AGENDA

REGULAR COUNCIL MEETING

Tuesday, February 21, 2017

7:30 p.m.   Fayette City Hall

 

1. ROLL CALL

     A. Approval to appoint Amy Tucker to the City Council to fill the vacancy of Randall Sandhagen

**Mayor swear-in Amy Tucker**                                                                                              

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 2/6/17                                                                 

     B. Approval of Claims List 2/7/17 - 2/21/17                                                                         

     C. Receiving of Administrative Reports                                                                                

i. January 2017 Treasurer’s/Clerk’s Report                                                                   

ii. January 2017 Budget Report                                                                                        

     D. Renewal of Beer License and Native Wine Permit for Boarders Inn & Suites                            

                                                                  

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

  1. Mayor's Report – recommend appointing Dina Taylor and Bonnie West to Fayette Ambulance Service
  2. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

     A. City of Fayette Auditor’s Reports, Basic Financial Statements, Supplementary Information and Schedule of Findings and Questioned Costs                                             

     B. Resolution 2017-05 awarding 2017 Water Improvement Project to Ray’s Excavating LLC of Edgewood, Iowa.                                                                                                                  

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board Minutes from January 11, 2017               

 

8. NEW BUSINESS

  1. Resolution 2017-06 authorizing representation in analysis and development of Hazard Mitigation Plan. Lisa Roberts/Fayette County Emergency Management Coordinator, Fayette County Hazard Mitigation Planning meetings
  2. Resolution 2017-07 temporarily amending the City of Fayette Personnel Policy by providing full-time city employees up to 20 hours of personal time to use between 1/1/17 and 6/30/17 to get on a fiscal year schedule as recommended by auditors
  3. Increase ambulance rates by 5% per recommendation from ambulance crew.
  4. Agreement with Data Technologies, Inc. to purchase city government accounting and payroll software and programs.
  5. AC Skyways/Allamakee Clayton Electric Cooperative inquire about placing antenna on water tower or city’s tower south of town to provide wireless internet to community
  6. Old Street Signs

9. ADJOURN  

AGENDA

REGULAR COUNCIL MEETING

Monday, February 6, 2017

7:30 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 1/16/17                                                   

     B. Approval of Claims List 1/17/16 - 2/6/17                                                             

     C. Receiving of Administrative Reports                                                                    

i. December 2016 Treasurer’s/Clerk’s Report                                                   

ii. December 2016 Budget Report                                                                       

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST

  1. Deb Boike water utility bill

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

  1. Mayor's Report – Iowa Business Growth Proposal
  2. City Administrator/Clerk's Report
    1. City Admin/Clerk’s FY 2018 Budget Report
    2. Adopting final proposed FY 2018 Budget
    3. Directing City Admin/Clerk to publish budget estimate and setting a Public Hearing for March 6, 2017, at 7:30PM in Fayette City Hall on the FY 2018 Budget Estimate

     C. Police Chief’s Report

6. OLD BUSINESS

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Finance Committee meeting minutes from January 30, 2017

     B. Personnel Committee meeting minutes from February 1, 2017

     C. Finance Committee meeting minutes from February 2, 2017

8. NEW BUSINESS

  1. BCBS Health Insurance for Full Time City Employees
  2. Appoint replacement on the city council for Randy Sandhagen who resigned 01-30-17
  3. Resolution 2017-03: Amending City Personnel Policy, Section 3.3 Vacation  

9. ADJOURN  

AGENDA

CITY OF FAYETTE

COUNCIL FINANCE MEETING

Thursday, February 2, 2017

6:30 p.m.   Fayette City Hall

Discuss FY 2017-2018 Budget

Valuations

Clerk’s Bonding Capacity Report

Long Term Debt Schedule

Estimated Budget Tally Page

Debt Service/TIF

Investments Report

BCBS Health Insurance

Local Option Sales Tax

Bolger Fund

Employee Wages with 2% & 2.5% COLA

General Fund:

Insurance Levy

Special Revenue Levy

Ambulance Budget

Fire Department Budget

Police Budget

Library Budget

Park Budget

Recreation Board Budget

Legal, Election, Mayor & Council, Cemetery

P&A Budget

General Income

Landfill/Recycling

Streets, Sewer & Water, Yard Waste Budget

Capital Project – Downtown & E. Water Street Improvements

AGENDA

CITY OF FAYETTE

COUNCIL PERSONNEL MEETING

Wednesday, February 1, 2017

6:15 p.m.   Fayette City Hall

Discuss Employee Wage Scale and Employee Pay Increases

 

AGENDA

CITY OF FAYETTE

COUNCIL FINANCE MEETING

Wednesday, February 1, 2017

6:30 p.m.   Fayette City Hall

Discuss FY 2017-2018 Budget

Investments Report

Local Option Sales Tax

Bolger Fund

Employee Wages with 2% & 2.5% COLA

General Fund:

Insurance Levy

Special Revenue Levy

Police Budget

Library Budget

Recreation Board Budget

Legal, Election, Mayor & Council, Cemetery

P&A

General Income

Landfill/Recycling

Streets, Sewer & Water, Yard Waste

Capital Project – Downtown & E. Water Street Improvements

AGENDA

CITY OF FAYETTE

FINANCE COMMITTEE MEETING

Monday, January 30, 2017

6:30 p.m.   Fayette City Hall

Discuss FY 2017-2018 Budget

Iowa League of Cities Budget Information Bulletin

Valuations

Clerk’s Bonding Capacity Report

Long Term Debt Schedule

Estimated Budget Tally Page

Debt Service/TIF

December 2016 Treasurer’s/Clerk’s Report

December 2016 Full FY2017 Budget Report & Savings Detail

June 30, 2016 Treasurer’s/Clerk’s Report

Investments Report

BCBS Health Insurance Premiums

Local Option Sales Tax

Bolger Fund

Employee Wages with 2% & 2.5% COLA

General Fund:

Insurance Levy

Emergency Management Levy/ Storm Sewer Utility

Special Revenue Levy

Ambulance Budget

Fire Department

Police Budget

Library Budget

Park Budget

Recreation Board Budget

Legal, Election, Mayor & Council, Cemetery

P&A

General Income

Landfill/Recycling

Streets, Sewer & Water, Yard Wast

Capital Project – Downtown & E. Water Street Improvement

AGENDA

REGULAR COUNCIL MEETING

Monday, January 16, 2017

7:30 p.m.   Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 1/3/17                                                     

     B. Approval of Claims List 1/4/16 - 1/16/17                                                             

     C. Receiving of Administrative Reports                                                                    

i. November 2016 Treasurer’s/Clerk’s Report                                                   

ii. November 2016 Budget Report                                                                       

     D. Renewal of Native Wine Permit for Touch of Elegance

                                                                                                   

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR  PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

  1. Mayor's Report - Appoint Becki Wissmiller to Recreation Board

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

  1. New Business Incentives

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A. Fayette Community Library Board Minutes from December 14, 2016                       

     B. Recreation Board Minutes from January 9, 2017                                              

     C. Personnel Committee Meeting Minutes from January 12, 2017                     

          

8. NEW BUSINESS

  1. Zach Mannheimer with Iowa Business Growth presentation
  2. Bids for 2017 Water Improvement System on Madison Street and Jones Street and motion for a tentative award subject to receipt of IDNR construction permit
  3. Resolution 2017-01: Revised Job Description for the City Administrator/Clerk  
  4. Resolution 2017-02: Revising the Job Description for the Chief of Police
  5. Resolution 2017-03: Amending City Personnel Policy, Section 3.3 Vacation  
  6. Resolution 2017-04: Adding Cash Health Compensation to Salaries of Library Director, Assistant Public Works Director and City Maintenance Worker.
  7. Approve vacation carry-over from 2016 to 2017 for Linda Adams, Adam Hildebrand, Gerald Hildebrand and Rich Pisanti

9. ADJOURN

AGENDA

CITY OF FAYETTE

PERSONNEL MEETING

Thursday, January 12, 2017

7:30 p.m. at Fayette City Hall

  1. Discuss Section 3.3 Vacation in Personnel Policy Manual
  2. Discuss incorporating the health benefit into employee’s salaries
  3. Discuss Employee Wage Scale
  4. Discuss Employee Pay Increases
  5. Discuss City Administrator/Clerk Job Description
  6. Discuss Police Chief Job Description            

AGENDA

REGULAR COUNCIL MEETING

Tuesday, January 3, 2017

7:30 p.m.   Fayette City Hall

1.  ROLL CALL

2.  CONSIDERATION OF CONSENT AGENDA ITEMS

     A.  Approval of Regular Meeting Minutes 12/19/16   

     B.  Approval of Claims List 12/20/16 - 1/3/17 

                                                                                                    

3.  RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS ORPLEAS OF PROTEST           

4.  APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A.   Mayor's Report         

     B.  City Administrator/Clerk's Report                                                         

     C.  Police Chief’s Report

6.  OLD BUSINESS

7.  WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

          

8.  NEW BUSINESS

9.  ADJOURN   

AGENDA

REGULAR COUNCIL MEETING

Monday, December 19, 2016

7:30 p.m.   Fayette City Hall

1.  ROLL CALL

2.  CONSIDERATION OF CONSENT AGENDA ITEMS

     A.  Approval of Regular Meeting Minutes 12/5/16         

     B.  Correspondence               

     C.  Approval of Claims List 12/6/16 - 12/19/16 

   

                                                                                                    

3.  RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR PLEAS OF PROTEST 

4.  APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A.   Mayor's Report – appoint Royce Bantz to the Fayette Fire Dept.   

     B.  City Administrator/Clerk's Report

     C.  Police Chief’s Report

6.  OLD BUSINESS

7.  WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

     A.  Recreation Board Minutes – December 5, 2016                        

     B.  Fayette Community Library Board Minutes – November 9, 2016         

     C.  Fayette Fire Department Calls from June 15, 2016 to December 13th, 2016

          

8.  NEW BUSINESS

A.   Hire WHKS Engineering for downtown project

B.   Discuss options for incentives for new businesses

9.  ADJOURN   

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563.425.4316

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