for any administration and contract fees.  This money would help with start-up costs and paying for the Upper Explorerland contracted services to help administer the Revolving Loan Fund.  Moved Cowley, seconded Wulfekuhle, to transfer $5,000 from the Bolger Fund to the Revolving Loan Fund to pay for administration and contract fees.  All ayes, carried.

     Moved Larson, seconded Tucker, to discuss the storm water drainage system violation by Chris Matt at 105 W. Madison St. along King St.  Chris Matt, owner of 105 W. Madison St., and Dave and Connie Collins, owners of 408 King St., were at the meeting to voice their concerns and answer questions.  Wenthe advised Matt may have received guidance from the city that caused confusion as to if the city gave approval to Matt to place a culvert and intakes in when they built the house.  Matt’s concern was the consistency of the city making him dig out the ditch at his property, but not making any other property owners experiencing similar storm water drainage issues dig out their ditches.  Moved Cowley, seconded Larson, to have the city dig out the ditch at 105 W. Madison St. and not have the costs assessed to Chris Matt.  All ayes, carried. 

     Moved Cowley, seconded Larson, to discuss the rental complaint form.  Cowley drafted the form by researching other cities forms.  Suggested changes to the form include: adding Apartment number, adding landlord contact phone number, adding tenants may attach any additional pages/information/pictures, changing complainants name to tenant’s name, and rotating the response from the landlord section with the summary of problems section on the form. 

     There being no further business, moved Nefzger, unanimous, to adjourn at 7:27pm.

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