Council Meeting Minutes 6-4-18

REGULAR COUNCIL MEETING

June 4, 2018

     The City Council of the city of Fayette, Iowa, met Monday, June 4, 2018 at 6:07pm in the Fayette City Hall pursuant to law and rules of said council, Council member Wulfekuhle presiding until Mayor Pro-Tem Nefzger arrived at 6:12pm.

     Roll call: Present - Council members Cowley, Larson, Tucker and Wulfekuhle.  Nefzger arrived at 6:12pm.

     Moved Larson, seconded Cowley, to approve the consent agenda consisting of the regular meeting minutes of 5/21/18 and the claims list of 5/22/18 – 6/4/18.  Roll call, all ayes, motion carried.

     Moved Larson, seconded Cowley, to approve the agenda as presented. All ayes, carried.

     City Administrator/Clerk McGrane advised the council that Iowa Wall Sawing had started repairing the S. Main Street bridge over the Volga River on 5/31 until some of their equipment broke.  As soon as they have their equipment fixed, they will be back to continue the project.  McGrane advised Deputy Clerk Sellers will be at the next council meeting to take minutes.  McGrane told the council a few months ago he researched telephone/internet service for City Hall, Ambulance, Fire, Police and the Library.  He was able to negotiate better pricing with Windstream with additional phone services and faster internet.  McGrane and Fayette Community Library Director Butikofer had met with Hawkeye Telephone Company on negotiating terms for Hawkeye Telephone Co. to utilize the old ICN room to house equipment for their fiber optic network.  Hawkeye Telephone Co. would like to house their equipment there in hopes of possibly expanding fiber optic service throughout Fayette.  The old ICN equipment had been removed from the room.  McGrane advised there would be an official contract in the future for the council to approve.  McGrane also advised that he was advised this afternoon that the City of Fayette was rewarded the Rural Business Development Grant that we had applied for a few months ago to start a Revolving Loan Fund.  McGrane advised there will be more information in the future after the Mayor meets with the grant representatives.

     Police Chief Davis informed the council he had received a total of 15 applications for the full-time police officer position.  Davis will be holding physical fitness tests for all the applicants this Saturday.  The police dept. had 110 contacts during the holiday Special Traffic Enforcement Program (STEP) which is a statewide traffic enforcement effort through the Iowa Dept. of Public Safety Governor’s Traffic Safety Bureau.  They have also started monitoring nuisance abatement and mowing issues around town. 

     Moved Larson, seconded Cowley, to discuss the Fayette Community Library Board minutes from 5/9/18.  Moved Tucker, seconded Wulfekuhle, to approve the Fayette Community Library Board minutes from 5/9/18.  All ayes, carried.

     Moved Larson, seconded Cowley, to discuss the Fayette Streets and Sidewalks Committee minutes from 5/29/18.  Moved Cowley, seconded Wulfekuhle, to approve the Fayette Streets and Sidewalks Committee minutes from 5/29/18.  All ayes, carried.

     Moved Tucker, seconded Wulfekuhle, to discuss the Social Media Policy.  McGrane had mentioned that many cities are adopting social media policies now to better manage their social media sites.  The policy includes procedures, employee conduct on social media, guidelines for employees’ personal social media pages, elected officials and officials appointed to boards/commissions/committees, among other things.  McGrane and Chief Davis had researched multiple different cities and agencies policies to draft the policy.  After a brief discussion, moved Wulfekuhle, seconded Cowley, to approve the City of Fayette Social Media Policy.  All ayes, carried.

     Moved Larson, seconded Cowley, to consider accepting a written RFP to engage a CPA firm to perform the City’s required annual examination for the year ending June 30, 2018.  After a brief discussion, moved Tucker, seconded Larson, to accept the written RFP to engage a CPA firm to perform the City’s required annual examination for the year ending June 30, 2018.  All ayes, carried.

     Moved Tucker, seconded Wulfekuhle, to discuss the contract for Upper Explorerland for administration of the Revolving Loan Fund program.  After a brief discussion, moved Wulfekuhle, seconded Cowley, to approve the contract for services between the City of Fayette and Upper Explorerland Regional Planning Commission to assist in administering the City of Fayette’s Revolving Loan Fund.  All ayes, carried.

     Moved Cowley, seconded Larson, to discuss the contract for Upper Explorerland for administration of the Davis Bacon Compliance monitoring for the 2018 Sanitary Sewer Repair and CIPP Lining Improvements Project.  After a brief discussion, moved Wulfekuhle, seconded Larson, to approve the contract between the City of Fayette and Upper Explorerland Regional Planning Commission to carry out the terms required for administration of the Davis Bacon Compliance monitoring for the 2018 Sanitary Sewer Repair and CIPP Lining Improvements Project.  All ayes, carried.

     Moved Cowley, seconded Tucker, to discuss the storm water drainage and ditch issues in the 500 block of Mechanic Street, the 200 block of Washington Street, the 400 block of King Street and the corner of Madison and King Streets.  After discussion, moved Wulfekuhle, seconded Cowley, to have Public Works Director Jerry Hildebrand draw up directions/specifications of the depth, width and other measurements of how the ditch should be along King Street at 105 W. Madison Street, have the concerned neighbors review the directions/specifications, present the directions/specifications to Chris Matt/Matt Construction with the requirement to have the ditch dug out at 105 W. Madison Street by July 27, 2018; to obtain cost estimates to fix the storm water drainage cement areas, including the sidewalk, and to make them more safe in the 400 block of King Street; to reach out to the Thompson’s and advise them of some options they may try at their location; and to obtain more information and follow-up at a future council meeting about the drainage issues in the 500 block of Mechanic Street.  All ayes, carried. 

     Moved Larson, seconded Cowley, to discuss the Facility Plan Amendment for the 2018 Sanitary Sewer Repair and CIPP Lining Improvements Project.  After a brief discussion, moved Tucker, seconded Wulfekuhle, to approve the Facility Plan Amendment for the 2018 Sanitary Sewer Repair and CIPP Lining Improvements Project.  All ayes, carried.

     Moved Larson, seconded Cowley, to discuss Ordinance 498 – Amending Fayette city code Chapter 75 All-Terrain Vehicles and Snowmobiles, seconded reading.  Moved Larson, seconded Cowley to waive the third reading of Ordinance 498.  All ayes, carried.  Moved Larson, seconded Cowley to approve the second and final reading and adopt Ordinance 498.  On roll call, all ayes, carried.

     Moved Cowley, seconded Wulfekuhle, to discuss the City of Fayette’s Revolving Loan Fund application.  After discussion, moved Wulfekuhle, seconded Cowley, to approve the City of Fayette’s Revolving Loan Fund application with a $5,000 minimum loan amount and a maximum of $50,000 and adding in “collateral needs to be in addition to/separate than what was used for other loans unless remaining funds remain unused.” All ayes, carried.

     Moved Cowley, seconded Wulfekuhle, to discuss Ordinance 484 – Amending Fayette city code by adding Regulations Providing a Rental Housing Code, first reading.  After discussion, moved Larson, seconded Cowley to add more clarification in the code about the complaint-driven process and to provide a draft of the complaint form at a future council meeting.  All ayes, carried.

     There being no further business, moved Wulfekuhle, unanimous, to adjourn at 7:44pm.

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