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 City Council Agenda | Meeting Minutes

Council Agenda 09-19-16

AGENDA

REGULAR COUNCIL MEETING

Monday, September 19, 2016

7:30 p.m. Fayette City Hall

1. Roll Call

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 09/06/16

     B. Approval of Claims List 09/07/16 - 09/19/16

     C. Receiving of Administrative Reports

         i.   August 2016 Treasurer’s/Clerk’s Report                                                          

        ii. August 2016 Budget Report

     D. Annual Financial Report FY 2016

     E. Renewal of Liquor License for Shiner’s Bar & Grill                                                                                                                              

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

**Public Hearing: On a proposal to submit CDBG program applications to the Iowa Economic Development Authority to help fund the 2017 Fayette Downtown & Water Street Infrastructure and Reconstruction Projects consisting of sewer & water main replacements and storm water drainage construction measures

** Nine-points – UERPC Director, Rachelle Howe

**Resolution 2016-12: Resolution authorizing the submission of a CDBG Water/Sewer application and a CDBG Community Facility & Services application to the Iowa Economic Development Authority for the 2017 Downtown & Water Street Infrastructure Projects  

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

A. Mayor's Report – Appointment of two new members to the Fire Department:

Isaiah Ruckdashel and Mason Bantz

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

  1. Big Rock Country Club update and donation request – Bill Dohrmann & Rich Patrick
  2. City Attorney’s Opinion regarding landlord council members voting on proposed Rental Housing Ordinance
  3. Discussion regarding updating the vacation policy and adding “compensatory time off will be given in lieu of overtime pay for full time employees who fall under the new US Dept. of Labor overtime rules that take effect Dec. 1, 2016” in the City Personnel Policy

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

8. NEW BUSINESS

A. Ordinance 491 - Amending Fayette City Code Chapter 50.13, by deleting $1,000

                                 maximum penalty for Failure to Abate (1st Reading)

B. Consideration to appoint someone to fill vacancy of Kris McGrane on the city council      

9. ADJOURN  

Council Agenda 09-06-16

AGENDA

REGULAR COUNCIL MEETING

Tuesday, September 6, 2016

7:30 p.m. Fayette City Hall

1. ROLL CALL

2. CONSIDERATION OF CONSENT AGENDA ITEMS

     A. Approval of Regular Meeting Minutes 08/15/16

     B. Approval of Claims List 08/16/16 - 09/06/16

                                                                                                                       

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

     A. Mayor's Report – Goodell property

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

6. OLD BUSINESS

A. Attorney determination on council landlord voting on Ordinance 484

     B. Big Rock Country Club request to make donations to the city for repair of the drainage in

     the sand traps on the back nine (city leased property) so the donations will be tax exempt

     and a request for a donation for the work on the back nine golf course – Bill Dohrmann

C. Finishing the work at 516 W. Water Street – Kevin Lehs

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

A. Personnel Committee recommendation to hire Kris McGrane, as City

          Administrator/Clerk, starting September 30, 2016, for a salary of $45,000,

          and for him to start accruing vacation time upon hiring. McGrane will fill the

          vacancy when Christie Dennis retires on October 28, 2016

                    

8. NEW BUSINESS

     A. Tree trimming request from Frank Atchison at 401 Mechanic & 406 E. College

B. Community Development & Housing Needs Assessment for CDBG program applications         for the Downtown Sewer/Water Main Replacement Project and for the Downtown

           Storm Water Drainage Construction Measures

C. Setting a public hearing for September 19, 2016 at 7:30 pm in Fayette City Hall for

     submitting two CDBG program applications for the 2017 Fayette Downtown

     Reconstruction Projects

D. Resolution 2016-10: Resolution Naming Depositories (Amending Res. 2012-12)

E. Resolution 2016-11: Resolution Adopting a Policy Regarding Use of City Credit Cards

F. Proposal for Engineering Services, 2017 Water Main Installation, from Jon Biederman,

         Fehr Graham Engineering, up to $16,000. Project was budgeted in FY16 & now FY17

G. Letter from Jon Biederman, Fehr Graham Engineering, certifying substantial completion

         of the Big Rock Road Improvements Project & Change Order #3 decreasing $978.69  

9. ADJOURN  

Council Agenda August 15, 2016

AGENDA

REGULAR COUNCIL MEETING

Monday, August 15 2016

7:30 p.m. Fayette City Hall

 

1. Roll Call

 

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 08/01/16

     B. Correspondence

C. Approval of Claims List 08/02/16 - 08/15/16

     D. Receiving of Administrative Reports

         i.   July 2016 Treasurer’s/Clerk’s Report                                                       

        ii. July 2016 Budget Report

           iii. Outstanding Obligations Disclosure Statement Report for FY 2016

                                                                                                                       

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

 

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

 

A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report

 

6. NEW BUSINESS

 

  1. Request from Big Rock County Club for a $10,000 donation or loan
  2. Resolution 2016-09: City Street Financial Report for FY 2016
  3. Ordinance 484 – Rental Housing Code (1st Reading)

 

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

 

8. OLD BUSINESS

 

9. ADJOURN  

Council Agenda August 1, 2016

AGENDA

REGULAR COUNCIL MEETING

Monday, August 1, 2016

7:30 p.m. Fayette City Hall

1. ROLL CALL

 

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 07/18/16

     B. Correspondence     

     C. Approval of Claims List 07/19/16 - 08/01/16

                                                                                                                       

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

 

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

 

     A. Mayor's Report

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report – Proposal for the Delivery of Law Enforcement Services to

     Upper Iowa University by the Fayette Police Department

 

6. NEW BUSINESS

 

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

                   

8. OLD BUSINESS

 

  1. A. Ordinance 484 – Rental Housing Code

 

9. ADJOURN  

Council Agenda July 18, 2016

AGENDA

REGULAR COUNCIL MEETING

Monday, July 18, 2016

7:30 p.m. Fayette City Hall

 

1. Roll Call

 

1.a. Approval to appoint Curtis Larson to the City Council to fill the vacancy of Todd Sorensen

 

     **Mayor swear-in Curtis Larson

 

2. CONSIDERATION OF CONSENT AGENDA ITEMS:

     A. Approval of Regular Meeting Minutes 06/20/16

     B. Correspondence - IDNR approval for sewer main lining/repair project

     C. Approval of Claims List 06/21/16 - 07/18/16 & Contract Change Order # 2 (decreasing

           cost by $31,648.68) and Pay Request #2 to Heartland Asphalt

     D. Receiving of Administrative Reports

         i.   June 2016 Treasurer’s/Clerk’s Report                                                      

        ii. June 2016 Budget Report

        iii. Investments Report ending 6/30/16

                                                                                                                       

3. RECEIVING & FILING OF ANY COMMUNICATIONS, PETITIONS OR

     PLEAS OF PROTEST

4. APPROVAL OF AGENDA AS PRESENTED

 

5. RECEIVING & FILING WRITTEN REPORTS OF OFFICERS

 

     A. Mayor's Report – Fayette Library Board: Appoint Becky Wadian to fill vacancy

                                                                            of Bruce Ingersoll and reappoint Diane Mohs

     B. City Administrator/Clerk's Report

     C. Police Chief’s Report – Introduce Ben Davis, new Fayette police officer

 

6. NEW BUSINESS

 

  1. A.  FY 2016 Ending Balance Transfers and Budget Transfers
  2. B.  Ordinance 484 – Rental Housing Code (also Rental Property Registration Form &

       The Plan that will be sent to property owners)

 

7. WRITTEN REPORTS & LETTERS FROM COMMITTEES & BOARDS

 

     A. Recreation Board meeting minutes of June 13, 2016

                   

8. OLD BUSINESS

 

 

9. ADJOURN  

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