CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Monday, February 13, 2023, at 6:00 p.m.

Fayette Community Library (104 W. State St.) in the Community Room (use back door)

1. Discuss FY 2023-2024 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Tuesday, February 7, 2023, at 6:00 p.m.

Fayette Community Library (104 W. State St.) in the Community Room (use back door)

1. Discuss FY 2023-2024 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

AGENDA

REGULAR COUNCIL MEETING

Monday, February 6, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular meeting minutes 1/16/23

     B. Approval of Special Council meeting minutes 1/30/23

     C. Approval of Claims List 1/14/23 - 2/3/23

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Appoint Arielle Engler and Samantha Streeter to the Fayette Ambulance Service

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Ordinance 516 – Third and final reading of amending Chapter 55, Animal Protection and Control, Section 16

     B. Discussion and consideration in hiring an engineer to assist with the demolition of two condemned properties

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

     A. Fayette Personnel Committee meeting minutes from 1/26/23

     B. Fayette Finance Committee meeting minutes from 1/30/23

     C. Fayette Finance Committee meeting minutes from 2/2/23

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Tree Board 2023 Comprehensive Fayette City Tree Plan

     B. Fayette Ambulance Service meeting minutes from 1/4/23

     C. Fayette Ambulance Service meeting minutes from 2/1/23

11. NEW BUSINESS

     A. Ordinance 517 – First reading of amending Chapter 35, Fire Department, Section 6

     B. Resolution 2023-05 – Resolution establishing city employee salaries

     C. Resolution 2023-06 – Resolution accepting and authorizing the donation from the Minnie Miller Trust to be define monies designated for the Fayette Ambulance Service

     D. Resolution 2023-07 – Resolution revising and updating the job descriptions for the Assistant Public Works Director and City Maintenance Worker

     E. Resolution 2023-08 – Resolution amending the city personnel policy, section 1 Organization Chart/Chain of Command, section 2.3 Compensatory Time and Section 2.19a Residency Requirement

     F. Resolution 2023-09 – Resolution authorizing the mayor and city administrator to deliver to the Fayette County Commissioner of Elections a request to submit the question of changing the Fayette Mayor terms from a two (2) year term to a four (4) year term to the qualified electors of the City of Fayette, Iowa, in November of 2023

     G. Discussion and consideration of engaging a consultant for departmental review

     H. Discussion and consideration in setting a Public Hearing for Monday, February 20, 2023, at 6PM on the proposed contract documents and estimated costs for improvement of reconstruction of a portion of the North Main Street (Old Highway 150 North) and grading of shoulders

     I. Discussion and consideration in directing the City Administrator/Clerk to publish the proposed property tax levy and setting a Public Hearing for Monday, February 20, 2023, at 6PM on the Fiscal Year 2024 proposed property tax levy

12. ADJOURNMENT

CITY OF FAYETTE

FINANCE COMMITTEE MEETING AGENDA

Thursday, February 2, 2023, at 6:00 p.m.

Fayette Community Library (104 W. State St.) in the Community Room (use back door)

1. Discussion and recommendations for the fiscal year (FY) 2023-2024 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

CITY OF FAYETTE SPECIAL COUNCIL MEETING AGENDA

Monday, January 30, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. ROLL CALL

2. APPROVAL OF AGENDA AS PRESENTED

3. NEW BUSINESS

    A. Closed Session pursuant to Iowa Code Section 21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation

    B. Action following closed session

4. ADJOURN

CITY OF FAYETTE COUNCIL FINANCE MEETING AGENDA

Monday, January 30, 2023, 7:00 p.m. or following the Special Council Meeting scheduled for 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. Discussion and recommendations for the fiscal year (FY) 2023-2024 Budget including valuations, debt service, TIF, Bonding Capacity, LOST, Bolger Fund, 9 S. Main Street, Health Insurance, Employee Wages, Emergency Management Levy, General Income and the budget for the following departments: Police, Fire, Ambulance, Library, Landfill, Recycling, Yard Waste, Streets, Park Budget, Recreation, Cemetery, Legal, Election, Mayor & Council, Administration, Water, Sewer and Capital Projects

CITY OF FAYETTE COUNCIL PERSONNEL MEETING AGENDA

Thursday, January 26, 2023, 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. Discussion and recommendation for Employee salary increases and Employee benefits
2. Discussion and consideration in updating Public Works employees’ job descriptions
3. Discussion and consideration in updating and adding policies to the Personnel Policy

AGENDA

REGULAR COUNCIL MEETING

Monday, January 16, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 1/3/23

     B. Approval of Claims List 12/31/22 - 1/13/23

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Appoint Fayette Fire Chief for 2023

          2. Appoint Patrick Doran to the Fayette Parks and Recreation Board for a 3-year term ending 2/1/2026

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Ordinance 516 – Second reading of amending Chapter 55, Animal Protection and Control, Section 16

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Ambulance Service meeting minutes from 11/2/22

     B. Fayette Ambulance Service meeting minutes from 12/6/22

     C. Fayette Fire Department meeting minutes from 1/3/23

11. NEW BUSINESS

     A. Resolution 2023-04 – Resolution accepting and adopting the updated Fayette Fire Department’s Constitution and By-Laws

     B. Discussion and consideration in approving to seek bids for demolition of the two condemned properties

     C. Discussion and consideration in applying for the Iowa Economic Development Rural Boost Program

     D. Discussion and consideration in setting the letting date for February 16, 2023, for the North Main Street Reconstruction Project

12. ADJOURNMENT

AGENDA

REGULAR COUNCIL MEETING

Tuesday, January 3, 2023, at 6:00 p.m.

Fayette Community Library in Community Room (104 W. State Street, backdoor)

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 12/19/22

     B. Approval of Claims List 12/17/22 - 12/30/22

     C. July 2022 Financial Reports

     D. August 2022 Financial Reports

5. CITIZEN COMMENTS

6. APPROVAL OF THE AGENDA

7. RECEIVING REPORTS OF OFFICERS

     A. Mayor

          1. Legal action regarding condemnations

          2. Recommend appointing the standing committees (Finance, Personnel, Public Safety, Streets & Sidewalks & Economic Development), Mayor Pro-Tem, Fayette County Emergency Management Representatives, and the Fayette County E-911 Board Representatives

          3. Appoint Fayette Fire Chief for 2023

     B. City Administrator

     C. Fayette Police Chief

     D. Public Works Director

     E. City Attorney

     F. Other Department Supervisors, Crew Chiefs or Board Chairs

8. OLD OR UNFINISHED BUSINESS

     A. Discussion and consideration on completing the multi-use recreation trail to Volga Recreation Area

     B. Discussion and consideration in accepting the third amendment to real estate lease agreement with the cell tower site

9. WRITTEN REPORTS FROM COUNCIL STANDING COMMITTEES

10. WRITTEN REPORTS FROM SPECIAL (AD HOC) COMMITTEES

     A. Fayette Fire Department Minutes from 12/6/2022

11. NEW BUSINESS

     A. Discussion and consideration in purchasing a 2023 Ford F-750 142” WB – 72” CA Snowplow and Sander in the amount of $150,670 to $157,360

     B. Ordinance 516 – First reading of amending Chapter 55, Animal Protection and Control, Sections 16, 17 and 18

     C. Resolution 2023-01 – Resolution supporting naming the stretch of Highway 150 from West to Vinton “Sergeant Jim Smith Memorial Highway”

     D. Resolution 2023-02 – Resolution adopting the new home and new commercial construction incentive program from January 1, 2023, through December 31, 2023

     E. Resolution 2023-03 – Resolution adopting a commercial business marketing incentive from January 1, 2023, through December 31, 2023

12. ADJOURNMENT